AGREEMENT WITH ARIZONA DEPARTMENT OF HOUSING.PDF

C-22-15-055-3-00
FUNDING AGREEMENT
with
ARIZONA DEPARTMENT OF HOUSING
Table of Contents
SECTION 1. FUNDS PROVIDED 2
SECTION 2. OTHER FUNDS 2
SECTION 3. ACCEPTANCE OF FUNDS 2
SECTION 4. DURATION 3
SECTION 5. INCORPORATION OF TERMS FOR COMPLIANCE WITH PROGRAM
REQUIREMENTS AND APPLICABLE STATE AND FEDERAL LAW 3
SECTION 6. SCOPE OF WORK 4
SECTION 7. REPORTS 4
SECTION 8. SCHEDULE OF COMPLETION 6
SECTION 9. BUDGET 6
SECTION 10. AMENDMENTS AND MODIFICATIONS 7
SECTION 11. ENVIRONMENTAL REVIEW CONDITIONS 8
SECTION 11 APPLICATION AND OTHER PRE-AWARD COSTS 9
SECTION 13. COMPENSATION AND METHOD OF PAYMENT 9
SECTION 14. FUNDS RECOUPED BY RECIPIENT, INTEREST AND PROGRAM INCOME 10
SECTION 15. DE-OBLIGATION, RECAPTURE AND REPAYMENT OF FUNDS 11
SECTION 16. REVERSION OF ASSETS 12
SECTION 17. DEPARTMENT OF HOUSING RESPONSIBILITIES 13
SECTION 18. SUBCONTRACTING 13
SECTION 19. FAILURE TO MAKE PROGRESS 14
SECTION 20. TERMINATION FOR CAUSE 14
SECTION 21. TERMINATION FOR CONVENIENCE 14
SECTION 22. ENFORCEMENT 15
SECTION 23. CANCELLATION 15
SECTION 24. RECORDS RETENTION 16
SECTION 25. NO OBLIGATION OF STATE GENERAL APPROPRIATIONS FUNDS 16
SECTION 26, AVAILABILITY OF FUNDS 16
SECTION 27, APPLICABLE LAW AND ARBITRATION 17
SECTION 28. INDEMNIFICATION 17
SECTION 29. FEDERAL GOVERNMENT LIABILITY 17
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FUNDING AGREEMENT
with
ARIZONA DEPARTMENT OF HOUSING
Table of Contents
SECTION 30. AUDIT 17
SECTION 31. AUDIT EXCEPTIONS 17
SECTION 32. UNALLOWABLE USE OF FUNDS 18
SECTION 33. INTEREST OF MEMBERS OF DEPARTMENT OF HOUSING AND OTHERS 18
SECTION 34. ACCESS TO RECORDS, PARTICIPANTS AND STAFF 18
SECTION 35. IDENTIFICATION OF DOCUMENTS 18
SECTION 36. COPYRIGHT 18
SECTION 37. RIGHTS IN DATA 18
SECTION 38. FUNDING CONDITIONS 19
SECTION 39. NON-DISCRIMINATION 19
SECTION 40. THIRD PARTY ANTITRUST VIOLATIONS 20
SECTION 41. COMPLIANCE REQUIREMENTS FOR A.R.S. § 41-4401—IMMIGRATION LAWS AND
E-VERIFY REQUIREMENT 20
SECTION 42. INSURANCE 20
SECTION 43. PRIVACY CONSIDERATIONS 22
SECTION 44. NOTICES 23
SECTION 45. REGISTRATION WITH SOCIAL SERVE 23
SECTION 46. ADOH SIGNAGE 23
SECTION 47. PHOTOGRAPHS 24
ATTACHMENTS
Scope of Work
Performance Report/Schedule of Completion
Budget
Request for Payment Form
Special Conditions of the Agreement
Certification and Other Re quirements Relating to Title I or Title II Assistance
Authorizing Resolution(s)
Additional Provisions of the 2013 HOME Final Rule (Effective August 23, 2013)
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Funding Agreement with
State of Arizona, Department of Housing
AGREEMENT NO. 538-15
TERMINATION DATE 6/30/2016
FUNDING AGREEMENT
BETWEEN THE ARIZONA DEPARTMENT OF HOUSING
AND
MARICOPA COUNTY
FOR
STATE HOUSING TRUST FUND - RAPID RE-HOUSING
This Funding Agreement is made by and between:
The Arizona Department of Housing ("ADOH"), located at, 1110 West Washington, Suite
310, Phoenix, Arizona 85007, acting pursuant to A.R.S. § 41-3953 and (please select
applicable funding source):
EI Title I of the Housing and Community Development Act of 1974, as amended
("CDBG")
LI Title II of the National Affordable Housing Act of 1990, as amended (HOME
Investments Partnerships Act) ("HOME")
• A.R.S. § 41-3955 (State Housing Trust Fund) ("HTF")
D Title 24 Part 574 and 42 U.S.C. Section 12902 of the AIDS Housing Opportunity Act
of (Housing Opportunities for Persons With HIV/ AIDS) ("HOPWA")
D Title IV Part 578 of the McKinney-Vento Homeless Assistance Act 42 USC. 11301 et
seq. and the Continuum of Care Program regulations as amended by the Homeless
Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009.
and
MARICOPA COUNTY
(Entity)
An Arizona County ("Recipient") DUNS #050391270, located at
234 N. Central Avenue, 3rd Floor
Street
Phoenix, AZ 85004
City State Zip
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Funding Agreement with
State of Arizona, Department of Housing
In consideration of the mutual representations and obligations hereunder, ADOH and
Recipient agree as follows:
Section 1. FUNDS PROVIDED
ADOH agrees to provide $250,000.00 in the following type of funds to Recipient in
accordance with this Agreement. ADOH is entitled to change the funding sources as
described in this section, in its sole discretion, so long as the total amount of funds to be
disbursed is not affected thereby.
LI CDBG, CFDA # 14.228
Federal Fiscal Year
E HOME, CFDA # 14.239
Federal Fiscal Year
LEJ HTF
State Fiscal Year 2015
$250,000.00
Li HOPWA, CFDA # 14.241
Federal Fiscal Year
LI COC, CFDA # 14.267
Federal Fiscal Year
Section 2. OTHER FUNDS
If applicable, Recipient agrees to secure funding other than that listed in Section 1
for the completion of this Agreement as indicated in the Budget attached hereto as
Attachment C. ADOH reserves the right to rescind some or all of the funding committed
through this Agreement if other funding sources become unavailable.
Section 3. ACCEPTANCE OF FUNDS
Recipient hereby accepts the award of funds under the terms of this Agreement and agrees
to execute and return this Agreement to ADOH within 30 days of receipt unless Recipient
receives a written waiver of this requirement by ADOH.
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Funding Agreement with
State of Arizona, Department of Housing
Section 4. DURATION
This Agreement shall be effective beginning on the date of execution by ADOH and shall
remain in effect until 6/30/2016 unless sooner terminated, extended or otherwise amended
in accordance with the terms of this Agreement.
Section 5. INCORPORATION OF TERMS FOR COMPLIANCE WITH PROGRAM
REQUIREMENTS AND APPLICABLE STATE AND FEDERAL LAW
Recipient shall carry out each activity in compliance with all applicable State and
Federal laws, Federal regulations and other requirements including, but not limited to the
provisions indicated as marked below and hereby incorporated into this Agreement, as if
fully set forth herein. Also incorporated into this Agreement as applicable, are the terms of
any resolution authorizing Recipient's application for funds, which is attached hereto as
Attachment G, Authorizing Resolution(s) and any Special Conditions of the Agreement
attached hereto as Attachment E.
111 CDBG funds require adherence to the following additional provisions: (1) the
provisions of 24 CFR, Part 570 as revised; (2) Certification and Other Requirements
Relating to Title I Assistance attached hereto as Attachment F; (3) the provisions
contained in the State of Arizona Consolidated Plan; (4) ADOH ERR Handbook; (5)
ADOH Labor Standards Handbook (6) CDBG Application Handbook; (7) CDBG
Grant Administration Handbook; and (8) CDBG Procurement, Contracts and
Acquisition Handbook (collectively "the Incorporated Documents") as each may be
amended from time to time. In the event of a conflict between the terms of this
Agreement and the terms of the Incorporated Documents, the terms of this
Agreement shall govern.
LI HOME funds require adherence to the following additional provisions: (1) the
provisions contained in 24 CFR Part 92 Home Investment Partnerships Program as
revised, (2) Certification and Other Requirements Relating to Title II Assistance
attached hereto as Attachment F; (3) the provisions contained in the State of
Arizona Consolidated Plan; (4) ADOH ERR Handbook; (5) ADOH Labor Standards
Handbook (6) the State Housing Fund Program Summary and Application Guide
and any revisions thereto.
The use of Housing Trust Funds (HTF) requires adherence to the following
additional provisions: (1) the State Housing Fund Program Summary and
Application Guide as revised.
LI Special Needs Housing "homeless" funding from COC requires adherence to 24
CFR Part 578 as revised.
LII Special Needs Housing HOPWA funding requires adherence to 24 CFR Part 574 as
revised.
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Funding Agreement with
State of Arizona, Department of Housing
Section 6. SCOPE OF WORK
Recipient agrees to utilize all funds made available under this Agreement only for
the purpose of implementing the Scope of Work hereby incorporated into this Agreement
and described in Attachment A.
Revisions to Scope of Work. Recipient agrees to follow the procedures indicated as marked
below regarding changes to the Scope of Work.
Revisions to the Scope of Work that change the manner in which an activity is to be
executed or that change final outcome such as number of units, feet of utility line, number of
households served, square footage of building, etc. require written approval from ADOH.
The following substantial revisions to the Scope of Work require written amendment to this
Agreement:
(a) The purpose of the project changes;
(b) The location of the project changes;
(c) A project activity is added, deleted or altered such that it becomes a different
activity;
(d) The beneficiary of any activity changes;
(e) Recipient is requesting a change to the loan or grant terms. Recipient must
submit a written request for an Agreement amendment to ADOH, with a
revised Scope of Work attached;
(f) The ownership entity changes; and
(g) Any other changes that involve program requirements.
ADOH will respond to the written request within 14 business days. Amendments may not
be implemented until ADOH consents in writing and an amendment to the Agreement has
been executed.
Section 7. REPORTS
Recipient shall be responsible for providing various reports of all activities related to
this Agreement both as identified below and as requested by ADOH or HUD. Recipient
shall also provide to ADOH any additional written information requested by ADOH in a
timely manner and within reasonable deadlines as shall be set by ADOH.
7.1 Performance Report. Recipient agrees to submit the ADOH Performance
Report respective of the funding source indicated below and attached as Attachment B.
No Performance Report Required.
El RENTAL Projects funded with HOME or HTF. Recipient must submit a
Bimonthly Performance Report attached hereto as Attachment B. The Bimonthly
Progress Report must be submitted to ADOH on the 20t 1 of January, March, May,
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Funding Agreement with
State of Arizona, Department of Housing
July, September and November and address activities of the preceding two months,
i.e., the January report covers the months of November and December.
fl All OTHER projects funded with HOME, HTF and CDBG. Recipient must submit
a Quarterly Progress Report attached hereto as Attachment B. The Quarterly
Progress Report must be submitted to ADOH on the 15th of July, October, January
and April and address activities of the preceding three months, i.e., the July report
covers the months of April, May and June. Failure to submit timely Quarterly
Progress Reports will result in suspension of payment reimbursement requests until
such reports are brought current,
LI Special Needs Housing "homeless" funding from COC. ADOH is required to
administer the program during the contract term, which is synonymous with the
HUD grant term and as set forth in Section 4. Recipient shall submit Annual
Progress Report (APR) data from HMIS to ADOH, no later than 60 days following
the contract termination date listed on Page 1 of the Agreement.
LI Special Needs Housing HOPWA funding. A Recipient of HOPWA awarded
funding shall administer said program in the contract term as set forth in Section 4
and submit one (1) HUD Consolidated Annual Performance Evaluation Report
(CAPER) in accordance with the schedule set forth in Attachment B no later than 60
days following the end of Fiscal Year date which is June 30th annually.
7.2 Contract Closeout—Completion Reports and Post-Funding Audits.
Recipient's obligation to ADOH under this Agreement shall not end until all closeout
requirements described in this paragraph are completed. ADOH will notify Recipient in
writing that a Completion Report is due to ADOH within Sixty (60) days of one of the
following occurrences:
(a) The funds have been expended;
(b) The Scope of Work has been completed;
(c) The contract period set forth in this Agreement has expired; or
(d) The Agreement has been otherwise terminated.
The Completion Report shall contain the information identified in the notice.
Following the receipt and approval of the Completion Report, ADOH will notify Recipient
in writing that the Agreement is Administratively Closed.
After the project is administratively closed, Recipient must submit all required audits to
ADOH. All audits for fiscal years in which Recipient received funds from ADOH must be
received, reviewed and found to be satisfactory by ADOH. In the event that ADOH
determines that any project costs described in a post funding audit are unjustified or
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Funding Agreement with
State of Arizona, Department of Housing
describe ineligible activities, Recipient will be required to refund such monies back to
ADOH.
Section 8. SCHEDULE OF COMPLETION
Recipient agrees to make progress with the Scope of Work in accordance with the
Schedule of Completion hereby incorporated into this Agreement and described in
Attachment 13.
Revisions to the Schedule of Completion. Recipient agrees to follow the procedures
indicated as marked below regarding changes to the Schedule of Completion.
▪ RENTAL Projects funded with HOME or HTF. Recipient must notify ADOH of
revisions to the Schedule of Completion using the Bimonthly Performance Report,
attached hereto as Attachment B. To the extent that the changes cause the schedule
timeline to be extended, Recipient must submit a written request for a contract
amendment to ADOH with a revised Schedule of Completion attached. Contract
amendment requests must be received by ADOH a minimum of 30 days prior to the
contract expiration date. ADOH will respond to the written request within 14
business days. Amendments may not be implemented until ADOH consents in
writing and an amendment to the Agreement has been executed.
• All OTHER projects funded with HOME, HTF and CDBG. Recipient must notify
ADOH of revisions to the Schedule of Completion using the Quarterly Performance
Report, attached hereto as Attachment B. To the extent that the changes cause the
schedule timeline to be extended, Recipient must submit a written request for a
contract amendment to ADOH with a revised Schedule of Completion attached.
Contract amendment requests must be received by ADOH a minimum of 30 days
prior to the contract expiration date. ADOH will respond to the written request
within 14 business days. Amendments may not be implemented until ADOH
consents in writing and an amendment to the Agreement has been executed.
▪ Special Needs Housing "homeless" funding from COC. To the extent that the
changes cause the schedule timeline to be extended, Recipient must submit a written
request for a contract amendment to ADOH with a revised Schedule of Completion
and Performance Report attached. Contract amendment requests must be received
by ADOH a minimum of 30 days prior to the contract expiration date. ADOH will
respond to the written request within 14 business days. Amendments may not be
implemented until ADOH consents in writing and an amendment to the Agreement
has been executed.
Section 9. BUDGET
Recipient agrees to use the funds provided pursuant to this Agreement in
accordance with the Budget that is attached as Attachment C. Recipient further agrees that
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Funding Agreement with
State of Arizona, Department of Housing
any project costs, unless otherwise specified, exceeding the Budget shall be the sole
responsibility of Recipient.
Availability of funding under this Agreement is contingent on final review and approval of
the Budget. Budgetary considerations for specific programs are described below:
CDBG Revisions to the Budget. Recipient must obtain written approval from
ADOH to move funds from one Budget Activity Line Item to another. The following
substantial revisions to the Budget require a contract amendment:
(a) Funds are moved from one Budget Activity Line Item to another and the
change in the Budget Activity Line from which it is moved or to which it
is being moved exceeds 50%, unless the move is from administration to a
non-administration activity, in which case only written notice without a
contract amendment is required;
(b) Additional funding sources are added to the Project;
(c) Recipient is requesting a change to the grant terms.
El HOME and HTF Revisions to the Budget. Recipient must obtain prior written
approval from ADOH to move funds from one Budget Activity Line Item to another.
ADOH will only approve changes to the Budget for eligible costs as outlined in the
