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OMB Number: 4040-0004 Expiration Date: 8/31/2016 Application forFederalAssistance SF-424 " 1. Type of Submission: " 2. Type of Application: * If Revision, select appropriate letter(s): _ ri Preapplication New Increase Award X Application L Continuation * Other (Specify): _ — Changed/Corrected Application X Revision " 3. Date Received: 4, Applicant Identifier: 09HP0004 5a. Federal Entity Identifier: 5b. Federal Award Identifier: N/A 09HP0004 State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: * a. Legal Name MARICOPA, COUNTY OF * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 866000472 050391270 d. Address: *Street1: 234 N Central Ave Street2: Fl 3 " City: Phoenix County/Parish: Maricopa County * State: AZ: Arizona Province: * Country: USA: UNITED STATES *Zip / Postal Code: 85004-0948 e. Organizational Unit: Department Name: Division Name: Maricopa County Human Services Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs . * First Name: Alecia Middle Name: * Last Name: Jackson Suffix: Title: Head Start Director Organizational Affiliation: " Telephone Number: (480) 464-9669 x201 Fax Number: (480) 464-6151 *Email: j acksona002@mail .maricopa .gov Application for Federal Assistance SF-424 * 9. Type of Applicant 1: Select Applicant Type: County Government Type of Applicant 2: Select Applicant Type: I Type of Applicant 3: Select Applicant Type: * Other (specify): " 10. Name of Federal Agency: ACF-Head Start 11. Catalog of Federal Domestic Assistance Number: 93.600 CFDA Title: Head Start * 12. Funding Opportunity Number: eGrants-N/A * Title: N/A 13. Competition Identification Number: Not Applicable Title: Not Applicable 14. Areas Affected by Project (Cities, Counties, States, etc.): Maricopa County excluding City of Phoenix * 15. Descriptive Title of Applicant's Project: Early Head Start-Child Care Partnership Attach supporting documents as specified in agency Instructions. Application for Federal Assistance SF-424 16. Congressional Districts Of: * a. Applicant AZ- 007 b. Program/Project AZ-003,AZ-005, AZ - 008, AZ - 009 Attach an additional list of Program/Project Congressional Districts if needed. 17. Proposed Project: * a. Start Date: 07/01/2016 * b. End Date: 06/30/2017 18. Estimated Funding ($): * a. Federal 44,135 * b. Applicant 11,035, * c. State " d. Local * e. Other " f. Program Income * g. TOTAL 55,170 * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 1 I a. This application was made available to the State under the Executive Order 12372 Process for review on • I I b. Program is subject to E.O. 12372 but has not been selected by the State for review. X c. Program is not covered by E.O. 12372. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes X No If "Yes", provide explanation and attach I I 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances*" and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) I I ** I AGREE *" The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr * First Name: Clint Middle Name: * Last Name: Hickman Suffix: * Title: Chairman, Maricopa County Board of Supervisor " Telephone Number: (6021 506- 3011 Fax Number: * Email: chickman@mail .maricopa .gov Ili rir, I I MAN Er *Signature of Authorized Representative: . A i ra r e , * Date Signed n, o A 9% 1 3 Z. . Ctork of the Board 0,0-15 Deputy County Attorney 0 1 97) 1 4040-0006 06/30/2014 55,170 55,170 7- Page (Rev. -102) Number: Date: Total (g) 424A A OMB Expiration Form (Circular $ $ Standard OMB 11,035 0 by Budget 11,035 Prescribed Revised Non-Federal (f) or New $ $ 0 44,135 44,135 Programs Federal (e) $ $ Non-Construction SUMMARY 0 0 o BUDGET Non-Federal (d) - Funds A - INFORMATION SECTION Unobligated 0 $ 0 o $ Estimated Federal (c) BUDGET $ $ Federal Assistance of Number (b) Catalog Domestic 93.600 93.600 Program or Start: Operations Start: Function Activity (a) Head Head Grant Program Totals Early Early TTA 1. 2. 3. 4. 