AMENDMENT 2ASU MCSO TRAFFIC STOPV3_7_25 (OGC).PDF

SECOND AMENDMENT TO
MASTER SERVICES AGREEMENT
BETWEEN THE ARIZONA BOARD OF REGENTS
FOR AND ON BEHALF OF ARIZONA STATE UNIVERSITY
AND ITS CENTER FOR VIOLENCE PREVENTION AND COMMUNITY SAFETY
AND
MARICOPA COUNTY BOARD OF SUPERVISORS
ACTING ON BEHALF OF THE
MARICOPA COUNTY SHERIFF’S OFFICE
(Maricopa County Agenda # ________________________)
THIS SECOND AMENDMENT TO MASTER SERVICES AGREEMENT (this “Amendment”) is made and
entered into effective as of July 1, 2016 by and between the Arizona Board of Regents for and on behalf
of Arizona State University and its Center for Violence Prevention and Community Safety (“ASU”), and
the Maricopa County Board of Supervisors acting on behalf of the Maricopa County Sheriff’s Office
(“MCSO”).
RECITALS
A. MCSO entered into a Master Services Agreement (the “Master Agreement”) with ASU for
consulting services not to exceed five years effective April 8, 2015 for the purpose of receiving services
outlined in Exhibit A of the Master Agreement.
B. The parties entered into a First Amendment to the Master Agreement to address insurance
requirements.
C. The parties desire to further amend the Master Agreement by replacing Exhibit A to the Master
Agreement with a new Exhibit A, which outlines the parties’ objectives and cost of furthering the Traffic
Stop Data Project in Fiscal Year 2017, beginning July 1, 2016.
AGREEMENT
NOW, THEREFORE, the parties hereto agree as follows:
1. Amendment of Exhibit A. Effective as of July 1, 2016, Exhibit A of the Master Agreement is
hereby amended and restated in its entirety and shall read as set forth on Attachment 1 hereto.
2. Effect of Amendment. Except as modified by this Amendment, and only to the extent so
modified, all other terms and conditions of the Master Agreement shall remain unmodified and in full
force and effect.
3. Conflict or Inconsistency. In the event there is any conflict or inconsistency between the terms
and conditions of this Amendment and the terms and conditions of the Master Agreement, the terms
and conditions of this Amendment shall govern and control the rights and the obligations of the parties.
4. Counterparts. This Amendment may be executed in any number of counterparts, each of which
shall be an original, but all of which taken together shall constitute one and the same instrument.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their duly
authorized representatives on the date first above written.
THE ARIZONA BOARD OF REGENTS MARICOPA COUNTY BOARD OF
FOR AND ON BEHALF SUPERVISORS
ARIZONA STATE UNIVERSITY
By: By:
Mark Searle Date Clint Hickman Date
University Provost Chairman of Board
ATTEST:
By:
Fran McCarroll Date
Clerk of the Board
APPROVED AS TO FORM APPROVED AS TO FORM
By: By:
Associate General Counsel Date Deputy County Attorney Date
Arizona State University
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ATTACHMENT 1
Amended Exhibit A
A. Provision of Analytical Technical Assistance to the MCSO for Traffic Stop, April 2016 to 2017
The purpose of this Agreement is to develop the MCSO’s capacity to audit traffic stop data and conduct
trend analysis on traffic stops, traffic stop outcomes, and searches and seizures.
Objective 1: Data Audit. ASU will provide technical assistance and input to assist the MCSO to
develop an oversight mechanism that determines error rate standards and provides precise information
on the causes and consequences of errors in traffic stop data collection.
ASU will engage key stakeholders to identify and prioritize their concerns about data quality, and how
various interventions might be used to ameliorate recurring problems associated with problem data
elements. The final result will be a data audit document that discusses the quality of the data on a
yearly (corresponding to the fiscal year) basis.