State Housing Fund program. The following substantial revisions to the Budget
require a contract amendment:
(a) Additional funding sources are added to the project which require a
project to be re-underwritten to determine gap;
(b) Recipient is requesting a change to the loan terms.
See Section 10 for changes that affect the Budget.
Recipient shall not retain any funds that are drawn down in excess of immediate cash needs
(to be utilized within 15 days of draw down) to cover subsequent requests for
reimbursement, and must return them to ADOH within 30 days of receipt. Recipient must
also return to ADOH any interest that is earned on these funds that are drawn down and
not expended for eligible costs within 15 days of draw down.
Section 10. AMENDMENTS AND MODIFICATIONS
ADOH may consent to amendment or modification of this Agreement upon written
request of Recipient. All amendments or modifications to this Agreement shall be by
mutual consent of the parties in writing.
Requests for amendments or modifications that result in changes to the Budget must be
supported by a revised Budget that is otherwise consistent with Section 9.
ADOH will respond to the request for amendment or modification to this Agreement within
14 business days.
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Funding Agreement with
State of Arizona, Department of Housing
Section 11. ENVIRONMENTAL REVIEW CONDITIONS
In accordance with 24 CFR 50 and 24 CFR 58 ("Environmental Review"), the
environmental effects of each activity carried out with federal funds must be assessed.
Local government entities are responsible for environmental reviews and requesting a
release of funds from ADOH. Non-profits and other non-governmental entities are
responsible for assisting ADOH with Environmental Review and ADOH then requests a
release of funds from HUD. Completion of the Environmental Review Record ("ERR") is
mandatory before taking any physical action on a site or entering into contracts. Only
exempt activities such as architecture, engineering and administration may be undertaken
and reimbursed by ADOH prior to receiving a written release of funds. Exempt activities
described in 24 CFR 58.34(a)(I)-(11) are activities that generally have no physical impact on
the environment. If federal funds are involved in a project, neither federal nor non-federal
funds may be expended or committed by contract (conditional or not) for property
acquisition, rehabilitation, conversion, lease, repair or construction activities, until HUD or
ADOH has provided written authorization based on approval of an ERR.
An option agreement (to purchase land) on a proposed site or property is allowable prior to
the completion of the Environmental Review if the option agreement is contingent upon an
ADOH or HUD authorization to use funds based on a completed ERR. The cost of the
option must be a nominal portion of the purchase price.
Projects funded solely with Housing Trust Funds do not require an ERR but are required to
meet the requirements of the State Historic Preservation Act by consulting with the State
Historic Preservation Office (SHP0). For State Housing Funded projects, Phase I
Environmental Assessments are required to be completed on properties for which new
construction/change in use is proposed, regardless of whether Federal or State funds are the
source of funding. Expenditures incurred or obligated by construction contract prior to
ADOH's release of funds or consultation with SHPO will not be reimbursed by ADOH.
Recipients who had committed or expended non-Federal funds to begin a project before
receiving the authorization from ADOH or HUD may still be eligible to use federal funds
on the project under the following circumstances:
(a) Recipients started the project without the intention of using
Federal assistance (e.g., as evidenced by other anticipated
funding, the original project budget, etc.);
(b) All work on the project ceases once an application for federal
funds is made and an ERR is begun on all activities, i.e.,
acquisition, construction, etc. ADOH or HUD provides
authorization to proceed based on the completed ERR.
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Funding Agreement with
State of Arizona, Department of Housing
Section 12. APPLICATION AND OTHER PRE-AWARD COSTS
Recipient may use a portion of the funds provided hereunder to reimburse itself for
exempt activities pursuant to 24 CFR 58.34(a)(1)-(11) such as architecture, engineering,
testing and sampling of asbestos and capital needs assessments and environmental reviews.
LI CDBG. If Recipient is receiving funding under this Agreement from the CDBG
program, in accordance with federal procedures, Recipient may use funds provided
hereunder to reimburse it or to pay for costs incurred in preparing the application. In
no event shall such compensation exceed 18 percent of the total funding provided to
Recipient by ADOH.
Section 13. COMPENSATION AND METHOD OF PAYMENT
Subject to availability of and receipt of funds from the State's Unclaimed Property
Fund (for state HTF funds) and/or the United States Treasury (for HOME, CDBG, COC and
HOPWA funds) and the commitment of other required funding as indicated in Recipient's
application, ADOH agrees to reimburse or advance Recipient for authorized expenditures
according to the Budget in Attachment C. Recipient must maintain invoices and other
similar documentation to support payment expenses under those generally accepted
accounting principles and procedures approved by ADOH and outlined in OMB Circulars
A-87, A-122, and A433, as applicable, and 24 CFR Parts 44, 84, 85, 92 and 570 as applicable.
Recipient may request funds only after the date of the executed Agreement and other legal
documents as applicable, provided Recipient has satisfied ADOH funding contingencies
and federal Environmental Review conditions. Requests for reimbursement must be made
using the ADOH Request for Payment form hereby incorporated into this Agreement and
attached as Attachment D. For construction projects, Release of Lien documents must be
attached to the Request for Payment in amounts proportionate to contractor reimbursement
requests.
Recipient must maintain proof of said expenditures including checks, payrolls, time records,
invoices, contracts, vouchers, orders and other accounting documents evidencing in proper
detail the nature and propriety of the respective charges as may be required by applicable
federal rules and regulations, including requirements by the Federal Office of Management
and Budget, and as may be otherwise reasonably required to permit ADOH to determine or
confirm that any such expenditures are prudent and within the Scope of Work.
Recipient's right to incur expenses under this Agreement shall cease upon expiration of this
Agreement. All requests for reimbursement on expenditures made prior to expiration of
this Agreement must be requested within 60-days after expiration. Unless expressly
authorized by ADOH in writing, expenditures not requested within the 60-day period after
expiration of this Agreement shall be disallowed and all funds shall be reclaimed by ADOH.
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Funding Agreement with
State of Arizona, Department of Housing
Section 14. FUNDS RECOUPED BY RECIPIENT, INTEREST AND PROGRAM
INCOME
14.1 Definitions. For purposes of this section, the following definitions shall apply:
"Funds Recouped by Recipient" means funds initially provided by ADOH to Recipient
under this Agreement and any matching contributions that are recouped by Recipient
when: (1) the funds provided by ADOH under this Agreement or matching contributions or
the proceeds of funds provided by ADOH (including, but not limited to, equipment or
housing) do not continue to be used for an approved purpose or eligible activity, as
described in applicable law or regulations, for the full period of affordability required by
this Agreement, or (2) when a State-assisted homeownership housing does not continue to
be the principal residence of the assisted homebuyer for the full affordability period
required by this Agreement. Funds Recouped by Recipient are subject to all the
requirements of Program Income described below with the exception that Recipient shall
not use Funds Recouped by Recipient for administrative purposes. For this reason,
Recipient must separately account for all Funds Recouped by Recipient.
"Interest" means any compensation paid or to be paid for the use or deposit of the funds
provided by ADOH to Recipient under this Agreement.
"Program Income" means gross income received by Recipient directly generated from the
use of funds provided by ADOH under this Agreement. When Program Income is
generated by housing that is only partially assisted with funds provided by ADOH under
this Agreement or matching contributions, the income shall be prorated to reflect the
percentage of funds provided by ADOH under this Agreement. Program Income includes,
but is not limited to, the following: (1) proceeds from the disposition by sale or long-term
lease of real property purchased or improved with funds provided by ADOH under this
Agreement; (2) gross income from the use or rental of real or personal property acquired by
Recipient with funds provided by ADOH under this Agreement, less costs incidental to
generation of the income; (3) payments of principal and interest on loans made using funds
provided by ADOH under this Agreement or matching contributions; (4) proceeds from the
sale of loans made with funds provided by ADOH under this Agreement or matching
contributions; (5) proceeds from sale of obligations secured by loans made with funds
provided by ADOH under this Agreement or matching contributions; (6) Interest earned on
Program Income pending its disposition; (7) proceeds from the disposition of equipment
purchased with CDBG funds; (8) gross income from the use or rental of real property,
owned by Recipient, that was constructed or improved with funds provided by ADOH
under this Agreement, less costs incidental to generation of the income; (9) if the funds
provided by ADOH under this Agreement are from the CDBG Program, funds collected
through special assessments made against properties owned and occupied by households
not of low and moderate income, where the assessments are used to recover all or part of
the CDBG portion of a public improvement; and (10) if the funds provided by ADOH under
this Agreement are from the HOME Program, any other interest or return on the investment
permitted under 24 C.F.R. Part 92.205(b) of HOME funds or matching contributions.
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Funding Agreement with
State of Arizona, Department of Housing
14.2 Use of Program Income and Funds Recouped by Recipient.
Recipient is not authorized by ADOH to retain and reuse Program Income, Funds Recouped
by Recipient or accrued Interest as described in the following paragraph(s) except as
authorized by ADOH through a written agreement.
Recipient must return all Program Income, Funds Recouped by Recipient, and Interest to
ADOH within 30 days of receipt.
Recipient must remit to ADOH any Program Income, Funds Recouped by Recipient or
Interest on hand at the time of expiration, cancellation, or termination of this Agreement or
subsequently received by Recipient within 30 days of receipt by Recipient.
Section 15. DE-OBLIGATION, RECAPTURE AND REPAYMENT OF FUNDS
15.1 De-obligation. ADOH may reduce funds from the funding award evidenced
by this Agreement without regard to the source of funding, under the following
circumstances: (1) Recipient has completed performance under the Scope of Work
(Attachment A) without using all of the funds provided by ADOH under this Agreement;
(2) this Agreement expires and not all funds have been expended; (3) ADOH's original
allocation was a loan and Recipient or Sub-recipient paid the loan; (4) Recipient, with the
consent of ADOH, cancelled or changed an activity required under the Scope of Work for
reasons other than non-performance; or (5) Recipient receives Program Income that has not
been included in the budget or set forth in the Scope of Work; and (6) this Agreement has
otherwise been terminated. ADOH may de-obligate funds under this Agreement under the
foregoing circumstances upon written notice to Recipient.
15.2 Reallocation of De-obligated HOME or State HTF Funds. If the funds
provided by ADOH under this Agreement are from the State HTF or the HOME Program,
ADOH may reallocate funds that it has de-obligated under this Agreement as it determines
in its sole discretion.
15.3 Reallocation of De-obligated CDBG Funds. If the funds provided by ADOH
under this Agreement are from the CDBG Program, ADOH may reallocate funds that it has
de-obligated under this Agreement to Recipient from which the funds were de-obligated for
use under an existing or new funding contract of the same funding year if Recipient can
immediately commit the reallocated funds to a project and execute a new or amended
funding contract within sixty (60) calendar days of the reallocation. If ADOH is not able to
reallocate funds that it has de-obligated under this Agreement in accordance with the
foregoing sentence of this subsection, ADOH may reallocate those funds as it determines in
its sole discretion.
15.4 Recapture. ADOH may reduce funds from the amount of the funding award
evidenced by this Agreement, without regard to the source of funding, under the following
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Funding Agreement with
State of Arizona, Department of Housing
circumstances: (1) ADOH determines that Recipient has failed to use the funds provided by
ADOH under this Agreement in compliance with the terms of this Agreement OT the
requirements of applicable laws and regulations (non-compliance); or (2) Recipient fails to
perform in accordance with the performance obligations set forth in the Scope of Work
(Attachment A ) and the Schedule of Completion (Attachment B) or the terms of this
Agreement. ADOH may recapture funds under this Agreement under the foregoing
circumstances upon written notice to Recipient.
15.5 Reallocation of Recaptured Funds. ADOH may reallocate funds that it has
recaptured under this Agreement, without regard to the source of funding, as it determines
in its sole discretion.
15.6 Repayment of Funds. Recipient agrees to repay funds provided under this
contract if ADOH determines that Recipient has failed to use the funds provided by ADOH
under this Agreement in compliance with the terms of this Agreement or the requirements
of applicable laws and regulations. ADOH may specify in writing the terms of the
repayment or alternative terms in lieu of repayment, however, in no case shall repayment or
alternative terms be accomplished later than one hundred eighty (180) days following the
written determination of non-compliance by ADOH.
Section 16. REVERSION OF ASSETS
.16.1 Funds Remaining at Expiration. Upon expiration of this Agreement,
Recipient shall transfer to ADOH any unexpended funds advanced to Recipient by ADOH
under this Agreement pursuant to paragraphs 16.2-16.4 below, as applicable:
16.2 Real Property Acquired or Improved with CDBG Funds. Upon expiration
of this Agreement, any real property under Recipient's control that was acquired or
improved in whole or in part with CDBG funds, for non-owner occupied use, provided to
Recipient by ADOH under this Agreement (including CDBG funds provided to Recipient in
the form of a loan) in excess of $25,000, shall either: (1) be used to meet one of the national
objectives in 24 CFR Part 570.208 until five years after expiration of this Agreement, or for
such longer period of time as determined to be appropriate by Recipient; or (2) not be used
in accordance with 24 CFR Part 570.503(b)(8)(i), in which event Recipient shall pay to
ADOH an amount equal to the current market value of the property less any portion of the
value attributable to expenditures of non-CDBG funds for the acquisition of, or
improvement to, the property. No payment is required after the period of time specified in
24 CFR Part 570.503 (b)(8)(i).
16.3 Real Property Acquired or Improved with HOME Funds. Upon expiration
of this Agreement, any real property under Recipient's control that was acquired or
improved in whole or in part with HOME funds, for non-owner occupied uses, provided to
Recipient by ADOH under this Agreement (including funds provided to Recipient in the
form of a loan), must be occupied only by households that are eligible as low-income
families and must meet the requirements to qualify as affordable housing and is subject to
REV. 4-7-15 12

