NOA RE TEEN PREGNANCY PREV WITH DHHS OAH.PDF

1. DATE ISSUED MM/DD/YYYY 2. CFDA NO. 3. ASSISTANCE TYPE DEPARTMENT OF HEALTH AND HUMAN SERVICES
06/22/2016 93.297 Cooperative Agreement
PUBLIC HEALTH SERVICE
1a. SUPERSEDES AWARD NOTICE dated OASH Office of Grants Management
except that any additions or restrictions previously imposed remain
in effect unless specifically rescinded 1101 Wootton Parkway
Suite 550
4. GRANT NO. 5. ACTION TYPE
Non-Competing Rockville, MD 20852
5 TP1AH000129-02-00
Formerly Continuation
6. PROJECT PERIOD MM/DD/YYYY MM/DD/YYYY NOTICE OF AWARD
From 07/01/2015 Through 06/30/2020
AUTHORIZATION (Legislation/Regulations)
7. BUDGET PERIOD MM/DD/YYYY MM/DD/YYYY Division G, Title II of the Consolidated and Further Continuing Appropriations
From 07/01/2016 Through 06/30/2017 Act, 2015 (Public Law No. 113-235)
8. TITLE OF PROJECT (OR PROGRAM)
Maricopa County Teen Pregnancy Prevention Capacity Building(Tier 1 A)
9a. GRANTEE NAME AND ADDRESS 9b. GRANTEE PROJECT DIRECTOR
County of Maricopa Ms. Tracy Pedrotti
4041 N Central Ave Ste 1400 4041 N. Central Ave, Suite 700
Public Health Community Health Action
Phoenix, AZ 85012-3314 PHOENIX, AZ 85012
Phone: 602-372-1441
10a. GRANTEE AUTHORIZING OFFICIAL 10b. FEDERAL PROJECT OFFICER
Dr. Bob England Mrs. Jaclyn Ruiz
1645 E ROOSEVELT 1101 Tower Oaks Blvd.
Department of Public Health Rockville, MD 20852
PHOENIX, AZ 85006-3638 Phone: 240-453-8134
Phone: 602-506-6601
ALL AMOUNTS ARE SHOWN IN USD
11. APPROVED BUDGET (Excludes Direct Assistance) 12. AWARD COMPUTATION
I Financial Assistance from the Federal Awarding Agency Only II a. Amount of Federal Financial Assistance (from item 11 m) 749,999.00
II Total project costs including grant funds and all other financial participation b. Less Unobligated Balance From Prior Budget Periods 0.00
a. Salaries and Wages ……………… c. Less Cumulative Prior Award(s) This Budget Period 0.00
217,787.00
d. AMOUNT OF FINANCIAL ASSISTANCE THIS ACTION 749,999.00
b. Fringe Benefits ……………… 98,837.00
13. Total Federal Funds Awarded to Date for Project Period 1,499,998.00
c. Total Personnel Costs .…...….…… 14. RECOMMENDED FUTURE SUPPORT
316,624.00 (Subject to the availability of funds and satisfactory progress of the project):
d. Equipment …………………………….
0.00
e. Supplies ……………………………. YEAR TOTAL DIRECT COSTS YEAR TOTAL DIRECT COSTS
71,485.00 a. 3 d. 6
f. Travel ……………………………. 13,326.00 b. 4 e. 7
g. Construction ……………………………. 0.00 c. 5 f. 8
h. Other ……………………………. 19,838.00 15. PROGRAM INCOME SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING
ALTERNATIVES:
i. Contractual …………………….……… 250,315.00 a. DEDUCTION b
b. ADDITIONAL COSTS
c. MATCHING
j. TOTAL DIRECT COSTS 671,588.00 d. OTHER RESEARCH (Add / Deduct Option)
e. OTHER (See REMARKS)
k. INDIRECT COSTS 78,411.00
16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY, THE FEDERAL AWARDING AGENCY
ON THE ABOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY
OR BY REFERENCE IN THE FOLLOWING:
l. TOTAL APPROVED BUDGET 749,999.00 a. The grant program legislation.
b. The grant program regulations.
c. This award notice including terms and conditions, if any, noted below under REMARKS.
m. Federal Share 749,999.00 d. Federal administrative requirements, cost principles and audit requirements applicable to this grant.
