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Section I - General Provisions
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MARICOPA COUNTY
and the
REGIONAL PUBLIC TRANSPORTATION AUTHORITY
MCAQDTRP-RPTAVM
MAGTRP TRMSub
1. Agreement No.: (MAG-Expansion) 2. Agreement Type: Cost Reimbursement
3. Agreement Amount: $374,900.00 4. Purpose: Travel Reduction Services
5. CFDA: 20.205 6. Contractor FEI/SSN: 86-0557533
7. Start Date: Oct 1, 2016 8. Expiration Date: September 30, 2017
This Agreement is entered into by and between Regional Public Transportation Authority, referred to hereinafter as Contractor,
and Maricopa County by and through its Air Quality Department referred to hereinafter as County. The Contractor, for and in
consideration of the covenants and conditions set forth herein, shall provide and perform the services as set forth below. All
rights and obligations of the parties shall be governed by the terms of this document, its Exhibits, Attachments and Appendices,
including any Sub-agreements or Amendments as set forth herein and in:
Section I - General Provisions Section III - Work Statement
Section II - Special Provisions Section IV - Compensation
This Agreement contains all the terms and conditions agreed to by the parties. No other understanding, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. Nothing in this
Agreement shall be construed as a waiver of any defense in a suit brought against the State of Arizona, Maricopa County, Air
Quality Department, or Contractor, in any State or Federal Court.
Notice under this Agreement shall be given by personal delivery or by registered or certified mail to the addresses set forth
below and shall be effective upon receipt by the party to whom addressed unless otherwise indicated in said notice.
Notice to Contractor: Regional Public Transportation Authority Phone: 602-262-7433
ATTN: Chief Executive Officer
101 N. 1st Avenue, Suite 1100, Phoenix AZ 85003
Notice to Maricopa County: Maricopa County Air Quality Department Phone: 602-506-6750
ATTN: Director - Air Quality Department
1001 N. Central, Suite 125, Phoenix AZ 85004
IN WITNESS WHEREOF, the parties enter into this Agreement:
Contractor: Regional Public Transportation Authority Maricopa County: Board of Supervisors
Signature: ____________________________________ Signature: ______________________________________
Scott W. Smith, Interim Chief Executive Officer Clint Hickman, Chairman of the Board
Date: ______________________________________ Date: ________________________________________
Attest: ______________________________________ Attest: ________________________________________
Date: ______________________________________ Date: ________________________________________
Pursuant to A.R.S. §11-952, counsel for the Contractor Pursuant to A.R.S. §11-952, the Maricopa County
has determined that this Intergovernmental Agreement is Attorney’s Office has determined that this
within the powers and authority granted under the laws Intergovernmental Agreement is within the powers and
of the State of Arizona. authority granted under the laws of the State of Arizona.
Signature: ____________________________________ Signature: ______________________________________
Date: ______________________________________ Date: ________________________________________
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Section I - General Provisions
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1. RECITALS
A. The County is empowered by Arizona Revised Statutes Sections 11-951 through 11-954 to enter into this
agreement.
B. The RPTA is empowered by Arizona Revised Statutes Sections 48-5122, 48-5123, 28-8131 and 49-582 to enter
into this agreement.
2. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall
control. To the extent that the Work Statement(s) and the Special or General Provisions are in conflict, the Work
Statement(s) shall control.
3. DEFINITIONS
As used throughout these GENERAL PROVISIONS, the following terms shall have the meanings set forth:
A. Agreement means this document and all attachments hereto.
B. Contractor means the person, firm or organization listed on the Cover Page of this Agreement.
C. Director means the Director of Air Quality Department.
D. Funding Source means any Federal, State or Private Department funding source which may impose conditions
on the funding that will be passed on to the Contractor.
E. Travel Reduction Program (TRP) means a program that implements a travel reduction plan by an employer
or school and is designed to achieve target reductions in the rate of single-occupancy vehicle trips and/or in
the rate of single-occupancy vehicle miles traveled. Reductions can occur through the implementation of
various trip reduction measures and/or equivalent emissions reduction measures.