Funding Agreement with
State of Arizona, Department of Housing
encumbrances and obligations described in any applicable Declaration of Conditions,
Covenants, and Restrictions ("CC&Rs") for the period of affordability set forth in 24 CFR
Part 92.252.
16.4 Real Property Acquired or Improved With State Housing Trust Funds.
Upon expiration of this Agreement, any real property under Recipient's control that was
acquired or improved in whole or in part with state HTF funds, for non-owner occupied
uses, provided to Recipient by ADOH under this Agreement (including funds provided to
Recipient in the form of a loan), must be occupied only by households that are eligible as
low-income families and must meet the requirements to qualify as affordable housing and is
subject to encumbrances and obligations described in any applicable Declaration of CC&Rs
for the period of affordability set forth in the CC&Rs.
Section 17. DEPARTMENT OF HOUSING RESPONSIBILITIES
ADOH shall monitor and evaluate Recipient to determine compliance with and
performance under this Agreement. A summary of discrepancies noted by ADOH daring
monitoring visits will be specified in writing. Appropriate time for correction of
discrepancies will be specified in the written report to Recipient. ADOH shall follow up on
discrepancies to ensure that they have been corrected in a timely manner. The failure of
ADOH to require timely performance of any provision of this Agreement shall in no way
affect the right of ADOH thereafter to enforce such provision nor shall the waiver of any
succeeding breach of such provision act as waiver of the provision itself.
ADOH shall provide reasonable technical assistance to assist Recipient to comply with
program requirements for the provision of services under this Agreement. However, this in
no way relieves Recipient of full responsibility for its acts or omissions in the performance
of activities required by this Agreement.
Section 18. SUBCONTRACTING
Recipient shall not disburse any funds received under this Agreement without fully
completed written agreements with subcontractors requiring they follow all provisions of
this Agreement and a completed Environmental Review pursuant to Section 11 of this
Agreement.
The use of subcontractors does not relieve Recipient of responsibility for ensuring the
administration of the provided funds in accordance with all applicable program
requirements. Recipient is responsible for determining the adequacy of performance under
subcontractor agreements and procurement contracts and for taking appropriate action
when performance issues arise.
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Funding Agreement with
State of Arizona, Department of Housing
Section 19. FAILURE TO MAKE PROGRESS
Failure of Recipient to make progress according to the Schedule of Completion,
attached hereto as Attachment B may result in contract termination, de-obligation of funds
or recapture of funds. Recipient agrees to meet with ADOH at the site in which the funded
activity is taking place to discuss progress and allow ADOH to provide technical assistance
if:
(a) Recipient fails to begin work on its Environmental Review pursuant to
Section 11 within the sixty (60) calendar days from the date ADOH
executes this Agreement;
(b) Recipient fails to expend any funds in performance of and in accordance
with the terms of this Agreement within ninety (90) calendar days from
the inception date of this Agreement.
ADOH will terminate any Agreement and recapture funds from the same Agreement in
which Recipient does not commence any of the activities described in the Scope of Work
(Attachment A) or fails to expend any funds in accordance with the Budget (Attachment C)
within one hundred eighty (180) calendar days from the full execution date of this
Agreement. ADOH may in its sole discretion, forgo providing technical assistance and
recapture funds as outlined in this Agreement under Section 15.4 hereof and/or terminate
this Agreement for cause pursuant to Section 20 of this Agreement.
Section 20. TERMINATION FOR CAUSE
ADOH may terminate this Agreement in whole or in part at any time whenever it
determines that Recipient has failed to comply with the conditions hereof including, but not
limited to the Scope of Work set forth in Attachment A, Schedule of Completion set forth
in Attachment B and Budget set forth in Attachment C to this Agreement. If ADOH so
determines, it shall notify Recipient in writing by certified mail, return receipt requested, of
such termination for cause with such notification to include the reason(s) for the termination
and the effective date of termination. If ADOH terminates this Agreement pursuant to this
Section, ADOH shall recapture all funds allocated to Recipient under this Agreement
pursuant to Section 15.4 hereof and obtain repayment of funds expended pursuant to
Section 15.6, hereof.
Section 21. TERMINATION FOR CONVENIENCE
ADOH or Recipient may terminate this Agreement in whole or part (one or more
activities) if either party believes that continuation will not produce beneficial results. If
ADOH so determines, it shall notify Recipient in writing by certified mail, return receipt
requested, of such termination for convenience and the effective date of termination. If
Recipient so determines, it shall notify ADOH in writing by certified mail, return receipt
requested, of such termination for convenience and the effective date of termination. If
ADOH terminates this Agreement pursuant to this Section, ADOH shall de-obligate,
recapture or receive repayment, as applicable, all funds allocated to Recipient under this
Agreement pursuant to Section 15 hereof.
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Funding Agreement with
State of Arizona, Department of Housing
Section 22. ENFORCEMENT
22.1 Remedies for Noncompliance. If Recipient materially fails to comply with
any term of this Agreement or applicable law, ADOH may take one or more of the following
actions, as appropriate in the circumstances:
(a) Temporarily withhold cash payments pending correction of the deficiency by
Recipient or more severe enforcement action by the awarding agency;
(b) Disallow (that is, deny both use of funds and matching credit for) all or part of the
cost of the activity or action not in compliance;
(c) Wholly or partly suspend or terminate the award evidenced by this Agreement;
(d) Withhold further awards to Recipient's project funded by the award evidenced by
this Agreement;
(e) Recapture funds and terminate contract;
(f) Withhold future ADOH grant awards from all sources; or
(g) Take other remedies that may be legally available.
22.2 Appealable Agency Action. Enforcement action taken under this section is
an appealable agency action pursuant to A.R.S., Title 41, Chapter 6, Article 10.
22.3 Effects of suspension and termination. Costs incurred by Recipient resulting
from obligations incurred by Recipient during a suspension or after termination of an award
are not allowable unless ADOH expressly authorizes them in the notice of suspension or
termination or subsequently.
22.4 Relationship to debarment and suspension. The enforcement remedies
identified in this section, including suspension and termination, do not preclude Recipient
from being subject to "Debarment and Suspension" under the United States President's
Executive Order 12549.
Section 23. CANCELLATION
Pursuant to A.R.S. § 38-511, ADOH may, within three years after its execution,
cancel this Agreement, without penalty or further obligation, if any person significantly
involved in initiating, negotiating, securing, drafting or creating this Agreement on behalf of
ADOH, at any time while this Agreement or any extension of this Agreement is in effect, is
or becomes an employee or agent of any other party to this Agreement in any capacity or a
consultant to any party of this Agreement with respect to the subject matter of the contract.
A cancellation notice made pursuant to this provision shall be effective when Recipient
receives written notice of the cancellation unless the notice specifies a later time.
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Funding Agreement with
State of Arizona, Department of Housing
Section 24. RECORDS RETENTION
Pursuant to A.R.S. § 35-214, Recipient shall retain and require that its subcontractors
retain for inspection and audit by ADOH, all books, accounts, reports, files, including
information regarding actual beneficiaries of the fund, and other records relating to the
bidding and performance of this Agreement for a period of five (5) years following the date
of the letter informing Recipient of the Administrative Closeout or termination.
LII CDBG funded projects only: All CDBG records must be retained for at least three (3)
years after the grant agreement close out between HUD and ADOH has been approved by
HUD. ADOH will notify recipients of the records retention date of expiration for CDBG
funded projects.
Upon request by ADOH, Recipient shall produce a legible copy of all such records at the
Administrative Office of ADOH or at the Office of the Auditor General. The original records
shall be available and produced for inspection and audit when required by ADOH or the
Auditor General.
Recipient shall maintain records that adequately identify the source and application of the
funds provided under this Agreement (including Program Income and Recaptured Funds)
as part of the financial transactions of their funding program, consistent with generally
accepted accounting principles and the requirements of 24 CFR Part 85.20. Recipient will
provide reports regarding the capture and reuse of Program Income and Recaptured Funds
as requested by ADOH from time to time.
In addition, in the event that the project resulted in Recipient holding any liens or notes as a
result of this funding, Recipient must retain all pertinent records for five (5) years beyond
the expiration or release of such liens or notes.
Section 25. NO OBLIGATION OF STATE GENERAL APPROPRIATIONS FUNDS
Nothing herein shall be construed as obligating state general appropriation funds,
excepting HTF funds, for payment of any debt or liability of any nature arising hereunder.
The parties expressly recognize that all payments to be made by ADOH are from federal
funds and HIT' funds made available to ADOH for this purpose.
Section 26. AVAILABILITY OF FUNDS
Payments under this Agreement are subject to the availability of the federal funds
provided to the ADOH for the HOME and CDBG programs and the availability of state
funds provided for the state HTF Program. Every payment obligation of ADOH under this
Agreement is conditioned upon the availability of funds appropriated or allocated for the
payment of such obligation. If funds are not allocated and available for the continuance of
this Agreement, this Agreement may be terminated by ADOH at the end of the period for
which funds are available. No liability shall accrue to ADOH in the event this provision is
exercised, and ADOH shall not be obligated or liable for any future payments or for any
damages as a result of termination under this paragraph.
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Funding Agreement with
State of Arizona, Department of Housing
Section 27. APPLICABLE LAW AND ARBITRATION
This Agreement shall be governed and interpreted by the laws of the State of
Arizona. The parties to this Agreement agree to resolve all disputes arising out of or relating
to this Agreement through arbitration, after exhausting applicable administrative review, to
the extent required by A.R.S. 5 12-1518 except as may be required by other applicable
statutes.
Section 28. INDEMNIFICATION
Each party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other
party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or
expenses (including reasonable attorney's fees) (hereinafter collectively referred to as
"Claims") arising out of bodily injury of any person (including death) or property damage,
but only to the extent that such Claims which result in vicarious/derivative liability to the
Indernnitee are caused by the act, omission, negligence, misconduct, or other fault of the
Indemnitor, its officers, officials, agents, employees, or volunteers,
Section 29, FEDERAL GOVERNMENT LIABILITY
It is agreed by all parties that the Federal Government and particularly the U.S.
Department of Housing and Urban Development ("HUD") is not a party to this Agreement,
and that no legal liability on the part of the Federal Government is inferred or implied
under the terms of this Agreement.
Section 30. AUDIT
If federal funds are paid to Recipient through this Agreement, Recipient shall
comply with the audit requirements set forth in 24 CFR Part 84. Recipient shall comply with
A.R.S. 5 35-181.03 if any state funds are paid through this Agreement. Recipient agrees to
rectify issues identified in audits within ADOH prescribed time periods. Failure to comply
shall result in withholding of all present and future ADOH provided funds.
Section 31. AUDIT EXCEPTIONS
If federal or state audit exceptions are made relating to this Agreement, Recipient
shall reimburse all costs incurred by the State of Arizona and ADOH associated with
defending against the audit exception or performing an audit or follow-up audit including
but not limited to: audit fees, court costs, attorney's fees based upon a reasonable hourly
amount for attorneys in the community, travel costs, penalty assessments, and all other
costs of whatever nature.
Immediately upon notification from ADOH, Recipient shall reimburse the amount of the
audit exception and any other related costs directly to ADOH as specified by ADOH in the
notification.
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Funding Agreement with
State of Arizona, Department of Housing
Section 32. UNALLOWABLE USE OF FUNDS
Recipient, its officers, employees and agents, shall not utilize any of the federal funds
or HTF provided under this Agreement to solicit or influence, or attempt to solicit or
influence, directly or indirectly, any member of Congress regarding pending or prospective
legislation.
Section 33. INTEREST OF MEMBERS OF DEPARTMENT OF HOUSING AND
OTHERS
No officer or employee of ADOH and no public official, employee or member of the
governing body of Recipient who exercises any functions or responsibilities in review or
approval of the undertaking or carrying out of this Agreement shall participate in any
decision relating to this Agreement which affects their personal interest or the interest of
any corporation, partnership, or association in which they are directly or indirectly
interested, or have any interest, direct or indirect, in this Agreement or its proceeds.
Section 34. ACCESS TO RECORDS, PARTICIPANTS AND STAFF
Recipient agrees to provide ADOH and its representatives access at any reasonable
time to all participants and staff involved in this Agreement and to all records and reports
involving this Agreement.
Section 35. IDENTIFICATION OF DOCUMENTS
All materials used for public outreach and for informational purposes as a part of
this Agreement, other than documents exclusively for internal use by ADOH, shall identify
the source of federal (CDBG, HOME, COC, HOPWA) or state (HTF) funds used as part of
this Agreement as well as acknowledgement of support from ADOH.
Section 36. COPYRIGHT
Reports, maps or other documents produced in whole or in part under this
Agreement are works for hire and shall not be the subject of any application for copyright
by or on behalf of Recipient, by any employee or subcontractor of Recipient. Recipient shall
advise ADOH or its designee at the time of delivery of any copyrighted or copyrightable
work furnished under this Agreement, or any adversely held copyrighted or copyrightable
material incorporated in any such work and of any invasion of the right of privacy therein
contained,
Section 37. RIGHTS IN DATA
ADOH may duplicate, use and disclose in any manner and for any purpose
whatsoever, within the limits established by federal and state laws and regulations, all
information relating to this Agreement.
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Funding Agreement with
State of Arizona, Department of Housing
Section 38. FUNDING CONDITIONS
ADOH will make the funding assistance available to Recipient upon execution of
this Agreement by the parties. The obligation and utilization of the funding assistance
provided through this Agreement are subject to the proper observation of the requirements
incorporated by reference. Recipient shall require any subcontracting entities to observe and
follow all provisions of this Agreement.
Section 39. NON-DISCRIMINATION
(a) Recipient shall comply with A.R.S. § 41-1463 and Executive Orders 99-4 and
2009-09, which prohibit Recipient from discriminating against persons, or
depriving or tending to deprive any individual of employment opportunities
or otherwise adversely affecting the individual's status as an employee on the
basis of race, color, religion, sex, age, national origin, disability or political
affiliation and require Recipient to take action to ensure that applicants are
employed and that employees are treated during employment without
regard to race, color, religion, sex, age, national origin, disability, or political
affiliation. Recipient shall comply with all of the other requirements of
Executive Order 2009-09.
(b) Recipient agrees to comply with Title VII of the Civil Rights Act of 1964, as
amended. Recipient shall also comply with applicable federal regulations
that prohibit discrimination in the employment or advancement in
employment of qualified persons with disabilities. Recipient shall comply
with all applicable federal regulations regarding equal employment
opportunity and relevant orders issued by the U.S. Secretary of Labor.
Recipient agrees to comply, and will require any subcontractor(s) to comply
with applicable federal nondiscrimination requirements, which may include:
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. §3789(d)); the
Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and
Delinquency Prevention Act of 2002 (42 U.S.C. §5672(b)); the Civil Rights Act
of 1964 (42 U.S.C. §2000(d)); Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. §794); Title II of the Americans with Disabilities Act of 1990 (42 U.S.C.
§§12132); Title IX of the Education Amendments of 1972 (20 U.S.C. §1681); the
Age Discrimination Act of 1975 (42 U.S.C. §6102); 28 C.E.R. pt. 35 (DOJ
Regulations- Nondiscrimination on the Basis of Disability in State and Local
Government Services); 28 C.F.R. pt. 42 (DOJ Regulations- Nondiscrimination;
Equal Employment Opportunity; Policies and Procedures); Executive Order
13279 (equal protection of the laws for faith-based and community
organizations); and 28 C.F.R. pt 38 (DOJ Regulations- Equal Treatment for
Faith-Based Organizations).
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Funding Agreement with
State a Arizona, Department of Housing
Section 40. THIRD PARTY ANTITRUST VIOLATIONS
Recipient assigns to the State of Arizona any claim for overcharges resulting from
antitrust violations to the extent that such violations concern materials or services supplied
by third parties to Recipient toward fulfillment of this Agreement.
Section 41, COMPLIANCE REQUIREMENTS FOR A.R.S. § 41-4401—IMMIGRATION
LAWS AND E-VERIFY REQUIREMENT
(a) Recipient warrants compliance with all Federal immigration laws and
regulations relating to employees and warrants its compliance with Section
A.R.S. § 23-214, Subsection A. (That subsection reads: "After December 31,
2007, every employer, after hiring an employee, shall verify the employment
eligibility of the employee through the E-Verify program.)
(b) A breach of a warranty regarding compliance with immigration laws and
regulations shall be deemed a material breach of the contract and Recipient
may be subject to penalties up to and including termination of this
Agreement.
(c) The ADOH retains the legal right to inspect the papers of any employee who
works on this Agreement to ensure that Recipient or Recipient's
subcontractor is complying with the warranty under paragraph (a).
Section 42. INSURANCE
During the contract period, Recipient shall purchase and maintain in full force the
following insurance. All certifications of insurance must provide for a thirty (30) day notice
to ADOH of cancellation, non-renewal, or material change. Proof of insurance from
Recipient shall be provided to ADOH prior to execution of this contract and periodic
certifications must be furnished at the request of the Program Specialist.
Recipient and its Subcontractors, at Recipient's and Subcontractors' own expense, shall
purchase and maintain the herein stipulated minimum insurance with companies duly
licensed, possessing a current A.M. Best, Inc. Rating of A-, 7, local government insurance
pools formed pursuant to ARS 11-952.01 or other as approved by ADOH, and licensed in
the State of Arizona with policies and forms satisfactory to ADOH.
All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of this Agreement is completed
satisfactorily and formally accepted; failure to do so may, at the sole discretion of ADOH,
constitute a material breach of this Agreement.
Recipient's insurance shall be primary insurance as respects ADOH, and any insurance or
self-insurance maintained by ADOH shall not contribute to it.
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Funding Agreement with
State of Arizona, Department of Housing
Recipient shall not fail to comply with the claim reporting provisions of the insurance
policies or cause any breach of an insurance policy warranty, which would affect coverage
afforded under insurance policies to protect ADOH.
The insurance policies, except Worker's Compensation, shall contain a waiver of transfer of
rights of recovery (subrogation) against ADOH, its agents, representatives, directors,
officers, and employees for any claims arising out of Recipient's acts, errors, mistakes,
omissions, work or service.
The insurance policies may provide coverage, which contain deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to ADOH under such policies. Recipient shall be solely
responsible for the deductible and/or self-insured retention, and ADOH, at its option, may
require Recipient to secure payment of such deductibles or self-insured retentions by a
Surety Bond listing ADOH as the Obligee or Co-Obligee or an irrevocable and
unconditional letter of credit.
ADOH reserves the right to request and to receive, within 10 working days, certified copies
of any or all of the herein required insurance policies and/or endorsements. ADOH shall
not be obligated, however, to review same or to advise Recipient of any deficiencies in such
policies and endorsements, and such receipt shall not relieve Recipient from, or be deemed a
waiver of ADOH's right to insist on, strict fulfillment of Recipient's obligations under this
Agreement.
The insurance policies, except Worker's Compensation and Professional Liability, required
by this Agreement, shall name AD OH, its agents, representatives, officers, directors, officials
and employees as additionally insured.
42.1 Required Coverage
Commercial General Liability. Recipient shall maintain Commercial General
Liability insurance with a limit of not less than $1,000,000 for each occurrence with a
$2,000,000 Products/Completed Operations Aggregate and a $2,000,000 General Aggregate
Limit. The policy shall include coverage for bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual coverage.
Coverage will be at least as broad as Insurance Service Office, Inc. Policy Form CG 00011093
or any replacements thereof.
Such policy shall contain a severability of interest provision and shall not contain a sunset
provision or commutation clause, nor any provision that would serve to limit third party
action over claims. The Commercial General Liability additional insured endorsement shall
be at least as broad as the Insurance Service Office, Inc. Additional Insured, Form B, CG
20101185, and shall include coverage for Recipient's operations and products and completed
operations.
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Funding Agreement with
State of Arizona, Department of Housing
Automobile Liability. Recipient shall maintain Commercial/Business Automobile
Liability insurance with a combined single limit for bodily injury and property damage of
not less than $1,000,000 each occurrence with respect to Recipient's any auto, all owned
autos, scheduled autos, hired autos, non-owned autos assigned to or used in performance of
Recipient's work Coverage will be at least as broad as coverage code 1, "any auto",
(Insurance Service Office, Inc. Policy Form CA 00011293, or any replacements thereof).
Worker's Compensation. Recipient shall carry Worker's Compensation insurance to
cover obligations imposed by federal and state statutes having jurisdiction of Recipient's
employees engaged in the performance of the work or services; and Employer's Liability
insurance of not less than $100,000 for each accident, $100,000 disease for each employee,
and $500,000 disease policy limit.
In case any work is subcontracted, Recipient will require the Subcontractor to provide
Worker's Compensation and Employer's Liability to at least the same extent as required of
Recipient.
42.2 Certificates of Insurance
Prior to commencing work or services under this Agreement, Recipient shall furnish
ADOH with Certificates of Insurance, or formal endorsements as required by this
Agreement, issued by Recipient's insurer(s), as evidence that policies providing the required
coverage, conditions and limits required by this Agreement are in full force and effect.
In the event any insurance policy(s) required by this contract is (are) written on a "claims
made" basis, coverage shall extend for two years past completion and acceptance of
Recipient's work or services and as evidenced by annual Certificates of Insurance.
If a policy does expire during the life of this Agreement, a renewal certificate must be sent to
ADOH fifteen (15) days prior to the expiration date.
42.3 Cancellation and Expiration Notice
Insurance required herein shall not expire, be canceled, or materially changed without thirty
(30) days written notice to ADOH.
42.4 Self Insurance
The parties acknowledge that Recipient is self-insured and that such self-insurance satisfied
the requirements of this Section 42.
Section 43. PRIVACY CONSIDERATIONS
Recipients of federal funds (for the purpose of this section "federal funds" means
funding from the CDBG, HOME, HOPWA, and COC programs; see Section 1, above) from
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Funding Agreement with
State of Arizona, Department of Housing
ADOH warrant and represent that commencing from the effective date of this Agreement
and until the latest expiration or termination date of any promissory note, deed of trust,
declaration, or other agreement that secures the federal funds that are the subject of this
Agreement, Recipient and Recipient's contractors shall comply with the requirements of the
federal Privacy Act, 5 U.S.C. § 552a. Recipient warrants and represents that it has read and
understands the requirements of the Federal Privacy Act and requires the same of its
contractors and subcontractors.
Section 44. NOTICES
When routine reports or correspondence is required to be sent to AD OH, it shall be
addressed to Arizona Department of Housing, to the attention of the assigned Program
Specialist at 1110 West Washington Street, Suite 310, Phoenix, AZ 85007. Notices or
correspondence regarding material changes to the contract or requests for amendment shall
be addressed to the same. All correspondence regarding this Agreement must be identified
by its ADOH Agreement number (which is located on the top left hand corner of the first
page of this Agreement).
When notice or correspondence is required to be sent to Recipient, it shall be addressed to:
MARICOPA COUNTY
Entity
BRUCE LIGGETT, DIRECTOR
MARICOPA COUNTY HUMAN SERVICES
Attention (if applicable)
234 N. CENTRAL AVENUE, 3RD FLOOR
Mailing Address
PHOENIX, AZ 85004
City State Zip
Section 45. REGISTRATION WITH SOCIAL SERVE
For new construction or rehabilitation of rental projects, Recipient agrees to register
the project with socialserve.com and keep the project listed with socialserve.com for the
duration of the period of affordability as indicated in the Conditions, Covenants and
Restrictions.
Section 46. ADOH SIGNAGE
For new construction and rehabilitation projects, Recipient must erect a sign at the
project site indicating that the project is funded through the Arizona Department of
Housing and indicate the sources of funds. The sign must be a minimum size of 24 inches
high by 36 inches wide, include a minimum 5-inch high ADOH logo and text printed at a
REV. 4-7-15 23

