C-86-15-072-3-02 CONTRACT AMD 2 AZ MULTH ASSN HE.PDF

CONTRACT NO: C-86-15-072-3-02 AMENDMENT NO: 2
AMENDMENT TO
CONTRACT
Between
MARICOPA COUNTY
By and Through
DEPARTMENT OF PUBLIC HEALTH
4041 N Central Avenue, Suite 1400, Phoenix, Arizona 85012
and
ARIZONA MULTIHOUSING ASSOCIATION
The above named contract is hereby amended as specified below:
A. 1.0. Contact Term, 1.1, extend the contract term for one (1) year, beginning on
the 1st day of November, 2016 and ending the 31 st day of October, 2017;
B. 6.28, Incorporation of Document, 6.28.1 Exhibit A, Pricing, Compensation/Fees,
Total Amount, change the Total Amount to an aggregate not-to-exceed amount
from $161,664.64 to $261,664.64, (increasing by $100,000.00 for the budget
period November 1, 2016 to October 31, 2017);
C. 6.28, Incorporation of Document, 6.28.2 Exhibit B, Scope of Work, replace with
an updated Exhibit B, Revised Scope of Work;
D. Contractor's Proposal, Work Plan replace with an updated Work Plan;
E. Contractor's Proposal, Budget Compensation, Payment Schedule replace with
an updated Payment Schedule.
All other terms and conditions of the original contract and its amendments shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
ARIZONAMULTIHOUSING/ASSOCIAT
By:
Chairman, Board of Supervisors
/0/0/201
Date Date
ATTEST ATTEST
Clerk of the Board
Date Date
APPROVED AS TO FORM APPROVED AS TO FORM
Attorney for Maricopa County
Date Date
1

Exhibit B
REVISED SCOPE OF WORK FOR 2017
AMENDMENT 2017 for the Arizona Multihousing Association for Year 3
1.0 INTENT:
The Maricopa County Department of Public Health (MCDPH), on behalf of the Arizona Department of
Health Services, Bureau of Tobacco and Chronic Disease Prevention and the Maricopa County Office of
Tobacco and Chronic Disease Prevention (OTCDP), is contracting with the Arizona Multihousing
Association to ensure that all people living in Maricopa County and the state of Arizona have access to
smoke-free living facilities leading to healthier communities. The anticipated amount to be spent on this
contract is between $100,000 annually.
To accomplish the following goals the Contractor must:
• Participate in the Arizona Smoke-Free Living Coalition,
• Contribute to the ASFL database to track outreach activities, contact information and program
results.
• Gather, share, and disseminate evidence-based research to promote smoke-free housing.
• Dedicate at least 1.0 FTE to outreach and advocacy activities that will increase smoke-free
properties.
The County reserves the right to contract with multiple contractors or add additional contractors, at the
County's sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-
set to satisfy the County's needs or to ensure adequate competition on any project or task order work.
The grantee will:
• Collect and manage apartment community outreach data to determine the impact of indoor air
quality project and activities.
• Educate decision makers in the multi-unit housing industry and affiliated industries about the risks
of secondhand smoke and the benefits of implementing smoke-free property policies.
• Build and leverage professional relationships with decision makers in the multi-unit housing
community to assist them in creating smoke-free policies in conununities statewide.
• Research and advance state and municipal policy options to encourage smoke-free multi-unit
housing such as smoke-free ordinances, tax credit incentives and re/development financing credits.
SCOPE OF WORK:
Goal 1
Decrease Arizonan's exposure to secondhand smoke in their homes by increasing access to
smoke-free multi-unit housing options.
OBJ 1.1
Conduct a detailed analysis of the status of smoke-free multi-unit housing policies in
Arizona and share results with AS FL. At a minimum, this analysis should include:
a. Property name
b. City
c. County
d. Owner
e. Management company
f. Property type (i.e. fair market, subsidized, age restricted)
g. Number of units
h. Whether a written smoke-free policy has been contemplated or adopted and
how many units are smoke-free
2