5. o o o o o 97) 1A 6,703 1,288 34,394 42,385 1,750 44,135 7- Page (Rev. Total (5) -102) 424A A Form (Circular $ $ $ $ Standard OMB by Prescribed (4) , $ $ $ ACTIVITY OR FUNCTION (3) $ , Reproduction $ $ CATEGORIES 0 0 o o o 0 o o 0 0 0 PROGRAM, Start: Local Head for BUDGET GRANT Early TTA - Authorized B (2) $ $ $ o o o o o SECTION 6,703 1,288 34,394 42,385 1,750 44,135 Start: Operations Head Early Program (1) $ $ $ 6a-6h) of 6j) (sum and 61 Charges of Categories Benefits Charges (sum Direct Class Personnel Equipment Supplies Contractual Construction Income Fringe Travel Other Indirect TOTALS Total Object a. b. c. d. e. f. g. h. I. j. k. Program 6. 7. 11,035 a 11,035 11,033 2,759 13,792 7- 97) Page 2 (e)TOTALS Quarter Fourth (Rev. -102) 424A A 4th (e) Form (Circular $ $ $ $ $ $ Standard OMB 0 11,034 2,758 13,792 by Sources Quarter (YEARS) Prescribed Third Other 3rd (d) (d) PROJECT PERIODS $ $ $ $ $ $ 0 11,034 2,759 13,793 THE OF FUNDING State Quarter Second (c) 2nd BALANCE FUTURE (c) RESOURCES $ $ NEEDS $ $ FOR $ $ INFORMATION Charges: 11,035 11,035 CASH 11,034 2,759 13,793 NEEDED Indirect Reproduction Applicant Quarter (b)First BUDGET 22. NON-FEDERAL FORECASTED 1st FUNDS Local (b) OTHER for C - $ $ D - $ $ FEDERAL $ - SECTION SECTION 44,135 11,035 55,170 OF F Authorized Year SECTION 1st for ESTIMATES Total $ $ $ BUDGET E - Program Program Operations 14) SECTION Grant and Grant -19) (a) Program 8-11) 13 (a) 16 TTA lines lines lines Start: Start: of of of Head Head (sum (sum (sum Charges: Early Early TOTAL Federal Non-Federal TOTAL TOTAL Direct Remarks: 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 23. ADICNISMIXON FOR CHILDREN FAMILIES Office of Head Start I Region IX J 90 Seventh Street, Room 450, San Francisco, CA 94103 I www.eolkc.ohs.actiThs.gov MAY 2016 Clint Hickman Board Chair Maricopa County Human Services 234 North Central Avenue, Suite 3201 Phoenix, AZ 85004 Re: Grant No. 09HP0004 Dear Mr. Hickman: On December 18, 2015, President ()barna signed Public Law 114-113, Consolidated Appropriations Act, 2016, which contains an increase of approximately $570 million for programs under the Head Start Act for Fiscal Year (FY) 2016. A portion of the increase provides a cost-of-living adjustment (CgLA) of 1.8 percent, depending on final funding decisions, to assist grantees in increasing staff salaries and fringe benefits and offsetting higher operating costs. Program Instruction ACF-PI-HS-16-03, dated April 27, 2016, informed Head Start and Early Head Start grantees and delegate agencies of the intended uses of these funds and announced the opportunity for grantees to apply for the funds. Please review the Program Instruction carefully to ensure your supplemental application meets the requirements for funding and contains all of the necessary information. The following table reflects the amount of the COLA, depending on final funding decisions, for the Early Head Start program in FY 2016. G095128 Earl Head Start $44,135 TOTAL $44,136 Submission Requirements The supplemental application is due June 15, 2016 and must be submitted in the Head Start Enterprise System (HSES) at https://hses.ohs.acf.hhs.gov/hsprograms . Please select the Financials tab, Application tab, Fiscal Year 2016 and the budget period to add the 'Supplement amendment type. For technical assistance in preparing the application, please contact the HSES Help Desk at tihsesinfo.org or 1-866-771-4737. Mr. Hickman • Page 2 Please ensure the program narrative, budget and detailed budget justification submitted in the application documents demonstrate: • An increase of 1.8 percent in the hourly rate of pay for each Early Head Start employee and the pay scale subject to the: provisions of Sections 653 and 640(j) of the Head Start Act; • The rationale if employees are receiving less than the 1.8 percent COLA or differential COLA increases; • The provision of the 1.8 percent increase to all delegate agencies and partners or justification if the full percentage is not provided to delegate agencies and partners; ▪ The planned uses for the balance of the COLA funds to offset higher operating costs; • Each source of non-federal match, including the estimated amount per source and the valuation methodology; and • A detailed justification that conforms with the criteria under Section 640(b)(1)-(5) of the Head Start Act if the application proposes a waiver of any portion of the non-federal match requirement. Signed statements of the Governing Body