In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall
n. Non-Federal Share 0.00 prevail. Acceptance of the grant terms and conditions is acknowledged by the grantee when funds are drawn or otherwise
obtained from the grant payment system.
REMARKS (Other Terms and Conditions Attached - Yes No)
This action Provides FY16 OAH Funds for Tier 1A in the amount of $749,999.00
See attached Terms and Conditions.
GRANTS MANAGEMENT OFFICIAL: Alice M Bettencourt, Grants Management Officer
17. OBJ CLASS 41.51 18a. VENDOR CODE 1860311515A4 18b. EIN 866000472 19. DUNS 602062515 20. CONG. DIST. 09
FY-ACCOUNT NO. DOCUMENT NO. ADMINISTRATIVE CODE AMT ACTION FIN ASST APPROPRIATION
21. a. 6-19999SQ b. TP1AH0129A c. TPP01 TPP01 d. $749,999.00 e. 75-16-0120
22. a. b. c. d. e.
23. a. b. c. d. e.

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Federal Financial Report Cycle
Reporting Period Start Date Reporting Period End Date Reporting Type Reporting Period Due Date
07/01/2015 09/30/2015 Annual 12/29/2015
10/01/2015 12/31/2015 Quarterly 01/30/2016
01/01/2016 03/31/2016 Quarterly 04/30/2016
04/01/2016 06/30/2016 Quarterly 07/30/2016
07/01/2016 09/30/2016 Annual 12/29/2016
10/01/2016 12/31/2016 Quarterly 01/30/2017
01/01/2017 03/31/2017 Quarterly 04/30/2017
04/01/2017 06/30/2017 Quarterly 07/30/2017
07/01/2017 09/30/2017 Annual 12/29/2017
10/01/2017 12/31/2017 Quarterly 01/30/2018
01/01/2018 03/31/2018 Quarterly 04/30/2018
04/01/2018 06/30/2018 Quarterly 07/30/2018
07/01/2018 09/30/2018 Annual 12/29/2018
10/01/2018 12/31/2018 Quarterly 01/30/2019
01/01/2019 03/31/2019 Quarterly 04/30/2019
04/01/2019 06/30/2019 Quarterly 07/30/2019
07/01/2019 09/30/2019 Annual 12/29/2019
10/01/2019 12/31/2019 Quarterly 01/30/2020
01/01/2020 03/31/2020 Quarterly 04/30/2020
04/01/2020 06/30/2020 Final 09/28/2020
SPECIAL TERMS AND REQUIREMENTS
a. The grantee must submit a written response to the recommendations noted in the OAH Technical
Review to the Office of Grants Management and OAH within 30 days of the date of issuance on the
Notice of Award.
b. The grantee must ensure that organizations receiving CBA begin implementation of at least one
evidence-based TPP program within 12-15 months after the start of the grant. In addition, grantees
must ensure that organizations receiving CBA implement evidence-based programs with fidelity and
quality. All proposed adaptations must be shared with OAH. Major adaptations are discouraged and
must be approved by OAH in writing prior to implementation, regardless of guidance provided by the
program developer.
c. The grantee must submit all program materials for use in the project to OAH for a medical accuracy
review prior to use in the project. The grantee must correct any medical accuracy issues identified by
the OAH review prior to implementation, and verify to OAH that all modifications have been made.
d. The grantee should review all program materials for use in the project for age appropriateness,
cultural and linguistic appropriateness, and inclusivity of LGBTQ youth prior to use in the grant. The
grantee should use guidance provided by OAH to conduct their review and must inform OAH of their
review process, results, and any changes made to the program materials as a result of the review.