i. Type of smoke-free policy (i.e. totally smoke free, smoking in common areas
only, smoking on patios)
j. Contact information for the property manager, owner or decision makers
including name, address, phone number and email address.
OW 1.2
Conduct at least 40 in-person educational sessions through regional briefings,
presentations, conference break-out sessions, or workshops to property owners, managers
and industry professionals to educate them about the process and benefits of going smoke-
free.
Ell List type of presentation (regional briefings, presentations, conference
break-out sessions, or workshops to property owners, managers and industry
professionals), (2) audience name, (3) date of presentation and (4) number of
participants in education session below.
OBJ 1.3
Promote incentives for going smoke-free (i.e. Low Income Housing Tax Credit points for
having a smoke-free policy) and connect owners, managers and developers to existing
training opportunities.
1.3.1 Reach out to decision makers in the multi-family industry to provide
education, resources and tecluncal support leading to adoption and
implementation of smoke-free policies in targeted Arizona counties.
1.3.2 Research, develop outreach plans, and lead advocacy efforts for state and
municipal policy options to encourage smoke-free multi-unit housing.
Goal 2
Increase awareness among multi-housing industry professionals of the health risks and
economic impact of secondhand smoke through social media campaigns, collateral material,
and websites.
OBJ 2.1
Build messaging and disseminate campaigns to create a deeper understanding of health
risks associated with secondhand smoke exposure and return on investment for properties
going smoke-free.
OBJ 2.2 Disseminate messaging on multi-housing industry websites, social media,
newsletters or other channels and drive traffic to www.AZSmokeFreeLiving.org .
OBI 2.3 Promote ASFL smoke-free workshops throughout the state through our weekly
membership email blasts and social media. In addition to handing out collateral received
from ASFL in our dinner meetings, trade shows and other events.
OBJ 2.4 Implement a community relations recognition program by spotlighting
management companies on our weekly email blasts as they go smoke-free.

AMA Work Plan 11/1/16-10/31/17
Goal/Objective Activity Date
Work with the AMA Membership department as new
Survey smoke-free policies in management companies and communities come into On-going throughout
multihousing units membership and to get their current smoking/non- project period
smoking policy.
Provide 40 Educational Sessions Conduct 40 educational sessions through conferences, 10/31/2017
events, and other meetings
Conduct meetings with AMA members, elected officials, On-going throughout
Advocacy/Incentive Promotion and other key stakeholders about smoke-free project period
multihousing policies.
Disseminate messaging on Activities will restart November 1, 2016 and will continue On-going throughout
websites, social media throughout the project. project period
Promote ASFL smoke-free workshops throughout the
state through our weekly membership email blasts and
Work with ASFL by promoting social media, In addition to handing out collateral On-going throughout
ASFL events, received from ASFL in our dinner meetings, trade shows project ' period
and other events.
Community Relations and Spotlight management companies on our weekly email On-going throughout
Recognition program blasts as they go smoke-free, project period
Staff will document all activities related to the project on Beginning December
Reporting (usage report) a monthly basis in a documentation database. Submit 2016 ending in
monthly reports -20 days after the end of each month. November 2017
4

AMA Payment Schedule 11/1/2016-10/31/2017
Date Deliverables
Monthly Report to Maricopa County, continued activities related to survey and data
12/20/2016 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
1/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopc County, continued activities related to survey and data
2/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
3/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
4/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
5/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
6/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
7/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
8/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, continued activities related to survey and data
9/2012017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopo County, continued activities related to survey and data
10/20/2017 collection process, Community Education activities reported monthly, documentation of
meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, Final Report related to survey and data collection
11/20/2017 process, Community Education activities reported monthly, documentation of meetings wittl
collaborators, partners, members, elected officials.
AMA requests equal payments of $8,333.33 (a total of $100,000.00 for a 12 month project period) on a
monthly basis after documentation has been provided through monthly reports that state deliverables have
been achieved. A detailed line budget in support of this request.
S