4YNG AMEND 04 CODE ENF RADIOSRV1.PDF

AGREEMENT
for LAW ENFORCEMENT SERVICES
between
The Town of Youngtown
and
Maricopa County on behalf of
the Sheriff's Office
C-50-12-039-M-00
Amendment #4
Effective October 1, 2016
C-50-12-039-M-04
Base Term: December 1, 2011 through June 30, 2015
with up to three, one-year automatic renewals ending June 30, 2018
Amended March 2012: C-50-12-039-M-01
Amended November 2012: C-50-12-039-M-02
Amended January 2014: C-50-12-039-M-03

Amendment #4
to the Agreement between the Town of Youngtown
and Maricopa County on behalf of the Sheriff's Office
C-50-12-039-M-04
This Amendment to the Agreement between the Town of Youngtown (“Town”) and Maricopa County
(“County”) on behalf of the Sheriff's Office shall be effective on October 1, 2016 and upon approval of
the Maricopa County Board of Supervisors and the Town of Youngtown.
Recitals
The County acting on behalf of the Sheriff's Office and the Town entered into an Agreement for Law
Enforcement Services (the “Initial Agreement”), executed December 2, 2011, (C-50-12-039-M-00).
Amendment #1 to correct the Supplies and Services costs for FY 2012 and modify the one-time costs
schedule resulting from the transfer of two (2) specific patrol vehicles from the Town to the Maricopa
County Sheriff’s Office was approved March 14, 2012, (C-50-12-039-M-01).
Amendment #2 to amend the contract to address use of local companies for towing and to
acknowledge the purchase and transfer of radar guns from the Town was approved November 26,
2012, (C-50-12-039-M-02).
Amendment #3 to amend Section I. B. Legal Notices, and Section II. E. of the contract, Chain of
Command and Responsibility of Performance Standards, (C-50-12-039-M-03).
Amendment #4 is now requested to:
Amend Section I. B. Legal Notices, to accommodate the name changes since Amendment
#3; and.
Amend Section III. B. 1. REIMBURSEMENT COSTS AND CHARGES, Explanation of
One-Time Cost Reimbursement, item 3). This amendment accommodates the purchase of
three Deputy style Radios for use by Youngtown Code Enforcement Personnel and
subsequent service on the Sheriff’s Dispatch network. A revised Worksheet Exhibit A. for FY
2017 is attached to the Amendment.
The parties agree to change the Initial Agreement to the following, all other terms and conditions of
the Initial Agreement including its amendments remain in place.
1) Section I. GENERAL PROVISIONS B. Legal Notices is amended as follows:
“If to the County,” the name, Tom Manos, is replaced with the name, Joy Rich.
“If to the Sheriff’s Office,” the name Scott Freeman, is replaced with the name
Lee Ann Bohn
1

2) Section III. REIMBURSEMENT OF COSTS AND CHARGES B. Explanation of Charges 1. is
amended as follows:
1. Subsection c. Services—Police Communications and Information Technology is
replaced in its entirety with the following:
c. Communications and Information Technology
Sophisticated and costly information and communications systems are used in
everyday Sheriff’s Office law enforcement operations. Costs for hardware,
software, technology supplies, monthly service and/or connection fees and
system maintenance are incorporated as direct and reimbursable expenses.
Charges for Sheriff’s Police Communications and Information Technology shall
be proportionate and based on the Town’s portion of Sheriff’s call and
incident/calls for service volume and County police radio communications
system cost shall be based on the number of system users.
1. Dispatch: Incident/Call for Service volume for the Town shall be taken
from the Sheriff’s Computer-Aided Dispatch system and applied to
estimated overall dispatch costs for the Patrol Districts.
2. System Maintenance and User Support: These costs are comprised of
the Town’s calculated share for applicable information system use,
desktop support, and data/information reporting, based on its percent of
patrol service volume applied to the overall patrol’s share for applicable
information systems, desktop support, and data/information reporting.
3. Wireless and Mobile Data Computing Charges: The annual total of
monthly charges associated with the number of radios/MDC’s and, when
applicable, cell phones by FTE and dedicated patrol vehicle(s).
2. Section e. 3) is replaced with:
3) The Town will be required to fund one-time reimbursement costs to equip
deputies upon initiation of service and for deputies added to service by
Amendment. These one-time cost items include but are not limited to: radios
(for sworn personnel and vehicles), a notebook or laptop computer, mobile data
terminals for vehicles, e-ticketing equipment for vehicles, tasers and
accessories, service weapons, bulletproof vests (5-year life) and cell phones, a
service weapon and a patrol rifle, and body cameras. Deputy equipment
requirements are subject to change over the life of the contract.
a) Cities and Towns contracting for at least one beat of service that have
their own Code Enforcement Departments, may request purchase of
hand held radio units through the Sheriff’s Office for Code Enforcement
Officer use. Radio unit purchases will be handled as one-time
reimbursement items with payment according to Section III. C. 3. of the
Agreement. Final payment is based on actual full cost of the item at the
time of purchase. Radio programming charges are applicable.
2

