K9SVCDOG FY17 UNSIGNED CONTRACT.DOCX.PDF

DPS Grant Agreement No. 2015-411
ARIZONA DEPARTMENT OF PUBLIC SAFETY
VICTIMS OF CRIME ACT (VOCA)
VICTIM ASSISTANCE GRANT PROGRAM
FEDERAL GRANT #2015-VA-GX-0032
CFDA #16-575
SUBGRANT AWARD AGREEMENT
SUBRECIPIENT
AGENCY: Marieopa County Attorney's Office
ADDRESS: 301 W. Jefferson, Suite 800
CITY: Phoenix STATE: AZ ZIP: 85003-2163
2016/2017 AWARD AMOUNT: $75,531
2016/2017 REQUIRED MATCH (NON-FEDERAL SOURCE): $18,883
PROJECT PERIOD: 10/01/2016 to 09/30/2017
PROJECT PURPOSE: To provide assistance to victims of crime.
This agreement is made under the authority of the Victims of Crime Act of 1984, Public Law 98-473, Title II, Chapter XIV, 42
USC 10601, et seq as amended.
The purpose of this agreement shall be to award Victims of Crime Act (VOCA) Assistance funds to the subrecipient to provide
services to victims of crime as authorized by the Victims of Crime Act, Awards may be supplemented by other federal, state, local,
and private funds. Subrecipient's agreement or amended agreement(s) is incorporated by reference into this Subgrant Award
Agreement.
This award is subject to agreement by the subrecipient, including any DPS VOCA funded positions and their immediate
supervisors, to conform to the provisions of Victims of Crime Act of 1984; the DPS VOCA victim assistance grant program
guidelines; the sub-recipient's application; the attached general conditions and applicable special conditions; the most recent
version of the Department of Justice Grants Financial Guide; the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200 and supplemented by the Department of Justice in 2 CFR Part 2800 (together, the "Part 200
Uniform Requirements"; Executive Order 12372; and 28 CFR pts. 66 and 70, all of which are incorporated by reference as if fully
stated herein.
Sub-recipients, and all their contractors, will comply with all lawful requirements imposed by the awarding agency, specifically
including any applicable regulations, such as 28 CFR pts, 18, 22, 23, 30, 35, 38 (as amended on May 4, 2016), 42, 61, and 63, and
the award term in 2 CFR § 175.15 (b); section 106 of the National Historic Preservation Act of 1966 (16 USC § 470); Executive
Order 11593; the Archaeological and Historical Preservation Act of 1974 (16 USC § 469 a-1 et seq.); the National Environmental
Policy Act of 1969 (42 USC § 4321); and any applicable statutorily-imposed nondiscrimination requirements, which may include
Title VI of the Civil Rights Act of 1964, as amended, (42 USC § 2000d and 28 CFR § 42,101 et seq); Section 504 of the
Rehabilitation Act of 1973 (29 USC § 794 and 28 CFR § 42.501 et seq); the Age Discrimination Act of 1975 (42 USC § 6102 and
28 CFR § 42.700 et seq); Title IX of the Education Amendments of 1972 (20 USC § 1681 and 28 CFR pt 54); the Omnibus Crime
Control and Safe Streets Act of 1968 (42 USC § 3789d(c) and 28 CFR § 42.201 et seq); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, (42 USC § 5672(b)); Section 1407 of the Victims of Crime Act of 1984 (42 USC § 10604(e));
Title II of the Americans with Disabilities Act of 1990 (42 USC § 12131-34 and 28 CFR pt, 35); and Equal Treatment for Faith-
Based Organizations (28 CFR Pt 38 and Executive Order 13279); and State Executive Order No. 2009-09. The above referenced
federal and state laws prohibit discrimination on the basis of race, color, religion, sex, disability, and national origin (including
limited English proficiency) in the delivery of services and employment practices, and prohibit discrimination on the basis of age in
the delivery of services.
Governmental entities will comply with the requirements of Uniform Relocation Assistance and Real Property Acquisitions Act of
1970 (42 USC § 4601 et seq.), and 5 USC §§ 1501-08 and §§ 7324-28 which limit certain political activities of State and local
government employees whose principal employment is in connection with an activity financed in whole or in part by federal
assistance.
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DPS Grant Agreement No. 2015-411
The Arizona Department of Public Safety agrees to pay subrecipient the above shown AWARD AMOUNT subject to
the conditions provided herein:
General Conditions
1.0 Definition of Terms. As used in this subgrant award agreement, the terms listed below are defined as
follows:
1.1 "Agreement" means a written online Request for Grant Application (RFGA) approved by the Arizona
Department of Public Safety.
1.2 "Agreement Amendment" means a written online document approved by the Arizona Department of Public
Safety that is requested by the subrecipient agency for the purpose of making changes in the agreement.
1.3 "Application" means a written online Request for Grant Application (RFGA).
1.4 "Days" means calendar days unless otherwise specified.
1.5 "Direct Service" means supportive services provided through direct contact with a victim in-person, by
phone or hotline, or by email.
1.6 "Director" means the head of the Arizona Department of Public Safety, or his/her designee, who is duly
authorized by the State to enter into grant agreements and make written determinations with respect to those
agreements.
1.7 "DPS" means the Arizona Department of Public Safety.
1.8 "Grant" means the furnishing of financial or other assistance, including state or federal grant funds, by the
Department of Public Safety to any person for the purpose of supporting or stimulating educational, cultural,
social or economic quality of life.
1.9 "Gratuity" means a payment, loan, subscription, advance, deposit of money, services, or anything of more
than nominal value, present or promised, unless consideration of substantially equal Or greater value is
received.
1.10 "Match" means additional resources (cash or in-kind) provided by the subrecipient to support the DPS
VOCA funded project. Cash match shall be from a non-Federal source.
"Project" means activities and services supported by Victims of Crime Act (VOCA) funds plus required
match, relating to this subgrant award agreement only.