e. All grantees must collect and report data on a common set of performance measures to assess
program implementation and program outcomes (OMB #0990-0392) and reported to OAH on a semi-
annual basis. Data must be collected from all organizations that receive CBA and for every participant
(at the individual level) served by the grant. Any proxy measures proposed should be submitted for
approval by OAH. If demographics are collected via surveys, the grantee must establish a plan to
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collect demographics from any program participant who was absent during baseline survey
collection. Grantees are expected to include the required OMB Paperwork Reduction Act language
on all data collection tools used to collect the performance measure data.
f. The grantee must evaluate the implementation and outcomes of the grant program as outlined in the
Funding Opportunity Announcement, and shall budget no more than 10% of their Federal funding to
support evaluation activities. Grantees are expected to participate in all training and technical
assistance provided by OAH and its technical assistance contractors.
g. Grantees are required to participate in OAH research and evaluation activities, if selected, and must
agree to follow all evaluation protocols established by OAH or its designee.
h. Grantees are expected to maintain and enforce policies to prohibit discrimination in the provision
of services on the basis of age, disability, sex, race, color, national origin, religion, and sexual
orientation or gender identity.
i. For any products produced from HHS grant-supported activities, such as publications,
presentations, videos, power point presentations, etc., recipients must include an acknowledgment of
grant support by stating either “This publication was made possible by Grant Number_________ from
the __________.” or “The project described was supported by Grant Number ________ from
________.” Recipients also must include a disclaimer stating that “Contents are solely the
responsibility of the authors and do not necessarily represent the official views of the Department of
Health and Human Services or the Office of Adolescent Health.”
j. Grantees are expected to attend and participate in OAH sponsored trainings, including the Project
Director training (1 staff) and at least one Regional Training (2-3 staff).
k. Grantees must obtain prior approval from the Grants Management Officer (GMO) for any change
in key staff on the grant (i.e., Project Director, Project Coordinator), including replacement, absence
or reduction in the level of participation. The GMO must be notified no later than 30 days before the
expected date of departure or change in participation level. A resume must be submitted for approval
for any replacement.
STANDARD TERMS
1. You must obtain prior approval from the Grants Management Officer (GMO) for certain changes to
the Project Director, including replacement, absence for more than 3 months, or reduction in the level
of participation by 25 percent or more. The GMO must be notified 30 days before the expected date
of departure or change in participation level. A resume must be submitted for approval of any
replacement.
2. All amendment requests requiring prior approval from the awarding office (See Part II, HHS Grants
Policy Statement (GPS), any references in the GPS to 45 CFR Part 74 or 92 are now replaced by 2
CFR Part 200 and 45 CFR Part 75) must be signed by an authorized official and submitted through
the GrantSolutions Amendment Module. Only responses signed by the GMO are to be considered
valid. If you take action on the basis of responses from other officials, you do so at your own risk.
Such responses will not be considered binding by or upon any OASH Program Office.
3. All correspondence should be uploaded to Grant Notes within the GrantSolutions system. Include the
Federal grant number and signature of the authorized business official and/or the project director.
4. You must comply with all terms and conditions outlined in the grant award, including grant policy
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terms and conditions contained in applicable Department of Health and Human Services (HHS) Grant
Policy Statements (GPS), any references in the GPS to 45 CFR Part 74 or 92 are now replaced by 2
CFR Part 200 and 45 CFR Part 75), and requirements imposed by program statutes and regulations,
Executive Orders, and HHS grant administration regulations, as applicable; as well as any
requirements or limitations in any applicable appropriations acts.
The HHS Grants Policy Statement is available at:
http://www.hhs.gov/sites/default/files/grants/grants/policies-regulations/hhsgps107.pdf
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS awards are
at 45 CFR Part 75 effective December 26, 2014.
