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State of Arizona Department of Homeland Security Governor Douglas A. Ducey Director Gilbert M. Orrantia September 23, 2016 Pete Weaver Maricopa County Department of Emergency Management 5630 E McDowell Rd Phoenix, AZ 85008-3455 Subject: FFY 2016 Homeland Security Grant Program Award Subrecipient Agreement Number: 160204-01 Project Title: Backup Satellite Data Communications for the EOC Dear Pete Weaver, The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for consideration under the Homeland Security Grant Program has been awarded. The project titled "Backup Satellite Data Communications for the EOC " has been partially funded under the 2016 State Homeland Security Grant Program for $38,663. The grant performance period is October 1, 2016 through September 30, 2017. This grant program is part of the U.S. Department of Homeland Security Grant Program and specifically is awarded under CFDA #97.067 (Catalog of Federal Domestic Assistance). Your application will be kept on file for additional funding consideration if reallocation funding becomes available. To access your award documentation: Log-in to azdohsgrants.az.gov/user. A username/password was provided to you/your staff during the application phase. If you no longer have your username/password, please contact your Strategic Planner for assistance. To initiate the award process: The following action items must be downloaded, completed, signed and returned to AZDOHS: 1. Project Administration Page - Print and sign one original. 2. Two Subrecipient Agreements – Print and sign two original Subrecipient Agreements 3. NIMS Compliance Certification – Complete and sign one original certification. 4. Environmental and Historic Preservation (EHP) required documentation, if applicable (see enclosed EHP Designation Letter). Hard copies of the Project Administration Page, Subrecipient Agreement, NIMS Compliance Certification and EHP letter will not be mailed to you. These items must be completed and on file at AZDOHS in order for your agency to be eligible for reimbursement. If all documentation listed in numbers 1, 2, 3 and 4 (if applicable), above is not signed and received by AZDOHS on or before January 31, 2017, this award is rescinded and the funds will be reallocated. Additional grant requirements: Reimbursements are limited to approved quantities and funding thresholds. If your project requires an Environmental and Historic Preservation (EHP) review; this must be completed, submitted and approved by FEMA/AZDOHS prior to any expenditure of funds. All radio equipment purchased with Homeland Security funds should be P25 capable, comply with SAFECOM Guidance, and the Land Mobile Radio Minimum Equipment Standards as approved by the Statewide 1700 West Washington Street Suite 210 Phoenix, Arizona 85007 Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.gov State of Arizona Department of Homeland Security Governor Douglas A. Ducey Director Gilbert M. Orrantia Interoperability Executive Committee (SIEC), and be programmed in accordance with the Arizona State Interoperable Priority Programming Guide. Subrecipients are subject to the AZDOHS Site Monitoring Program. Quarterly programmatic reports must be submitted on the most recent form/template available on the AZDOHS website. Consultants/Trainers/Training Providers costs must be within the prevailing rates; must be obtained under consistent treatment with the procurement policies of the subrecipient and 2 CFR 200; and shall not exceed the maximum of $450 per day per consultant/trainer/training provider unless prior written approval is granted by the AZDOHS. Terrorism Liaison Officer (TLO) Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) Response Vehicles purchased with Department of Homeland Security Grant Program funding must be assigned to and used by certified TLOs working with the Arizona Counter Terrorism Information Center (ACTIC). Persons receiving TLO vehicles shall be available to respond to incidents and events on a "call out" basis and shall be available for regional and statewide deployment for TLO operations and training. TLO equipment and/or services purchased or maintained with Department of Homeland Security Grant Program funding will be assigned to and used by certified TLOs working with the ACTIC TLO Program. This equipment may include: radios, computers, cell phones, cellular and satellite service fees, open source data services, cameras, GPS devices and any other equipment needed to complete the TLO mission. All reimbursements for personnel costs must be in compliance with AZDOHS Time and Effort Reporting requirements available on the AZDOHS website. Per 2 CFR 200 Subpart F, Subrecipients who expend $750,000 or more in Federal dollars in the previous fiscal year and subsequent years within the period of performance are required to submit an electronic copy of their annual Single Audit (formerly known as OMB Circular A-133 Audits of States, Local Governments and Nonprofit Organizations). Subrecipients shall submit their annual Single Audit to audits@azdohs.gov within 9 months after the close of the fiscal year. If a Subrecipient does not expend more than $750,000 a statement must be submitted in writing to audits@azdohs.gov identifying that they did not meet the threshold and therefore do not have to conduct a Single Audit. The AZDOHS reserves the right to withhold reimbursement payments or future subrecipient agreements until the Single Audit or statement has been received and, if applicable, an approved action plan for compliance has been completed. The FFY 2016 federal award date as indicated in the U.S. DHS award package is 8/12/2016 with a total amount of funding of $21,798,000. The Federal Award Identification Number is EMW-2016-SS-00119-S01. AZDOHS reserves the right to request additional documentation at any time. If you should have any questions, please do not hesitate to contact your Strategic Planner. Congratulations on your Homeland Security Grant Program award. Sincerely, Gilbert M. Orrantia Director Cc: Richard Langevin 1700 West Washington Street Suite 210 Phoenix, Arizona 85007 Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.gov Powered by TCPDF (www.tcpdf.org)