Funding Agreement with
State of Arizona, Department of Housing
minimum 72 point font. An individual ADOH sign does not have to be provided if
Recipient incorporates ADOH information into a larger group sign.
Section 47. PHOTOGRAPHS
For new construction and rehabilitation projects, Recipient is required to provide to
ADOH before and after photographs of the project in digital or film format
AGREED, effective as of the later date of the signatures of the duly authorized
representatives subscribed below:
THE STATE OF ARIZONA, MARICOPA COUNTY,
ARIZONA DEPARTMENT OF HOUSING RECIPIENT
13 BY:
Michael Tr ailor Steve Chucri
TITLE: Director TITLE: Chairman of the Board
JUL 06 2015
DATE:
Fran McCarroll, owls—
TITLE: Clerk for the Board
DATE: JUL 0 6 2015
IN ACCORDANCE WITH A.R.S. 55 11-201, AND 11-251, THIS AGREEMENT HAS BEEN REVIEWED BY THE
UNDERSIGNED ATTORNEY(S) WHO HAS DETERMINED THAT THIS AGREEMENT IS IN PROPER FORM AND WITHIN- THE
POWER AND AUTHORITY GRANTED UNDER THE LAWS OF THE STATE OF ARIZONA.
6 , zO
Deputy County Attorney DA'l
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Funding Agreement with
State of Arizona, Department of Housing
ATTACHMENT A
MARICOPA COUNTY RAPID RE-HOUSING - 538-15
SCOPE OF WORK
Recipient, Maricopa County is being awarded funding from Housing, State Housing Trust
Fund, under State Special Projects/State Housing Trust Fund, to administer through its sub-
recipient Community Bridges, Inc., no less than 54 units of scattered-site short and/or
medium-term rapid re-housing (RRH) rental assistance in Maricopa County. This is a
permanent housing project for individuals and their families who are homeless at the
Human Services Campus due to the closure of the Men's Overflow Shelter and the adjacent
parking lot. The individuals will be housed based upon their acuity score as determined by
the VI-SPDAT.
Recipient shall be responsible for ensuring that all duties and requirements in Attachment
E, entitled "Exhibit B" of the contract between the Recipient, Maricopa County, and its sub-
recipients, Community Bridges, Inc. and HOM, Inc., are adhered to and performed in
accordance with the stipulations set forth in said Attachment.
Recipient is being awarded $250,000.00 as indicated in the Itemized Service Budget Actual
(Amendment 1) in Maricopa County's Contract 14072-RFP. ADOH's State Housing Trust
Fund dollars must be the last funding spent in this project.
Once Recipient begins drawing State Housing Trust Funds, Recipient shall submit monthly
reports on the total number of individuals engaged in outreach; total number of move-ins
receiving a subsidy; and total number of those individuals assuming responsibility for their
rental payments.
Recipient shall maintain a signed HMIS data sharing agreement and provide client level
aggregate data as requested. Recipient shall agree to share mutual resident/individual
records with ADOH including HMIS data records, when requested, upon explicit consent
from resident/individual and ensure that the release of information form that participants
sign includes ADOH.
By the signing of this contract, Recipient is certifying that to the best of its knowledge and
belief, the agency nor it's sub-grantees, are not presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from covered transactions by any
Federal or state debarment agency.
25

Funding Agreement with
State of Arizona, Department of Housing
ATTACHMENT B
SCHEDULE OF COMPLETION AND PERFORMANCE REPORT
This contract will be effective from 07/01/2015 to 06/30/2016
26

Year
h Source Program 8-2013
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Funding Agreement with
State of Arizona, Department of Housing
ATTACHMENT E
SPECIAL CONDITIONS OF THE AGREEMENT
See Attached Exhibit B

SERIAL I4072-RFP
EXHIBIT B
SCOPE OF WORK
A. Program Component:
I. Please indicate the program component the agency is applying for:
X Rapid Rehousing
DEmergency Shelter Operations
2. Provide detailed statement of all of the programs and services proposed, including conclusions and
generalized recommendations.
Community Bridges, Inc., in partnership with the Human Services Campus and HOM, Inc. will provide rapid
re-housing and navigation services and/or diversion services for up to 85 participants living at the Men's
Overflow Shelter (MOS) in Phoenix. CBI's Homeless Navigation service will provide intensive, targeted
intervention to homeless participants based on their acuity score as determined using the VI-SPDAT assessment
tool. Three certified Peer Support Specialists (Navigators) will identify and establish relationships with
homeless individuals from the MOS, facilitate their voluntary relocation into housing using rapid re-housing
assistance for non-SM1 participants or assistance from the regional behavioral health authority for seriously
mentally ill (SMI) participants. An additional five Navigators will work with the program for the first two and a
half months to identify and move people into housing by November 2014.
CB1 will contract with HUM, Inc. to manage the rapid re-housing subsidy. HUM, Inc.'s services will include
determining client program eligibility and orientation for RRH, provide Landlord Courtesy Listing and
customized housing search assistance, negotiating the contract and gross rent amounts and lease terms in
accordance with HUD-published Fair Market Rents (FMRs) with landlords, conducting housing quality
standards (HQS) inspections, performing lead based paint assessments, and making monthly rental payments
for participants. HOM, Inc. is Arizona's leading provider of scattered site, tenant based rental assistance to
individuals and families experiencing homelessness. HOM has 20 years experience in administering housing
programs for homeless and special needs populations. HUM is proficient in all program administration
requirements including determining income eligibility, verifying annual income, assisting participants in
securing assisted leases from private landlords, and performing rent reasonableness evaluation and housing
quality standards inspections.
CBI's Navigators assist participants with the housing search and application process, as well as moving into
housing. The most important role of the Navigators is to provide the support and advocacy necessary for
participants to stay in their housing and plan a path to permanent housing stability. Once housed, Navigators
complete a full SPDAT assessment for each participant and use the results as the basis for creating an
individualized housing and service plan. The Navigator monitors participants' progress on achieving the goals
in the plan and reassesses the participant every quarter.
Navigators provide continuing contact with participants to monitor their transition from the MOS and the streets
into housing and assist them with accessing needed benefits and services such as AHCCCS, social security,
disability, behavioral and mental health treatment, legal assistance, medical care, education, employment-
related services, identification and transportation. Navigators link participants to CBI's system of care for
behavioral health and substance issues as needed. Navigators also assist participants in maintaining positive
relationships with landlords and problem-solving when necessary to maintain their housing. In addition,
Navigators helps participants keep medical and other appointments, follows up with appeals processes or other
advocacy needs for the individual's care. Participants receive multiple contacts at varying degrees of frequency,
sometimes several times per week, depending on the participant's current need.
CBI also will partner with the Human Services Campus (HSC) to compile and coordinate the list of MOS
participants that may be appropriate for RRH, PSH, or diversion services based on their VI-SPDAT assessment
score. HSC serves as the Maricopa County Coordinated Assessment pilot site for homeless individuals in
Maricopa County and as such administers the VI-SPDAT assessment tool. HSC will also identify and obtain
items such as furnishings, furniture, appliances, food, and clothing participants need to move into their new
housing, and coordinate the delivery of these items for participants moving in to their new housing.

