MCSO_ASU_MASTER_SERVICES_AGREEMENT_FULLYSIGNED.PDF

ARIZONA STATE UNIVERSITY
CENTER FOR VIOLENCE PREVENTION AND COMMUNITY SAFETY
MASTER SERVICES AGREEMENT
This Master Services Agreement ("Agreement") is entered into this t day of 2015 (the
"Effective Date") by and between the Maricopa County Board of Supervisors, acting on behalf of the
Maricopa County Sheriffs Office ("MCSO"), and The Arizona Board of Regents for and on behalf of
Arizona State University and its Center for Violence Prevention and Community Safety ("ASU").
RECITALS
A. MCSO desires to engage ASU to perform certain consulting services and to provide
technical assistance as MCSO may require from time to time (collectively, the "Services") in connection
with the project description and estimated budget set forth on Exhibit A hereto. The Services to be
provided by ASU will be described in each scope of work (each, a "Scope of Work") agreed to by the
parties in the form set forth on Exhibit B hereto.
B. ASU's Center for Violence Prevention and Community Safety (the "Center") has the
capability and personnel to provide the Services to MCSO.
C. The performance of the Services is consistent, compatible, and beneficial to the role and
mission of ASU, as expressed in its charter statement, to assume fundamental responsibility for the
economic, social, cultural and overall health of the communities ASU serves.
AGREEMENT
1. Scope of Work. The Center will use reasonable efforts to provide the Services requested by
MCSO from time to time. The Services will be provided under the direction and supervision of the
Center director, Dr. Charles Katz. The parties agree that ASU will have discretion to involve its students
in the conduct and performance of the Services. To the extent there are any conflicts between the
provisions of any Scope of Work and this Agreement, the terms of this Agreement will control. ASU's
performance of the Services and its obligations under this Agreement are subject to and governed by
the regulations and policies of ASU and the Arizona Board of Regents.
2. Scheduling Services; Similar Research. The scheduling of the Services will be arranged to avoid
conflict with ASU's educational and research programs. ASU will control the scheduling of such Services
but will try to meet the timelines established by MCSO. Nothing in this Agreement will be construed to
limit the freedom of ASU or of its researchers from engaging in similar services made under other grants,
contracts or agreements with parties other than MCSO.
3. Compensation and Invoicing.
3.1 MCSO will pay ASU for the Services performed under this Agreement in accordance with
the rate schedule set forth in the applicable Scope of Work. MCSO acknowledges and agrees that rates
are subject to change from time to time but that rates set forth on a Scope of Work will not change
while work thereunder is in progress. MCSO will remit the amount of the contract price due for Services
rendered under this Agreement upon receipt of invoices from ASU issued monthly for the duration of
the period of performance. Invoices are due and payable within 30 days. ASU will send invoices to the
Draft: March 5, 2015

MCSO contact identified in the Scope of Work or communicated to the Center by MCSO. MCSO will
send checks or paper remittance advices to the payment address set forth in the Scope of Work or
communicated by the Center to MCSO. Questions regarding invoices should be directed to the Center
contact identified in the Scope of Work.
3.2 ASU reserves the right to subject invoices not paid within thirty (30) days of the invoice
date to a 4% per month late fee on the unpaid balance for any amounts not in dispute. ASU reserves
the right to discontinue the Services if MCSO fails to make payments when due. In the event of non-
payment, ASU may terminate all further work on the Services and seek full payment from MCSO for all
work performed and all expenses incurred including allocable costs, pursuant to the termination clause
of this Agreement including the collection of payment. Should it become necessary for ASU to
commence collection proceedings or retain an attorney to enforce any of the terms of this Agreement,
MCSO will pay all attorneys' fees and the costs of collection incurred by ASU.
4. Term and Termination.
4.1 The term of this Agreement will commence on the Effective Date and will continue until
terminated as provided herein. The parties may modify or extend this Agreement at any time by mutual
written consent. In no event will the term of this Agreement exceed five (5) years.