4. GENERAL REQUIREMENTS
A. The terms of this Agreement shall be construed in accordance with Arizona law; any action thereon shall be
brought in the appropriate court in the State of Arizona.
B. The Contractor shall, without limitation, obtain and maintain all licenses, permits, and authority necessary to do
business, render services, and perform work under this Agreement, and shall comply with all laws regarding
unemployment insurance, disability insurance, and worker's compensation.
C. The Contractor is an independent Contractor in the performance of work and the provision of services under this
Agreement and is not to be considered an officer, employee, or agent of Maricopa County.
5. AMENDMENTS
All Amendments to this Agreement must be in writing and signed by both parties.
6. ASSIGNMENT/SUBCONTRACTING
No right, liability, obligation or duty under this Agreement can be assigned, delegated or subcontracted in whole or in
part, without the prior written approval of the Director.
7. RETENTION OF RECORDS
The Contractor agrees to retain all financial books, records, and other documents relevant to this Agreement for five
(5) years after final payment or until after the resolution of any audit questions which could be more than five (5) years,
whichever is longer. The Department, Federal or State auditors and any other persons duly authorized by the
Department shall have full access to, and the right to examine, copy and make use of any and all said materials.
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8. ADEQUACY OF RECORDS
If the Contractor's books, records and other documents relevant to this Agreement are not sufficient to support and
document that allowable services were provided to eligible clients the Contractor shall reimburse Maricopa County
for the services not so adequately supported and documented.
9. AUDIT DISALLOWANCES
A. The Contractor shall, upon written notice thereof, reimburse Maricopa County for any payments made under this
Agreement which are disallowed by a Federal, State or Maricopa County audit in the amount of the disallowance,
as well as court costs and attorney fees which Maricopa County spends to pursue legal action relating to such a
disallowance. Court costs and attorney fees incurred will be specifically identified as applicable to the recovery
of the disallowed costs in question.
B. If at any time it is determined by the Department that a cost for which payment has been made is a disallowed
cost, the Department shall notify the Contractor in writing of the disallowance and the required course of action,
which shall be at the option of the Department either to adjust any future claim submitted by the Contractor by
the amount of the disallowance or to require repayment of the disallowed amount by the Contractor forthwith
issuing a check payable to Maricopa County.
10. AVAILABILITY OF FUNDS
A. The provisions of this Agreement relating to payment for services shall become effective when funds assigned
for the purpose of compensating the Contractor as herein provided are actually available to the Department for
disbursement. The Department shall be the sole judge and authority in determining the availability of funds under
this Contract and the Department shall keep the Contractor fully informed as to the availability of funds.
B. If any action is taken by any State Department, Federal department or any other Department or instrumentality
to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Agreement, the
Department may amend, suspend, decrease, or terminate its obligations under, or in connection with, this
Agreement. In the event of termination, the Department shall be liable for payment only for services rendered
prior to the effective date of the termination, provided that such services performed are in accordance with the
provisions of this Agreement. The Department shall give written notice of the effective date of any suspension,
amendment, or termination under this section, at least ten (10) days in advance.
11. CONTRACT COMPLIANCE MONITORING
The Department shall monitor the Contractor's compliance with, and performance under, the terms and conditions of
this Agreement. Onsite visits for Agreement compliance monitoring may be made by the Department and/or its
grantor agencies at any time during the Contractor's normal business hours, announced or unannounced. The
Contractor shall make available for inspection and/or copying by the Department's monitors, all records and accounts
relating to the work performed or the services provided under this Agreement, or for similar work and/or service
provided under other grants and Agreements.
12. CONTINGENCY RELATING TO OTHER AGREEMENTS, CONTRACTS AND/OR GRANTS
A. The Contractor will, during the term of this Agreement, immediately inform the Department in writing of the award
of any other Travel Reduction Program related agreement, contract or grant including any other agreement,
contract or grant awarded by the Department where the award of such agreement, contract or grant may affect
either the direct or indirect costs being paid/reimbursed under this Agreement. Failure by the Contractor to notify
the Department of such award shall be considered in violation of the Agreement and the Department shall have
the right to annul this Agreement without liability.