1.12 "Services" means the furnishing of labor, time or effort by a subrecipient which does not involve the delivery
of a specific end product other than required reports and performance. Allowable services include those
efforts that (1) respond to the emotional and physical needs [healing] of crime victims; (2) assist primary and
secondary victims of crime to stabilize [restitution/economic restabilization] their lives after a victimization;
(3) assist victims to understand and participate in the criminal [justice] system; and (4) provide victims of
crime with a measure of [safety] and security.
1.13 "State" means the State of Arizona and Department or Agency of the State that executes the subgrant award
agreement.
1.14 "Subgrant award agreement" means a written signed agreement between the Arizona Department of Public
Safety and the grant recipient for the award of DPS VOCA funds.
1.15 "Subrecipient" means the legal entity to which a subaward is made and which is accountable to DPS for the
use of the funds provided.
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1,16 "VOCA" means Victims of Crime Act of 1984, as amended, 42 USC 10601, et seq.
2.0 Subgrant award agreement interpretation.
2.1 Arizona Law. The Arizona law applies to this grant award agreement, including the Solicitation and Award
of Grants, Arizona Revised Statutes (A.R.S.) Title 41, Chapter 24, and its implementing rules,
2.2 Subgrant Award Agreement Order of Precedence. In the event of a conflict in the provisions of the subgrant
award agreement, as accepted by the State and as they may be amended, the following shall prevail in the
order set forth below:
2.2.1 Special Conditions;
2.2.2 General Conditions;
2.2.3 DPS / VOCA Guidelines;
2.2.4 Federal VOCA Guidelines; DOJ Grants Financial Guide; and Uniform Administrative Requirements, Cost
Principles, and Audit Requirements in 2 CFR Part 200.
2.3 Relationship of parties. The subreciplent under this subgrant award agreement is an independent
subrecipient. Neither party to this subgrant award agreement shall be deemed to be the employee or agent of
the other party to the subgrant award agreement.
2.4 Severability. The provisions of this subgrant award agreement are severable. Any condition deemed illegal
or invalid shall not affect any other condition of the subgrant award agreement.
2.5 No parol evidence. This subgrant award agreement is intended by the parties as a final and complete
expression of their agreement. No prior dealings between the parties shall supplement or explain any terms
used in this document and no other understanding either oral or in writing shall be binding.
2.6 No waiver. Either party's failure to insist on strict performance of any condition of the subgrant award
agreement shall not be deemed a waiver of that condition even if the party accepting or acquiescing in the
nonconforming performance knows of the nature of the performance and fails to object to it.
3.0 Subgrant award agreement administration and operation.
3.1 Non-Discrimination, The subrecipient shall comply with State Executive Order No. 2009-09 and all other
applicable Federal and State laws, rules and regulations related to the prohibition against discrimination,
including Title VI of the Civil Rights Act of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, the
Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, the Omnibus Crime Control and
Safe Streets Act of 1968, the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, the Victims
of Crime Act of 1984, the Americans with Disabilities Act of 1990, Department of Justice implementing
regulations and Equal Treatment for Faith-Based Organizations.
If in the three years prior to the date of the grant award, a federal or state court or administrative agency
makes an adverse finding of discrimination after a due process hearing against the subrecipient agency on the
grounds of race, color, national origin, religion, sex, or disability, the subrecipient shall forward a copy of
the finding to the Department of Justice, Office of Justice Programs, Office for Civil Rights and DPS.
3.1.1 Providing Services to Limited English Proficiency (LEP) Individuals. In accordance with Department of
Justice guidance, recipients (and subrecipients) of Federal financial assistance shall take reasonable steps to
provide meaningful access to their programs and activities for persons with limited English proficiency
(LEP).
3.1.2 Faith-Based Organizations. Department of Justice regulations prohibit faith-based organizations from using
financial assistance from the Department of Justice to fund inherently religious activities. While faith-based
organizations can engage in non-funded inherently (or explicitly) religious activities, they shall be held
separately from the Department of Justice funded program, and customers or beneficiaries cannot be
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compelled to participate in them. Regulation also makes clear that organizations participating in programs
funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis
of a beneficiary's religion.
3.1.3 Equal Employment Opportunity Plan. The subrecipient acknowledges that failure to submit an acceptable
Equal Employment Opportunity Plan (if required to submit one pursuant to 28 CFR Section 42.302) that is
approved by the Office for Civil Rights is a violation of its Standard Assurances and may result in
suspension or termination of funding, until such time as the subrecipient is in compliance.
3.1.4 Civil Rights Compliance Review. The subrecipient shall provide relevant information regarding civil rights
policies and procedures during the DPS-VOCA Civil Rights Compliance Review process.
3.2 Certification Regarding Lobbying. Subrecipient agencies entering into a VOCA grant or cooperative
agreement over $100,000 shall certify that no Federal funds have been paid or will be paid, by or on behalf of
the subrecipient, to any persons for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative
agreement. Federal funds include but are not limited to such grants as Victims of Crime Act (VOCA),
Violence Against Women Act (VAWA), Family Violence Prevention and Services Act (Rural Safe Home
Network Program), and the Children's Justice Act, which may be administered through a State or other local
governmental agency. Additionally, subrecipient agencies shall disclose to DPS any lobbying activities that
have been paid or will be paid with any funds other than Federal funds.
3.2.1 Lobbying Activities. The subrecipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government.
3.3 Required reports. The subrecipient will submit reports on such data in such form and at such times as
required by DP S, to include:
3.3.1 Monthly financial report due the 15 th of each month;
3.3.2 Quarterly statistical and programmatic report due 30 days following the close of each quarter;
3.3.3 Annual narrative report due 30 days following the close of the grant period;
3.3.4 DPS victim assistance survey due annually upon request; and
3.3.5 Year-end Amendment, if applicable, due 30 days following the close of the grant period.
Failure to submit complete, accurate and timely reports may result in a reduction of the current award. Any
three combined occurrences of monthly or quarterly reports submitted over 15 days late and/or three
combined occurrences relating to the submission of incomplete or inaccurate monthly or quarterly reports
may result in up to a 10% award reduction as determined by DPS.
