UNSIGNED VA-17-024 GRANT AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
MARICOPA COUNTY ATTORNEY'S OFFICE
GRANT AGREEMENT
ACJC Grant Number VA-17-024
State Funded Grant Program
This Grant Agreement is made this 1sT day of July, 2016, by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called "COMMISSION" and MARICOPA COUNTY, through the
MARICOPA COUNTY ATTORNEY'S OFFICE hereinafter called "GRANTEE". The COMMISSION enters
into this Agreement pursuant to its authority under the provisions of A.R.S. § 41-2405 (B)(6), and
having satisfied itself as to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1276. This Agreement will commence on July 1, 2016 and terminate on June 30, 2017. This
Agreement expires at the end of the award period unless prior written approval for an extension
has been obtained from the COMMISSION. A request for an extension must be received by
the COMMISSION sixty (60) days prior to the end of the award period. The COMMISSION in
its sole discretion may approve an extension to further the goals and objectives of the program,
and to determine the length of any extension.
1277. GRANTEE agrees that grant funds will be used in accordance with applicable program
rules, guidelines and special conditions.
1278. The COMMISSION will monitor GRANTEE performance against program goals and
performance standards and those outlined in the grant application. Substandard performance
as determined by the COMMISSION will constitute noncompliance with this Agreement. If the
COMMISSION finds noncompliance, the GRANTEE will receive a written notice which identifies
the area of noncompliance, and the appropriate corrective action to be taken. If the GRANTEE
does not respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the
COMMISSION may suspend funding, permanently terminate this Agreement or revoke the
grant.
1279. Any deviation or failure to comply with the purpose and/or conditions of this Agreement
without prior written COMMISSION approval may constitute sufficient reason for the
COMMISSION to terminate this Agreement, revoke the grant, require the return of all unspent
funds, perform an audit of expended funds, and require the return of any previously spent
funds which are deemed to have been spent in violation of the purpose or conditions of this
grant.
1280. This Agreement may be modified only by a written amendment signed by the Executive
Director or by persons authorized by the Executive Director on behalf of the COMMISSION and
GRANTEE. Any notice given pursuant to this Agreement shall be in writing and shall be
considered to have been given when actually received by the following addressee or their
agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 2
B. If to the GRANTEE:
Maricopa County Attorney's Office
301 W. JeffersonSuite 800
Phoenix, Arizona 85003
Attn: The Honorable William G Montgomery
1281. For grant awards above $100,000, GRANTEE may make budget adjustments of up to
ten (10) percent of the total grant among approved budget categories excluding equipment.
Written approval from the COMMISSION in advance is required if GRANTEE wishes to make
adjustments or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase
equipment not previously approved.
For grant awards less than $100,000, GRANTEE may make budget adjustments among
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
L__ APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries $106,832.00
Fringe Benefits (for salaries/overtime) $53,536.00
Overtime Not Funded
Professional & Outside/Consultant & Contractual Services Not Funded
Travel In-State Not Funded
Travel Out-of-State Not Funded
Confidential Funds $160,368.00
Operating Expenses:
Supplies Not Funded
Registration/Training Not Funded
Other Not Funded
Equipment
Capital Not Funded
Noncapital Not Funded
TOTAL $160,368.00
Positions Funded: Claims Specialist (2.00), Legal Support Clerk (1.00)
Equipment Funded: None
1282. It is agreed and understood that the total to be paid by the COMMISSION under this
Agreement shall not exceed $160,368.00 in state funds. The matching amount for this award
is $160,368.00.
1283. Every payment obligation of the COMMISSION under this Agreement is conditioned
upon the availability of funds appropriated or allocated for the payment of such obligation. If
funds are not allocated and available for the continuance of this Agreement, this Agreement
may be terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the
event this provision is exercised, and the COMMISSION shall not be obligated or liable for any
future payments or for any damages as a result of termination under this paragraph.
1284. GRANTEE agrees to retain all books, account reports, files and other records, (paper
and/or electronic) relating to this Agreement and the performance of this Agreement for no
less than five (5) years from the last financial report submitted to the COMMISSION. All such
documents shall be subject to inspection and audit at reasonable times, including such records
of any subgrantee, contractor, or subcontractor.