SERIAL 14072-RFP
3. Describe the services, service delivery model, timeline, and target population for the proposed program
component.
CBI's Navigators will use skills such as motivational interviewing and assertive outreach with a housing first,
harm reduction approach to serve the target population. The Housing First model seeks to place individuals in
permanent housing as quickly as possible without making access to housing contingent upon conditions such as
sobriety or employment, or their willingness to participate in a predefined set of services. Central to the
Housing First approach is the tenet that support services including behavioral health and management of
chronic health conditions as well as other social services can be more effective when people are in stable
housing first. Services are primarily delivered after the participant enters housing and the service mix is based
on the individual needs and willingness of the participant. The defining characteristic of the Housing First
approach is that housing retention is not contingent on a participant's compliance with services. The focus of
Housing First is to help the participant comply with the housing lease agreement and provide services and
supports necessary for a participant to comply successfully with the lease (What is Housing First?, National
Alliance to End Homelessness, November 9, 2006)
Harm Reduction is an approach to addressing drug and alcohol abuse aimed at reducing the harm associated
with substance use. Harm reduction includes a range of outcomes from safe use to managed use to abstinence.
The approach recognizes that individuals proceed through the stages of recovery at their own pace and that
interventions should be tailored to the specific recovery stage of each person. Harm reduction incorporates the
goals and motivations of the individual and provides services and resources in a non-judgmental, non-coercive
way.
Motivational interviewing (MI) is a counseling style designed to help individuals explore their motivation and
commitment to change. The MI approach involves engaging in collaborative, egalitarian interactions with
individuals as peers rather than an expert giving advice and information to a client. MI affirms an individual's
right to and capacity for self-direction. The method assists an individual in looking inward to explore their
ambivalence about change as well as to recognize their own resourcefulness, understanding and skills to make
changes. Ultimately, the MI process helps individuals resolve their ambivalence, strengthen their motivation
for change, and develop the confidence needed to make changes.
Assertive Outreach involves meeting individuals in non-traditional settings, which essentially means going to
where they are rather than waiting for them to come to a specific location for services. A second element of
assertive outreach is engagement defined as the process of building a trusting relationship with individuals to
facilitate their access to needed services. The purpose of assertive outreach is to reach people who might
otherwise be ignored or underserved, and assist them in accessing the services needed to improve their physical
and mental health, social functioning and reintegration into the community.
Taken together, these four evidence-based practices have proven effective in reaching hard to serve adults who
are homeless and have substance abuse, mental health, and chronic health conditions. Adults who are
chronically homeless often have a mistrust of service providers and are reluctant to make contact. Assertive
outreach is designed to meet people where they are both geographically and emotionally (i.e. meeting their need
for connection, reassurance and support (Olivet, 2010). A connection with a caring human being, not just
tangible resources, is necessary to overcome the sense of alienation often present with people who are
chronically homeless (Olivet, 2010).
Assertive Outreach is effective in engaging and linking persons who are homeless with substance use disorders
to substance abuse treatment services (Fisk, 2006). A review of the literature on outreach and engagement
recommends that outreach activities should be included in programs for people with mental illness, addictions,
and co-occurring disorders, and linked to Rapid Re-housing and Housing First programs. Additionally,
motivational interviewing is one of the suggested training topics for outreach workers (Olivet, 2010).
Motivational interviewing and harm reduction are implemented commonly in Healthcare for the Homeless
settings also (Gayer, 2011).
In addition, people who are homeless with mental illnesses are more likely to recover and achieve residential
stability if they have access to supported housing programs (National Coalition for the Homeless, July 2009).
The National Coalition for the Homeless also states that stable housing during and after treatment decreases the
risk of relapse; therefore, treatment should be combined with supported housing opportunities. Finally, a 2013

SERIAL 14072-R1P
study of Phoenix's Project H3 concluded that Housing First, Harm Reduction, and peer support models
demonstrated effectiveness in decreasing substance use and improving the quality of life of people who are
homeless over time (Bean, Shafer, and Glennon, 2013).
Timeline
Due to the need to expend a significant amount of the available funding by December 24, 2014, the initial focus
will be on identifying and housing up to 35 participants who qualify for RRH, essentially the participants who
score fi-om 5 to 9 or 10+ on the VI-SPDAT. The intent is to identify these participants and get them through the
eligibility, orientation, housing search and lease up process within the first month. The budget projections
assume these 35 participants are housed starting in November 2014. The Navigator will also work on housing
SMI participants through ABC Housing within the first three months of the program as they are identified.
Once the participants enter housing, the Navigators will use the same process of monitoring and creating
individualized service plans for both SMI and non-SM1 participants.
Clients who score 0-4 on the VI-SPDAT will be referred to CBI's staff stationed at the Lodestar Day Resource
Center (LDRC). These staff can provide crisis transition services to help participants obtain clothing,
identification, benefits, and links to community resources such as substance abuse and mental health services,
assistance with employment search, and links to housing such as recovery homes, assisted living, and Arizona
Housing Inc. permanent housing.
The chart below identifies the timeline for implementation of the major activities.
Activity/Responsible Person Month
Participants are assessed using the VI-SPDAT by the
FISC Coordinated Assessment staff.
HSC compiles a list of participants from the MOS
based on their VI-SPDAT scores.
CBI Navigators refer participants who score 0-4 for
diversion with CBI staff stationed at LDRC,
C131 Navigators identify and engage participants for
RRH based on acuity scores.
CBI Navigators assist participants that qualify for
RRH to attend eligibility screening and lease up
orientation with HOM, Inc.
CBI Navigators assist participants with their housing
search and housing application.
CBI Navigators and HOM, Inc. assist participants
with executing leases.
CBI Navigators work with ABC Housing to secure
permanent supportive housing for participants
identified as SMI.
CBI Navigators and HSC assist participants in
obtaining resources for move in and with moving in
for SMI and RRH artici ants.
After move-in, CBI Navigators complete a full
SPDAT assessment with artici ants.
CBI Navigators visit RRH and SMI participants in
their housing to monitor progress and create an
individualized service plan based on other needs
identified in the SPDAT.
CBI assists participants with implementing their
service plan which may include applying for
benefits, obtaining sources of income, planning for
housing sustainability after RRH assistance ends,
addressing physical or behavioral health issues,
creating a social support system, and addressing any
other needs that could threaten housing

SERIAL 14072-RFP
Activity/Responsible Person Month
3 4 5 6 7 8 9 10 11 12
sustainability,
CBI Navigators update participants SPDATs at 3, 6,
9, and 12 months and revise service plans X X .1C
accordingly.
Target Population
The Human Services Campus provides basic needs and homeless services for more than 1,100 individuals each
day. As the Coordinated Assessment pilot site for single adults in Maricopa County, the Campus partners have
implemented a common assessment tool, the VI-SPDAT, to determine the most appropriate housing
intervention based on acuity. To date, more the 3,800 unduplicated individuals have been assessed using the
VI-SPDAT. Based on the data collected, 15% (717 participants) scored 10+ on the VI-SPDAT, 55% (2,581
participants) scored between 5 —9 on the VI-SPDAT, and 30% (1,359 participants) scored between 0 — 4 on the
assessment. The target population for this proposal are those participants that are using the MOS.
4. For Rapid Re-housing respondents, estimate how many individuals will be served (estimated 250 in the
MOS), propose overall plan placing individuals, provide amount of estimated assistance per individual,
duration and estimate amount of rental assistance and wrap around support services per individual.
CBI proposes to serve 85 participants from the following acuity categories:
10 - Participants with SPDAT scores 10+
10 - Participants who are Seriously Mentally III (SMI) or Siva Eligible.
25 - Participants with SPDAT scores 5-9
40 - Participants with SPDAT scores 0-4
An estimated twenty-five participants will receive rapid re-housing assistance and an estimated ten SMI
participants will receive housing assistance through the RBHA.
As described above in the activity timeline, the plan for placing individuals is to house those participants
eligible for RRH assistance by November 2014. Participants who are SMI would be housed within the first
three months. Participants eligible for diversion will be served throughout the contract period.
Participants eligible for RRH assistance would on average receive $250 in utility deposits, $900 in lease
deposits and fees, $735/month in rent assistance for two months and $635 in rent assistance for an additional 6
months, and $120 in utility assistance for two months. The budget is based on an assumption that the
participant will generate some source of income and contribute to rent and utilities after two months. In
addition, each RRH participant will receive an average of $1,000 worth of furniture, furnishings and other items
needed to support their move into housing. Total support for one participant receiving RRH assistance is
$3,640 on average, plus the navigation services and clinical support needed. The Navigation service will be
available to participants for the full nine months of the contract.
5. Please provide itemized service budget and budget narrative including all costs and fund sources.
An itemized service budget and budget narrative are included as attachments to this proposal.
6. Describe the agency's experience in providing the proposed services and/or working with the target
population. Qualifications of project personnel should be elaborated on Attachment K, Staff Experience
Worksheet.
Since 2004, CBI has accumulated a wealth of experience providing outreach, peer support, housing placement
and/or housing retention support to the homeless population in the Valley as represented by the following
programs:
Project 113: In April 2010, CBI participated as part of the team of over 200 volunteers working in Phoenix,
Mesa, Glendale and the Sunnyslope area to find and gather information from homeless individuals living
on the streets. The survey team identified 262 individuals experiencing street homelessness, 106 of which

SERIAL 14072-RFP
were determined to be medically vulnerable. In August, 2010, the Department of Economic Security (DES)
contracted with CBI to provide homeless navigator services to 15-20 individuals in Maricopa County who
are living on the streets and ranked as one of the top 50 most medically vulnerable individuals according to
the Vulnerability Index. CBI provided the Homeless Navigation services for the Phoenix I-13 project since
2010. More than 90% of those housed through Project H3 remained in housing longer than one year.
Project H3 Vets: A learn of thirteen Navigators worked with community agencies such as the Veteran's
Administration to provide navigation services for 225 veterans through Project 1-13 Vets. The program
achieved a 92% housing retention rate. Project H3 Vets received national recognition as Phoenix became
the first city in the nation to reach functional zero for ending chronic homelessness among veterans.
Blueprints Program; Five Navigators worked with participants at the CASS shelter through CBI's
Blueprints program to link participants in need of behavioral health services to CBI's behavioral health
services and transition back to the community after receiving CBI services. Our Blueprints Peer Support
Program has received national recognition from the Substance Abuse and Mental Health Services
Administration (SAMIISA) for our demonstrated success in helping our participants maintain their
recovery, support ongoing participation in treatment, find employment and secure housing. Currently, CBI
has one case manager and 4.5 FTE Emergency Medical Technicians (EMT) serving at the CASS shelter
and one Blueprints Navigator at the HSC welcome center. The EMT's at CASS provide 24/7 coverage and
can link clients to hospitals when needed.
Arizona Housing Inc.: Seven Navigators work in four of Arizona Housing Inc.'s permanent housing
locations to help tenants retain their housing.
Circle the City: One Navigator is co-located at Circle the City Medical Respite Center to provide peer-
based educational groups, employment resources/preparation and connection to community-based
resources.
Health Care for the Homeless/Lodestar Day Resource Center: One Peer Support Navigator and one
EMT work with the Health Care for the Homeless program and one Navigator and one EMT work at the
Lodestar Day Resource Center to provide crisis transition services. Crisis transition services help
participants complete or follow up on an AHCCCS application, secure or maintain housing, access medical
care, access behavioral health or SMI evaluation, obtain community resources such as clothing,
identification, food boxes, benefits, transportation etc.), access employment or vocational services, and link
to community-based social support networks (12-step, Faith-based, NAMI, etc.). The Navigators at Health
Care for the Homeless can also assist participants with medications.
Project Connect: The Navigator team also participates in Project Connect monthly events.
Project Stop: In 2013, C131 completed the Project Stop pilot program with the City of Phoenix. CBI
responded to calls from Phoenix Police to assist with individuals on the Metro Light Rail that based on
their behavior had a possible substance abuse and/or mental health issue. CBI's crisis team would attempt to
engage the individuals and bring them into CBI's crisis system of care. CBI also assisted the City
Prosecutor when the prosecutor has worked with participants that would benefit from substance abuse or
mental health treatment.
City of Mesa Homeless Navigator: In FY 11/12 through FY 14/15, the City of Mesa funded a ftilltirne
PSS Navigator to serve their community. In FY 13/14, the Navigator in Mesa has engaged 81 unduplicated
individuals and assisted 17 to move into housing. The City of Mesa approved tenant-based rental
assistance funds for ten housing units for FY 14/15.
City of Chandler Homeless Navigator: Beginning in FY 12/13, the City of Chandler provided partial
funding for a PSS Navigator and CBI receives bridge funding from the Valley of the Sun United Way to
make this position fulltime. Chandler provides tenant-based rental assistance funds for 15 units of housing
for homeless individuals and families identified by the Navigator. In FY 13/14, the Navigator has engaged
64 participants and have 18 households moved into housing since the start of the program.
Community Mobile Outreach Teams: CBI provides mobile outreach teams 24/7, 365 days/year to assist
police, fire and hospitals in Phoenix and the East and West valleys. CBI responds to requests from police and

