ARIZONA HEALTH-E CONNECTION AGREEMENT.PDF

Arizona
Health-e
Connection
smatzammilmazimai
through Advancing information health and technology wellness
Agreement
This Agreement (the "Agreement") is effective (the "Effective Date") on May 1, 2016 and is
made between Maricopa County Correction Health Services ("CHS"), located at 234 W. Central
Avenue, Suite 5000, Phoenix, AZ 85003 and Arizona Health-e Connection ("AzHeC"), located
at 3877 N. 7th Street, Suite 130, Phoenix, AZ 85014.
WHEREAS, AzHeC has entered in to an agreement with FEi Systems ("FEi") as a subcontractor
to provide certain services related to FEi's prime contract with the U.S. Department of Health
and Human Services ("DHHS") Substance Abuse and Mental Health Services ("SAMHSA");
and
WHEREAS, the scope of the agreement between AzHeC and FEi is to provide services related to
the Opioid Treatment Program ("OTP") Service Continuity Project II ("SCP") ("OTP SCP II")
which is a component of the SAMHSA Behavioral Health Information Technologies and
Standards ("BHITS") Program; and
WHEREAS, the successful completion of OTP SCP II involves the participation of local OTP
partners and CHS has agreed to participate.
1. Scope of Work.
The goal of OTP SCP II is to leverage existing Health Information Exchange ("HIE")
infrastructure to support the exchange of opioid health and dosing information between
OTPs in a manner that adheres to federal, state and local privacy requirements. OTP SCP
II will involve a pilot to demonstrate the ability to appropriately exchange desired
information. The period for OTP SCP II is expected to be April 15, 2016 to September
17, 2016.
CHS involvement in OTP SCP II includes:
• Identification and sharing of policies & procedures, along with current practices,
related to patient intake, treatment, and collection of patient consent to share
protected information.
• Identification and sharing of policies & procedures, along with current practices,
related to prevention of re-disclosure of protected patient data.
• Identification and sharing of existing education materials related to patient
consent.
• Review and approval of workflow, policy & procedures, and/or other materials
developed as part of OTP SCP II.
• Provision of client dosage data which can be de-identified for the purpose of
creating test cases.
• Participation in pilot including simulation of new workflow for capturing patient
consent and accessing information in the HIE.

• Provision of input to "lessons learned" from pilot
CHS will accomplish this by identifying the appropriate subject matter resource(s) within
their organization to actively participate in OTP SCP II when called upon to do so.
It is the intention of AzHeC to minimize the time impact to CHS's subject matter
resource(s) and to provide as much notice as possible of needed time/information as
reasonably possibly in the short timeframe of this project.
2. Compensation & Payment Terms.
In consideration of their involvement in OTP SCP II, AzHeC will provide a total
compensation of $40,000 to CHS.
Payment to CHS will be consistent with AzHeC's agreement with FEi whereas payments
will be made upon the successful completion of identified milestones. Upon receiving
the milestone payments from FEi, AzHeC will distribute the identified sum to CHS.
Milestone 1 — Start-Up activities 10% ($4,000)
Milestone 2 — Workflow Design 25% ($10,000)
Milestone 3 — Consent Management Integration 35% ($14,000)
Milestone 4 — Education and Training 20% ($8,000)
Milestone 5 — Project Close-out 10% ($4,000)
3. Expenses. CHS is responsible for all of CHS's expenses related to participation in OTP
SCP II. There is no further reimbursement for expenses outside of the compensation
outlined in Section 2.
4. Relationship. AzHeC has retained the services of CHS on a non-exclusive basis. CHS is an
independent organization. AzHeC will not provide any benefits or withhold any taxes from
amounts due CHS, and CHS will pay all applicable taxes on any compensation to CHS
under this Agreement.
5. Confidentiality. CHS will treat as confidential and will not disclose to anyone at any
time any data or other information shared with, acquired or developed by CHS in
connection with this Agreement, which is not otherwise public information. Unless
otherwise specified by AzHeC, all information CHS obtains in connection with this
Agreement is confidential, and cannot be released or disclosed without AzHeC's prior
written consent. The obligations in this Section survive any termination of this
Agreement.
6. Return of Materials. Upon request by AzHeC, CHS will deliver to AzHeC copies of all
materials, notes, and documents received or generated by CHS in connection with this
Agreement. CHS also will return, upon request, all copies of all information provided by
AzHeC in connection with this Agreement. CHS will retain any materials not turned over
to AzHeC for four years following termination of this Agreement, including documentation
of all employees and independent contractors used by CHS to provide the Services. The
obligations in this Section survive any termination of this Agreement.
2

7. Performance of this agreement is subject to public record law A.R.S. Title 39-101 etseq
8. Term and Termination.
8.1 Tenn. This Agreement becomes effective as of May 1, 2016 and is effective until
the completion of OTP SCP II which is expected to be September 17, 2016.
8.2 Termination. This Agreement will terminate upon the completion of OTP SCP II
which is expected to be September 17, 2016.
In the event CHS is unable to complete participation in OTP SCP II, CHS is to notify
AzHeC as soon as possible to determine a mutual resolution. In the event that CHS does not
complete OTP SCP II, the compensation outlined in Section 2 would be pro-rated based on
milestones completed at the time of CHS's departure from the project.
9. Entire Agreement. This Agreement and its attachments constitute the entire agreement
between the parties. There are no other understandings or agreements relating to the
Services. No change, waiver, amendment, or discharge of obligations arising out of this
Agreement is valid unless it is in writing, executed by both parties, and explicitly references
this Agreement.
10. Assignment. Neither party may assign this Agreement or any rights or duties of the under
this Agreement without the prior written consent of the other party.
11. Governing Law. This Agreement is governed by the laws of the State of Arizona, without
giving effect to Arizona's conflict of laws rules. Any Dispute will be resolved in a
forum located in the State of Arizona.
12. Notices. Whenever one party is required to give notice to the other, the notice is decreed
given if mailed by first class U.S. mail, postage prepaid or express mail delivery, to the
address specified in the recitals above. A party may change its address for notice purposes
by mailing a notice stating the change and the new address.
[SIGNATURES ON FOLLOWING PAGE]
3

CHS: AzHeC:
Maricopa County Correctional Health Arizona Health-e Connection
Services
By: Melissa A. Kotrys
By: Clint L. Hickman
Its: Chief Executive Officer
Its: Chairman
Maricopa County Board of Supervisors
ATTEST:
By:
Clerk of the Board
APPROVED AS TO FORM:
Deputy County Attorney