B. The Department may request, and the Contractor shall provide within a reasonable time, a copy of such other
agreement, contract or grant, when in the opinion of the Department the award of the other agreement, contract
or grant may affect the costs being paid or reimbursed under this Agreement.
C. If the Department determines that the award to the Contractor of such other Federal or State agreement, contract
or grant has affected the costs being paid or reimbursed under this Agreement, the Department shall prepare an
Agreement Amendment effecting a cost adjustment. If the Contractor protests the proposed cost adjustment,
the protest shall be construed as a dispute within the meaning of the "Disputes" clause contained herein.
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Section I - General Provisions
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13. DEFAULT
The Director may suspend, modify or recommend termination of this Agreement immediately upon written notice to
Contractor in the event of a non-performance of stated objectives or other material breach of contractual obligations;
or upon the happening on any event which would jeopardize the ability of the Contractor to perform any of its
contractual obligations. Such determination will not be made until such time as the disputes process has been
exhausted as specified in the Disputes Clause of the Special Provisions.
14. TERMINATION
A. Either party may terminate this Agreement at any time, with ninety (90) days notice in writing to the other party
(unless terminated by Department under Availability of Funds provision). Such notice shall be given by personal
delivery or by Registered or Certified mail.
B. This Agreement may be terminated by mutual written agreement of the parties specifying the termination date
therein.
C. The Department has the right to terminate this Agreement upon twenty-four (24) hour notice when Contractor
non-compliance jeopardizes funding source financial participation. If not terminated by one of the above
methods, this Agreement will terminate upon the expiration of the term of this Agreement as stated on the Cover
Page.
D. In the event of termination, the Department shall be liable for payment only for services rendered prior to the
effective date of the termination, provided that such services performed are in accordance with the provisions of
this Agreement.
15. SEVERABILITY
Any provision of this Agreement which is determined to be invalid, void or illegal shall in no way affect, impair or
invalidate any provision hereof, and remaining provisions shall remain in full force and effect.
16. STRICT COMPLIANCE
Acceptance by the Department of performance not in strict compliance with the terms hereof shall not be deemed to
waive the requirement of strict compliance for all future performance obligations. All changes in performance
obligations under this Agreement must be in writing.
17. NON-LIABILITY
Maricopa County and its officers and employees shall not be liable for any act or omission by the Contractor or
Subcontractor or any employee, officer, agent, or representative of Contractor or Subcontractor occurring in the
performance of this Agreement, nor shall these entities be liable for purchases or contracts made by the Contractor
in anticipation of the effectiveness of this Agreement.
18. INDEMNITY
To the extent permitted by law, each party agrees to indemnify, hold harmless and defend the other, its officers and
employees, their officers, boards, commissions and employees, from and against any and all claims, damages, suits
and proceedings, regardless of the merits, from liability, punitive damages, cost or expense or every type (including
reasonable attorney's fees), all or any part thereof arising out of or in connection with or by reason of any act or
omission of either party or any of its subcontractors or anyone directly or indirectly employed by the other party. Each
party shall include a clause to this effect in all subcontracts ensuring to the benefit of the other entity.
19. COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or organizational entity has been employed or retained to solicit or secure
this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee.
For breach or violation of this warranty the Department shall have the right to annul this contract without liability.
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Section I - General Provisions
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20. RIGHTS IN DATA
The parties hereto shall have the use of data and reports resulting from this Agreement without cost or other restriction
except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request,
any available information that is relevant to this Agreement and to the performance there under.
21. NON-DISCRIMINATION
The Contractor, in connection with any service or other activity under this Agreement, shall not in any way otherwise
discriminate against any participant or employer on the grounds of race, color, religion, sex, national origin, age,
handicap, political affiliation or belief. The Contractor shall include a clause to this effect in all Subcontracts ensuring
to the benefit of the Contractor or the Department.