4.2 Either party may terminate this Agreement at any time, with or without cause, by giving
the other party not less than thirty (30) days prior written notice.
4.3 ASU may terminate this Agreement immediately in the event of a material breach on
the part of MCSO that ASU deems to be incurable. A material breach may include, but is not limited to:
(a) any act causing an incurable tarnishing of ASU's or the Center's reputation; (b) any statement on the
part of MCSO that is critical of or disparages any element of the relationship between the parties, or
that misstates ASU's obligations under this Agreement, or that is critical of the value, quality or
character of ASU's Services rendered to MCSO under this Agreement; or (c) any statement on the part of
MCSO or any delivery of information to ASU in connection with ASU's performance of the Services that
is materially false or misleading.
4.4 In the event of early termination, the parties will work together to effect an orderly
transition and/or wind-down of any Services then in process. Upon termination, property purchased in
furtherance of this Agreement will remain the property of the purchasing party, unless expressly
specified otherwise.
4.5 Without prejudice to any other remedy for breach of this Agreement, upon termination
of this Agreement, no Party will be released from any obligations which have accrued prior to the
effective date of such termination. In the event of termination, MCSO will remain responsible for
payment to ASU for all Services performed through the date of termination and for reimbursement to
ASU of all non-cancelable commitments incurred in the performance of the Services. Except as provided
herein, each party will pay its own costs incurred as a result of termination.
4.6 Sections 4,5, 6, 7, 9, 11, 12, 16 and 17 of this Agreement will survive any expiration or
termination of this Agreement.
S. Confidential Information.
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5.1 MCSO and ASU may choose, from time to time, in connection with the Services
contemplated under this Agreement, to disclose proprietary or confidential information to each other
("Confidential Information"). To be protected hereunder, Confidential Information must be marked
confidential if disclosed in written or other tangible form. If Confidential Information is disclosed orally
or visually, Confidential Information must be identified as confidential at the time of disclosure and
reduced to writing, marked confidential, and transmitted to the receiving party within thirty (30) days of
the initial disclosure. Each party will use reasonable efforts to prevent the disclosure to unauthorized
third parties of any Confidential Information of the other party and will use such information only for
the purposes of this Agreement. Each party agrees that the obligations under this Section will survive
for three (3) years after termination of this Agreement; provided that the receiving party's obligations
hereunder will not apply to information that:
(a) is already in the receiving party's possession at the time of disclosure;
(b) is or later becomes part of the public domain through no fault of the receiving
party;
(c) is received in good faith from a third party with no duty of confidentiality to the
disclosing party;
(d) was developed independently by the receiving party prior to disclosure; or,
(e) is required to be disclosed by the receiving party pursuant to a legally
enforceable order, law, subpoena, or other regulation ("Order"), provided,
however, that the receiving party promptly notifies the disclosing party in
advance of such disclosure and discloses only that information necessary to
comply with said Order.
5.2 ASU reserves the right to refuse acceptance of such Confidential Information which is
not required for the purposes of this Agreement.
5.3 MCSO will notify ASU in writing if any information or data provided to ASU under this
Agreement contains personal identifying information as defined in Arizona Revised Statutes ("A.R.S.") §§
12-290 and 13-2001 or if information or data that MCSO is requesting ASU to produce during the course
of work under this Agreement is expected to be subject to statutory prohibitions against disclosure. To
the extent required by A.R.S. §§ 44-1373, 44-7501 and 44-7601, any personal identifying information
will be redacted or removed by the parties prior to any public disclosure.
5.4 Nothing in this Agreement will be construed to convey to either party any right, title or
interest in any Confidential Information provided by the other party or any right, title or interest in any
intellectual property of the parties, including but not limited to, processes, copyrights or patents. No
license to the receiving party under any trademark, patent or copyright is either granted or implied by
the conveying of Confidential Information to the receiving party.
5.5 ASU is a public institution and, as such, is subject to A.R.S. §§ 39-121 through 39-127
regarding public records. Accordingly, notwithstanding any other provision of this Agreement to the
contrary, any provision regarding confidentiality is limited to the extent necessary to comply with the
provisions of Arizona law.
