CONTRACT AMENDMENT NO. 13 06-07-2016 (NO COVER PAGE).PDF

CONTRACT AMENDMENT
CONTRACT NO.: ADEQ12-008176 (EV11-0065) ADEQ PROCUREMENT
AMENDMENT NO.: 13 1110 W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007
CONTRACTOR: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-4256
THE PURPOSE OF THIS AMENDMENT IS TO:
1. Authorize funding in the amount of $815,200 for FY17.
2. Scope of Work.
Scope of Work FY17 is hereby incorporated and made part of this Agreement (6 pages).
3. All other Terms and Conditions remain unchanged.
MARICOPA COUNTY AIR QUALITY DEPARTMENT ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
The Contractor hereby acknowledges receipt and The above referenced contract Amendment is hereby
understanding of the above Amendment. executed this day at Phoenix Arizona.
Day of 2016
Signature of Authorized Individual Date
Typed or Printed Name and Title Timothy Franquist
Director, Air Quality Division
Available online at Procure.AZ.gov
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Approved by CPO, Version 08/17/2015

TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality
Department
Scope of Work for Air Quality Grant
Funding
Fiscal Year 2017
MARCH 28, 2016

THIS PAGE IS INTENTIONALLY BLANK
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Please refer to the scope of work instructions to fill out the sections below.
I. BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona and
Maricopa County for failure to meet the Ambient Air Quality Standards for carbon monoxide. The
federal court ordered the State of Arizona to write a State Implementation Plan to comply with the
standards. In response, the Arizona Legislature passed the 1988 Air Quality Bill (ARS 49-581 et seq.)
which mandated a Travel Reduction Program for employers and schools in Maricopa County.
The Maricopa County Travel Reduction Program (TRP) is included in regional carbon monoxide plans
and also included as committed transportation control measures in several ozone and PM-10
particulate plans. The objectives of the Clean Air Campaign are similar to the TRP as both are rooted
in legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel by
single occupancy vehicles.
II. GOALS & OBJECTIVES
One of the primary goals is to continue implementation of the Regional Travel Reduction Program
pursuant to Arizona Revised Statutes, Title 49, Chapter 3, Article 8 (49-581 through 49-593) and the
Regional Voluntary No-Drive Day Campaign pursuant to Arizona Revised Statute, Title 49, Chapter 3,
Article 3 (49-506) and the Maricopa County Trip Reduction Ordinance No. P-7.
The Maricopa County Air Quality TRP staff will continue to operate the research, planning,
coordinating and regulatory aspects of the TRP. Public relations, employer training, technical
assistance and the Clean Air Campaign will continue to be carried out through a contract with the
Regional Public Transportation Authority/Valley Metro – Commute Solutions and under direction of
County staff. The Campaign will continue as a year-round public relations and education effort
supporting the efforts of employers to encourage commuters to use alternative modes of
transportation, and to educate the general public.
The objectives of this scope of work are to comply with all tasks and items listed in Section III and
estimate emissions reductions that result from implementation of those tasks.
III. TASKS & ACTIVITIES
Task 1: Maricopa County Air Quality - Travel Reduction Program
o Administer the TRP to major employers within Maricopa County who have 50 or more
employees.
o Issue paper/internet/intranet surveys to participating TRP employers.
o Process and analyze the TRP surveys for participating employers.
o Research and identify new major employers that are legally required to take part in the TRP.
o Provide summary analyses to employers participating in the TRP regarding their employee
commuting habits based on the employee survey results. With this information, employers are
able to formulate plans that will reduce single occupancy vehicle trips.
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o Submit completed plans to the Maricopa County Travel Reduction Program Regional Task Force
for approval.
o Review and monitor employer TRP annual plans.
o Continue to research potential methodologies to calculate emission reductions and benefits that
result from TRP activities.
o Negotiate an intergovernmental agreement with the Regional Public Transportation
Authority/Valley Metro with which to coordinate TRP outreach including training, technical
assistance, collateral materials for the TRP and promotion of all alternative transportation
modes and strategies.
Task 2: Subcontractor RPTA – TRP Training and Assistance
o Provide training, technical assistance, develop collateral materials, on-line support, e-
newsletters, webinars and in-person training. Develop promotional kits for employers and
associated collateral pieces - up to four times per year that promote the use of alternative