5. The Consolidated Appropriations Act, 2016 (Public Law 114-113) limits the use of federal funds
from the HHS Office of the Assistant Secretary for Health (OASH) on all grant or cooperative
agreements henceforth including the current budget period.
(1) Salary Limitation
"None of the funds appropriated in this title shall be used to pay the salary of an individual, through a
grant or other extramural mechanism, at a rate in excess of Executive Level II."
Effective January 10, 2016, the Salary Limitation is based upon the Executive Level II of the
Federal Executive Pay Scale. That amount is $185,100. For the purposes of the salary limitation, the
direct salary is exclusive of fringe benefits and indirect costs. An individual's direct salary is not
constrained by the legislative provision for a limitation of salary. The rate limitation simply limits the
amount that may be awarded and charged to the grant. A recipient may pay an individual's salary
amount in excess of the salary cap with non-federal funds.
(2) Anti-Lobbying
“ (a) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of
Public Law 111– 148 shall be used, other than for normal and recognized executive legislative
relationships, for publicity or propaganda purposes, for the preparation, distribution, or use of any kit,
pamphlet, booklet, publication, electronic communication, radio, television, or video presentation
designed to support or defeat the enactment of legislation before the Congress or any State or local
legislature or legislative body, except in presentation to the Congress or any State or local legislature
itself, or designed to support or defeat any proposed or pending regulation, administrative action, or
order issued by the executive branch of any State or local government, except in presentation to the
executive branch of any State or local government itself.
(b) No part of any appropriation contained in this Act or transferred pursuant to section 4002 of
Public Law 111–148 shall be used to pay the salary or expenses of any grant or contract recipient, or
agent acting for such recipient, related to any activity designed to influence the enactment of
legislation, appropriations, regulation, administrative action, or Executive order proposed or pending
before the Congress or any State government, State legislature or local legislature or legislative body,
other than for normal and recognized executive-legislative relationships or participation by an agency
or officer of a State, local or tribal government in policymaking and administrative processes within
the executive branch of that government.
(c) The prohibitions in subsections (a) and (b) shall include any activity to advocate or promote any
proposed, pending or future Federal, State or local tax increase, or any proposed, pending, or future
requirement or restriction on any legal consumer product, including its sale or marketing, including
but not limited to the advocacy or promotion of gun control."
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6. Trafficking in Persons
This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act
of 2000, as amended (22 U.S.C. 7104)
a. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees
may not-
i. Engage in severe forms of trafficking in persons during the period of time that the award is in
effect;
ii. Procure a commercial sex act during the period of time that the award is in effect; or
iii. Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you
or a subrecipient that is a private entity –
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate the award to
have violated a prohibition in paragraph a.1 of this award term through conduct that is either-
A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct
of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to
Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by
our agency at 2 CFR part 376.
b. Provision applicable to a recipient other than a private entity.
We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a
subrecipient that is a private entity-
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the award to
have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is
either-
i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an
individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on
Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by our agency at 2
CFR part 376
c. Provisions applicable to any recipient.
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1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph a.1 of this award term
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended
(22 U.S.C. 7104(g)), and
ii. Is in addition to all other remedies for noncompliance that are available to us under this award.
3. You must include the requirements of paragraph a.1 of this award term in any subaward you make
to a private entity.
d. Definitions. For purposes of this award term:
1. "Employee" means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of the project
or program under this award; or
ii. Another person engaged in the performance of the project or program under this award and not
compensated by you including, but not limited to, a volunteer or individual whose services are
contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring,
transportation, provision, or obtaining of a person for labor or services, through the use of force,
fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or
slavery.
3. "Private entity":
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those
terms are defined in 2 CFR 175.25.
ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal
organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).
B A for-profit organization.
4. “Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings
given at section 103 of the TVPA, as amended (22 U.S.C. 7102)
7. Reporting Subawards and Executive Compensation
a. Reporting of first-tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must
report each action that obligates $25,000 or more in Federal funds that does not include Recovery
funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009,
Pub. L. 111–5) for a subaward to an entity (see definitions in paragraph e. of this award term).