22. EQUAL EMPLOYMENT OPPORTUNITY
The Contractor will not discriminate against any employee or applicant for employment because of race, age,
handicap, color, religion, sex or national origin. The Contractor will take affirmative action to insure that applicants
are employed and that employees are treated during employment without regard to their race, age, handicap, color,
religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The Contractor will to the extent such provisions
apply, comply with Title VI and VII of the Federal Civil Rights Act; the Federal Rehabilitation Act; the Age
Discrimination in Employment Act; the Immigration Reform and Control Act of 1986 (IRCA) and Arizona Executive
Order 75-5 which mandates that all persons shall have equal access to employment opportunities.
23. UNIVERSALITY
This Agreement is entered into on behalf of Maricopa County in its entirety. Any Department, Division, or unit, within
the Department, that has need of the services identified herein may utilize it.
24. ALLOWABLE EXPENDITURES
Expenditure of funds advanced, or qualifying for reimbursement, pursuant to this Agreement shall be made by the
Contractor only for the following:
A. Services or materials approved or appropriated for, and used in, the performance of services herein agreed to
be provided.
B. Service classifications shown on page 1, Section IV, Compensation, of this contract, the Contractor may adjust
the dollar amounts providing the total Agreement amount remains unchanged. Adjustments shall be made in
accordance with the following:
1. When the cumulative increase exceeds ten percent (10%), prior written approval by the Director is required.
2. When the cumulative increase does not exceed ten percent (10%), written approval is not required.
25. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A. The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and
belief, that the Contractor, defined as the primary participant in accordance with 49 CFR Part 29, and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
2. have not within 3-year period preceding this Agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
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Section I - General Provisions
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4. have not within a 3-year period preceding this Agreement had one or more public transaction (Federal,
State or local) terminated for cause of default.
B. Should the Contractor not be able to provide this certification, an explanation as to why should be attached to
the Agreement.
C. The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e.
transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this
Agreement.
26. E-VERIFICATION OF EMPLOYEES
A. The Contractor warrants that it is in compliance with A.R.S. § 41-4401 and further acknowledges:
1. That the Contractor and its subcontractors, if any, warrant their compliance with all federal immigration
laws and regulations that relate to their employees and their compliance with A.R.S. § 23-214, subsection
A;
2. That a breach of a warranty under subsection 1 above, shall be deemed a material breach of the contract
that is subject to penalties up to and including termination of the contract;
3. That the contracting government entity retains the legal right to inspect the papers of any contractor or
subcontractor employee who works on the contract to ensure that the contractor or subcontractor is
complying with the warranty provided under subsection 1 above and that the contractor agrees to make
all papers and employment records of said employee(s) available during normal working hours in order
to facilitate such an inspection.
4. That nothing herein shall make any contractor or subcontractor an agent or employee of the contracting
government entity.
27. VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §35-391.06 AND 35-
393.06 BUSINESS RELATIONS WITH SUDAN AND IRAN:
A. By entering into the Contract, the Contractor certifies it does not have scrutinized business operations in Sudan or
Iran. The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the
statements to the Procurement Officer upon request. These warranties shall remain in effect through the term
of the Contract.
B. The County may request verification of compliance for any contractor or subcontractor performing work under
the Contract. Should the County suspect or find that the Contractor or any of its subcontractors are not in
compliance, the County may pursue any and all remedies allowed by law, including, but not limited
to: suspension of work, termination of the Contract for default, and suspension and/or department of the
Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.
28. CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF
WHISTLERBLOWER RIGHTS
A. The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower
rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C.
§ 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and
section 3.908 of the Federal Acquisition Regulation;
B. Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee
whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal
Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and
copies provided to County upon request; and
C. Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the
simplified acquisition threshold ($150,000 as of September 2013).
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Section II - Special Provisions
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1. EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall
control. To the extent that the Work Statement(s) and the Special or General Provisions are in conflict, the Work
Statement(s) shall control.