3.3.6 If DPS determines that the subrecipient has failed to meet the acceptable standard for maintaining financial
and/or programmatic documentation or is identified as a high risk subrecipient, additional financial or
programmatic documentation may be required.
3.4 Records. The subrecipient shall retain all financial records, supporting documentation, statistical records and
all other records pertinent to this award until March 31 of the seventh year following the year indicated in the
Federal Grant Number of this Subgrant Award Agreement. (Federal Grant #2015-VA-GX-0032 plus seven
years — keep through March 31 of that seventh year). In addition, with a 24-hour notice, the subrecipient will
allow DPS and the Department of Justice's Office for Victims of Crime and/or the Office of the Chief
Financial Officer (or their representatives) to review all of the subrecipient's records concerning this grant
project.
3.5 Capital equipment. Any purchase of capital equipment shall be approved by DPS prior to purchase to
include submission of the subrecipient's procurement or purchasing policies and procedures and related
quote(s) for item purchase. The subrecipient shall maintain all capital equipment and furniture (costs in
excess of $5,000 per unit) purchased through this subgrant award agreement in accordance with the DOJ
Grants Financial Guide. The subrecipient shall submit documentation relevant to the purchase as required by
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UPS. All capital equipment and furniture shall be used for victim services as identified in the subrecipient's
application and this subgrant award agreement. Any deviation from this provision shall be approved in
writing by DPS.
3.5.1 The subrecipient must comply with all applicable requirements to obtain specific advance approval to use a
noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition
Threshold (currently, $150,000).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP website at
http://ojp.gov/funding/explore/nonco -mpetitiveprocurementluni.
3.6 Authorization of use. DPS reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish or otherwise use, and authorize others to use for government purposes, the copyright of any work
developed under this award and any rights of copyright to which a subrecipient purchases ownership with
support through this subgrant award agreement.
3.7 Research or statistical information. The subreciplent shall not use or reveal any research or statistical
information under this project that is identifiable to any specific person except for the purpose for which the
information was obtained, in accordance with VOCA.
3.8 Site inspections. The continuance of the subrecipient's subgrant award agreement is contingent upon
successful completion of random or for-cause inspections. Failure to satisfactorily comply with Required
Action items identified during the site inspection can result in termination of the subgrant award agreement.
3.9 Audit requirements. The subrecipient shall comply with the audit requirements of Title 2 F.F.R. Subpart F (§
200.500 et seq.) of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards and the UPS VOCA guidelines. If an audit is required, a copy of the audit report shall be
sent to DPS.
3.10 Financial statement availability. The nonprofit subrecipient shall make its financial statements available
online (either on the subrecipient's or another publicly available website). Subrecipient organizations that
have Federal 504(c)(3) tax status are considered in compliance with this requirement to the extent that such
organizations file IRS Form 990 or similar tax documents (e.g., 990-EZ), as several sources already provide
searchable online databases of such financial statements.
3.11 Certification of nonprofit status. The nonprofit subrecipient shall certify its nonprofit status by submitting a
statement to UPS affirmatively asserting that the subrecipient is a nonprofit organization, and by providing
either 1) a copy of its 501(c)(3) designation letter; 2) a letter from the Arizona Department of Revenue or
Arizona Attorney General's Office stating that the subrecipient is a nonprofit organization operating within
Arizona; or 3) a copy of the agency's Arizona certificate of incorporation that substantiates its nonprofit
status. Subrecipients that are local nonprofit affiliates of Arizona or national nonprofits should have
available proof of (I), (2) or (3), and a statement by the Arizona or national parent organization that the
subrecipient is a local nonprofit affiliate.
3.12 Potential fraud, waste, abuse or misconduct. The subrecipient shall promptly notify the DOJ Office of the
Inspector General (DIG) and DPS in writing of any credible evidence that a principal, employee, agent,
contractor, subcontractor, or other person has in connection with funds under this award either 1) submitted a
false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award shall be reported
to the DIG by I) mail directly to: Office of the Inspector General, U.S. Department of Justice, Investigations
Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington DC 20530; 2) e-mail to:
oig.hotline@usdoj.gov; and/or 3) the DOJ OIG hotline: (contact information in English and Spanish) at (800)
869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOI DIG website at http://www.usdoj.govioig .
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No subreeipient under this award may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting
(in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a
federal department or agency authorized to receive such information. The foregoing is not intended to
contravene requirements applicable to Standard Form 312 (which relates to classified information), Form
4414 (which relates to sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
The subrecipient must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including
all applicable provisions that prohibit under specified circumstances, discrimination against an employee as
reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rules, or regulation related to a federal grant.
The subrecipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
subrecipient is to contact the OJP and DPS for guidance.
3.13 Prohibited activities. The following activities are prohibited under this subgrant award agreement:
1. New construction. 2. Any renovation or remodeling of a property either (a) listed on or eligible for listing
on the National Register of Historical Places or (b) located within a 100-year floodplain. 3. A renovation
which will change the basic prior use of a facility or significantly change its size. 4. Research and
technology whose anticipated and future application could be expected to have an effect on the environment.
5. Implementation of a program involving the use of chemicals.
3.14 Subgrant award agreement renewal. DPS has the option to renew this project for a specified additional time
period. The renewal of this project is contingent upon satisfactory performance, availability of funds, and
demonstrated need.
3.15 System for Award Management. The subrecipient agrees to comply with applicable requirements regarding
registration with the System for Award Management (SAM). After the initial registration, subrecipients are
required to review and update the information at least annually and more frequently if required by changes in
the subrecipient's information or another award item. Additional information about registration procedures
may be found at the SAM website (www.sam.gov ).