1. The Sheriff’s Office will assign each radio an inventory, unique
EM number and establish a radio template that will allow
communication and security for accessing the communications
system.
2. Radios will be a part of the Sheriff’s Radio Fleet and can only be
maintained and programmed by Maricopa County Wireless
Systems for Sheriff’s issued communication devices and
equipment.
3. Prior to the programming and release of radios to Youngtown
Code Enforcement Officers, the names of individuals who will be
assigned radios will be provided to the Sheriff’s Office District III
and Sheriff’s Office Communications Division.
These individuals are required to contact and get clearance from
MCSO Communications Division Training Supervisor (telephone:
602-876-4511).
4. If radio operation training is required, the Sheriff’s Office will
provide this through its Telecommunications Technology
Division.
5. Worksheet Exhibit A. for that fiscal year will be reissued to
include the increase in monthly wireless access charges for the
additional radios. The new service will be billed with the first
regular monthly invoice following activation.
6. In the event of early contract termination, radios, accessories
and any other communications equipment or devices that are
owned by the County and in the possession of the Town will be
returned to the Sheriff’s Office, Telecommunications Technology
Division located at:
550 W Jackson Street in Phoenix, AZ 85003
a) If the device has not fully depreciated, the Sheriff’s Office
will refund the Town in the form of a credit for the value of
the device at the time of termination.
b) Requests by the Town for permanent transfer of
equipment or devices purchased during the term of the
contract will require Board of Supervisors approval
because of Section III.B.1.e.5. of the Agreement.
c) Communications and technology devices approved by
the Board for permanent transfer must be de-
programmed and undergo data scrubbing by the Sheriff’s
Office prior to the actual transfer and release to the
Town.
3

Amendment #4
Town of Youngtown
Law Enforcement Services
Authorization and Signatures
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date of the
last signature set forth below.
TOWN OF YOUNGTOWN, an Arizona MARICOPA COUNTY, a political
municipal corporation subdivision of the State of Arizona
By: By:
___________________________________ ___________________________________
Michael LeVault Clint Hickman
Mayor, Town of Youngtown Chairman, Board of Supervisors
Date: ______________________ Date: ______________________
Attest: Attest:
___________________________________ ___________________________________
Town Clerk Clerk of the Board
MARICOPA COUNTY SHERIFF'S OFFICE
___________________________________
Joseph M. Arpaio, Sheriff Date
In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorneys acknowledge
that (i) they have reviewed the above Agreement on behalf of their respective clients and (ii) as to
their respective clients only, each attorney has determined that this Agreement is in proper form and
that execution hereof is within the powers and authority granted under the laws of the State of
Arizona.
___________________________________ ___________________________________
Town Attorney Date County Attorney Date
4