2. DISPUTES
A. Except as may otherwise be provided for by law, any dispute not involving a question of law arising during
agreement performance that is not resolved between the parties within thirty (30) days shall be submitted
to Maricopa County's contract disputes process as follows:
B. The Procurement Officer of the Department shall reduce his decision to writing and mail or otherwise
furnish the contractor with a copy. The contractor may abide by the decision or may appeal the decision
to the Director.
C. A contractor desiring to appeal a decision of a Procurement Officer shall be required to submit a written
appeal to the Director. The contractor must file its written appeal within seven (7) working days following
receipt of the Procurement Officer's original decision. The Director shall provide the Contractor with a
written response to the appeal within fourteen (14) working days following its receipt. The decision of
the Director shall be final and conclusive.
D. A written decision of the Director shall be the final position of Maricopa County concerning the dispute,
excepting where applicable State or Federal law or regulation specifies otherwise. The Director may
convene a review panel to review the dispute issues and recommend the final position. The review panel
may have representatives of the Purchasing Department, Materials Management Department, if
applicable, or representatives of other agencies with an objective third party view-point.
3. CHANGES
A. The Director may, at any time, make changes within the general scope of this Agreement in any one or
more of the following areas with the execution by both parties of a written contract amendment:
1. Work Statement activities reflecting changes in Funding Source or Department regulations,
policies or requirements.
2. Administrative requirements such as changes in reporting periods, frequency or reports, or
report formats required by Funding source or Department regulations, policies or requirements.
B. Such order will not serve to increase or decrease the total compensation to be paid the Contractor, or to
decrease any guaranteed units of service to be purchased from the Contractor. Additionally, such order
will not direct substantive changes in services to be rendered by the Contractor.
C. Any dispute or disagreement caused by such written order shall constitute a "Dispute" within the meaning
of the Disputes Clause of the Special Provisions of this Agreement and be administered accordingly.
4. INSURANCE
A. The Contractor shall have in effect, either by Contractor or through Contractor’s sub-contractor, at all
times during the term of this Agreement, insurance which is adequate to protect Maricopa County, its
officers and employees, participants and equipment funded under the Agreement shall provide the
Director with current documentation of insurance coverage by furnishing a Certificate of Insurance or a
certified copy of the insurance policy naming Maricopa County as an additional insured for those
coverages required in B.3 and B.4.
B. The following types and amounts of insurance are required as minimums:
1. Worker's Compensation
2. Unemployment Insurance as required by Arizona Law
3. General Liability, Bodily Injury and Property Damage policies that insure against claims for
liability for Contractor's negligence for maintenance of unsafe premises brought by clients
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Section II - Special Provisions
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receiving services pursuant to this Agreement and by the lawful visitors of such clients. The
limits of the policies shall be not less than $1,000,000 for combined single limit.
4. Automobile Liability, Bodily Injury and Property Damages:
a. Combined single limit, $1,000,000.
b. Standard minimum deductible amounts are allowable. Any deductible amounts are the
responsibility of the Contractor.
C. The Contractor shall immediately inform the Director of any cancellation of its insurance or any decrease
in the amounts of coverage, at least thirty (30) days before such action takes place.
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Section III - Work Statement
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FY 2017
TRAVEL REDUCTION SERVICES
1. DEFINITIONS
A. MAJOR EMPLOYER means an employer that employs fifty (50) or more employees and/or students who
report to a single work site at least three days per week for at least six months of the year.
B. REGIONAL means an area which encompasses or overlaps territory within the jurisdiction of two or more
political subdivisions of the State of Arizona.
C. TRAVEL/TRAVEL REDUCTION PROGRAM refers to the Maricopa County Travel Reduction Program (TRP),
a county ordinance which requires major employers to achieve a 10 percent reduction in single occupant
vehicle commute travels and/or miles traveled to the workplace.