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2. Where and when to report.
i. You must report each obligating action described in paragraph a.1. of this award term to the Federal
Funding Accountability and Transparency Act Subaward Reporting System (FFRS).
ii. For subaward information, report no later than the end of the month following the month in which
the obligation was made. (For example, if the obligation was made on November 7, 2010, the
obligation must be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission
instructions posted at http://www.fsrs.gov specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for each of your five most
highly compensated executives for the preceding completed fiscal year, if—
i. the total Federal funding authorized to date under this award is $25,000 or more;
ii. in the preceding fiscal year, you received—
A. 80 percent or more of your annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
iii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public
has access to the compensation information, see the U.S. Security and Exchange Commission total
compensation filings at the Executive Compensation page of the SEC website.)
2. Where and when to report. You must report executive total compensation described in paragraph
b.1. of this award term:
i. As part of your registration profile at the Central Contractor Registry. (NOTE: CCR has
transitioned into the System for Award Management (SAM), as of 7/30/12)
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award
term, for each first-tier subrecipient under this award, you shall report the names and total
compensation of each of the subrecipient’s five most highly compensated executives for the
subrecipient’s preceding completed fiscal year, if—
i. in the subrecipient’s preceding fiscal year, the subrecipient received—
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A. 80 percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
B. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public
has access to the compensation information, see the U.S. Security and Exchange Commission total
compensation filings at the Executive Compensation page of the SEC website.)
2. Where and when to report. You must report subrecipient executive total compensation described in
paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example,
if a subaward is obligated on any date during the month of October of a given year (i.e., between
October 1 and 31), you must report any required compensation information of the subrecipient by
November 30 of that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt
from the requirements to report:
i. Subawards,and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions.
For purposes of this award term:
1. “Entity” means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
v. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity.
2. “Executive” means officers, managing partners, or any other employees in management positions.
3. “Subaward”:
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i. This term means a legal instrument to provide support for the performance of any portion of the
substantive project or program for which you received this award and that you as the recipient award
to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the
project or program (for further explanation, see Sec. ll .210 of the attachment to OMB Circular A–
133, ‘‘Audits of States, Local Governments, and Non-Profit Organizations’’).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a
subrecipient considers a contract.
4. “Subrecipient” means an entity that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward
5. “Total compensation” means the cash and noncash dollar value earned by the executive during the
recipient’s or subrecipient’s preceding fiscal year and includes the following (for more information
see 17 CFR 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for
financial statement reporting purposes with respect to the fiscal year in accordance with the Statement
of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This does not include group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and
are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and actuarial
pension plans.
v. Above-market earnings on deferred compensation which is not tax-qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or property)
for the executive exceeds $10,000.
8. You are hereby given notice that the 48 CFR section 3.908, implementing section 828, entitled “Pilot
Program for Enhancement of Contractor Employee Whistleblower protections,” of the National
Defense Authorization Act (NDAA) for Fiscal Year (FY) 2013 (Pub. L. 112-239, enacted January 2,
2013) applies to this award.
9. In any grant-related activity in which family, marital, or household considerations are, by statute or
regulation, relevant for purposes of determining beneficiary eligibility or participation, grantees must
treat same-sex spouses, marriages, and households on the same terms as opposite-sex spouses,
marriages, and households, respectively. By “same-sex spouses,” HHS means individuals of the same
sex who have entered into marriages that are valid in the jurisdiction where performed, including any
of the 50 states, the District of Columbia, or a U.S. territory or in a foreign country, regardless of
whether or not the couple resides in a jurisdiction that recognizes same-sex marriage. By “same-sex
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marriages,” HHS means marriages between two individuals validly entered into in the jurisdiction
where performed, including any of the 50 states, the District of Columbia, or a U.S. territory or in a
foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes same-
sex marriage. By “marriage,” HHS does not mean registered domestic partnerships, civil unions or
similar formal relationships recognized under the law of the jurisdiction of celebration as something
other than a marriage.