Objective 2: Developing Analytical Capacity. ASU will develop a 2-hour training module for
MCSO staff about the development and implementation of monthly, quarterly and annual traffic stop
data reports.
ASU will conduct the training classes at least on 5 dates mutually agreed upon by the parties in each
twelve (12) month period.
ASU will train MCSO staff on: 1) research related to prior reviews of traffic stop data, 2) strengths and
weaknesses of prior research, 3) contemporary methods in collecting, auditing, analyzing, and
disseminating traffic stop data, 4) analytical methods for auditing and analyzing traffic stop data, and 5)
data dissemination strategies.
ASU will provide ongoing technical assistance to the primary MCSO personnel with respect to statistical
training, use of predictive analytics software, Statistical Package for the Social Sciences (SPSS), and
manipulation of SPSS syntax and output. Participants in the technical assistance interaction will develop
familiarity with the basic statistical techniques used in the analysis of the data and develop the capacity
to critically evaluate the various reports produced by the MSCO-ASU research partnership. This technical
assistance goes beyond what is seen in the trainings, and will assist with report writing and manipulation
of SPSS syntax to automate the report writing. Technical assistance will begin immediately upon
execution of the agreement between MSCO and ASU and continue throughout the life of the project.
Objective 3: Planning for Implementation. The Parties will plan for the implementation of
monthly, quarterly, and annual reports. This will include but not be limited to the development of an
outline of the contents of each report, determination of the data that will be included in each report,
methodological and analytical strategies that will be used to analyze data for the report, and
identification of strategies to disseminate reports.
Objective 4: Benchmarking. ASU will collaborate with MCSO to analyze various benchmarks to
be used when analyzing the traffic stop data.
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Objective 5: Review Traffic Stop Data. ASU will collaborate with MCSO to analyze and report on
traffic stop data. This will include methods and techniques for managing data, provision of technical
assistance for using appropriate statistical techniques, and conducting parallel analyses to audit the
quality of data analyses. The end products will include completed monthly, quarterly, and annual
reports. The monthly and quarterly reports will include standardized reports as well as reports on
special topics. The annual report will be comprised of a number of different chapters that focus on
individual, group, and neighborhood level factors.
Objective 6: Inferential Analysis of Traffic Stop Data. ASU will conduct complex statistical
analyses testing various methods of determining whether racially biased policing is occurring. Analyses
may include a veil of darkness analysis, post-stop outcome analysis, and length of stop analyses using
situational, driver, and deputy level characteristics to predict certain outcomes.
Technical Assistance Process
ASU will respond to MSCO inquiries regarding technical assistance within 24 hours of receiving
them during the regular M-F work week and within 48 hours for inquiries received on weekends or
holidays. ASU research/technical assistance team members will be available (at the request of MSCO) to
be onsite at MSCO for up to two days each month in addition to attending monthly and special meetings
organized by MSCO. The ASU team will provide MSCO with a quarterly report of technical assistance
activity/services provided to MSCO.
B. Budget, April 2016 to 2017
MCSO will pay ASU a maximum of $176,820 for FY 2017 of which a maximum of $99,320 will be
used for project administration. The remaining sums will be paid at the rate of $125/hour and invoiced
monthly.
ASU will issue monthly invoices to MCSO for services rendered. The invoice will be accompanied
by descriptive information on the nature of services provided as well as the amount of time spent on
various tasks.
C. Invoicing
ASU will submit an invoice to MCSO for Services rendered once every 30 days. The invoice will be
accompanied by descriptive information on the nature of Services provided as well as the amount of
time spent on various tasks. Payment terms in the proposal are fixed price monthly for Project support
and as invoiced monthly for hourly technical assistance provided for that period.
Invoices will be sent to: Payment will be made to:
Maricopa County Sheriff’s Office Center for Violence Prevention & Community Safety
Financial Services Division (4th Floor) 411 N Central Ave., Suite 680
550 W Jackson Street Phoenix, AZ 85004
Phoenix, AZ 85003
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