modes.
o Provide technical assistance to TRP employers in achieving the prescribed reductions in single
occupant vehicle trips or single occupant vehicle miles traveled through one-on-one assistance,
promotion and materials as available.
o Provide training to TRP employer transportation coordinators on the requirements of the law
including the survey process, plan writing and documentation; types of alternative modes; and
travel reduction strategies.
o Assist employers in achieving adequate response rates for the TRP Annual Survey as required by
the Travel Reduction Ordinance. Assist employers in developing approvable TRP Annual Plans
and implementing approved TRP Annual Plans.
o Monitor and track activities to evaluate the effectiveness of the training, promotions and
collateral materials as part of the Annual On-line Transportation Coordinator Survey.
o Conduct a year round campaign for regional employees that encourage weekly use of travel
reduction solutions through integrated campaigns which may include print materials, paid
media, public and media relations, public affairs, and events.
o Conduct market research surveys to evaluate opinions, behavior changes and measure
awareness of transportation and air quality issues on an annual basis.
o Develop a marketing program that creates awareness of the need for travel demand strategies
and encourages the increased use of alternative modes and work schedules in coordination with
the Clean Air Campaign and other Valley Metro programs.
IV. DELIVERABLES
Maricopa County will submit to ADEQ Monthly, Quarterly and Annual Reports describing activities
for which ADEQ funding has been received.
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o Monthly Reports, to be filed with ADEQ with monthly invoices, will include the following:
 A recap of commute survey distribution, survey response rates, survey analysis reports
generated and annual plans received/approved
 A summary of enforcement activities
 Narratives on other general program operation activities
 A separate report from subcontractor RPTA addressing outreach events, employer contacts,
and employer assistance efforts
o Quarterly Reports, to be filed with ADEQ within 30 days following the conclusion of each
quarter, will include the following:
 A recap of commute survey distribution, survey response rates, survey analysis reports
generated and annual plans received/approved for the quarter
 A summary of enforcement activities for the quarter
 Narratives on other general program operation activities for the quarter
 A separate report from subcontractor RPTA addressing outreach events, employer contacts,
and employer assistance efforts for the quarter
o Annual Reports, to be filed with ADEQ within 105 days of the completion of each fiscal year, will
include the following:
 Summary of program participation levels including employer count, survey site count, and
employee/driving-age student count information
 A summary evaluation of pollution/emissions prevented associated with program operations
as estimated using the regional miles per pound of pollution factor supplied annually by the
Maricopa Association of Governments
 Discussion of changes in SOV/SOVMT rates, employee/student survey response rates and
alternative mode participation rates for the program in total
 A summary of enforcement activities and compliance assistance efforts for the reporting
period; including action taken regarding survey response and other program elements
 Identification of performance with program goals by employers, including recommendations
and commitments made under ARS § 49-588(D)
Maricopa County will continue to coordinate with ADEQ and other ADEQ-funded travel reduction
programs in identifying metrics and methodologies that allow for consistent reporting and data
sharing across programs, and for assessment of program elements in terms of their effectiveness in
increasing alternative mode usage. This information will be used in gauging program efficacy and in
assisting employers that participate in the program.
By April 1, 2017 Maricopa County will submit to ADEQ an overview of the vision and planning for the
FY17 program including highlights of proposed initiatives, operational changes, as well as
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recommendations to increase TRP compliance results. Submission of this document may
accompany proposed scope of work and budget request for the FY17 grant cycle.
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
See table below.
Deliverable Date of Submittal
Monthly Reports and Invoices monthly
Quarterly Reports 30 days following the close of the previous quarter
Annual Report 105 days within the close of the Fiscal Year
VI. BUDGET
See attached detailed spreadsheet.
Description of Work Anticipated Budget
See attached detailed spreadsheet.
Total Budget $815,200.00
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