D. SINGLE OCCUPANCY VEHICLE (SOV) COMMUTE TRIP is a one-way trip to or from residence to or from
the place of employment or school by means of automobile, light duty truck or motorcycle occupied by only
the driver.
E. TRANSPORTATION COORDINATOR (TC) is a person designated by a major employer or volunteer
employer as the lead person in developing and implementing a TRP Annual Plan.
F. TRAVEL REDUCTION PROGRAM ANNUAL PLAN is a written report submitted by a major employer to
Maricopa County for review and approval which describes the travel reduction measures proposed for
implementation by the employer.
G. VOLUNTARY EMPLOYER means an employer that is not included in the definition of major employer and
chooses to participate in a travel reduction program.
2. SERVICE DEFINITION
Services contained herein include those activities pertaining to the following: marketing services and
communication services in support of the Maricopa County Travel Reduction Program; training employer
personnel (transportation coordinators and employees); providing technical assistance to voluntary and major
employers; and developing, producing, and distributing training and collateral materials.
3. UNIT OF SERVICE DEFINITION
One calendar month of service delivery. (Monthly service periods: October 1, 2016 – September 30, 2017).
4. SERVICE GOAL
To reduce the number of SOV trips and the SOV miles traveled for the purpose of improving ambient air
quality and to assist employers in complying with the Maricopa County TRP.
5. SPECIAL SERVICE REQUIREMENTS
A. Valley Metro activities undertaken in performance of this agreement shall be under the general
supervision of the Maricopa County TRP.
B. All training, promotional and advertising materials, public service announcements, press releases and
other program-related materials shall be developed with and approved by Maricopa County before
distribution and/or use.
C. Maricopa County agrees to furnish the Contractor approval or disapproval within three (3) working days
of receipt of proposed material developed specifically for the voluntary don't drive day program. Failure
of Maricopa County to furnish approval or disapproval within the three (3) working days shall constitute
approval of such material.
D. All reports and maps completed as a part of the agreement, jointly written or produced by the Contractor
for the County, except copies of such documents made for the exclusive internal use of Valley Metro
and/or the County shall give credit to Maricopa County and the Maricopa Association of Governments
on the front cover or a title page, or in case of maps, in the title block which identifies the cooperative
parties.
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Section IV - Compensation
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In addition, if any portion of this project is funded from the Federal Highway Administration and/or Federal
Transit Administration, U.S. Department of Transportation, all such documents shall contain the following
disclaimer statement:
“This report was funded in part through grant[s] from the Federal Highway Administration and/or Federal
Transit Administration, U.S. Department of Transportation. The contents of this report reflect the views and
opinions of the author(s) who is responsible for the facts and the accuracy of the data presented herein.
The contents do not necessarily state or reflect the official views or policies of the U.S. Department of
Transportation, the Arizona Department of Transportation or any other State or Federal Agency. This report
does not constitute a standard specification or regulation”.
All materials prepared and used by Valley Metro in performance under this agreement funding shall give
credit to Maricopa County and the Maricopa Association of Governments, except for those materials
prepared in generic form for use by employers. Credit for materials developed specifically for the Voluntary
Don't Drive Day Program may be in the form of naming each Department as a sponsor.
E. All material developed specifically in support of the Travel Reduction Program, funded through this
agreement, will be prominently identified as "The Maricopa County Travel Reduction Program."
F. Subcontractors selected by Valley Metro for performance under this agreement shall be approved in
writing by Maricopa County regardless of the procedures used in making the selection.
G. Maricopa County will provide the following information to Valley Metro to assure that contractor activities
are fully coordinated with those of the County:
1. Survey distribution, analysis, delivery and plan due schedules through sharing of database,
with updates provided at least monthly.
2. Notices, agendas and other public information pertaining to the Regional Travel Reduction
Program Regional Task Force when generated.
3. Periodic information for articles about the Travel Reduction Program for distribution to major
employers as appropriate.
