COMPETITION IMPRACTICABLE BRIGHT FUTURE STARS.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258,1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
HUMAN SERVICES- HEAD START -EHS CCP
PROPOSED CONTRACT VENDOR NEED IDENTIRED Date: Sep 1,2016
Company: Bright Future Stars REQUESTED DELIVERY
Address: 1236 S. Stapley Dr Date: Sep 30, 2016
City, State: Mesa AZ QUOTED PRICE: 261,120
Zip/Postal Code: 85204
Phone: (480) 539-7772 Accounting String:
Fax:
Contact Name: Jenell Jones
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C ... $1 00k (17 > $100k
Is this a Technology Procurement? C Yes ("4: No
HSD's Head Start program requires a service provider to provide Head Start services to a minimum of 16 preschool aged
children (3-5 years). The HSD Head Start program requires a service provider that is already providing Early Head Start
services, so these children can successfully transition into a Head Start program with wrap around child care service
hours on site. In addition, the service provider must be knowledgeable (shown through program implementation) with
the federal Office of Head Start's performance standards and be able to provide a full year program.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
, Software license renewals, additions, or upgrades available
C Grant specified (supporting documents attached) l from only one source
r, Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising ' distributors)
C. Warranty voided if service provided by other contract vendor C Other proprietary situation
6: Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Bright Futures Stars (BFS) is a current Contractor for Maricopa County Head Start program under the
Early Head Start-Child Care Partnership Grant (EHS-CCP) (Serial: 14.116-RFP/C-73-15-041-7-00) and has
the capacity to expand services to meet the needs of the Head Start program to serve 3-5 years old. By
adding Bright Futures Stars as a provider of Head Start services it will ensure that children currently
enrolled in the ENS-CCP program, who age out of the program, can easily transition to the regular
Head Start program. BFS has successfully implemented 2 ENS-CCP classrooms, is knowledgeable with
Office of Head Start Performance Standards, has strong fiscal systems in place, and is in good standing
with state licensing. BFS has revised days/hours of operation to meet the needs of families.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
fl Market research 0 Public notice given, list D no alternatives were identified
Other vendors contacted ri Other j no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
As a current Contractor in good standing, knowledge of performance standards, and capacity to
expand makes Bright Futures Stars a feasible choice for providing Head Start services to 3-5 year olds.
Currently, Contractor has 16 children that have been identified as aging out of the ENS-CCP program,
by contracting with the provider will create a seamless service system which will promote continuity
in services.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durafon, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: D Comparison to public sector contract pricing
r--1 Comparison to previous comparable purchases El Discount off published catalog pricing
" from a different vendor ill Market survey
0 Independent estimate FA" Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Costs are configured using current child care market rates as referenced by the Arizona Child Care
Resource and Referral of up to $175.00 weekly: http://arizonachildcare.org/familles/childcare-costs .
html. The expanded use of Bright Futures supports the needs for full day, full year services, therefore
reducing costs by leveraging child care subsidies and EHS-CCP Funds, while increasing access to
quality child care in communities of greatest needs.

CERTIFICATIONS
certify:
1) I recognize that the Mariaipa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegat gnatu, r ti(Required)
Bruce Liggett i/ : Sep 8, 2016
of
Printed Name signature / Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
rilcommended to BOS for approval.
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Printed Name Sign Date Date