Maricopa County Attorney's Office AOC Grant Number VA-17-024 Page 3
1285. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing
and monitoring procedures to safeguard grant funds and keep such records to assure proper
fiscal controls, management and the efficient disbursement of grant funds.
1286. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE'S
policy defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
1287. GRANTEE agrees to maintain property records for equipment purchased with grant
funds and perform a physical inventory and reconciliation with property records at least every
two years or more frequently based on GRANTEE policy. GRANTEE agrees that funds will not
be used for the construction of new facilities.
1288. GRANTEE agrees to follow its own agency equipment disposition policies when the
equipment is no longer needed for the grant program. If GRANTEE has no policy, reference
the Uniform Accounting Manual for Arizona Counties authorized by the Auditor General for
disposition guidelines and guideline development.
Link: Uniform Accounting Manual for Arizona Counties http://www.auditorgen.state.az.us
1289. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose
activities are to be charged to the award will maintain timesheets or certifications to document
hours worked for activities related to this award and non-award related activities. GRANTEE
agrees to keep time and attendance sheets for hourly employees signed by the employee and
supervisory official having firsthand knowledge of the work performed by the grant-funded
employees.
1290. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION
in a format provided by the COMMISSION, documenting the activities supported by these grant
funds and providing an assessment of the impact of these activities which may include
documentation of project milestones. In the event reports are not received on or before the
indicated date(s), funding may be suspended until such time as delinquent report(s) are
received.
Mandated activity and financial reports are submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
July 1 to June 30 August 15th
FINANCIAL REPORTS
Report Period: Due Date: Report Period: Due Date:
July 1 — July 31 August 25 January 1 — January 31 February 25
August 1 — August 31 September 25 February 1 — February 29 March 25
September 1 — September 30 October 25 March 1 — March 31 April 25
October 1 — October 31 November 25 April 1 — April 30 May 25
November 1 — November 30 December 25 May 1 — May 31 June 25
December 1 — December 31 January 25 June 1 — June 30 July 25
More frequent reports may be required for GRANTEES who are considered high risk.

Maricopa County Attorney's Office AC7C Grant Number VA-17-024 Page 4
1291. GRANTEE understands that financial reports are required as an accounting of
expenditures for either reimbursement or COMMISSION-approved advance payments. Reports
are due pursuant to the schedule above.
1292. The final request for reimbursement of grant funds must be received by the
COMMISSION no later than sixty (60) days after the last day of the award period.
1293. All goods and services must be received or have reasonable expectations thereof and
placed in service by GRANTEE by the expiration of this award.
1294. GRANTEE agrees that all encumbered funds must be expended and that goods and
services must be paid within sixty (60) days of expiration of this award.
1295. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty
(30) days of written request received from the COMMISSION.
1296. GRANTEE agrees to obtain written COMMISSION approval for all sole source
procurements in excess of $150,000.
1297. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of
grant funds for consultant fees in excess of $650 per day.
1298. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly
approved in writing by the COMMISSION.
1299. No funds shall be used to supplant federal, state, county or local funds that would
otherwise be made available for such purposes. Supplanting means the deliberate reduction of
state or local funds because of the existence of any grant funds.
1300. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from
antitrust violations to the extent that such violations concern materials or services applied by
third parties to GRANTEE in exchange for grant funds provided under this Agreement.
1301. The parties agree to use arbitration in the event of disputes in accordance with the
provisions of A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions
arising under this Agreement and any litigation regarding this Agreement must be maintained
in Arizona courts, except as pertaining to disputes which are subject to arbitration.
1302. GRANTEE understands that grant funds may not be released until all delinquent reports
and reversion of funds from prior grants are submitted to the COMMISSION.
1303. GRANTEE agrees that grant funds are not to be expended for any indirect costs that
may be incurred by GRANTEE for administering these funds unless explicitly approved in writing
by the COMMISSION. This may include, but is not limited to, costs for services such as
accounting, payroll, data processing, purchasing, personnel, and building use which may have
been incurred by the GRANTEE.
1304. GRANTEE understands and agrees that misuse of award funds may result in a range
of penalties, including suspension of current and future funds, recoupment of monies provided
under an award, and civil and/or criminal penalties.
1305. Each party (as "Indemnitor) agrees to defend, indemnify, and hold harmless the
other party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or