6. Publication. MCSO recognizes that under ASU policy, the results of work performed under this
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Agreement must be publishable and agrees that ASU and its employees and students engaged in work
hereunder will be free to present at symposia or professional meetings, and to publish in journals,
theses or dissertation, or otherwise of their own choosing, methods and results of work performed
under this Agreement. Notwithstanding the foregoing, ASU agrees to submit manuscripts of proposed
publications to MCSO prior to publication for review to ascertain that no confidential or proprietary
information has been inadvertently disclosed in the proposed manuscript. If MCSO finds any proprietary
or confidential information, then MCSO will notify ASU of this information and ASU will remove the
noted information from the publication. In no event will ASU delay publication for more than thirty (30)
days from receipt by MCSO of such manuscript for review. In the event a patent application is being
filed, ASU will allow ninety (90) days from the date MCSO first received said manuscript for the patent
application to be filed.
7. No Warranty or Guarantee.
7.1 ASU neither makes nor will be deemed to have made any representation or warranty
whatsoever (express or implied) regarding any outcome obtained or deliverable delivered hereunder
including any outcome desired by MCSO. Any decision regarding the use or disposition of said outcome
will be the sole responsibility of MCSO.
7.2 ASU does not guarantee the accuracy of any work product produced by MCSO following
ASU's delivery of the Services hereunder or the accuracy of MCSO's interpretation of its work product.
The parties acknowledge and agree that ASU's role in performing the Services under this Agreement is
educational.
8. No University Endorsements. In no event will MCSO (or its successors, employees, agents and
contractors) state or imply in any publication, advertisement or other medium that ASU has approved,
endorsed or tested any product or service. In no event will ASU's performance of any Services
hereunder be considered a test of the effectiveness or the basis for any endorsement of a product or
service.
9. Use of Names or Logos; Publicity.
9.1 Neither party will use any names, service marks, trademarks, trade names, logos or
other identifying names, domain names or identifying marks of the other party ("Marks"), or the name
of any representative or employee of the other party in any sales promotion work or advertising, or any
form of publicity, without the prior written permission of the party that owns the Marks in each
instance. Use of any party's Marks must comply with the owning party's requirements, including using
the "®" indication of a registered trademark where applicable.
9.2 Each party hereby agrees that, except as may be required of a party to comply with the
requirements of applicable law, no press release or similar public announcement or communication will
be made or caused to be made concerning the existence or the subject matter of this Agreement unless
expressly approved in advance in writing by all parties hereto. The foregoing includes, but is not limited
to, any public relations activities such as media releases, any form of public relations communications,
mention of ASU or MCSO or their respective personnel on web sites or social media, etc.
10. Indemnification.
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10.1 Each party (as "Indemnitor") agrees to indemnify, defend, and hold harmless the other
party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including
reasonable attorneys' fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury
of any person (including death) or property damage, but only to the extent that such claims which result
in vicarious/derivative liability to the lndemnitees, are caused by the act, omission, negligence,
misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or authorized
volunteers.
10.2 In addition to the foregoing, MCSO will indemnify, defend and hold harmless the State
of Arizona, its departments, agencies, boards, commissions, universities and its and their officials,
officials, agents and employees (collectively, the "ASU Indemnitees") for, from and against any and all
claims, actions, liabilities, costs, damages, losses or expenses (including court costs, attorneys' fees,
experts' fees, and costs of claim processing, investigation and litigation) incurred or which may be
incurred by the ASU lndemnitees directly or indirectly arising out of or resulting from: (i) any act or
omission made by MCSO or any of its officers, directors, managers, agents or employees (collectively,
the "MCSO Parties") related to the Services, which is negligent, willful or fraudulent; (ii) any untrue or
inaccurate representation made by any MCSO Party in this Agreement or made to ASU in connection with
the Services during the term of this Agreement; (iii) any claims of libel, slander or defamation or
violations of personal rights of privacy in connection with the Services that MCSO engages ASU to provide
hereunder; or (iv) failure to comply with any applicable law. MCSO will defend or arrange for the
defense of any claims, actions or suits brought against an ASU Indemnitee based on or arising out of any
such loss, cost, damage, expense or liability and shall pay all costs and expenses, including attorneys'
fees, in connection with all such claims, actions or suits.