and Policy Council Chairs along with Governing Body and Policy Council minutes documenting each group's participation in the development and approval of the supplemental application must be provided. The application most be submitted on behalf of the Authorizing Official registered in the HSES. Incomplete applications will not be processed. Please ensure the application contains all of the required information. If you have any questions or need `assistance, please contact Andrea Harvey, Head Start Program Specialist, at (415) 437-8544 or Andrea.Harvey@acf.tihs.gov or Heather Thach, Grants Management Specialist, at (415) 437-8405 or Heather.Thach@acf.hhs.gov . Thank you for your cooperation and timely submission of the grant application. Sincerely, Jan Len Regional Program Manager Office of Head Start cc: Bruce Liggett, Executive Director Alecia Jackson, Head Start Director Ma ricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page 1 PROGRAM NARRATIVE: The Maricopa County Human Services Department seeks to request the full portion of the cost-of-living adjustment (COLA) of $44,135 to assist in increasing salaries and fringe benefits and offsetting higher operating costs. The Early Head Start-Child Care Partnership (EHS-CCP) grant funds are used primarily to support the work of our 8 contracted child care providers who are implementing EHS standards and services to 160 infants and toddlers in the Maricopa County communities, excluding within the City of Phoenix. The program continues to experience tremendous growth and success in supporting private child care in meeting Head Start performance standards and in ensuring our youngest and most vulnerable children receive the benefits of a fully comprehensive and high quality early care and education program. In addition, enrolled families have been able to engage in work, job training, and/or education that are contributing to the increased self-sufficiency for themselves and their families. The COLA funds contribute greatly to help offset rising costs for the Grantee and contracted providers. The program has engaged program governing bodies in discussion about this funding opportunity and has received feedback during budget development. Policy Council membership includes parent representatives participating in the CCP program and they have been instrumental in providing guidance and leadership in this process. On April 25, 2016 the Maricopa County Human Resources Employee Compensation Department revised the market range for the market title of Professional Development Coach. The increase to this title resulted in an average 8.5% increase to the salaries of the Professional Development Coaches, and a further adjustment was made to the staff that provides supervision Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page I 2 of the Coaches to address potential equity issues. The increase to the Administrative Supervisor's resulted in an average increase of 4.3%. COLA funds will be used to address this differential pay adjustment. These adjustments meet the intended 1.8% salary increase for two of the positions funded by this Grant. The employee related expenses due to these increases are reflected in the budget narrative. Kim Tan- Child Care Specialist $2,798* Jennifer Gaulke- Child Care Specialist $45,852 $5,304 * Only 50% of the increase will be included in the CCP budget, as this position is split between other funding sources. In addition to funds to increase salaries at the grantee, the Program seeks to increase the contracted amounts for the Child Care Partners for the purposes intended in the COLA guidance of offsetting increased operational costs and to increase staff wages. Each partner will submit a detailed plan for expending the additional funds for approval by the grantee prior to receiving the COLA funds. BUDGET AND BUDGET JUSTIFICATION: Funds in the CCP program are budgeted to align with the programs approach to ensure comprehensive services to eligible infant and toddlers and their families in a cost effective manner. The budget distinguishes operating funds, COLA funds, TTA funds, and the required Non-Federal Share. Overview- Category Operations COLA TTA