4.0 Cost and Payments.
4.1 Available funds. Any award is dependent upon receipt of the VOCA Assistance funds from the U.S.
Department of Justice, and there is no obligation on the part of DPS to award funds other than the federal
VOCA Assistance funds.
4.2 Match waiver. Any award made with a match waiver pending approval from the U.S. Department of Justice
is subject to reduction if the match waiver is not approved.
4.3 Compliance. Failure of the subrecipient to utilize DPS VOCA funds for direct services to crime victims Or
for training purposes as stated in the approved budget may be subject to immediate cancellation. The
subrecipient shall not utilize VOCA funds for projects which serve perpetrators of crime or crime prevention,
and/or for any other non-allowable cost or activity in accordance with DPS / VOCA guidelines. The
subrecipient agrees to reimburse DPS for any VOCA funds the subrecipient expends that are not in full
compliance with this subgrant award agreement.
4.4 No charge to victims. Subrecipients shall provide services to crime victims, at no charge, through the
VOCA-funded project. The purpose of the VOCA victim assistance grant program is to provide services to
all crime victims regardless of their ability to pay for services rendered or availability of insurance or other
third-party payment resources.
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4.5 On-call time. The subrecipient shall not utilize VOCA funds to support on-call time for staff. DPS may
approve the use of on-call time as program match.
4.6 Non-supplantation, VOCA crime victim assistance funds will be used to enhance or expand services and
shall not be used to supplant state and local funds that would otherwise be available for crime victim
services. See Section 1404(a)(2)(c), codified at 42 USC 10603(a)(2)(C). This supplantation clause applies to
state and local public agencies only.
4.7 Mandated services. The subrecipient shall not utilize VOCA funds to support legally mandated services.
4.8 Funds management. The subrecipient shall provide appropriate accounting and monitoring procedures to
ensure fiscal control and efficient management of funds, in accordance with the U.S. Department of Justice,
Office of Justice Programs, Grants Financial Guide, effective edition.
4,9 Unexpended funds. The subrecipient shall immediately contact DPS to make arrangements to amend its
budget to expend remaining funds or to reduce the contracted amount when it becomes apparent that not all
VOCA grant funds will be expended by the end of the grant period. Any VOCA funds not expended or
encumbered prior to the end of the award period shall be reverted to DPS within 30 days of the close of the
grant period. Any funds not matched as required shall be reverted to DPS within 30 days of receipt of
written notification from DPS.
4.10 Matching funds. The subrecipient shall commit, track and report matching funds at approximately the same
percentage rate as expenditures. The subrecipient may commit, track and report match funds at a higher
percentage rate each month, not to exceed the total required match amount. The subgrant award agreement is
subject to cancellation if the required match funding committed, tracked, and reported each month is more
than 10% less than the rate of expenditures.
4.11 Training and conference expense. The subrecipient agrees to comply with all applicable laws, regulations,
policies, and Official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOA meetings, training, and other events, including the provision of food and/or
beverage and costs of attendance at such events.
4.12 Training or training materials. The subrecipient understands and agrees that any training or training
materials developed or delivered with funding provided under this award shall adhere to the OJP Training
Guiding Principles for Grantees and Subgrantees, available at
http://www.ojp.usdoj.gov/fundingiojptrainingguidingprinciplesinm.
4.13 Duplicate funding. The subrecipient agrees that if it currently has an open award of federal or state
funds or if it receives an award of federal or state funds other than this award, and those award funds have
been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which
funds are being provided under this award, the subrecipient shall promptly notify DPS and, if so requested by
DPS, seek an agreement amendment request to eliminate any duplication of funding.
5.0 Subgrant Award Agreement Changes.
5,1 Agreement Amendment. This subgrant award agreement is issued under the authority of the Director of the
Arizona DPS and may be modified only through an Agreement Amendment, approved by DPS,
5.2 Assignment of duties. The subrecipient shall not assign or transfer any of its duties under this agreement
without express written permission of DPS.
5.3 Scope of work. Awards are based on information presented in the subrecipient's on-line application. Any
deviation from the scope of the project as stated in the Narrative and Budget sections of the subrecipient's
application shall be approved in writing by DPS prior to the use of such funds.
5.4 Subcontracts. The subrecipient shall not enter into any subcontract under this subgrant award agreement
without the advance written approval of DPS. The subrecipient shall clearly list any proposed subcontractors
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and the subcontractor's proposed responsibilities in the application for funding or agreement amendment.
The subcontract shall incorporate by reference the terms and conditions of this subgrant award agreement.
6.0 Indemnification.
Subrecipient Indemnification. The parties to this subgrant award agreement agree that the State of Arizona,
its departments, agencies, boards and commissions shall be indemnified and held harmless by the
subrecipient for vicarious liability of the State as a result of entering into this agreement. However, the
parties further agree that the State of Arizona, its departments, agencies, boards and commissions shall be
responsible for its own negligence. Each party to this contract is responsible for its own negligence.
7.0 Grant Remedies.
7.1 Right to Assurance. If DPS in good faith has reason to believe that the subrecipient does not intend to, or is
unable to perform or continue performing under this subgrant award agreement, DPS may demand in writing
that the subrecipient give a written assurance of intent to perform. Failure by the subrecipient to provide
written assurance within the number of days specified in the demand may, at DPS's option, be the basis for
terminating the subgrant award agreement under the General Conditions or other rights and remedies
available by law or provided by the subgrant award agreement.
7.2 Project implementation. If a project is not operational within 60 days of the original start date of the project
period, the subrecipient shall submit written documentation to DPS explaining steps taken to initiate the
project, the reasons for the delay, and the expected start date. If a project is not operational within 90 days of
the original start date of the project period, the subrecipient shall submit a second written statement
explaining the implementation delay. DPS reserves the right to cancel the agreement if the proposed project
is not operational within 90 days of the original start date.