10.3 ASU is a public institution and, as such, any indemnification, liability limitation, or hold
harmless provision will be limited as required by Arizona law, including without limitation Article 9,
Sections 5 and 7 of the Arizona Constitution and A.R.S. §§ 35-154 and 41-621. Therefore,
notwithstanding any other provision of this Agreement to the contrary, ASU's liability under any claim
for indemnification is limited to claims for property damage, personal injury, or death to the extent
caused by acts or omissions of ASU.
11. Insurance Requirements.
11.1 As a public institution of the State of Arizona, ASU is self-insured under the State of
Arizona, Department of Administration, Risk Management Department as provided under A.R.S. §§ 41-
621 et seq. That self-insurance program provides ASU with adequate insurance coverage as necessary
and reasonable to insure itself and its personnel in connection with the performance of this Agreement.
11.2 Without limiting any liabilities or any other obligation of MCSO, MCSO will, at its
expense, procure and maintain during the term of this Agreement a policy of commercial general
liability insurance in an amount of not less than One Million Dollars ($1,000,000), single limit, Two
Million Dollars ($2,000,000), general aggregate, workers' compensation insurance as required by
applicable law, employer's liability insurance with minimum limits of not less than One Million Dollars
($1,000,000) for each accident, and umbrella liability insurance with a minimum combined single limit
for each occurrence of at least Three Million Dollars ($3,000,000) and an aggregate of Five Million
Dollars ($5,000,000). All insurance required pursuant to this Section must name the Arizona Board of
Regents, Arizona State University, and the State of Arizona as additional insureds and must contain a
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waiver of subrogation against the Arizona Board of Regents, Arizona State University, and the State of
Arizona.
12. Legal Proceedings. If ASU, through any of its employees, agents, representatives or licensees, is
required or requested to become involved in any pending or future legal proceeding to which MCSO is a
party in connection with any matter addressed in or arising from this Agreement, MCSO will pay for all
of ASU's time, work and expenses related to such legal proceeding(s). Individual time worked by ASU
personnel related to such legal proceeding(s) will be billed to MCSO at the hourly rate set forth in Exhibit
A.
13. Relationship of the Parties. Each party is an independent contractor and is independent of the
other party and will be free to exercise its discretion and independent judgment as to the method and
means of performance of its work hereunder. Under no circumstances will any employees of one party
be deemed the employees of the other party for any purpose. This Agreement does not create a
partnership, joint venture or agency relationship between the parties of any kind or nature. This
Agreement does not create any fiduciary or other obligation between the parties, except for those
obligations expressly and specifically set forth herein. Neither party will have any right, power, or
authority under this Agreement to act as a legal representative of the other party, and neither party will
have any power to obligate or bind the other or to make any representations, express or implied, on
behalf of or in the name of the other in any manner or for any purpose whatsoever contrary to the
provisions of this Agreement. Each party acknowledges that the relationship of the parties hereunder is
non-exclusive.
14. Notices. All notices, requests, demands and other communications hereunder will be given in
writing and will be: (a) personally delivered; (b) sent to the parties at their respective addresses
indicated herein by registered or certified U.S. mail, return receipt requested and postage prepaid; (c)
sent via e-mail or other electronic means, with a copy by regular mail; or (d) sent by commercial
overnight courier service. The respective addresses to be used for all such notices, demands or requests
are as follows:
If to MCSO: If to ASU:
Maricopa County Sheriff's Office Arizona State University
102 W. Madison Center for Violence Prevention
Phoenix, AZ 85003 and Community Safety
Attn: Chief Bill Knight 500 North 3rd Street, Suite 200
Email: B Knight@MCSO.maricopa.gov Phoenix, AZ 85004-2135
Attn: Charles Katz, Director
Email: charles.katz@asu.edu
If personally delivered, such communication will be deemed delivered upon actual receipt; if sent by
electronic transmission, such communication will be deemed delivered the next business day after
transmission, and sender will bear the burden of proof of delivery; if sent by overnight courier, such
communication will be deemed delivered upon receipt as evidenced in writing; and if sent by U.S. mail,
such communication will be deemed delivered as of the date of delivery indicated on the receipt issued
by the relevant postal service. A party may change its address for notice and the address to which
copies must be sent by giving notice thereof in accordance with this Section.