NFS* Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Personnel Page 3 $401,371 $6,703 0 0 Fringe Benefits 191,804 $1,288 0 0 Travel 0 0:=:! $10,015 0 Equipment 0 0 0 Supplies $3,989 0 0 Contractual $1,717,020 $34,394 $43,784 0 Other $17,960 $7,500 $639,350 Construction 0 0 0 Indirect Charges 119,821 $1,750 0 Program Income 0 0 (Expected CACFP, Subsidies) TOTAL $2,451,965 $44,135 $61,299 $639,350 *The NFS columns reflect revised amount based on this application Personnel- $417,074 ($410,371 Operations, $6,703 COLA) The services provided directly by the grantee to both contractors and participants ensure that comprehensive services are provided and that there is sufficient oversight and monitoring of Child Care contracts. Current operation costs fund the following positions either fully or as part of an allocation methodology. FTE Category Actual Position Title Salary Adjusted 1 Child Development 1 Child Care $62,222 NA Coordinator 1.5 Child Development 2 Child Care Specialist $80,189 $6,703 2 Child Development 2 Child Care Coach $78,049 NA 4 Family Services 4 Family Support $138,121 NA Specialist 1 Administration 1 ProgramData $28,313 NA Specialist TOTAI, TOTAL 9.5 10 $386,894 $6,703 Administrative and supervisory staff with responsibilities and salaries allocated to this project account for an additional $14,477 Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page I 4 Fringe Benefits $193,092 ($191,804 Operations funds $1,288 COLA Funds) Fringe benefits include a Maricopa County fixed amount of $11,400 per employee for Health and Dental Insurance, 19.22% variable benefit rate that include 11.34% retirement through the Arizona State Retirement System, Long Term Disability, FICA, and Life Insurance, Social Security and Medicare Payroll Taxes, State Disability, and Unemployment. The increased wages results in an increase of fringe benefits that will be covered through COLA funding. Travel $10,015 fTTA Funds) No changes in this line item due to COLA increases Equipment $0 No changes in this line item due to COLA increase Supplies $3,989 (Operations Funds) No changes in this line item due to COLA increase Contractual $1,795,485 ($1,717,020 Operations, $43,784 TTA Funds, $34,394 COLA) Art increase to CCP contracts will be used to increase teacher wages or address increased operating costs. CC partners will submit their plan for expending COLA in coordination with the guidance proved to them with the revised contract that reflects the additional funds. The average increase to partners equates to approximately 1.469% COLA Total Revised Contractor City Current Contract Adjustment Contract Amount A Shining Star Mesa $356,638 $5,239 $361,877 Bright Futures Mesa $226,092 $3,321 $229,413 Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds PaRe I 5 Garden City Buckeye $246,092 $3,615 $249,707 Great Explorers Surprise $356,638 $5,239 $361,877 Nadaburg Wittmann $226,092 $3,321 $229,413 Triple R Chandler $356,638 $5,239 $361,877 Tutor Time Gilbert $356,638 $5,239 $361,877 Tutor Time Glendale $236,092 $3,181 $239,273 Subtotals $2,360,920 $34,394 $2,395,314 Child Care Subsidies -$420,000 NC -$420,000 CACFP Reimbursement -$225,400 NC -$225,400 TOTALS $1,715,520 $34,394 $1,749,914 Additional contractual budgeted items i.e. health/dental services, Mental Health Consultant, Education Navigation will remain at $1,500 in operational funds and $43,784 of TTA funds. Indirect Charges $ 121,571 ($119,821 Operational Funds, $1,750 COLA) Indirect charges are based upon a negotiated 21.9% cost agreement. Indirect costs provide the program with ancillary support from Finance, HR, IT, Contracts, Procurement, Legal and Equipment Services. This amount is based on a cost plan submitted to DHHS Division of Cost Allocation and approved FY16 Agreement of 21.9% of salary and fringe. Program Income $0 No changes in this line item due to COLA increase Non Federal Share $639,350 ($628,316 Operation Funds, $11,034 COLA) Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page 6 Non-Federal Share (NFS) is a statutory requirement of the Head Start Act Section 640(b). As stated in the Act, a grantee agency must provide 20% of the total costs of the Head Start program through Non-Federal match unless a