6. SERVICE OBJECTIVES AND TASKS
A. Provide technical assistance to TRP employers in achieving the prescribed reductions in SOV trips or
SOV miles traveled through one-on-one assistance, e-newsletters, collateral materials, promotions and
materials. Develop promotional kits for employers and associated collateral pieces up to four times per year
that promote the use of alternative transportation modes and schedules.
B. Provide training to TRP employer TCs on the requirements of the law including the survey process, plan
writing and documentation, types of alternative transportation modes and schedules, and travel reduction
strategies.
C. Form and facilitate TC workshops and webinars.
D. Monitor and track activities to elevate the effectiveness of training, promotions and collateral materials.
E. Develop and conduct a paid advertising campaign in coordination with the Clean Air Campaign that
encourages use of commute solutions.
F. Produce brochures, informational materials, collateral materials and promotional items pursuant to MAG
Considerations Guidelines for Promotional Items as necessary, to promote travel reduction strategies.
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Section IV - Compensation
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Annual Goals:
1. Maintain the number of technical assistance contacts when compared with FY16 estimated actual.
FY16 Estimated FY17 Goal
FY15 Actual FY16 Goal
Actual
Phone 1,628 1,860 1,769 1,800
Meetings 153 150 113 115
Mail 1,146 1,000 617 620
Emails 9,540 10,300 8,656 8,700
Total Contacts 12,467 13,310 11,155 11,235
2. Maintain participation in TRP training when compared with FY16 actual.
FY15 Actual FY16 Goal FY16 Estimated FY17 Goal
Actual
Intro to TRP (in- 76 120 65 60
person)
Intro to TRP (online) 117 130 147 150
How to Conduct a 5 120 20 30
TRP Annual Survey
(online)
How to Interpret 0 120 0 0
TRP Annual Survey
Results (online)
How to Write a TRP 8 120 27 30
Annual Plan (online)
How to Implement 11 120 17 30
and Document a
TRP Annual Plan
(online)
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Section IV - Compensation
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3. Maintain TC workshop and webinar participation when compared to FY16 actual.
FY16 Estimated
FY15 Actual FY16 Goal FY17 Goal
Actual
In-person Meetings 17 12 10 2
In-person Attendees 136 150 65 25
Online Meetings 12 12 12 12
Attendees 861 820 729 750
4. Achieve a favorable impression of advertising promoting alternative modes of at least 75% as measured by the
annual Transportation Demand Management (TDM) survey for FY17.
5. Maintain overall communication effectiveness of Valley Metro Commute Solutions representatives at 95% or higher
as measured by the annual Transportation Coordinator survey.
Reporting
Submit an overview of the vision and planning for the FY18 program including highlights of proposed training and
assistance initiatives, operational changes, as well as recommendations to increase TRP compliance results.
Submission of this document is to accompany a proposed scope of work and budget request for the FY18 grant
cycle, due August 18, 2017.
Send monthly reports and invoices to the County in the prescribed format and document work performed by task. All
costs incurred in preparing invoices and reports shall be included in the general and administrative expenses or the
overhead.
Monthly reporting shall follow the format below.
Task 2.0 - Fulfill Intergovernmental Agreement between Maricopa County – Travel Reduction Program (TRP) and the
Regional Public Transportation Authority (Valley Metro) to provide training, technical assistance, promotion and
available collateral materials for the Travel Reduction Program (TRP) and Clean Air Campaign.
Percent of Work Completed: %
Task 2.1 - Employer Assistance Services - Provide technical assistance to TRP employers in achieving the
prescribed reductions in SOV travels or SOV miles traveled through one-on-one assistance, e-newsletters, collateral
materials, promotions and materials. Develop promotional kits for employers and associated collateral pieces up to
four times per year that promote the use of alternative transportation modes and schedules.
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Work Accomplished:
Employer Phone Contacts
Employer Meetings
Sub-total
Additional contacts:
Email
Mail
Sub-total
Grand Total
Employer Events:
Date Employer Attendees
##/##/#### XXXX ###
##/##/#### XXXX ###
Total Attendance
Special Meetings/Other Events Held:
Problems Encountered:
Reports or Data Produced:
Task 2.2 - Employer Training – Provide training to TRP employer TCs on the requirements of the law including the
survey process, plan writing and documentation, types of alternative modes and schedules and travel reduction
strategies.