10.If any activities under this project will involve human subjects in any research activities, you must
provide satisfactory assurance of compliance with the participant protection requirement of the
HHS/OASH Office of Human Research Protection (OHRP) prior to implementation of those research
components. This assurance should be submitted to the OHRP in accordance with the appropriate
regulations.
11.Grant funds shall supplement and not supplant funds received from any other Federal, State or local
program or any private sources of funds.
12.OASH plans to exercise the intangible property rights to copyrightable works and data afforded by 45
CFR Part 75.
13.Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts
from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of
performance of this Federal award, then you as the recipient during that period of time must maintain
the currency of information reported to the System for Award Management (SAM) that is made
available in the designated integrity and performance system (currently the Federal Awardee
Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative
proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement
under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010
of Public Law 111-212, all information posted in the designated integrity and performance system on
or after April 15, 2011, except past performance reviews required for Federal procurement contracts,
will be publicly available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement
contract from the Federal Government;
b. Reached its final disposition during the most recent five year period; and
c. If one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term
and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine,
penalty, reimbursement, restitution, or damages of $5,000 or more;
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(3) An administrative proceeding, as defined in paragraph 5 of this award term and condition, that
resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of
$5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and
condition;
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgement of
fault on your part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding
does not conflict with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding
described in paragraph 2 of this award term and condition. You do not need to submit the information
a second time under assistance awards that you received if you already provided the information
through SAM because you were required to do so under Federal procurement contracts that you were
awarded.
4. Reporting Frequency
During any period of time when you are subject to this requirement in paragraph 1 of this award term
and condition, you must report proceedings information through SAM for the most recent five year
period, either to report new information about any proceeding(s) that you have not reported
previously or affirm that there is no new information to report. Recipients that have Federal contract,
grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must
disclose semiannually any information about the criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to
make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative
proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract
Appeals proceedings). This includes proceedings at the Federal and State level but only in connection
with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans,
or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a
criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and
includes a conviction entered upon a plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes
—
(1) Only the Federal share of the funding under any Federal award with a recipient cost share or
match; and
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(2) The value of all expected funding increments under a Federal award and options, even if not yet
exercised
14.Consistent with 45 CFR § 75.113, applicants and recipients must disclose, in a timely manner, in
writing to the HHS Awarding Agency, with a copy to the HHS Office of the Inspector General, all
information related to violations of Federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal award. Subrecipients must disclose, in a timely manner, in
writing to the prime recipient (pass through entity) and the HHS Office of the Inspector General all
information related to violations of Federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal award.
Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the following
addresses:
HHS OASH Office of Grants Management
1101 Wootton Parkway, Suite 550
Rockville, MD 20852
AND
US Department of Health and Human Services
Office of Inspector General
ATTN: OIG HOTLINE OPERATIONS—MANDATORY GRANT DISCLOSURES
PO Box 23489
Washington, DC 20026
URL: http://oig.hhs.gov/fraud/report-fraud/index.asp (Include “Mandatory Grant Disclosures” in
subject line)
Fax: 1-800-223-8164 (Include “Mandatory Grant Disclosures” in subject line)
Failure to make required disclosures can result in any of the remedies described in 45 CFR §75.371
Remedies for noncompliance, including suspension or debarment (See 2 CFR Parts 180 & 376 and 31
U.S.C. 3321).
The recipient must include this mandatory disclosure requirement in all subawards and contracts
under this award.
REPORTING REQUIREMENTS
1. FINANCIAL REPORTING REQUIREMENT Federal Financial Reporting (FFR) SF 425:
The SF-425 Federal Financial Report is required for expenditure reporting. The SF-425 and
instructions for completing the form can be found on the Web at:
http://www.whitehouse.gov/omb/grants_forms
a. This reporting requirement supersedes any previously issued FFR reporting table and instructions.
b. You may view the complete table of the reporting schedule after logging into GrantSolutions from
the My Grants List screen, select the Reports menu dropdown and then select the Federal Financial
Report submenu.