SERIAL 14072-RFP
fire departments to assess and triage individuals encountered on the streets that are incapacitated due to
substance abuse. If the person is determined to be medically stable, he/she is transported to one of CBI's
Access Points for further services. CBI also responds to requests from hospitals for transports to our
facilities. In addition, CBI's Mobile Outreach Teams work with the cities to actively engage homeless
individuals and triage them from the streets to one of our crisis stabilization facilities where they enroll in
services to address their substance abuse and mental health needs. In addition, CBI operates an Access to
Care line specifically for police and fire.
See the qualifications statement for the experience of HOIVI, Inc. and the Human Services Campus, CBI's
partners for this proposal.
7. Provide statement and information of an all -inclusive best offer.
CBI proposes to serve 35 non-SMI participants, up to 10 SMI participants, and up to 40 participants needing
referrals for diversion from the Men's Overflow Shelter (MOS) starting October 19, 2014 through June 30, 2015
for $488,523. The requested amount includes $206,000 of ESG-RRH funds expiring by December 31, 2014,
$105,000 of ESG-RRH funds expiring June 30, 2015, $98,000 of unrestricted funds, and $79,523 in rent
payments made by the City of Phoenix directly to landlords on behalf of program participants.
Services will include prescreening using the VI-SPDAT assessment tool, engagement and navigation services
including helping participants plan a path to permanent housing stability with three certified Peer Support
Specialists (Navigators), and housing placement with Rapid Re-housing or regional behavioral health authority
housing assistance. The proposal budget is for nine months and would have to be revised to a twelve month
budget if the initial contract is renewed for a full year after June 30, 2015.
B. General Operations:
1. Describe how the agency will provide services that are appropriate to the language, culture, and
geographic location of the target population.
C1131 will use multiple strategies to ensure cultural competency of services including: a racially/ethnically
diverse stag bilingual staff and access to language assistance services, and partnerships with agencies that
provide culturally specific treatment options to refer individuals as appropriate.
Community Bridges staff recruitment and retention policies require equal consideration of all candidates.
Bilingual staff who qualify, receive an additional $1 per hour after they pass a professionally administered
language test when these skills are desired for certain job categories (i.e. intake specialists, nurses, counselors,
and transition managers). Information is requested about whether the candidate has language skills in addition
to English. Also, staff have access to language assistance services including in-person interpreters/translators,
telephonic interpretation, video relay services, and any other language assistance service retained by CBt
(Policy #L-1 Language Services attached).
Staff are retained through ongoing employee development, and supervision that includes mentoring,
opportunities to refine skills, opportunities to expand experience by moving into other program areas,
scholarships for staff seeking college degrees; financial assistance for getting and maintaining certifications and
licensures; tuition assistance opportunities for professional development requirements, and an attractive
compensation package.
The versatility of the organization has posited several unique opportunities to use our diverse staff in the
development of culturally sensitive positions and to participate in committee's to enhance agency initiatives
such as the LOBTQA Committee and implementation of Tribal Liaison/Navajo Navigation positions.
CBI recognized the need to address LGBTQ issues and concerns and to create a "safespace" for both LGBTQ
participants and employees. CBI developed an internal LOBTQ Committee in October, 2012. The purpose of
the committee was to ensure CBI programs and services are both inclusive and supportive. What began as a
small four person committee increased to 25 staff members with statewide participation representing Ally,
LGBT and diverse ethnic/racial backgrounds. The LGBTQA Committee has been instrumental in increasing
education on transgender issues, developing a thorough LGBTQ resource list, and creating a "safespace"
through visible and tangible support. Safespace signage and decals are evident throughout every CBI facility,
44-•

SERIAL I4072-RFP
reminding both employees and client's that CBI advocates and supports members of the LGBTQ community.
As part of an increased awareness initiative, educational modules addressing discrimination, harassment and
historical content of the LOBTQ community also have been incorporated into the Peer Support Certification
program. CBI values collaborative efforts and partners with local community organizations such as one•n•ten,
and the LGBTQ Consortium on community events and outreach efforts.
The expansion of programs in rural Arizona necessitated creative and innovative strategies to meet the
traditional needs of individuals and communities in rural Arizona. In partnership with Navajo Nation and other
Tribal organizations, CBI developed both a Tribal Liaison position and Navajo Nation Navigators. CBI has a
long history of working with several Native American tribes: Hopi, Navajo, White Mountain and San Carlos
Apache, Gila River, Hualapai and Havasupai, and Tohono O'odham tribes. The Tribal Liaison plays an integral
role in facilitating communication between tribal communities and CBI; ensuring support, awareness,
collaboration and education_
2. Describe the policy in place to provide equal access to programs and services for individuals with
disabilities, and what reasonable accommodations are in place in compliance with the Americans with
Disabilities Act.
CBI conducts ongoing inspections for all of its sites to ensure compliance with Title III ADA guidelines. We
monitor potential communication and architectural barriers in all of our public facilities through regular review
by our Safety Officer and Director's of Quality Management and Facilities Operation. The review results are on
file at our administrative office in Mesa. ADA compliance of our public facilities is a major priority that is
monitored by the Commission for Accreditation of Rehabilitation Facilities (CARF) and the Arizona
Department of Health Services-Division of Behavioral Health Services Licensure,
3. Explain how personnel, supervision, equipment, materials, and supplies necessary to perform the service
requirements will be provided.
CBI will create a promotional opportunity for eight existing certified peer support specialists to serve this
Maricopa County program. Three of these staff will work be assigned to the program for the full contract term
and five of the staff will be assigned for the initial start up through December 20" and be phased out. Because
of the need to expend a significant amount of finding before December 24, 2014, there is no time to recruit and
train new employees for this program. CBI's extensive experience in providing peer support and navigation
services means there is a pool of fully trained, certified peer support specialists experienced in working with the
homeless population who will be prepared to implement the services proposed as soon as a contract is signed.
In addition, the supervisory structure is in place as well.
CBI already has several Navigators located at the HSC who are supervised by the Navigation Supervisor. Scott
Hall, the Manager of Peer Support and Outreach Services and Vicki Helland, the Director of the Peer Support
and Outreach Services Division will also provide supervisory support and program oversight to ensure that
program implementation occurs as planned and that the program accomplishes the desired outcomes.
CBI has a network of existing vendors and is prepared to lease three vans, purchase three computers and the
associated costs (i.e. software, docking, monitor, and wireless card) and lease three cell phones to equip the
three Navigators assigned for the full contract to perform their duties.
4. Provide copies of required licensures and/or certifications. Include numbers licensed to serve and
renewal requirements.
All of CBI's clinical programs are licensed through the Arizona Department of Health Services— Division of
Behavioral Health Licensure. Copies of the following licenses for CBI's facilities in Maricopa County are
included with this proposal:
Arizona Bridges to Recovery — Room A Outpatient Treatment Center
Arizona Bridges to Recovery — Room B Behavioral Health Inpatient Facility — 14 beds
ASPIRE Outpatient Treatment Center
Central City Addiction Recovery Center - Behavioral Health Inpatient Facility — 16 beds
Central City Addiction Recovery Center - Outpatient Treatment Center
Center for Excellence Outpatient Treatment Center

SERIAL 14072-RFP
• East Valley Access Point Outpatient Treatment Center
• East Valley Transition Point — Behavioral Health Residential Facility — 16 beds
East Valley Addiction Recovery Center Rooms B & C - Behavioral Health Inpatient Facility — 16
beds
East Valley Addiction Recovery Center — Room A - Outpatient Treatment Center
• West Valley Access Point Outpatient Treatment Center
• West Valley Transition Point - Behavioral Health Residential Facility — 16 beds
• Health Care for the Homeless Outpatient Treatment Center
5. Certification of Local Approval: NA
6. Explain how your agency will match the funds provided by this grant. [Match can be cash, market value
of any donated goods, fair rental value of any donated building, the value of any lease on a building, any
salary paid to staff to directly carry out the program, and the value of time and services contributed by
volunteers at a current rate of $5 per hour (note: volunteers providing professional services such as
medical or legal services are valued at the reasonable and customary rate in the community).]
CBI will use the services it currently provides at the HSC as an in-kind match for this program. These services
are available to the participants who use the MOS and include the following:
One Navigator and one EMT at the Lodestar Day Resource Center ($53,458)
One Navigator and one EMT at the Healthcare for the Homeless program ($53,458)
One Blueprints Navigator at the HSC Welcome Center ($25,701)
One case manager and 4.5 EMTs at the CASS shelter ($147,010)
In addition, CBI will provide 100% of the direct supervision from December 21' through June 30, 2015 of the
three Navigators for the program offered in this proposal and behavioral health clinical services at no charge to
the grant. The dollar figures above are the salary and employee-related expenses for these positions for nine
months.
C. Program Administration:
1. Describe the process for determining and documenting program eligibility. Please attach applicable
written policies and procedures.
For the programs funded through this RFP, the Human Services Campus through the Coordinated Assessment
process and CBI will collaboratively complete the verification process for determining homeless status and the
eligibility for public benefits for any applicants served and document the results on the Rapid Re-Housing
Eligibility Determination form (see attached). The HSC will initiate the verification process by administering
the V1-SPDAT assessment. CBI's Navigators will assist participants with obtaining necessary documents when
needed, to complete the verification process. Participants with VI-SPDAT scores that qualify for RRH
assistance will be referred to the Navigators. The Navigators will link participants to HOM, Inc., who will
complete the RRH eligibility assessment and the rent and housing assistance payment calculation.
2. Describe the process for securing confidential information of participants and staff. Please attach
applicable written policies and procedures.
CBI's policy is to ensure that all information (whether or not recorded) about a patient, whether acquired
verbally, through observation, in writing, acquired through a third party, and all information maintained in the
patient's medical record is kept confidential. Release of patient information will be made only in accordance
with State (ARS §46-454, 517.01 and .02, §36-664, §13-3620) and Federal law (42 USC 290dd-2) and
regulation (CFR Section 42, Part 2).
CBI staff may not disclose any information to anyone regarding any patient whether the patient is currently or
has ever been a patient at CBI unless the patient signs a written release of information or there is a duty to warn
is cases of potential abuse. CBI's written policy on confidentiality and duty to warn (Policy # C-I attached)
outlines specific requirements
All of CBI's navigation and medical tiles are kept in locked cabinets at secure facilities in accordance with
licensure regulations.

SERIAL 14072-RFP
The Human Services Campus (HSC) enters all client information into the Homeless Management Information
System (HMIS). All users are licensed and trained on the data entry and document scanning process. All forms
signed by the client are scanned and uploaded into HMIS. Copies of client information are kept in a secure
location. The HSC does not receive any medical records related to Coordinated Assessment.
3. Provide materials (e.g. policy manual) which include at a minimum purpose, population served, program
description, non-discrimination policy, fingerprinting procedures, confidentiality statement, and
program/shelter regulations, rules & procedures? If materials are not available, please explain why.
CBI maintains an extensive clinical policy manual that includes policies governing its Navigators and Navigator
programs. The following policies from the clinical policy manual are included with this proposal:
• A-3 Anti-Discrimination/Anti-Harassment Policy
• C-1 Code of Ethics Policy
• C-3 Confidentiality/Duty to Warn Policy
• C-4 Clinical Supervision & Continuing Education
CC-6 Coordination of Care — Crisis Navigator Policy
E-1 Employee Qualifications and Records
• F-2 Fingerprint Clearance Policy
L-1 Language Services
S-4 Staffing Requirements
D. Personnel:
I. Does your agency maintain written job descriptions for each position which includes job responsibilities,
qualifications and salary range? If no explain why not. If yes, note what the description contains.
CBI maintains written job descriptions for all of its positions. Each job description includes the minimum level
of credentials needed for the position, the administrative and clinical supervisor for the position, a general
position description, specific functions and duties of the position, the skills needed to perform the assigned
duties, the general requirements, educational and work experience, and the ongoing education and training
requirements.
CBI's compensation and classification is designed to reflect each position's unique responsibilities, requirements
and influence. The total compensation package is meant to provide a framework by which CBI can attract,
retain, and develop highly motivated and talented staff by directly relating our organization's achievements and
successes to the achievements and successes of staff. The Human Resources Department manages the
established compensation structure and assigns pay based on the grade levels established.
2. Describe staffing structure to include hours and coverage. If program is not staffed 24/7, please describe
procedures to address off-hour emergencies.
CBI's current organization chart is included with this proposal. The Navigators requested in this proposal
would he included within the Peer Support and Outreach Services program area under the supervision of Vicki
Helfand, the Division Director. The Navigators included in this proposal would work eight hour shifts, five
days per week with overlapping schedules to provide maximum availability for participants including
weekends.
CBI operates an Access to Care Line and mobile outreach teams throughout Mar icopa County, all of which are
available 24/7 for after hours emergencies. In addition, CBI has staff stationed at the Human Services Campus
24/7 that can link a participant to needed resources after hours.
3. Describe staff training requirements, frequency, and annual training budget. Please include overview of
employee orientation if applicable.
At CBI, a Peer Support Specialist (Navigator) is a Credentialed Behavioral Health Technician (CBHT), who
meets one of the following minimum levels of qualification:
• Has a master's degree or bachelor's degree in a field related to behavioral health,

SERIAL 14072-RFP
Is a registered nurse, is a physician assistant who is not working as a medical practitioner,
Has a bachelor's degree and at least one year of full-time behavioral health work experience;
Has an associate's degree and at least two years of full-time behavioral health work experience,
has a verified general equivalency diploma (GED) or high school diploma with a minimum of 2 years of
mixed behavioral and physical health work experience and/or 2 years of substance abuse/mental health
recovery oriented service. Recovery oriented service experience will be verified whenever possible
however respect must be paid to confidential aspects of different community resources who are based in
anonymity. Must also have completed 160 hours of behavioral health, substance abuse or physical health
training post high school education or via continuing education units through on-line learning management
systems, college courses or conferences and seminars.
CBI's Navigators are individuals who have personal histories in recovery from substance abuse and mental
health disorders, and many also have been homeless. All of CBI's Navigators complete a peer support
certification program that includes 106 hours of training to develop skills such as motivational interviewing,
assessment and triage, ASSIST suicide prevention, and patient care planning. Their education is enhanced
through monthly clinical oversight and biweekly team meetings. Navigators also attend community-based
trainings on topics related to homelessness and recovery.
In addition, each Navigator is responsible for completing continuing education and clinical supervision
regardless of professional level or certification. The following are required to he completed by the Arizona
Administrative Code:
• American Heart Association CPR and First Aid — renewed annually for Maricopa County staff
• Handle with Care — Renewal every 6 months for Maricopa County staff.
Cultural Competency — Live class first year of employment. Annual renewal via Essential Learning.
T/RBHA Training Requirements — Must meet all requirements for training and education courses as
prescribed by designated T/RBHA service area within required timelines.
• Professional Continuing Education — 24 Hours annually and as outlined in Title 4 Chapter 6 of the
Arizona Administrative Code.
• Additional Professional Continuing Training: - As outlined in Community Bridges annual agency-
wide Training Plan
• Certified Peer Support Specialist — All Peer Support Positions must be a Certified Peer Support
Specialist via the Community Bridges training program within 120 days of hire.
Clinical Supervision - 1.0 hour for every 40 hours worked *Independent and Non Independent will
develop a clinical supervision plan with their direct and/or clinical supervisor. Must meet the criteria
outlined in A.A.C. R4-6-210, 211, and 212 in addition to A.A.C. R-4-6-403, 404, 503, 504, 603, 604,
705, and 706 as applicable to the employee's license.
CBI trains an average of 20 Peer Support Specialists annually. The 40-hour classroom portion of the training
costs about $616 per trainee, which includes materials, trainers, guest speakers, and the trainees' replacement
covering the shift while the trainee is in training.
E. Facilities — Emergency Shelter Only: NA
E Operations — Emergency Shelter Only: NA

