NOTICE OF AWARD FOR MARICOPA HEAD START PROGRAM 7-1-2016 TO 6-30-2017.PDF

Maricopa County — Formal (2016-09-07)

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SAI NUMBER:
DEPARTMENT OF HEALTH AND HUMAN S ERVICES
ADMINISTRATIO N FOR CHILDREN AND FA MILIES PMS DOC UMEN T NUMBER:
NOTICE OF AWARD
1. AWARDING OFFICE: 2. ASSISTAN CE TYPE: 3. AWARD NO.: 4. AMEND. NO.
Office of Head Start Discretionary Grant 09CH010385-01-00 0
5. TYPE OF AWARD: 6. TYPE OF ACTION: 7. AW ARD AUTHOR ITY:
Service New 42 USC 9871 ET SEQ.
8. BUDGET PERIOD: 9. PROJECT PERIOD: 10. CAT NO.:
07/01/2016 THRU 06/30/2017 07/01/2016 THRU 06/30/2021 93.600
11. RECIPIENT ORGANIZATION:
Maricopa County Human Services
STANDARD TERMS
1. Paid by DHHS Payment Management System (PMS), see attached for payment information.This
award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) thatare
applicable to you based on your recipient type and the purpose of this award.
This includes requirements in Parts I and II (available at http://www.hhs.gov/grants/grants/policies-
regulations/index.html of the HHS GPS. Although consistent with the HHS GPS, any applicable
statutory or regulatory requirements, including 45 CFR Part 75, directly apply to this award apart
from any coverage in the HHS GPS.This award is subject to requirements or limitations in any
applicable Appropriations Act.This award is subject to the requirements of Section 106 (g) of the
trafficking VictimsProtection Act of 2000, as amended (22 U.S.C. 7104).For the full text of the award
term, go to http://www.acf.hhs.gov/discretionary-post-award-requirements.
This award is subject to the Federal Financial Accountability and Transparency Act (FFATA or
Transparency) of 2006 subaward and executive compensation reporting requirements.For the full text
of the award term, go to http://www.acf.hhs.gov/discretionary-post-award-requirements.This award is
subject to requirements as set forth in 2 CFR 25.110 Central Contractor Registration (CCR) and
DATA Universal Number System (DUNS). For full text go to http://www.acf.hhs.gov/discretionary-
post-award-requirements.
Consistent with 45 CFR 75.113, applicants and recipients must disclose in a timely manner, in writing
to the HHS awarding agency, with a copy to the HHS Office of Inspector General (OIG), all
information related to violations of federal criminal law involving fraud, bribery, or gratuityviolations
potentially affecting the federal award. Subrecipients must disclose, in a timelymanner, in writing to
the prime recipient (pass through entity) and the HHS OIG, all information related to violations of
federal criminal law involving fraud, bribery, or gratuity violationspotentially affecting the federal
award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the
following addresses:
The Administration for Children for Children and FamiliesU.S. Department of Health and Human
ServicesOffice of Grants ManagementATTN: Grants Management Specialist330 C Street, SW.,
Switzer BuildingCorridor 3200Washington, DC 20201
AND
U.S. Department of Health and Human ServicesOffice of Inspector GeneralATTN: Mandatory Grant
Disclosures, Intake Coordinator330 Independence Avenue, SW, Cohen BuildingRoom
5527Washington, DC 20201Fax: (202) 205-0604 (Include “Mandatory Grant Disclosures” in subject
line) or Email: MandatoryGranteeDisclosures@oig.hhs.gov
Failure to make required disclosures can result in any of the remedies described in 45 CFR75.371
Remedies for noncompliance, including suspension or debarment (See 2 CFR parts 180& 376 and 31
U.S.C. 3321).
This award is subject to the requirements as set forth in 45 CFR Part 87.This grant is subject to the
requirements as set forth in 45 CFR Part 75.This award is subject to HHS regulations codified at 45
CFR 1301, 1302, 1303, 1304, 1305, 1306, 1307, 1308, 1309, and 1310.Attached are terms and
conditions, reporting requirements, and payment instructions.Initial expenditure of funds by the
grantee constitutes acceptance of this award.
DGCM-3-785 (Rev. 86) Page 3 of 3

AWARD ATTACHMENTS
Maricopa County Human Services 09CH010385-01-00
1. Remarks

26. REMARKS (Continued from previous page)
Under Section 638 of the Head Start Act, this grant action awards Maricopa County
Human Services a project period of 07/01/2016 – 06/30/2021 for the operation of the
Head Start and Early Head Start programs in the designated service areas. This grant
action awards funds under Common Accounting Numbers (CAN) G094120, G094121,
G094122 and G094125 to provide Head Start services to 850 children and Early Head
Start services to 166 infants, toddlers and pregnant women for the initial 07/01/2016-
06/30/2017 budget period.
Head Start operations: $9,755,387.
Head Start training and technical assistance: $104,755.
Early Head Start operations: $2,481,267.
Early Head Start training and technical assistance: $32,822.
This action awards start-up supplemental funds of $659,108 under CAN G094154 for
the following purposes:
Amount Purpose
$266,108 Minor renovations to Head Start classrooms and playgrounds at
Care Partnership, Guadalupe CDC, First Presbyterian, Gilbert and 3
HS Child Care partners.
$46,000 Minor renovations to the EHS Classroom at Paiute Neighborhood
Center
$347,000 Virtual Desktop Infrastructure –IT equipment ($263,720 Head Start
and $83,280 Early Head Start.)
The final appropriation for the Head Start program in Fiscal Year 2016 included a cost-
of-living adjustment increase, depending on final funding decisions. Additional guidance
will be forthcoming on the application process for these funds. The projected annual
base funding level for Head Start operations is $9,954,951, and the training and
technical assistance allocation is $104,755. The projected annual base funding level for
Early Head Start operations is $2,510,632, and the training and technical assistance
allocation is $32,822.
Designated Head Start service area: East and Southeast Maricopa County (Excluding
the City of Phoenix)
Approved program options for the Head Start program: Center-base
Designated Early Head Start service area: East and Southeast Maricopa County
(Excluding the City of Phoenix)
Approved program options for the Early Head Start program: Center-base and Home-
base