waiver has been granted. The Marieopa County EHS—CCP program anticipates collecting $639,350, 20% of the total of previously awarded operations, TTA, and expected COLA funds required of Non-Federal share for the contracted period. Valuing Volunteer Time - Volunteers consist of parents and community volunteers who assist in the program, either as classroom teacher assistants, or general laborers. Parent and Community volunteers without technical or professional skills are valued for in-kind purposes based on the average wage the program currently pays for Teacher Aides including the value of all fringe benefits provided by Maricopa County as outlined in the OHS program approved budget. This rate is used for non-technical, non-professional volunteer services regardless of the location the services are provided. Valuing Parent Time - Volunteer time is captured from parents when engaged in In-Home Curricula tasks and Family Literacy Activities (In-Home Curricula Tasks are assigned by the teacher/home visitor to enhance a child's experience in the Program). Parents engaged in In- Home Curricula and Family Literacy activities are budgeted at $23.94 per hour, which is the FY 16 average wage paid to Teacher Aides, including all fringe benefits outlined in this budget narrative (FY 17 valuation will be based on average wage, including fringe benefits paid to Teacher Aides in FY 16 per Maricopa County Market Range Title [MRT] and Wage Scale). o Valuing Policy Council Time - Volunteer time from Policy Council members when they attend Policy Council meetings or Policy Council Committee meetings are budgeted at Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page i 7 $51.00, which is equal to the FY 16 wage paid to the County MRT for Head Start Director, including the value of fringe benefits. o Valuing Community Space- Donated space used for parent trainings/meetings, Policy Council, staff trainings, conferences, etc. are valued at fair market value determined either by the community partners' usual rental price or by a valuation of current market rate for leased meeting space. The FY 16-17 budget is based on: Parent and non-parent volunteers who assist in the program, either as teacher assistants or office assistants $186,732 (estimated to be 1.5 hrs. per week per working parent). In addition, volunteer time is captured from parents when engaged in In-Home Curricula Tasks $404,586 (estimated to be 3.25 hr. per week per family) and Family Literacy Activities (In-Home Curricula Tasks are assigned by the caregiver to enhance the child's experience in EHS). Also includes volunteer time from Policy Council members $6,732 (estimated to be 4 hrs. per month per PC member) when they attend Policy Council meetings or Policy Council Committee meetings. All volunteers, except Policy Council volunteers, are budgeted at $23.94 per hour, which is the average wage, including all fringe benefits outlined in this budget narrative, paid to Teacher Aides. Policy Council volunteers are budgeted at $51.00, which is equal to the wage paid to the Head Start Director, including the value of fringe benefits described in this budget narrative. • Parent Volunteers—$598,050 Classroom Volunteer 1.5 hrs. per week x 52 weeks x 7,800 hrs. @ $23.94 $186,732 100 parents Home Curriculum 3.25 hrs. per week X 52 weeks 16,900 hrs. @ $23.94 $404,586 and Family Literacy x 100 parents Maricopa County Human Service Department EHS-CCP Grant No. 09HP0004 Request for COLA Funds Page 1 8 Program Governance 4 hrs. x 11 months x 3 parent 132 hrs. @$51.00 $6,732 TOTAL PARENT IN KIND $598,050 • Health, Disabilities and Mental Health—$6,800 Value of donated and discounted medical and dental services provided to children, including professional services donated at program sponsored health fairs. Value based on provider's rates for services. Mental Health Consultant fee includes a $4,800 ($60/hr. for 80 hours) in-kind contribution. $2,000 in donated well child exams provided by Nurse Practitioner. • Donated Meeting Space—$34,500 Value of space for professional development training and conferences, space at child care centers for parent meetings if not included in the contract. Value based on square footage.