SERIAL 14072-RFP
G. Assessment:
I. Describe the time frame your agency uses for initial assessments. If initial assessments are not completed
within five days of program entry, explain why. Also describe your policies and procedures for assessing,
prioritizing and reassessing individuals' and families' needs for essential services related to emergency
shelter or housing placement.
The Human Services Campus is the Regional Coordinated Assessment Site for single adults experiencing
homelessness in Maricopa County. Certified staff conduct assessments for new and returning clients upon
entry. New clients arriving after close of business will be assessed the next business day. All assessed clients
populate the community priority housing list. Clients also receive an orientation and connection to appropriate
Campus resources based on the needs of the individual.
Reassessment using the VI-SPDAT should be conducted at six month intervals. Highly acute clients with an
initial VI-SPDAT score of ten or more, will be referred to a SPDAT Squad Case Manager who will conduct a
new VI-SPDAT.
The HSC works closely with the Marieopa Association of Governments Continuum of Care on the development
of policies and procedures for Coordinated Assessment.
CBI Navigators will complete a full SPDAT once a client moves into housing. The full SPDAT will be used to
develop the individualized housing and service plan with the client to assist in planning for permanent housing
stability. The Navigator will review and update the SPDAT with the client at 3 months, 6 months, 9 months
and one year after the initial assessment is completed.
2. Describe what your agency includes in the documentation of assessments. Also explain the assessment
tools(s) utilized and its purpose.
The HSC uses the VI-SPDAT as the pre-assessment screening tool and inputs all assessment data into our local
HMIS. The purpose of the VI-SPDAT assessment is to prioritize our housing resources to the most acute
clients experiencing homelessness on the Campus. Staff are also required to complete a client release of
information in accordance with local HMIS policy.
CBI will use the full SPDAT to assess participants' needs in supporting a path to permanent housing stability.
Navigators document their SPDAT assessment results as well as the results from other tools such as the
independent living skills assessment, and daily client engagement forms in HMIS. The full SPDAT includes an
assessment of the following domains: Self-Care and Daily Living Skills, Social Relationships and Networks,
Meaningful Daily Activity, Personal Administration and Money Management, Managing Tenancy, Physical
Health and Wellness, Mental Health and Wellness & Cognitive Functioning , Medication, Interaction with
Emergency Services, Involvement in High Risk and/or Exploitive Situations, Substance Use, Abuse and/or
Trauma, Risk of Personal Harm/Harm to Others, Legal, and History of Homelessness and Housing. These
domains are all areas that could undermine permanent housing stability if there are significant issues [eft
unaddressed. Specific objectives would be included in the participant's housing and services plan for any
domains that could undermine hosing stability.
If a participant enters a CBI clinical facility, these data are entered into CBI's data system (Claimtrak).
3. Upon implementation of the CoC's centralized or coordinated assessment system, any ESG-funded
Program will be required to utilize this system, with the exception of a victim services provider and
programs serving Men's Overflow Shelter participants. Describe how your agency will modify its
assessment process to meet the CoC requirements.
CBI's Navigators are trained to use the VI-SPDAT and full SPDAT assessment tools. CBI has positioned itself
to be fully functional with the Coordinated Assessment system at the Human Services Campus as the system
transitions from a pilot program to full implementation. At some point, Navigators will discontinue the use of
the self-sufficiency matrix and use the full SPDAT tool for their case management tool.

SERIAL 14072-RFP
4. Describe the intake process of placing individuals and families into rapid rehousing, engagement of the
landlord/owner and explain how records will be kept.
CBI will contract with HOM, Inc. to administer the RRH functions. HOM's process includes the following
activities:
Initial Briefing
The Navigator attends the housing orientation with the participant and assists with paperwork as needed.
• Applicants receive a comprehensive briefing packet containing important program information
• Applicants and adult household members accurately complete all required forms and documents.
Eligibility Assessment
HOM, Inc. conducts the eligibility assessment.
• No initial income eligibility requirements for 0-3 months of assistance.
• Participant eligibility will be determined in accordance §576.401(b)(i)(ii) prior to assistance being provided
in months 4-12. Annual income will be determined in accordance with 24 CFR 5.609.
• Third party written verification confirms the applicant's reported income, assets, and expenses
Rental Assistance Calculation
HOM, Inc. completes the rental assistance calculation.
• Initial tenant rent calculation is based on applicant's written/verbal reporting of their assets, expenses and
income during the intake/briefing
• Verified income information is used to properly calculate the Tenant Rent and Housing Assistance
Payment (HAP)
• Final Total Tenant Payment (TTP) is calculated after a unit has been located and all verification forms have
been returned to HOM, Inc.
Housing Search
CBI's Navigators assist participants with the housing search.
• Participants are free to choose a dwelling of his/her choice in the community, but are provided with
necessary and appropriate information to make an ideal selection. For this proposal, HOM, Inc. will
provide the participants with a narrowly defined list of landlords who will work with this program and the
population to be served that may have limiting issues such as felon status or sex offender.
Participants and case managers are provided with a list of participating Landlords
• Participants are provided with a Landlord Information Packet containing an overview of the programs and
the paperwork required for the initiation of rental assistance.
• Landlord and Participant complete the Request for Rental Assistance and the Landlord/Participant
Participation Agreement.
Inspection and Lease Up
HOM, Inc. conducts the inspection and lease up activities. CBI's Navigators assist participants with completing
the tenant application and other paperwork from the Landlord.
• Lead Based Paint Screening is conducted in accordance with The Lead Based Paint Poisoning Prevention
Act (42 U.S.C. 4821-4846), the Residential Lead Based Paint Hazard Reduction Act of 1992 (42 U.S.C.
4851-4856), and implementing regulations in 24 CFR Part 35, Subparts A, B, H, J, K, M, and R prior to
lease execution.
• Housing quality inspections are conducted in accordance with 24 C.F.R. § 982.4 Subpart I - Housing
Quality Standards, Subsidy Standards, Inspection and Maintenance prior to lease execution.
Rent reasonableness is confirmed by comparing Gross Rent to similar unassisted units based on the
Request for Tenancy Approval paperwork, from information maintained by HOM, Inc. in a Rent
Reasonableness database and from the Arizona Regional Multiple Listing Service (ARMLS).
A Landlord Confirmation Worksheet is used to communicate all terms of the assisted tenancy to the
Landlord.
• "Tip Sheets" are provided to landlords to alert them to common reasons for failed HQS inspections
Landlord and Tenant execute the lease agreement and send an executed copy to HOM, Inc.
Rental assistance agreement is generated and copies sent to the landlord for execution.

SERIAL 14072-REP
Recordkeepinu
HOM, Inc. maintains a file on all program participants. These files include original documents of housing
applications; third-party written verifications of income, assets, and expenses; rental assistance calculation
worksheets, HQS inspection reports, rent reasonableness determinations, lease agreements, rental assistance
agreements and other forms and documentation necessary to audit and monitor the provision of rental assistance
for program participants. HOM uses a housing management software system to manage its housing programs,
called Housing Data Systems (HDS). HDS features include all components of rental assistance administration,
including tracking of tenant, unit, landlord and service provider information, the ability to process payments via
ACH, a handheld inspections module, and an expansive list of standard and custom housing program reports.
I-IDS is used by over 300 public and Indian housing authorities across the country.
H. Individualized Client Services:
1. Describe the Navigation or Case Management component of the program.
CBI's Navigators provide case management, emotional support, mentoring, advocacy, and transportation for
homeless participants. Navigators are trained and certified peer support specialists, which means the Navigators
have worked in their own substance abuse or mental health recovery for one year or more and have been trained
in skills such as motivational interviewing, assessment and triage, ASSIST suicide prevention, and patient care
planning.
Regardless of whether a participant is in recovery from alcohol or drug problems, these nine principles guide
how CBI's Navigators carry out their work:
#I - Respect is the cornerstone when meeting people where they are at without judgment, as well as doing so
with great patience and compassion.
#2 - Persons in recovery choose services and are included in the program decisions and program development
efforts.
#3 - Focus on individual as a whole person, while including and/or developing natural supports: A person in
recovery is held as nothing less than the whole, being capable, competent and respected for their opinions
and choices.
#4 - Empower individuals taking steps toward independence and allowing risk taking without fear or failure: A
person in recovery finds independence through exploration, experimentation, evaluation, contemplation and
action.
#5 - Integration, collaboration, and participation with the community of one's choice : A person in recovery is a
valued, contributing member of society and, as such, is deserving of and beneficial to the community.
Community service and volunteerism is valued.
#6 - Partnership between individuals, staff and family members/natural supports for shared decision making
with a foundation of trust: A person in recovery, as with any member of society, finds strength and support
through partnerships.
#7- Persons in recovery define their own success: Persons in recovery are the experts about themselves,
defining their own goals and desired outcomes.
#8 Strengths-Based, flexible, responsive services reflective of an individual's cultural preferences: A person in
recovery can expect and deserves flexible, timely, and responsive services that are accessible, available,
reliable, accountable, as well as sensitive to cultural values and needs. A person in recovery is and should
be a source of his/her own strength and resiliency.
#9 - Hope is the foundation for the journey towards recovery: A person in recovery has the capacity for hope
that thrives best in associations that foster hope. A person in recovery is held as boundless in potential and
possibility.

SERIAL 14072-RFP
Based on the results of the fill SPDAT assessment, Navigators will assist participants in identifying their
willingness to address issues, identify the resources and steps needed to address them, and encourage and
support them to take the necessary actions to support permanent housing stability.
Participants receiving RRH will likely have a different level of need than the chronically homeless clients that
C131 currently serves, especially those that score 5-9 vs. those scoring 10+ on the VI-SPDAT. Case plans are
customized to the individual based on the issues presented, and the participant's willingness and ability to take
action. The path to permanent housing stability is a process of change through which an individual achieves
improved health, wellness, and quality of life. Navigators provide assistance in a myriad of ways, some
examples of which are listed below based on the participant's functioning on the full SPDAT domains.
Self-Care and Daily Living Skills: The Navigator completes an independent living skills assessment at
move-in to address frequently overlooked basic living skills necessary for safety and health of
participants. Navigators teach basic living skills primarily by example, such as teaching home
cleanliness by cleaning with the client.
• Social Relationships and Networks: Help participant's identify their social support needs, link to
networks such12-step, faith community, family, etc. and provide emotional support as needed.
Meaningful Daily Activity: Help participants identify their interests and social and emotional needs.
Connect participants to recreational, social, volunteerism, employment, or educational opportunities as
needed.
Personal Administration and Money Management: Connect participants to employment, job training,
applying for benefits when appropriate, teach how to develop budgets, set up rent auto pay, connect to
resources to repair credit problems, and connect participants to payees when necessary.
Managing Tenancy: Assist with the housing application process, housing orientation and lease up
process. Accompany participants in their housing search. Facilitate problem solving with landlords.
Educate participants about their responsibilities to comply with their lease requirements.
Physical Health and Wellness: Assist participants with health insurance applications, keep participants
connected to their routine medical care, transport to appointments, assist with identifying a primary
care provider and educate about how to access primary care.
Mental Health and Wellness & Cognitive Functioning: Assist participants with getting an SM1
evaluation if needed, or enter CBI's system of clinical care for behavioral health care. Transport to
appointments, provide emotional support,
• Medication: Keep participants connected to their medications, assist with obtaining medications when
needed.
Interaction with Emergency Services: Keep participants connected to their routine medical care,
transport to appointments, identifying a primary care provider
Involvement in High Risk and/or Exploitive Situations: The appropriate support may include assisting
clients to enter CBI's substance abuse and mental health treatment services and/or connecting with an
existing behavioral health provider.
Substance Use: The appropriate support may include assisting clients to enter CBI's substance abuse
and mental health treatment services and/or connecting with an existing behavioral health provider.
Abuse and/or Trauma: Educate participants about safety planning, or link participants to community
domestic violence providers, link to behavioral health/counseling services through CBI's system of
care or other community providers.
Risk of Personal Harm/Harm to Others: Link participants to counseling services through CBI's system
of care or other community providers.

SERIAL 14072-RFP
Legal: Navigators will accompany participants to court or appointments with probation officers or
prosecutors to address legal issues, when necessary.
History of Homelessness and Housing: Educate and support participants in addressing issues that could
threaten their housing.
Participant case plans change throughout the process as desired objectives are achieved, new issues are
identified, or a participant becomes willing to address previously identified issues. The Navigator reviews the
case plan with participants at least once a month and updates the SPDAT assessment every 90 days. The end
goal is always to address issues that ultimately support stability in permanent housing.
2. Describe the process for developing, monitoring and documenting progress on an individualized plan for
each participant. Include client engagement strategies, plan components, and frequency of client
interaction.
Once a pre-assessment has been completed and a client has been referred for RRH assistance, the Navigator
assists with the housing orientation, search, lease up, and move-in process as described in question 6. After a
participant moves into housing, the Navigator will initiate a full SPDAT assessment with the participant. The
SPDAT will assist the Navigator and the participant in identifying other needs they would like to address that
will support a path to permanent housing stability.
The Navigator reviews the SPDAT at 3 months, 6 months, 9 months, and one year after move-in. The quantity
and depth of the issues the participant presents will determine the amount of follow up contact the Navigator
provides. Some participants require phone calls or home visits hi-weekly for support; others require more
frequent contact.
The common thread for the four evidence-based practices used by Navigators Harm Reduction, Housing First,
Motivational Interviewing, and Assertive Outreach and Engagement - is the focus on developing trusting and
respectful relationships that honor the unique identity and experiences of the people served. CBI serves all
individuals in a dignified manner. C131 draws on its expertise and diverse staff to ensure that all services are
targeted towards the underrepresented/underserved and are provided in an environment of respect and dignity
for all. CBI uses assessment tools that are adapted from American Society of Addiction Medicine (ASAM) as
well as standardized assessments to assess the whole person for any needs related to substance use, mental health
and physical health,
In addition, CBI's extensive use of certified Peer Support Specialists throughout its system of care, supports its
focus on relationship-building with its participants. Navigators are peer support specialists who have
demonstrated leadership skills and a passion for those they serve. CBI recognizes the need for self-care and
offers a generous paid time off (PTO) plan. CBI takes every measure possible to provide support and offer
employee assistance programs (EAP) as an option when needed.
3. Describe the process for assisting participants through community information and referral.
CBI has a crisis transition team stationed at the Lodestar Day Resource Center that can provide up to 14 days of
crisis transition services to participants at the campus. Participants who score 0-4 on the VI-SPDAT will be
referred to CBI's staff stationed at the Lodestar Day Resource Center (LDRC). These staff can provide crisis
transition services to help participants obtain clothing, identification, benefits, and links to community resources
such as substance abuse and mental health services, assistance with employment search, and links to housing
such as recovery homes, assisted living, and Arizona Housing Inc. permanent housing.
4. Describe the process for connecting participants to mainstream benefits such as SNAP, SSI, TANF, etc.
A key component to keeping participants on a path to permanent housing stability is to keep participants
connected to their routine medical care, which decreases the use of hospitals and the crisis system, their
medications, behavioral health provider if applicable, and connected to their benefits such as social security,
health insurance and Veteran's benefits. The Navigator assists participants in completing applications for
benefits, keeping appointments for services and benefits, completing necessary paperwork, or pursuing an
appeal of a decision about benefits.

