171006-CI CI JUSTIFICATION EXECUTED.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
mcso Pending (MA # 171006-CI)
PROPOSED CONTRACT VENDOR
NEED IDENTIFIED Date: May 2016
Company: rantus Solutions Group, Inc.
REQuESTE.D DELIVERY
Address: 101,10722- 103 Avenue Datc December 2019
City, State: Edmonton, Alberta, Canada QUOTED PRICE: 3,109,100.00
Zip/Postal Code: T5J 7
Phone: (780) 490-0874 I Accountina String: 440-0470-4715-11AR -iMIS
Fax: 780-42 0
Contact Name: Glenn DeRoy, CEO
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r zs $ look ('> 5100k
Is this a Technology Procurement? C Yes (i' No
Systems integration services for the SHIELD New Jail Management System (JMS) Project to include gap
analysis, data cleansing and migration, interface requirements and development, knowledge transfer,
and related services. The total estimated cost of this procurement is $3,109,100.00. Services will be
authorized on a task order basis depending upon the needs of MCSO and the interaction with the yet to
be determined awarded vendor of solicitation 170002-REP SHIELD New Jail Management System,
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source iustifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
-Special incentive or deal offered (can be assessed in open and competitive solicitation)
. Agency convenience
C Grant specified (supporting documents attached) Software license renewals, additions, or 'upgrade available
from only one source
(7 :Mailing lists, subscriptions or media advert: n c Brand compatibility available from only one source (no other
distributors)
(--- Warranty voided if service provided by other contract vendor C Other proprietary situation
(ii- Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Tantus Solutions Group, Inc. was subcontracted by Syscon Justice Systems, LIC to perform data migration and interface
development services for the New JMS Solution contract (13139-RFP). That contract has been canceled.
As a subcontractor, Tantus was involved In the New JMS Project (aka "SHIELD") for more than 18 months, and they
completed A signification amount of the interfaces and data conversion effort that will be required going forward with a
new vendor (17002-RFP). During this period, Tantus completed approximately 15-20% of the project work subcontracted to
them through Syscon, including requirements gathering and analysis for 36 of the nearly 100 interfaces identified for the
project, as well as processing and analysis for the first of four (4) planned data extractions from the legacy JMS.
It should also be noted that Tantus' work in no way contributed to Syscon's failure to perform on the original contract. In
fact, their work was the only portion of the project that was completed on time and met or exceeded MCSO needs and
expectations.
SEARCH
A search was conducted consisting of: (check all that apply) RESULT
Market research 0 Public notice given, list Ej no alternatives were identified
0 Other vendors contacted El Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
A significant amount of data migration and interfaces development work was completed by Tantus as part of
the original contract for a New JMS Solution, and going forward, a new vendor would need to replicate this
work. In' addition, Tantus' work was of high quality and provided at a reasonable cost. For example, the
original contract with Syscon (13139-RFP) included optional T&M rates of $150/hour for data conversion/
interfaces lead(s) and $135/hour for data conversion/ interface analyst(s) and developer(s). These rates are
comparable with other vendors providing similar services to the County for major IT projects.
For these reasons, it is recommended that (1) alternative vendors not be considered for the provision of
system integration services on the SHIELD New JMS Project, and (2) the Office of Procurement Services
proceed in negotiations with Tantus Solutions Group, Inc. for the requested procurement of services.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Ei Comparison to public sector contract pricing
Comparison to previous comparable purchases El Discount off published catalog pricing
from a different vendor 0 Market survey
] Independent estimate 0 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
13139-RFP - New JMS Solution - Syscon (Sub: Tantus), 14002-1GA - Case Management System (MCAO)
- Karpel, 10151-RFP - VolP Telephone System - Avaya, 11086-REP - CAD/RMS/Civil Process Project,
10105-S - Technology Consultants - Various (Multi-Award), 13129-RFP - CAMA Software (Assessor) -
Vision Govt. Sol., 14061-CI - Electronic Doc. Mgmt System - Databank, 07087-REP - HR Info System &
Related Svcs - ADP, 14103-S - Avaya Ent. Comm. Sustainment - Avaya, 04069-55 - AMS Perpetual
Agrmt (now Advantage) - AMS (CGI) , 13082-CI - CGI/AMS Upgrade

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor Is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
' -
1- /
e fi '., ;,• 44-1
Printed Name iature t Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
MPRecommended to BOS for approval.
P 't
ikEvit,) r. Ty< Y 3 No
Printed Name Signature 'ate
Email Save

T&M Rates Comparison for Contracted
Vendors on Major County IT Projects
13139-RFP New J rvis sow don Syscon Contract Date: May 2015
Contract Expires: May 2025
Data Conversion / Interface Lead 150.00
Data Conversion / Interface Analyst 135.00 Tantus Solutions Group subcontracted
Data Conversion / Interface Developer 135.00 with Syston to provide data migration
Senior Project Manager 178.00 and interface development services
13129-RFP CAMA Software Solution (Assessor) Vision Govt Sol Contract Date: December 2014
Contract Expires: December 2024
Data Conversion $ 150.00
Interface Development $ 175.00
Project Manager $ 175.00
14002-IGA Case Management System (MC.A0) Karpel Contract Date: January 2014
Contract Expires: January 2017
Hourly Rate for Add'I Work Outside Scope $ 150.00
(i.e., Project Manager, etc.)
14060-CI Electronic Doc. Mgmt System Databank Contract Date: July 2009?
Contract Expires: July 2019
Discovery & Implementation Services $ 205.00
Pre-Paid Block Time for Disc. & Imp!. Svcs $ 195.00
10151-RFP VolP Telephone & Unified Comm. Sys Contract Date: June 2011
Contract Expires: June 2016 ?
Technician 205.00
Network Integration Engineer 214.00
Integrated Management Consultant 250.00
Mid Market Consultant 190.00
Project Manager 225.00
07087-RFP HR Info System & Related Services ADP, Inc. Contract Date: December 2007
Contract Expires: June 2016
T&M Rate for All Job Categories 133.00
(Manager, Principal, Senior Consultant, Rate from 2007
& Consultant were listed)
Competition impractical Request Form Tantus Solutions Group Date Prepared: C6/30/2016

04069-SS AMS - Perpetual Agrmt L_GES SW AMS (CGI?) Contract Date: April 1990
(Now known as "Advantage") Contract Expires: April 2020
Technical Specialist 120.00 Rates Effective 6/1/1989
Senior Technical Specialist 150.00
Implementation Manager 150.00
Project Director 175.00
No T&M Data Found in Pricing (Exhibit A):
13082-CI * CGI/AMS Upgrade Project CGI Tech Contract Date: October 2013?
Contract Expires: October 2013
11086-REP CAD/RMS/Civil Process Project Insight Contract Date: February 2012
Contract Expires: February 2017
14103-S Avaya Enterprise Comm. Sustainment Avaya Contract Date: January 2015
Contract Expires: January 2018
10105-5 Technology Consultants Various Contract Date: December 2010
(Pricing is bid based on specific scope) Contract Expires: December 2016
* Contract is not posted online for public review. Informati provided by Brian Walsh, OPS, 602-506-3243.
Competition Impractical Request Form -Tantus Solutions Group Date Prepared: 06130/2016