8.0 Grant Termination.
8.1 Cancellation for conflict of interest. Pursuant to A.R.S. § 38-511, the State may cancel this agreement
without penalty or further obligation if any person significantly involved in initiating, negotiating, securing,
drafting or creating the agreement on behalf of the State is or becomes at any time while the agreement or an
extension of the agreement is in effect an employee of or a consultant to any other party to this agreement
with respect to the subject matter of the agreement. The cancellation shall be effective when the subrecipient
receives written notice of the cancellation unless the notice specifies a later time. If the subrecipient is a
political subdivision of the State, it may also cancel this agreement as provided in A.R.S. § 38-511. In the
event of cancellation under this paragraph, any unexpended funds received by the subrecipient shall be
reverted within 30 days of the cancellation notification.
8.2 Gratuities. DPS may, by written notice, terminate this subgrant award agreement, in whole or in part, if DPS
determines that employment or a gratuity was offered or made by the subrecipient or a representative of the
subrecipient to any officer or employee of the state for the purpose of influencing the outcome of the grant
award or in securing the subgrant award agreement, an amendment to the subgrant award agreement, or
favorable treatment concerning the subgrant award agreement, including the making of any determination or
decision about subgrant award agreement performance. DPS, in addition to any other rights or remedies,
shall be entitled to recover exemplary damages in the amount of three times the value of the gratuity offered
by the subrecipient.
8.3 Suspension or Debarment. DPS may, by written notice to the subrecipient, immediately terminate this
subgrant award agreement if DPS determines that the subrecipient has been debarred, suspended or otherwise
lawfully prohibited from or ineligible for participation in federal assistance programs or activities, including
but not limited to, being disapproved as a subcontractor of any public procurement unit or other
governmental body. Submittal of an application for funding or execution of a subgrant award agreement
shall attest that the subrecipient is not currently suspended or debarred. If the subrecipient becomes
suspended or debarred, the subrecipient shall immediately notify DPS.
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8A Termination for convenience. DPS reserves the right to terminate the subgrant award agreement, in whole or
in part any time, when in the best interest of DPS without penalty or recourse. Upon receipt of the written
notice, the subrecipient shall stop all work as directed in the notice and minimize all further costs to DPS. In
the event of termination under this paragraph, any unexpended funds received by the subrecipient shall be
reverted within 30 days of the termination notification.
8.5 Termination for default. In addition to the rights reserved in the contract, DPS may terminate the subgrant
award agreement in whole or in part due to the failure of the subrecipient to comply with any term or
condition of the subgrant award agreement or to make satisfactory progress in performing the subgrant award
agreement. An award is subject to cancellation if less than 20% of the awarded funds are expended or
encumbered within 4 months of the contact start date, 40% within 7 months, and 70% within 10 months.
DPS shall provide a 30-day written notice of termination and the reasons for termination to the subrecipient.
In the event of termination under this paragraph, any unexpended funds received by the subrecipient shall be
reverted within 30 days of the termination notification. The subrecipient has the option to appeal within 20
calendar days of the date of the written notice of termination. The final decision will be at the discretion of
the DPS Director or his designee.
8.6 Continuation of performance through termination. The subrecipient shall continue to perform, in accordance
with the requirements of the subgrant award agreement, up to the date of termination, as directed in the
termination notice.
8.7 Termination by subrecipient. Upon written notice to DPS, the subrecipient may cancel this subgrant award
agreement. Any unexpended funds shall immediately be reverted to DPS.
9.0 Arbitration.
The parties to this subgrant award agreement agree to resolve all disputes arising out of or relating to this
subgrant award agreement through arbitration, after exhausting applicable administrative review, to the
extent required by A.R.S. § 12-1518 except as may be required by other applicable statutes (Title 41).
10.0 Other Service Requirements and Prohibited Activities.
10.1 Collaboration. The subrecipient agrees to continually and proactively participate in developing partner
relationships among other service providers in the effort to aid crime victims within the community served.
10.2 Demographics. The subrecipient agrees to maintain information on victim services provided through this
project by race, national origin, sex, age and disability.
10.3 Key staff changes. The subrecipient agrees to promptly notify DPS of changes in key staff members
identified in the grant application, to include Project Contact, Civil Rights Contact, Crime Victim
Compensation Coordinator, Project Director, Financial Contact, Authorizing Official, and VOCA funded
staff and/or staff used as match.
10.4 Vacancies. The subrecipient agrees to promptly notify DPS in writing when any VOCA funded employee
position is vacated, and when any VOCA funded employee position is filled.
10.5 Surveys. The subrecipient agrees to utilize customer feedback surveys to assist the agency with contracted
project outcome and quality measures. Feedback and satisfaction surveys will utilize the Likert Scale of
Measurement (Strongly Agree, Agree, Neither Agree or Disagree, Disagree, Strongly Disagree).
10.6 Victim Compensation. The subrecipient agrees to assist eligible victims in seeking available crime victim
compensation benefits provided by the state victim compensation program. The subrecipient shall designate
a Victim Compensation Coordinator within its agency. The Victim Compensation Coordinator shall receive
victim compensation training from his/her county attorney's office or complete the Arizona Criminal Justice
Commission (ACJC) on-line Introduction to Crime Victim Compensation training module
(http://www.azcic.gov/ACJC.Web/victim/cbttraining.aspx) . If training has not been received, the
9

DPS Grant Agreement No. 2015-411
subrecipient shall arrange for and attend training within 90 days from the first day of this subgrant award
agreement or 90 days after reassignment of new staff in this role.
10.7 Victims' Rights. The subrecipient agrees to notify victims of Victims' Rights (A.R.S. Title 13, Chapter 40
Crime Victims' Rights; and A.R.S. Title 8, Chapter 3, Article 7 Victims' Rights for Juvenile Offenses) and to
offer to connect the victim with a representative from the prosecutor's or county attorney's office if the
victim so chooses. Subrecipients shall ensure that all DPS-VOCA funded and match staff and their first line
supervisor have received victims' rights training from the Arizona Attorney General's Office.