SERIAL 14072-RFP
The HSC also has a SOAR Program onsite and will refer eligible clients to the SOAR Program for a pre-screen
evaluation to assess entry in the SOAR Program for Social Security Administration resources.
5. Describe the process for assisting participants with transportation, job placement and job training.
Navigators can assist participants with job training and job placement by helping them prepare resumes or
prepare for job interviews, assist with obtaining and completing job applications, as well as transporting
participations to submit applications or to a job interview. Navigators refer participants to job training, typically
to Goodwill Training Center or St. Joseph the Worker.
The HSC staff will make referrals for clients needing to access job placement opportunities. Transportation and
placement opportunities will be assessed individually.
6. Describe the process for assisting participants in transitioning to permanent housing.
Participants with a VI-SPDAT score that is eligible for RRH assistance, are referred to HOM, Inc. for complete
the housing eligibility process and housing program orientation. Navigators assist participants in compiling the
information needed for the housing application and accompany participants to the housing orientation.
After completing orientation, the Navigator assists the participant in deciding where to search for housing,
which housing locations to visit for potential rental, and coaches the participant on the questions to ask the
landlord. The Navigators accompany participants on visits to inspect various housing units. Once the
participant locates a housing unit he wants to rent, the Navigator coordinates with the landlord and HOM, Inc.
to conduct the HQS inspection. The Navigator will also accompany the participant to sign his lease and
coordinate with the HSC to arrange for move-in to the new housing. Arranging for move-in includes securing
furniture and furnishings and transportation to deliver these to the new housing. CBI arranges a move-in
welcoming party to celebrate the participant's transition into housing. The Navigator also acts as a liaison with
HOM, inc. staff to communicate any issues with the housing or changes in the household. After move-in, the
Navigator will visit the participant in his new housing within 24 hours and as frequently as needed to support a
successful transition.
I. Emergency Shelter Food Service: NA
J. Service Evaluation:
1. Provide at least four agency outcome performance measures that quantifiably measure performance and
results of your services.
CBI will track the following measures for this grant:
1. The number of participants that successfully transition from the MOS to permanent housing.
2. How long participants remain in housing.
3. The number of participants that obtain a source of income (by income source).
4. The number of other participant accomplishments by type of accomplishment (i.e. obtained a benefit or
health insurance, addressed a medical or behavioral health issue, addressed a legal issue, addressed a credit
problem, and successful exits from the program.)
2. Describe the method your agency uses for tracking the stated outcomes including Client and Staff
Satisfaction Surveys and how often those surveys are conducted.
The CBI Navigator will review a participant's case plan at least every 30 days and update their SPDAT
assessment every 3 months. Navigators keep contact and progress notes for each participant contact, which
they enter into HiVIIS daily. Data about services received also are entered into HMIS. A client satisfaction
survey for navigation services is given to clients at the close of services.
3. Establish standards for quality of services such as:
Staff performs intake with client within 12 hours of client's entry to the program.
Shelter ease manager is in contact with client within 24 hours of intake.
Case manager is available during evening hours for working participants.

SERIAL 14072-RFP
Develop and implement a service evaluation tool to measure the effectiveness of the delivery of
services (client satisfaction survey).
List the documents that will be used to track evaluation of services.
HSC staff conduct a VI-SPDAT pre-assessment within 24 hours of entry.
CBI Navigators visit a participant within 24 hours after the participant moves into housing.
CBI Navigators initiate a SPDAT assessment within three days after a participant moves into housing.
CBI Navigators review a participant's individualized housing and services case plan with the participant at
least every 30 days.
CBI Navigators update a participant's SPDAT assessment every 3 months.
CBI Navigators are available on weekends for working participants.
K. Lead Based Paint:
1. Describe how your agency ensures that any owned or leased property built before 1978 has a certification
of inspection from a certified laboratory, and in accordance with the Housing and Urban Department
guidelines for lead based paint.
HUM, Inc. conducts Lead Based Paint Screening in accordance with The Lead Based Paint Poisoning
Prevention Act (42 U.S.C. 4821-4846), the Residential Lead Based Paint Hazard Reduction Act of 1992 (42
U.S.C. 4851-4856), and implementing regulations in 24 CFR Part 35, Subparts A, B, H, J, K, M, and R prior to
lease execution. The Lead Based Paint screening tool used by HUM, Inc. is included with this proposal.
L. Reporting:
1. Describe your agency's process for participation in HMIS, or if a victim services provider, a system that
is a comparable database that collects client-level data over time and generates unduplicated aggregate
reports based on the data.
CBI's Navigators are licensed for and trained to use HMIS to document their program activities. Navigators
enter client data, outcomes, and client contact notes into HMIS and pull reports on outcomes, services received
from HMIS.
2. If not a victim services provider and not currently using HMIS, describe how your agency will proceed
with contributing data to HMIS per 24 CFR 576.107. Such HMIS would be designated by the
Continuum of Care.
Not applicable. CBI uses HMIS.
3. Describe how the records will be kept to demonstrate rental assistance agreement and payments were
made to the landlord/owners. That utility Allowance document the monthly allowance for utilities
(excluding telephone) used to determine compliance with the rent restriction.
In addition to maintaining a written file with all required rental assistance paperwork and documentation, HOM,
Inc. uses Housing Data Systems (HDS) software to manage its housing programs. HDS is an industry-leading
affordable and subsidized housing program management software solution that performs all functions required
to administer rental assistance. HUD Fair Market Rents and local public housing authority utility allowances
are maintained in HDS so that rental assistance is calculated properly for selected units and owners. HDS is
used to conduct initial move-ins, interim re-certifications and annual re-certifications, maintaining participant
eligibility information and performing monthly rental assistance payment processing, Extensive reporting is
available to document rental assistance calculations and payments made to owners on behalf of participants.
Literature Citations
Bean, K., Shafer, M., and Glennon, M., 2013. The Impact of Housing First and Peer Support on People Who
Are Medically Vulnerable and Homeless, Psychiatric Rehabilitation Journal 2013, Vol. 36, No 1, 48-50.
Didenko, E. and Pankratz, N. 2007. "Substance Use: Pathways to homelessness? Or a Way of adapting to street
life?" Visions: BC's Mental Health and Addictions Journal, 4(1), 9-10. Available from
http://www.heretohelp.bc.ca/.

SERIAL 14072-RFP
Fisk D. Assertive outreach: an effective strategy for engaging homeless persons with substance use disorders
into treatment. Am J Drug Alcohol Abuse 2006; 32: 479-86.
Goyer, KED., Claire, (2011), Key Elements of Integrated Care for Persons Experiencing Homelessness- A
Guide for Health Care for the Homeless Noviders, National Health Care for the Homeless Council
National Alliance to End Homelessness, What Is Housing First? Revised November 9, 2006
National Coalition for the Homeless, Health Care and Homelessness, Fact Sheet, July 2009
National Coalition for the Homeless, Mental Illness and Homelessness, Fact Sheet, July 2009
National Coalition for the Homeless, Substance Abuse and Homelessness, Fact Sheet, July 2009
Olivet, J., Bassuk, E., Elstad, E., Kenney, R., Jassil, L. Outreach and engagement in Homeless Services: A
Review of the Literature, The Open Health Services and Policy Journal, 2010, 3, 53-70.
Substance Abuse Mental Health Services Administration, Motivational Interviewing, Retrieved frOrn National
Registry of Evidence-based Programs and Practices www.nrepp.samhsa.gov
Substance Abuse Mental Health Services Administration, Pathway's Housing First Program, National Registry
of Evidence-based Programs and Practices www.nrepp,s am hsa.gov

Certification Regarding U.S. Department of Housing
Debarment and Suspension and Urban Development
Certification A: Certification Regarding Debarment,
Suspension and Other Responsibility Matters — Primary
Covered Transactions
1. The prospective primary participant certifies to the best of its knowledge 1. The prospective primary participant shall provide immediate
and belief that its principals: written notice to the department or agency to whom this proposal is
submitted if at any time the prospective primary participant learns
a. Are not presently debarred, suspended, proposed for debarment, that its certification was erroneous when submitted or has become'
declared ineligible, or voluntarily excluded from covered transactions by erroneous by reason of changed circumstances.
any Federal debarment or agency;
2. The terms covered transaction, debarred, suspended,
b. Have not within a three-year period preceding this proposal, been ineligible, lower tier covered transaction, participant, person,
convicted of or had a civil judgment rendered against them for commission primary covered transaction, principal, proposal, and
of fraud or a criminal offense in connection with obtaining, attempting to voluntarily excluded, as used in this clause, have the meanings
obtain, or performing a public (Federal, State, or local) transaction or set out in the Definitions and Coverage sections of the rules
contract under a public transaction; violation of Federal or State antitrust implementing Executive Order 12549. You may contact the
statutes or commission of embezzlement, theft, forgery, bribery, department or agency to which this proposal is being submitted for
falsification, or destruction of records, making false statement, or receiving assistance in obtaining a copy of these regulations.
stolen property;
3. The prospective primary participant agrees by submitting this
c. Are not presently indicted for or otherwise criminally or civilly charged by proposal that, should the proposed covered transaction be entered
a governmental entity (Federal, Slate or local) with commission of any of into, It shall not knowingly enter any lower tier covered transaction
the offenses enumerated in paragraph (1)(b) of this certification; and with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction,
d. Have not within a three-year period preceding this application/proposal unless authorized by the department or agency entering into this
had one or more public transactions (Federal, State or local) terminated for transaction.
cause or default.
4. The prospective primary participant further agrees by submitting
2. Where the prospective primary participant is unable to certify to any of this proposal that it will include the clause titled "Certification
the statement in this certification, such prospective participant shall attach Regarding Debarment, Suspension, Ineligibility and Voluntary
an explanation to this proposal. Exclusion — Lower Tier Covered Transaction," provided by the
department or agency entering into this covered transaction, without
Instructions for Certification (A) modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
1. By signing and submitting this proposal, the prospective primary
participant is providing the certification set out below. 5. A participant in a covered transaction may rely upon a
certification of a prospective participant in a lower tier covered
2. The inability of a person to provide the certification required below will transaction that it is not debarred, suspended, ineligible, or
not necessarily result in denial of participation in this covered transaction. voluntarily excluded form the covered transaction, unless it knows
The prospective participant shall submit an explanation of why it cannot that the certification is erroneous. A participant may decide the
provide the certification set out below. The certification or explanation will method and frequency by which it determines this eligibility of its
be considered in connection with the department or agency's principals. Each participant may, but is not required to, check the
determination whether to enter into this transaction. However, failure of Non-procurement list.
the prospective primary participant to furnish a certification of the
prospective primary participant to furnish a certification or an explanation 6. Nothing contained in the foregoing shall be construed to require
shall disqualify such person from participation in this transaction. establishment of a system of records in order to render in good faith
the certification required by this clause. The knowledge and
3. The certification in this clause is a material representation of fact upon information of a participant is not required to exceed that which is
which reliance was in place when the department or agency determined to normally possessed by a prudent person in the ordinary course of
enter into this transaction. if it is later determined that the prospective business dealings.
primary participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal Government, the la. Except for transactions authorized under paragraph (6) of these
department or agency may terminate this transaction for cause or default. instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency
may terminate this transaction for cause of default.
Page 1 of 2 form HUD-2992(3/98)

Certification ES: Certification Regarding Debarment, Suspension,
Ineligible and Voluntary Exclusion — Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this 1. The prospective lower tier participant agrees by submitting this
proposal, that neither it not its principals is presently debarred, suspended, proposal that, should the proposed covered transaction be entered
proposed for debarment, declared ineligible, or voluntarily excluded from into, it shall not knowingly enter into an lower tier transaction with a
participation in this transaction by any Federal department or agency. person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction,
2. Where the prospective lower tier participant is unable to testify to any of unless authorized by the department or agency with which this
the statements in this certification, such prospective participant shall attach transaction originated.
an explanation to this proposal.
2. The prospective lower tier participant further agrees by
Instructions for Certification (B) submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, ineligibility and
1. By signing and submitting this proposal, the prospective lower tier Voluntary Exclusion — Lower Tier Covered Transaction," without
participant is providing the certification set out below. modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
2. The certification in this clause is a material representation of fact upon
which reliance was placed when this transaction was entered into. If it is 3. A participant in a covered transaction may rely upon a
later determined that the prospective lower tier participant knowingly certification of a prospective participant in a lower tier covered
rendered an erroneous certification, in addition to other remedies available transaction that it Is not debarred, suspended, ineligible, or
to the Federal Government, the department or agency with which this voluntarily excluded from the covered transaction, unless it knows
transaction originated may pursue available remedies, including suspension that the certification is erroneous. A participant may decide the
and/or debarment. method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the
3. The prospective lower tier participant shall provide immediate written Non-procurement list.
notice to the person to which this proposal is submitted if at any time the
prospective lower tier participant learns that its certification was erroneous 4. Nothing contained in the foregoing shall be construed to require
when submitted or has become by reason of changed circumstances. establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and
4. The terms covered transaction, debarred, suspended, ineligible, information of a participant is not required to exceed that which is
lower tier covered transaction, participant, person, primary covered normally possessed by a prudent person in the ordinary course of
transaction, principal, proposal, and voluntarily excluded, as used in business dealings.
this clause, have the meanings set out in the Definitions and Coverage
sections of rules implementing Executive Order 12549. You may contact 5. Except for transactions authorized under paragraph (5) of these
the person to which this proposal is submitted for assistance in obtaining a instructions, if a participant in a lower covered transaction
copy of these regulations. knowingly enters into a lower tier covered transaction with a person
who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency
with which this transaction originated may pursue available
remedies including suspension and/or debarment.
Applicant Date
Signature of Authorized Certifying Official Title
Page 2 of 2 form HUD-2992(3/98)


- - - - - -
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