Work Accomplished:
Meetings/Events Held:
Problems Encountered:
Reports or Data Produced:
Task 2.3 - Form and Facilitate TC Workshops and Webinars
Work Accomplished:
Meetings/Events Held:
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TCA Name Date Number of Number of Topic
Attendees Employers
Central Corridor
Northeast Valley
Northwest Valley
Southeast Valley
Southwest Valley
TC Webinar
Totals
Problems Encountered:
Reports or Data Produced:
Task 2.4 - Monitor and track activities to evaluate the effectiveness of the training, promotion, and collateral materials
Work Accomplished:
Meetings/Events Held:
Problems Encountered:
Reports or Data Produced:
Task 2.5 – Advertising – Develop and conduct a paid advertising campaign in coordination with the Clean Air
Campaign that encourages use of commute solutions.
Work Accomplished:
Meetings/Events Held:
Problems Encountered:
Reports or Data Produced:
Task 2.6 – ShareTheRide.com – Maintain and enhance the online rideshare matching system, ShareTheRide.com.
Enhance ShreTheRide.com to provide information on drive-alone alternatives. Develop and implement online
contests that encourage commuters to register in the online matching system. Implement up to three employer
challenge contests.
Work Accomplished:
Meetings/Events Held:
Problems Encountered:
Reports or Data Produced:
Schedule
A. Provide training, technical assistance, promotion, and available collateral materials for the Travel Reduction
Program and Clean Air Campaign - ongoing.
B. Negotiate Intergovernmental Agreement with Maricopa County Travel Reduction Program and the Regional Public
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Transportation Authority by October 31, 2017.
C. Submit Monthly Reports – 15 days following close of each month.
D. Submit overview of vision and planning including a proposed scope of work and budget request for the FY17
program cycle – by August 18, 2017.
E. Draft Annual Travel Reduction Program Report by November 3, 2017.
F. Annual Travel Reduction Program Report by November 17, 2017.
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Section IV - Compensation
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Maricopa County Travel Reduction Program
TRP Subcontractor FY2016 Budget
RPTA / Valley Metro
October 1, 2016 to September 31, 2017
MAG TRP/Expansion – MAGTRP (TRMSub) RPTA – 3220
TASK 2 SUBCONTRACTOR (RPTA/Valley Metro - TRMSub Commute Solutions) Hours by Personnel & Task
Period: October 1, 2016 - September 30, 2017
Raw Direct Task 2
Labor Training & Total Total
Personnel Hourly Rate Assistance Hours Cost
Coomer Dawn $45.87 542.88 542.88 $24,901.91
Day Suzanne $31.55 542.88 542.88 $17,127.86
Duarte Lillian $31.55 542.88 542.88 $17,127.86
Perez Margaret $31.55 904.80 904.80 $28,546.44
Reid Jeff $23.37 542.88 542.88 $12,687.11
Schneider CJ $31.53 904.80 904.80 $28,528.34
Subtotal $128,919.52
Total Productive Hours 3,981.12 3,981.12
Total Hourly Subcontractors Cost $128,919.52 $128,919.52
Fringe 59.63% $76,874.71 $76,874.71
Overhead 53.13% $68,494.94 $68,494.94
Reimbursable Expense (Postage) $6,120.00 $6,120.00
Reimbursable Expense (Printing) $15,159.83 $15,159.83
Reimbursable Expense (Promotional) $6,000.00 $6,000.00
Reimbursable Expense (Meetings/Mileage/Translations/Mail) $5,500.00 $5,500.00
Reimbursable Expense (Subcontractor - Advertising/Marketing) $49,831.00 $49,831.00
Reimbursable Expense (Subcontractor - Other) $18,000.00 $18,000.00
Total Subcontractor Cost $374,900.00 $374,900.00
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