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15. Force Majeure.
15.1 No liability will result from the delay in performance or nonperformance caused by force
majeure or circumstances beyond the reasonable control of the party affected, including, but not limited
to, acts of God, fire, flood, substantial snowstorm, war, terrorism, embargo, any United States or foreign
government regulation, direction or request, accident, strike or other labor dispute or labor trouble, or
any failure or delay of any transportation, power or communications system or any other or similar
cause beyond that party's reasonable control.
15.2 The party which is so prevented from performing will give prompt notice to the other
party of the occurrence of such event of force majeure, the expected duration of such condition and the
steps which it is taking to correct such condition. This Agreement may be terminated by either party by
written notice upon the occurrence of such event of force majeure which results in a delay of
performance hereunder exceeding thirty (30) days.
16. Applicable Law; Venue. Any dispute regarding or arising under this Agreement, or the
interpretation of this Agreement, will be subject to and resolved in accordance with the laws of the
State of Arizona, without regard to its conflicts of laws principles. Any proceeding arising out of or
relating to this Agreement will be conducted in Maricopa County, Arizona. Each party waives any
objection it may now or hereafter have to venue or to convenience of forum.
17. Dispute Resolution. In the event of any dispute, claim, question, or disagreement arising from
or relating to this Agreement or the breach thereof, the parties hereto will use their reasonable efforts
to settle the dispute, claim, question, or disagreement. To this effect, they will consult and negotiate
with each other in good faith and, recognizing their mutual interests, attempt to reach a just and
equitable solution satisfactory to both parties. In the event of litigation, as required by A.R.S. §12-1518,
the parties agree to make use of arbitration in all contracts that are subject to mandatory arbitration
pursuant to rules adopted under A.R.S. § 12-133.
18. Assignment. Neither party will assign or transfer any interest in this Agreement without the
prior written approval of the other party. Any attempted assignment in violation of this provision will be
null and void. Subject to the foregoing, this Agreement will be binding upon the permitted successors
and permitted assigns or other permitted transferees of the parties.
19. Severabilitv. If any provision of this Agreement shall for any reason be found invalid, illegal,
unenforceable, or in conflict with any valid controlling law: (a) such provision will be separated from this
Agreement; (b) such invalidity, illegality, unenforceability, or conflict will not affect any other provision
hereof; and (c) this Agreement will be interpreted and construed as if such provision, to the extent the
same shall have been held invalid, illegal, unenforceable, or in conflict, had never been contained
herein.
20. Waiver; Modification. The waiver of a breach hereunder may be effected only by a writing
signed by the waiving party and will not constitute, or be held to be, a waiver of any other or
subsequent breach or to affect in any way the effectiveness or enforceability of the provision in
question. Any modification or amendment of this Agreement or any Scope of Work hereunder will be
effective only if made in writing and signed by both parties.
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21. No Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended or will
be construed to confer upon any person or entity, other than the parties and their respective successors
and assigns permitted by this Agreement, any right, remedy or claim under or by reason of this
Agreement.
22. Merger and Integration; Recitals and Exhibits. This Agreement contains the entire
understanding between the parties concerning the subject matter of this Agreement and supersedes
any and all prior understandings, agreements, representations, and warranties, express or implied,
written or oral, between the parties concerning the subject matter of this Agreement. All recitals
herein, and all exhibits attached hereto (including each Scope of Work hereunder) and referred to
herein, are integral and material parts of this Agreement.