Special Condition: No funds may be drawn down from Payment Management System
for indirect costs until an approved Indirect Cost Rate is submitted to and received by
Regional Office.
The grantee is required to submit one semi-annual SF-425 report, one annual SF-425
report, and one final SF-425 report. For Maricopa County Human Services, SF-425
reports must be received by:
- Semi-Annual Report: 01/30/2017
- Annual Report: 07/30/2017
- Final Report: 10/30/2017
Additionally, the grantee must submit their SF-429 Real Property Status report via the
Online Data Collection system in GrantSolutions. Please refer to Program Instruction
ACF-PI-HS-16-01 for further details on reporting due dates and submission locations.
This grant is subject to the requirements for contribution of the non-federal match and
approval of key staff, the limitations on development and administrative costs and
employee compensation, and prior written approval for the purchase of equipment and
other capital expenditures and the purchase, construction and major renovation of
facilities as specified in Attachment 1. This grant is also subject to the conditions
specified in Attachment 2.

Attachment 1
Recipient Organization: Maricopa County Human Services
This grant is subject to Section 640(b) of the Head Start Act and 45 C.F.R. § 1301.20
requiring a non-federal match of 20 percent of the total cost of the program. This grant
is also subject to the requirements in Section 644(b) of the Head Start Act and 45 C.F.R.
§ 1301.32 limiting development and administrative costs to a maximum of 15 percent of
the total costs of the program, including the non-federal match contribution of such
costs. The requirements for a non-federal match of 20 percent and the limitation of 15
percent for development and administrative costs apply to the 07/01/2016-06/30/2017
budget period unless a waiver is approved. Any request for a waiver of the non-federal
match, or a portion thereof, that meets the conditions under Section 640(b)(1)-(5) of the
Head Start Act or 45 C.F.R. § 1301.21 or a waiver of the limitation on development and
administrative costs that meets the conditions under 45 C.F.R. § 1301.32(g) must be
submitted in advance of the end of the budget period. Any waiver request submitted
after the expiration of the project period will not be considered.
The HHS Uniform Administrative Requirements (see 45 C.F.R. § 75.308(c)(2)) provide
the authority to ACF to approve key staff of Head Start grantees. For the purposes of
this grant, key staff is defined as the Head Start Director or person carrying out the
duties of the Head Start Director if not under that title and the Chief Executive Officer,
Executive Director and/or Chief Fiscal Officer if any of those positions is funded, either
directly or through indirect cost recovery, more than 50 percent with Head Start funds.
Section 653 of the Head Start Act prohibits the use of any federal funds, including Head
Start grant funds, to pay any portion of the compensation of an individual employed by a
Head Start agency if that individual’s compensation exceeds the rate payable for Level
II of the Executive Schedule.
Prior written approval must be obtained for the purchase of equipment and other capital
expenditures as described in 45 C.F.R. § 75.439(a). Prior written approval must also be
obtained under 45 C.F.R. § 75.439(b)(3) and 45 C.F.R. Part 1309 to use Head Start
grant funds for the initial or ongoing purchase, construction and major renovation of
facilities. No Head Start grant funds may be used toward the payment of one-time
expenses, principal and interest for the acquisition, construction or major renovation of a
facility without prior written approval of the Administration for Children and Families.

Attachment 2
Budget Period 01 of the Project Period
Recipient Organization: Maricopa County Human Services
Head Start Grantees must comply with the terms and conditions for the project
period award in the specified timeframes.
Health and Safety
 Conduct a screening of the health and safety environment of each center and/or
family child care home where services are provided according to the following
schedule, as applicable:
--within 45 days of the start of the program or school year;
--within 45 days of children receiving services in a new center and/or family child
care home; and/or
--within 45 calendar days of the start of the project period when the project period
begins during the program or school year.
See http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-
sys/monitoring/HealthandSafety.htm.
 Complete a certification of compliance with all Office of Head Start (OHS) health
and safety requirements within 75 calendar days of the start of the program or
school year, or within 75 calendar days of the start of the project period when the
project period begins during the program or school year.
 Submit the certification to the OHS in the Head Start Enterprise System (HSES)
under the DRS tab, NoA Conditions in the folder titled “Certification of
Compliance with Health & Safety Requirements” and notify your Program and
Grants Management Specialists of its availability in the Correspondence tab
immediately thereafter.
Governance
 Conduct a screening of the organization’s governance and leadership capacity
within 60 calendar days of the start of the project period. See
http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-sys/program-
gov/GovernanceLeade.htm.
 Complete a certification that the governance and leadership capacity screening
was conducted and a training plan was developed within 75 calendar days of the
start of the project period. See http://eclkc.ohs.acf.hhs.gov/hslc/tta-
system/operations/mang-sys/program-gov/Certificationof.htm.
 Submit the certification to the OHS in HSES under the DRS tab, NoA Conditions
in the folder titled “Certification of Governance and Leadership Capacity
Screening” and notify your Program and Grants Management Specialists of its
availability in the Correspondence tab immediately thereafter.

See http://eclkc.ohs.acf.hhs.gov/hslc/grants/5-yr-cycle for resources and
information.