10.8 Civil Rights. The subrecipient shall designate a Civil Rights Contact Person within its agency. This person
shall complete the on-line civil rights training program offered by the Office for Civil Rights (OCR), Office
of Justice Programs (OW), Department of Justice (DOJ) via the Arizona Criminal Justice Commission
(ACJC) website, The subrecipient shall ensure the Civil Rights Contact Person completes the training within
90 days from the first day of this subgrant award agreement or 90 days after reassignment of new staff in this
role.
10.9 Volunteers. The subrecipient agrees to incorporate the use of volunteers to assist in carrying out the agency's
mission. The use of volunteers is a current and ongoing requirement for all projects.
10.10 Text messaging policy. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department of Justice (DOJ)
encourages subrecipients to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this grant, and to establish workplace safety
policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted
drivers.
10.11 Human Trafficking. The subrecipient must comply with all applicable requirements (including requirements
to report allegations) pertaining to prohibited conduct related to the trafficking of persons. The details of the
subrecipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP
website at http ://oi p . go v /fun ding/explore/prohibitedconduct-traffi eking. htm
10.12 Consolidated Appropriations Act. The subrecipient shall comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2016, are set forth below.
Publicity or Propaganda. Federal funds are not legally available, and may not be used (whether directly or
indirectly, including by private contractors), for publicity or propaganda purposes not authorized by
Congress.
Employee Trainings. Federal funds are not legally available, and may not be used, for any employee training
that:
1 does not meet identified needs for knowledge, skills, and abilities bearing directly upon the performance
of official duties;
2. contains elements likely to induce high levels of emotional response or psychological stress in some
participants;
3. does not require prior employee notification of the content and methods to be used in the training and
written end-of-course evaluation;
4. contains any methods or content associated with religious or quasi-religious belief systems or "new age"
belief systems as defined in Equal Employment Opportunity Commission Notice N-915.022, dated
September 2, 1988; or
5. is offensive to, or designed to change, participants' personal values or lifestyle outside the workplace.
Nothing in this provision prohibits, restricts, or otherwise precludes an agency from conducting training
bearing directly upon the performance of official ditties.
Nondisclosure policies, forms, and agreements. Federal funds are not legally available, and may not be used,
to implement or enforce any nondisclosure policy, form, or agreement, if such policy, form, or agreement
does not contain the following provisions:
10

DP S Grant Agreement No. 2015-411
"These provisions are consistent with and do not supersede, conflict with, or otherwise
alter the employee obligations, rights, or liabilities created by existing federal statute or
Executive Order relating to 1) classified information; 2) communications to Congress; 3)
the reporting to an Inspector General of a violation of any law, rule, or regulation, or
mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific
danger to public health or safety; or 4) any other whistleblower protection. The definitions,
requirements, obligations, rights, sanctions, and liabilities created by controlling Executive
Orders and federal statutory provisions are incorporated into this agreement and are
controlling."
Acorn and related organizations. Absent express prior written approval from OW, federal funds may not be
provided to the Association of Community Organizers for Reform Now (ACORN), or any of its affiliates,
subsidiaries, allied organizations, or successors.
Nondiscrimination in programs involving students. Funds appropriated under the Department of Justice
Appropriations Act, 2016, and awarded by OP are not legally available, and may not be used, to
discriminate against or denigrate the religious or moral beliefs of students who participate in programs for
which financial assistance is provided from those funds, or those of their parents or legal guardians.
Blocking of pornography on computer networks. Funds appropriated under the Department of Justice
Appropriations Act, 2016, and awarded by OW are not legally available and, may not be used, to maintain or
establish a computer network unless such network blocks the viewing, downloading, and exchanging of
pornography. Nothing in this provision limits the use of funds necessary for any federal, State, tribal, or
local law enforcement agency or any other entity carrying out criminal investigations, prosecution,
adjudication, or other law enforcement or victim assistance-related activity.
Award or incentive fees to contractors. Funds appropriated under the Department of Justice Appropriations
Act, 2016, and awarded by OJP are not legally available, and may not be used, to pay award or incentive fees
for contractor performance that has been judged to be below satisfactory performance or for performance that
does not meet the basic requirements of a contract.
10.13 Israel Boycott Divestments. Subrecipient warrants it is not engaged in a boycott of Israel as defined by
A.R.S. § 35-393.01.
1 1

DPS Grant Agreement No. 2015-411
2016 - 2017
APPROVED BUDGET
Budget line items: Federal Match Total
Salaries and Wages $59,736 $18,883 $78,619
Fringe Benefits $ 8,929 $ 0 $ 8,929
Travel $ 0 $ 0 $ 0
Professional/Outside Services $ 0 $ 0 $ 0
Equipment $ 0 $ 0 $ 0
Other Operating $ 6,866 $ 0 $ 6,866
Total $75,531 $18,883 $94,414
12

DPS Grant Agreement No. 2015-411
For the Arizona Department of Public Safety:
Frank L. Milstead, Colonel Date
Director
Arizona Department of Public Safety
This Subgrant Award Agreement has been approved as to form by the Arizona Department of
Public Safety Legal Section as of November 12, 2016.
For the Sub-recipient:
Project Director:
Signature:
Shawn Cox, Victim Services Division Chief Clint L. Hickman
Chairman, Maricopa County
Board of Supervisors
Date: Date:
Authorizing Official: ATTEST:
Signature:
William G. Montgomery Clerk of the Board
County Attorney
Date: Date:
Approved as to form:
Attorney for Subrecipient (optional)
11

CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. If recipient
completes Section A or C and sub-grants a single award over $500,000, in addition, please complete Section D.
Recipient's Name:
Address:
Is agency a; o Direct or I: Sub recipient of OW, OVW or COPS funding? Law Enforcement Agency? la Yes o No
DUNS Number: Vendor Number (only if direct recipient)
Name and Title of Contact Person:
Telephone Number: E-Mail Address:
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
o Less than fifty employees. o Indian Tribe o Medical Institution.
o Nonprofit Organization o Educational Institution o Receiving a single award(s) less than $25,000.