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c. GrantSolutions will automatically issue you a reminder seven (7) days prior to each report due date.
If not submitted by the due date, you will receive a message indicating the report is Past Due.
d. Electronic Submissions accepted only via GrantSolutions – Your Quarterly and Annual Federal
Financial Reports (FFR) (SF-425) must only be submitted for review via the GrantSolutions FFR
reporting module. Your FFR reporting schedule has been issued as a condition of this grant award.
You will also be required to submit a Final FFR covering the entire project period 90 days after the
project period end date. No other submission methods will be accepted without written approval from
the GMO. You must be assigned to the grant with authorized access to the FFR reporting Module as
FINANCIAL OFFICER when submitting. If you encounter any difficulties, contact your assigned
Grants Management Specialist. Please reference the CONTACTS section of NoA Terms and
Conditions to locate the name of this individual.
The Quarterly cash reporting to the HHS Payment Management System on the FFR is also required.
Please note, at this time, these FFR reports are separate submissions via the Payment Management
System. At this time, data is not transferable between the two systems and you will report twice on
certain data elements.
Grantees must submit a continuation application within 90 days of the end of the budget period. This
continuation shall include a work plan and budget for the upcoming budget year. Format and further
instructions for submission of the continuation application will be sent out by the Office of
Adolescent Health. Reports are to be submitted online through the GrantSolutions system.
Grantees must submit a six-month progress report and performance measure data for the period July
1, 2016 through December 31, 2016 within 30 days after the end of the reporting period. Format and
instructions for submission of the progress report and performance measure data will be sent out by
the Office of Adolescent Health.
Grantees must submit a second semi-annual progress report and performance measure data for the
period July 1, 2016 through June 30, 2017 within 30 days after the end of the reporting period.
Format and instructions for submission of the progress report and performance measure data will be
sent out by the Office of Adolescent Health.
2. The Single Audit Act Amendments of 1996 (31 U.S.C. 7501-7507) combined the audit requirements
for all entities under one Act. An audit is required for all entities as stipulated in 45 CFR Part 75.500.
The audits are due within 30 days of receipt from the auditor or within 9 months of the end of the
fiscal year, whichever occurs first. The audit report when completed should be submitted online to the
Federal Audit Clearinghouse at http://harvester.census.gov/fac/collect/ddeindex.html.
CONTACTS
1. PAYMENT PROCEDURES:
Payments for grants awarded by OASH Program Offices are made through Payment Management
Services (previously known as the Division of Payment Management) (http://www.dpm.psc.gov).
PMS is administered by the Program Support Center (PSC), HHS. NOTE: Please contact the Payment
Management Services to establish an account if you do not have one.
Inquiries regarding payments should be directed to http://www.dpm.psc.gov; Payment Management
Services, P.O. Box 6021, Rockville, MD 20852; or 1-877-614-5533.
2. Fraud, Abuse and Waste:
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The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud,
waste, or abuse under grants and cooperative agreements. Such reports are kept confidential and
callers may decline to give their names if they choose to remain anonymous. Office of Inspector
General, Department of Health and Human Services, Attn: HOTLINE 330 Independence Ave., SW,
Room 5140 Cohen Building, Washington, DC 20201 e-mail htips@os.dhhs.gov 1-800-447-8477 (1-
800-HHS-TIPS).
3. For assistance on grants administration issues please contact: Deborah Hayes, Grants Management
Specialist, at (240) 453-8802, Fax (240) 453-8823, e-mail Deborah.hayes@hhs.gov or mail: Office of
Grants Management, Department of Health and Human Services, Office of the Secretary, Office of
the Assistant Secretary for Health, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852.
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