23. Compliance with Laws; Nondiscrimination. Each party will comply with all existing and
subsequently enacted federal, state and local laws, ordinances, codes and regulations that are or
become applicable to this Agreement, including all applicable state and federal laws, rules, regulations
and executive orders governing equal employment opportunity, immigration and nondiscrimination,
including the Americans with Disabilities Act. If applicable, the parties will abide by the requirements
of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against
qualified individuals based on their status as protected veterans or individuals with disabilities, and
prohibit discrimination against all individuals based on their race, color, religion, sex, or national
origin. Moreover, these regulations require that covered prime contractors and subcontractors take
affirmative action to employ and advance in employment individuals without regard to race, color,
religion, sex, national origin, protected veteran status or disability.
24. Conflict of Interest. In accordance with A.R.S. 5 38-511, the State of Arizona, its political
subdivisions or any department or agency of either may cancel this Agreement within three years after
its execution, without penalty or further obligation, if any person significantly involved in initiating,
negotiating, securing, drafting or creating this Agreement on behalf of the State, its political
subdivisions, or any of the departments or agencies of either is, at any time while this Agreement or any
extension thereof is in effect, is an employee or agent of any other party to this Agreement in any
capacity or a consultant to any other party with respect to the subject matter of this Agreement.
25. Cancellation for Non-Appropriations.
25.1 The parties recognize that this Agreement may depend upon appropriation of funds. If
MCSO fails to appropriate the necessary funds, MCSO may reduce the scope of this Agreement if
appropriate or cancel this Agreement without further duty or obligation. MCSO agrees to notify ASU as
soon as reasonably possible after MCSO knows of the loss of funds.
25.2 In accordance with A.R.S. § 35-154, if ASU's performance under this Agreement depends
on the appropriation of funds by the Arizona Legislature, and if the Legislature fails to appropriate the
funds necessary for performance, then ASU may provide written notice of this to MCSO and cancel this
Agreement without further obligation of ASU. Appropriation is a legislative act and is beyond the
control of ASU.
26. Legal Worker Requirements. As required by A.R.S. § 41-4401, the parties are prohibited from
awarding a contract to any contractor who fails, or whose subcontractors fail, to comply with A.R.S. §
23-214(A). Each party warrants that it complies fully with all applicable federal immigration laws and
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regulations that relate to its employees, that it will, as applicable or required under § 23-214(A), verify,
through the e-verify program as jointly administered by the U.S. Department of Homeland Security and
the Social Security Administration or any of its successor programs, the employment eligibility of each
employee hired to work on this Agreement, and that it will, as applicable or required under A.R.S.
§ 23-214(A), require its subcontractors and sub-subcontractors to provide the same warranties to each
party.
A breach of the foregoing warranty will be a material breach of this Agreement. In addition to
the legal rights and remedies available to each party hereunder and under the common law, in the
event of such a breach, the non-breaching party will have the right to terminate this Agreement. On
request, either party will have the right to inspect the papers of each contractor, subcontractor or any
employee of either who performs work hereunder for the purpose of ensuring that the contractor or
subcontractor is in compliance with the warranty set forth in this provision.
27. Records. To the extent required by A.R.S. § 35-214, the parties will retain all records relating to
this Agreement and will make those records available at all reasonable times for inspection and audit by
MCSO or ASU (or any of their authorized representatives) or the Auditor General of the State of Arizona
during the term of this Agreement and for a period of five years after the completion of this Agreement.
The records will be provided at a location mutually agreed by the parties.
28. Counterparts. This Agreement may be executed in one or more counterparts, each of which will
be deemed an original, but all of which taken together will constitute one and the same instrument, and
photocopy, facsimile, electronic and other copies will have the same effect for all purposes as an ink-
signed original.
[SIGNATURES ON NEXT PAGE.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly
authorized representatives on the respective dates entered below.