I, [responsible official],
certify that [recipient]
is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302.
I further certify that [recipient] will comply
with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services.
If recipient sub-grants a single award over $500,000, in.addition, please complete Section D
Print or Type Name and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or, subaward, of $25,000 or more, but less than $500,000, then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R § 42.305):
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less
than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
[organization],
[address].
Print or Type Name and Title Signature Date .
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award, or subaward, of $500,000 or more, then , the recipient agency
must send an EEOP Short Form to the OCR for review.
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub-grants a single award over $500,000, in addition, please complete Section D
Print or Type Name and Title Signature Date

INSTRUCTIONS Completing the Certification Form Compliance with the Equal Employment
Opportunity Plan (EEOP) Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, require some recipients of financial assistance from the U.S. Department of Justice subject to the statute's
administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice
Programs (OW) for review, and implement an Equal Employment Opportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt.
E. All awards from the Office of Community Oriented Policing Services (COPS) are subject to the EEOP requirements;
many awards from OJP, including awards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEOP requirements; and
many awards from the Office on Violence Against Women (OVW) are also subject to the EEOP requirements. If you
have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Act's
EEOP requirements, please consult your grant award document, your program manager, or the OCR.
Recipients should complete either Section A or Section B or Section C, not all three. If recipient completes Section
A or C and sub-grants a single award over $500,000, in addition, please complete Section D.
Section A
The regulations exempt some recipients from all of the EEOP requirements. Your organization may claim an exemption
from all of the EEOP requirements if it meets any of the following criteria: it is a nonprofit organization, an educational
institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty
employees. To claim the complete exemption from the EEOP requirements, complete Section A.
Section B
Although the regulations require some recipients to create, maintain on file, and implement an EEOP, the regulations
allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or local
government, an agency of state or local government, or a private business; and (2) have fifty or more employees; and (3)
have received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption from the
submission requirement by completing Section B. In completing Section B, the recipient should note that the EEOP on
file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business,
and (2) have fifty or more employees, and (3) have received a single grant award of $500,000 or more, must prepare,
maintain on file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP
Utilization Report (or in the process of submitting one) to the OCR, should complete Section C.
Section D
Recipients that (1) receive a single award over $500,000; and (2) subaward a single award of $500,000 or more must
provide a list; including, name, address and DUNS # of each such sub-recipient by completing Section D.
Submission Process
Recipients should download the online Certification Form, complete required sections, have the appropriate official sign
it, electronically scan the signed document, and then send the signed document to the following e-mail address:
EEOPForms@usdoj.gov . The document must have the following title.. EEOP Certification. If you have questions about
completing or submitting the Certification Form, please contact the Office for Civil Rights, Office of Justice Programs,
810 7th Street, NW, Washington, DC 20531 (Telephone: (202) 307-0690 and TTY: (202) 307-2027).
OMB Approval No. 1121-0340 Expiration Date: 12/31/15

U.S. Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters
(Dated 7/1612015)
Applicants should refer to the regulations cited below to determine the certification to which they
are required to attest. Applicants should also review the instructions for certification included in
the regulations before completing this form. Acceptance of this form provides for compliance
with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR
Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement Debarment and
Suspension," and 28 CFR Part 83, "Government-wide Debarment and Suspension."
The certifications shall be treated as a material representation of fact upon which reliance will be
placed when the Department of Justice determines to award the covered transaction, grant, or
cooperative agreement.
Certification Regarding Lobbying
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR
Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the undersigned
shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under grants
and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and
disclose accordingly.
Certification Regarding Debarment, Suspension and Other Responsibility Matters
Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part
2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section
2867.20(a), and other requirements:
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Have not within a two-year period preceding this application been convicted of a felony
criminal violation under any Federal law, unless such felony criminal conviction has been
disclosed in writing to the Office of Justice Programs (OJP) at
Oipcompliancereportincausdoi.qov, and, after such disclosure, the applicant has received a
specific written determination from OJP that neither suspension nor debarment of the
applicant is necessary to protect the interests of the Government in this case.
(d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (b) of this certification; and
(e) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
Federal Taxes
A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no
unpaid Federal tax liability that has been assessed, for which all judicial and administrative
remedies have been exhausted or have lapsed, that is not being paid in a timely manner
pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the
corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at
Ojpcompliancereporting@usdoj.gov , and, after such disclosure, the applicant has received a
specific written determination from OJP that neither suspension nor debarment of the applicant
is necessary to protect the interests of the Government in this case.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she
shall attach an explanation to this application.
As the duly authorized representative of the applicant, I hereby certify that the applicant will
comply with the above certification.
Subrecipient (organization) name:
Address:
DPS Contract #: Federal Employer Identification
Printed Name & Title of Authorizing Official:
Signature: Date:

DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046
(See reverse for public burden disclosure.)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
1 a. contract a. bid/offer/application a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award For Material Change Only:
d. loan year quarter
e. loan guarantee date of last report
f. loan insurance
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name
fl Prime El Subawardee and Address of Prime:
Tier , if known:
Congressional District, if known: 4c Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable:
8. Federal Action Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if
(if individual, last name, first name, MI): different from No. 10a)
(last name, first name, MI):
ii • Information requested through this form is authorized by title 31 U.S.C. section Signature: 0 Not Applicable
1352. This disclosure of lobbying activities is a material representation of fact
upon which reliance was placed by the tier above when this transaction was made Print Name:
or entered into. This disclosure is required pursuant to 31 U.S.0, 1352. This
information will be available for public inspection. Any person who falls to file the
required disclosure shelf be subject to a civil penalty of not less than $10,000 and Title:
not more than $100,000 for each such failure,
Telephone No.: Date:
Federal Use Only:-• • • • : ....... .: :. .. : . Authorized for Local Reproduction
_.'"' .:''--- Standard Form LLL (Rev. 7-97)

Arizona Department of Public Safety
Victims of Crime Act (VOCA) Administration
Complying with Federal Civil Rights Program Requirements
Ensuring Access to Federally Assisted Programs
Federal laws prohibit recipients (and subrecipients) of federal financial assistance from discrimination on the basis of race,
color, national origin, religion, sex, or disability in funded program or activities, not only in respect to employment
practices but also in the delivery of services or benefits. Federal law also prohibits funded programs or activities from
discriminating on the basis of age in the delivery of services or benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. §
2000d, recipients (and subrecipients) of federal financial assistance must take reasonable steps to provide meaningful
access to their programs and activities for persons with limited English proficiency (LEP). For more information on the
civil rights responsibilities that recipients have in providing language services to LEP individuals, please refer to
http ://www. lep.gov .