Worksheet Exhibit A.
Final 2/17/2016
REVISED 8/30/2016
TOWN OF YOUNGTOWN
Maricopa County Sheriff's Office
Law Enforcement Reimbursement Costs and Charges
FY2017
(July 1, 2016 through June 30, 2017)
Revised
BEATS 1.00
Total Contract Cost Operating $941,761
One Time $21,735
TOTAL $963,496
Part 1. Personnel Services $866,141
Annual Hours Budgeted 2088
FY 2017 Hourly FY 2017 FY 2017 Fixed
FY 2017 Variable Hourly Benefit
Average Benefits Rate Average Base $10,032/Wrkrs
Hourly Base Charge (FY Plus Variable Comp and UE Annualized
FTE Pay 2016 Rates) Benefits $639.22 FY 2017
Patrol Beat Deputies 5.00 $27.98 56.57% $43.81 $10,671.22 $510,733.00
Detectives 0.50 $28.60 56.57% $44.78 $10,671.22 $52,086.00
Sergeants 0.61 $38.70 56.57% $60.59 $10,671.22 $83,682.00
Lieutenants 0.31 $46.66 56.57% $73.06 $10,671.22 $50,598.00
Captain 0.18 $61.52 56.57% $96.32 $10,671.22 $38,122.00
Clerical Office Assistant 0.14 $14.32 19.21% $17.07 $10,671.22 $6,484.00
Dispatch (FTE is a cost equivalent) 0.72 $20.57 19.21% $24.52 $10,671.22 $44,255.00
Sub Total Salary and Benefits $785,960.00
Staffing Allocation Factor FTE Staffing Requirements
24 hour / 7 day post 5.00 FTE 0.50 Detectives 1 Beat
8 hour / 7 day post 1.67 FTE 1.00 Sergeant for 9 Deputies
8 hour / 5 day post 1.19 FTE 1.00 Lieutenant for 18 Deputies
1.00 Captain for 30 Deputies
0.14 Clerical for 1 Beat
Special Pay Rate Per
(Deputies/Detectives/Sgts.) FTEs FTE Cost Includes 56.57% Variable Benefits
Overtime 6.11 9,974.24 $ 60,942.60
Shift Differential 6.11 1,428.05 $ 8,725.38
Regular Over Budget 6.11 1,720.57 $ 10,512.68
$ 80,180.67
Subtotal Special Pay $80,181
Other Services Clause: Code Enforcement Assistance Requests that require additional resources resulting in MCSO Overtime
are subject to an additional charge of $53 per hour.
Incidents requiring the use of the Special Weapons and Tactics, Enforcement Support, Horses, or other specialized equipment
items--e.g. aircraft--that would not otherwise be used except for the existence of this contract may result in additional charges
based on actual costs.
Part 2. Supplies and Rent $13,351
Applicable FTEs 6.74 FTE total minus Dispatch
Supply Cost 573.45 Per applicable FTE 3,865
Ammunition 637.26 Per Sworn FT 6.60 4,206
Uniform Allowance 800.00 Per Sworn FT 6.60 5,280
Sub Total Supplies $13,351

Part 3. Communications and Information Technology (IT) $20,593
Sworn FTEs 6.60 Vehicles 2
Code Enforcement Radios 3.00
Information System Maintenance;
User Support;Verizon Wireless 14,893 Annual Cost 14,893
Per Month per Vehicle and
Monthly Radio Charges 32.33 Sworn FTE 4,500
MDC Charges 49.99 Per Vehicle per month 1,200
Sub Total Communications and IT $20,593
Part 4. Vehicles and Equipment $41,676
Vehicle Cost with Warranty $ 40,797 Vehicle life 125,000 miles (combined average)
Equipment Costs (Lights; Push Bar;
Etc.) $ 10,552 Equipment life 343,750
Per Mile Annual
Rate Miles Costs
Mileage Rate $0.360 58,102 $20,934 20,934
Vehicle Depreciation $0.326 58,102 $18,941 18,941
Equipment Depreciation $0.031 58,102 $1,801 1,801
Sub Total Vehicle and Equipment Costs $41,676
Part 5. One-Time Costs $21,735
Per Amendment 4 to the Agreement (C-50-12-039-M-04)
Program-
Estimated ming Charge
Item Unit Cost Per Unit Number of Units Total
APX 7000 Radios $7,200 45 3 $21,735
Part 6. Indirect Cost Recovery
This section is reserved for items identified by Maricopa County that are necessary for full cost recovery. When
the methodology is determined, the Agreement will be amended and the rate will be included in this section.