THE ARIZONA BOARD OF REGENTS MARICOPA COUNTY BOARD OF SUPERVISORS
FOR AND ON BEHALF OF
ARIZONASTATE UNIVERS'
APR 0 8 2015
By: By:
Robert E. Page, Jr. Date Steve Chucri Date
University Provost Chairman of the Board
Byi
-Fran McCarroll Date
Clerk of the Board
APPROVED AS TO FORM APPROVED AS TO FORM
By: 10 I TCLA.• 13N1 —/ tC&AUX- Le I
sociate General Counsel Date Deputy County County Attorney Date
Arizona State University
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EXHIBIT A
TO MASTER SERVICES AGREEMENT
Project Description and Estimated Budget —Traffic Stop Data Training and Analysis
A. PROVISION OF ANALYTICAL TECHNICAL ASSISTANCE TO THE MCSO
The Maricopa County Sheriffs Office (MCSO) is interested in implementing an analysis and technical
assistance (TA) collaboration between MCSO and Arizona State University's Center for Violence
Prevention and Community Safety. The goal of the collaboration is to increase the data and analytical
infrastructure surrounding MCSO's traffic stop data analysis work group for the purpose of enhancing
the work group's capacity to collect, maintain, analyze, and disseminate traffic stop data.
Over the past several decades, researchers have established the importance of implementing early
warning systems to identify prohibited discriminatory policing and racial profiling. The most effective
early warning systems are based on the results of systematic data collection and routine analysis. The
focal points of the collaboration will be developing the MCSO's capacity to audit traffic stop data and
conduct trend analysis on traffic stops, traffic stop outcomes, and searches and seizures. The Project
will be spearheaded by Chief Bill Knight of the MCSO. The MCSO will benefit from training and technical
assistance provided by its research partner ASU. The proposed collaboration has four major objectives.
Objective 1: Data Audit. Prior federally funded research suggests that before collecting and analyzing
traffic stop data, a series of initial steps should be taken to identify the challenges faced by an agency to
collect reliable and valid data. ASU will provide TA and input to assist the MCSO in developing an
oversight mechanism that determines error rate standards and provides information on the causes and
consequences of errors in traffic stop data collection. In doing so, ASU will develop a common
understanding of the context of the MCSO's data needs, engage key stakeholders in identifying their
needs and priorities, talk to key stakeholders about their concerns about data quality, and how various
interventions might be used to ameliorate recurring problems associated with problem data elements.
ASU will also provide ongoing technical assistance to MCSO personnel with respect to statistical training
and the use of statistical software packages. Technical assistance will begin immediately upon execution
of an Agreement between MSCO and ASU and continue throughout the life of the Project.
Objective 2: Developing Analytical Capacity. Twelve (12) one and one half (1.5) to two (2.0) hour
classroom training sessions will be conducted over a nine (9) month period. Ten (10) to twenty (20)
persons from the MCSO will attend these training sessions. In addition, ongoing technical assistance will
be provided to these 10-20 persons with respect to statistical training and the use of statistical software
packages. The work group will be trained on matters related to the development and implementation
of monthly, quarterly and annual traffic stop data reports. During these sessions, participants will be
exposed to: (a) research related to prior reviews of traffic stop data; (b) strengths and weaknesses of
prior research; (c) contemporary methods in collecting, auditing, analyzing, and disseminating traffic
stop data; (d) analytical methods for auditing and analyzing traffic stop data; and (e) data dissemination
strategies. The timing and topic of each training will correspond to tasks at hand; for instance, training
on analysis and data management will occur prior to conductiflg analyses necessary for reports. The
overall purpose of these trainings is to increase the capacity of MCSO personnel to make effective use of
traffic stop reports by developing the skill sets necessary for the accurate/valid interpretation of traffic
stop data and reports as well as for troubleshooting any problems associated with data collection
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systems. Participants in these trainings will develop familiarity with the basic statistical techniques used
in the analysis of the data, and they will develop the capacity to critically evaluate the various reports
produced by the MSCO-ASU research collaboration.
Objective 3: Planning for Implementation. During this phase the ASU team will partner with MCSO to
plan for the implementation of monthly, quarterly, and annual reports. This will include but not be
limited to the development of an outline of the contents of each report, determination of the data that
will be included in each report, methodological and analytical strategies that will be used to analyze data
for the report, and identification of strategies to disseminate reports.