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In
general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal
Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38,
prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently (or
explicitly) religious activities. While faith-based organizations can engage in non-funded inherently religious activities,
they must be held separately from the Department of Justice funded program, and customers or beneficiaries cannot be
compelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in
programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of
a beneficiary's religion. For more information on the regulation, please go to the Office for Civil Rights website at
http://oip.gov/about/ocr/equal fbo.htin.
Nondiscrimination Notification
DPS-VOCA subrecipient agencies must have a method of notifying employees, clients, customers, or program participants
that the subrecipient agency does not discriminate in employment practices or delivery of services, and must have a written
policy that includes the procedures for filing a complaint, and the names and contact information for the agencies that
receive complaints.
Discrimination Complaints
Employees, clients, customers, or program participants of a DPS-VOCA subrecipient who wish to file a complaint of
discrimination, may file a complaint directly with the subrecipient; or with the Arizona Department of Public Safety VOCA
Administration Unit (http://www.azdps.gov/Services/Crime Victims/); the Arizona Office of the Attorney General, Office
for Civil Rights (http://www.azag.gov/civil rights/); or the Office for Civil Rights (OCR), Office of Justice Programs,
Department of Justice (http://www.justice.gov/ert/).
Submitting Findings of Discrimination
If in the three years prior to the date of the grant award, a federal or state court or administrative agency makes an adverse
finding of discrimination after a due process hearing against the subrecipient agency on the grounds of race, color, national
origin, religion, sex, or disability, the subrecipient shall forward a copy of the finding to the Department of Justice, Office
of Justice Programs, Office for Civil Rights and DPS-VOCA.
(printed name of authorizing official), certify that the
(name of subrecipient organization) will comply with the Federal Civil
Rights Program requirements as outlined above.
Authorizing Official's Title: DPS Contract Number:
Signature: Date:
10/19/2016

Arizona Department of Public Safety
Victims of Crime Act (VOCA) Administration
Certification regarding eligibility for
de minimis rate of 10% of Modified Total Direct Costs (MTDC)
Pursuant to § 200.414 Indirect (F&A) Costs of the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards, any non-Federal entity that has never received
a negotiated indirect cost rate, except for those non-Federal entities described in Appendix VII to Part
200 — States and Local Government and Indian Tribe Indirect Cost Proposals, paragraph (d)(1)(B),
may elect to charge a de rninimis rate of 10% of modified total direct costs (MTDC) which may be
used indefinitely. As described in § 200.403 Factors affecting allowability of costs, costs must be
consistently charged as either indirect or direct costs, but may not be double charged or inconsistently
charged as both. If chosen, this methodology once elected must be used consistently for all Federal
awards until such time as a non-Federal entity chooses to negotiate for a rate, which the non-Federal
entity may apply to do at any time.
Additionally, pursuant to § 200.414(g), any non-Federal entity that has a federally negotiated indirect
cost rate may apply for a one-time extension of a current negotiated indirect cost rate for a period of up
to four years. This extension will be subject to the review and approval of the cognizant agency for
indirect costs. If an extension is granted the non-Federal entity may not request a rate review until the
extension period ends. At the end of the 4-year extension, the non-Federal entity must re-apply to
negotiate a rate.
I certify to the best of my knowledge (name of subrecipient
organization) has never received a federally negotiated rate and will conform to the requirements listed
above when utilizing the de minimis rate of 10% of modified total direct costs (MTDC).
Signature of Authorizing Official
Printed Name and Title of Authorizing Official
Date
10/10/2016

Arizona Department of Public Safety
Victims of Crime Act (VOCA) Administration
Certification regarding Non-Supplanting
As outlined in the U.S. Department of Justice, Office of Justice Programs, Federal Financial Guide,
Federal funds must be used to supplement existing State and local funds for program activities and
must not supplant those funds that have been appropriated for the same purpose. Furthermore,
supplanting is defined as "to deliberately reduce State or local funds because of the existence of
Federal funds. For example, when State funds are appropriated for a stated purpose and Federal funds
are awarded for that same purpose, the State replaces its State funds with Federal funds, thereby
reducing the total amount available for the stated purpose."
The following example is provided in the Federal Financial Guide to help clarify the difference
between supplementing and supplanting:
State funds are appropriated to hire 50 new police officers, and Federal funds are
awarded for hiring 60 new police officers. At the end of the year, the State has hired 60
new police officers, and the Federal funds have been exhausted. The State has not used
its funds towards hiring new officers, but instead reduced its appropriation for that
purpose and assigned or appropriated the funds to another purpose. In this case, the
State has supplanted its appropriation with the Federal funds. If supplanting had not
occurred, 110 new officers would have been hired using Federal funds for 60 officers
and State funds for 50 officers.
As a subrecipient of Victims of Crime Act (VOCA) Assistance funds, each agency shall certify
its understanding of and adherence to the prohibition against supplanting of State or local funds
with Federal funds.
certify that the (name of subrecipient organization)
will comply with the prohibition against supplanting as outlined above.
Signature of Authorizing Official
Printed Name and Title of Authorizing Official
Date
10/19/2016