Objective 4: Review Traffic Stop Data. ASU will collaborate with MCSO to provide instruction to MCSO
to enable MCSO to analyze and report on traffic stop data. This will include methods and techniques for
managing data, provision of technical assistance for using appropriate statistical techniques, and, on a
limited basis, conducting parallel analyses to audit the quality of data analyses. The end products will
include completed monthly, quarterly, and annual reports. The monthly and quarterly reports will
include standardized reports as well as reports on special topics. The annual report will be comprised of
a number of different chapters that focus on individual, group, and neighborhood level factors.
Technical Assistance Process
Technical assistance will begin immediately upon execution of an Agreement between MSCO and ASU
and continue throughout the life of the Project. ASU will respond to MSCO inquiries regarding technical
assistance within 24 hours of receiving them during the regular M-F work week and within 48 hours for
inquiries received on weekends or holidays. ASU research/technical assistance team members will be
available (at the request of MSCO) to be onsite at MSCO for up to two days each month in addition to
attending monthly and special meetings organized by MSCO. The ASU team will provide MSCO with a
quarterly report of technical assistance activity/services provided to MSCO.
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B. 12-MONTH BUDGET
Project Support Staff
Personnel Hours Per Week Cost
Faculty/Administration 4 hours per week $24,152
Graduate Research Assistant 20 hours per week $44,848
Total Base Cost $69,000
Variable Budget Depending on Tasks Requested (ASU/CVPCS hourly charges for tasks required to meet
Project objectives.)
Objective Estimate of Time Necessary to Estimated Cost Total Hourly (up to)
Complete Task
Objective #1 Up to 20 hours of work 20 person hours x $115 $2,300
Objective #2 Up to 96 hours of work 96 person hours x $115 $11,040
Objective #3 Up to 160 hours of work 160 person hours x $115 $18,400
Objective #4 Up to 400 hours of work 400 person hours x $115 $46,000
Total $77,740
Estimated 12-month budget for technical assistance: $146,740
C. INVOICING
ASU will submit an invoice to MCSO for Services rendered once every 30 days. The invoice will be
accompanied by descriptive information on the nature of Services provided as well as the amount of
time spent on various tasks. Payment terms in the proposal are fixed price monthly for Project support
and as invoiced monthly for hourly technical assistance provided for that period.
Invoices will be sent to: Payment will be made to:
Maricopa County Sheriffs Office Center for Violence Prevention & Community Safety
Financial Services Division (4 th Floor) 411 N Central Ave., Suite 680
550 W Jackson Street Phoenix, AZ 85004
Phoenix, AZ 85003
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EXHIBIT B
TO MASTER SERVICES AGREEMENT
Form of Scope of Work
This Scope of Work, dated , 201_, is issued pursuant to, made part of, and governed
by the Master Services Agreement, dated , 2015 ("Master Agreement"), by and
between the Maricopa County Board of Supervisors, acting on behalf of the Maricopa County Sheriff's
Office ("MCSO"), and The Arizona Board of Regents for and on behalf of Arizona State University and its
Center for Violence Prevention and Community Safety ("ASU").
1. Contact Details.
Point of Contact for ASU: Point of Contact for MCSO:
Attention: [Contact Name] Attention: [Contact Name]
[Address] [Address]
Arizona State University [Address]
P.O. Box [ ] [Address]
Phoenix, Arizona 85004-[ ] [Address]
Fax: [ i Fax:[ ]
2. Scope of Work.
Description of Services:
Deliverable(s), if any:
3. Rate Schedule.
ASU Payment Address (if different than above address)
Attention: Jody Argan bright
Center for Violence Prevention & Community Safety
Arizona State University
411 N Central Ave., Suite 680
Phoenix, AZ 85004
ACKNOWLEDGED:
Arizona State University Center for Violence Maricopa County Sheriff's Office
Prevention & Community Safety
By: By:
[Name, Title] [Name, Title]
Date: Date:
14