Mar/cope County Attorney's Office ACJC Grant Number VA-17-024 Page 5
expenses, (including reasonable attorney's fees) (hereinafter collectively referred to as
"Claims") arising out of bodily injury of any person (including death) or property damage, but
only to the extent that such Claims which result in vicarious/derivative liability to the
Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the
Indemnitor, its officers, officials, agents, employees, or volunteers. If the GRANTEE is a State
agency, board, commission, or university of the State of Arizona, this paragraph shall not apply.
1306. Should GRANTEE utilize a contractor(s) and subcontractor(s) the indemnification
clause between GRANTEE and its contractor(s) and subcontractor(s) shall include the following:
Contractor shall defend, indemnify, and hold harmless the GRANTEE and the State of Arizona,
and any jurisdiction or agency issuing any permits for any work arising out of this Agreement,
and its departments, agencies, boards, commissions, universities, officers, officials, agents,
and employees (hereinafter referred to as "Indemnitee") from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys' fees, and
costs of claim processing, investigation and litigation) (hereinafter referred to as "Claims") for
bodily injury or personal injury (including death), or loss or damage to tangible or intangible
property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts
or omissions of the contractor or any of the directors, officers, agents, or employees or
subcontractors of such contractor. This indemnity includes any claim or amount arising out of
or recovered under the Workers' Compensation Law or arising out of the failure of such
contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or
court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances,
except for Claims arising solely from the negligent or willful acts or omissions of the
Indennnitee, be indemnified by such contractor from and against any and all claims. It is agreed
that such contractor will be responsible for primary loss investigation, defense and judgment
costs where this indemnification is applicable. Additionally on all applicable insurance policies,
contractor and its subcontractors shall name the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and employees as an
additional insured and also include a waiver of subrogation in favor of the State. Insurance
requirements for any contractor used by GRANTEE are incorporated herein by this reference
and attached to this Agreement as Exhibit "A".
1307. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the
project official is replaced during the award period.
1308. No rights or interest in this Agreement shall be assigned by GRANTEE without prior
written approval of the COMMISSION.
1309. GRANTEE agrees that no funds provided, or personnel employed under this
Agreement, shall be in any way or to any extent engaged in conduct of political activities in
violation of U.S.C. Title 5, Part II, Chapter 15, Section 1502.
1310. GRANTEE certifies that it presently has no financial interest and shall not acquire any
financial interest, direct or indirect, which would conflict in any manner or degree with the
performance of services required under this Agreement.
1311. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation
efforts or information and data collection requests, and acknowledges that the state grantor
agency has the right to obtain, reproduce, publish or use data provided under this award and
may authorize others to receive and use such information.
1312. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports
and proposed publications (including those prepared for conferences and other presentations)

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 6
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.
1313. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended; 42 U.S.C. 3789(d); Title VI of the
Civil Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended;
Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education
Amendments of 1972 and the Department of Justice regulations 28 C.F.R. Part 54; The Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 C.F.R.
Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination
28 C.F.R. Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Order 2009-9.
These laws prohibit discrimination on the basis of race, color, religion, sex and national origin
including Limited English Proficiency (LEP) in the delivery of service. In the event that a federal
or state court or federal or state administrative agency makes a finding of discrimination after
a due process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the
Office for Civil Rights, Office of Justice Programs and the COMMISSION.
1314. GRANTEE agrees to participate in any required civil rights related training to ensure
compliance with all federal and state civil rights laws. GRANTEE will inform the COMMISSION
of the position responsible for civil rights compliance and will inform the COMMISSION of
change in personnel within said position within ten days.
Link: http://azcjc.gov/ACJC.Web/Grants/civil rig hts/defa u It.aspx
1315. GRANTEE assures that it will comply with all state and federal laws regarding privacy
during the course of the award. All information relating to clients is to be treated with
confidentiality.
1316. GRANTEE agrees to comply with all grant management criteria included in the latest
version of the ACJC Grants Management Reference Manual.
Link: ACJC Grants Management Reference Manual
http://azcjc.gov/ACJC.Web/pubs/home/Grant Management Manual 9 2008.pdf
1317. To support public safety and justice information sharing, GRANTEE, if a
governmental subdivision, shall use the National Information Exchange Model (NIEM)
specifications and guidelines for this grant. GRANTEE shall publish and make available
without restrictions all schemas generated as a result of this grant to the component registry
as specified in the guidelines.
Link: https://www.niem.gov/program-managers/Pages/implementation-guide.aspx
1318. To avoid duplicating existing networks or IT systems in any initiatives for law
enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the
communication backbone to achieve interstate connectivity, unless GRANTEE can demonstrate
to the satisfaction of the COMMISSION that this requirement would not be cost beneficial or
would impair the functionality of an existing or proposed IT system.
1319. If GRANTEE is a governmental political subdivision, GRANTEE should, to the extent
possible and practical, share criminal justice information with other authorized criminal justice
agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41-
1750 when sharing data with other criminal justice agencies as electronic data systems are
developed or improved.
1320. If GRANTEE is a state agency and the award is for the development of information
technology projects for more than $25,000, GRAN -TEE must complete a Project Investment

Maricopa County Attorney's Office ACC Grant Number VA-17-024 Page 7
Justification (PIJ) and submit the justification to the Arizona Department of Administration
(ADOA), with a copy to the COMMISSION. GRANTEE agrees to submit required project status
reports to ADOA by the due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information
technology projects, GRANTEE will follow local technology policies and guidelines.
1321. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and
Naturalization Form (I-9). This form is to be used by recipients to verify that persons are
eligible to work in the United States. GRANTEE ensures compliance with A.R.S. § 41-4401
federal immigration laws by state employers and contractors.
1322. In accordance with A.R.S. § 41-4401, GRANTEE warrants compliance with E-Verify and
all federal immigration laws and regulations relating to employees and warrants compliance
with A.R.S. § 23-214A.
1323. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511.
This Agreement may also be cancelled at the COMMISSION'S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
1324. If any provision of this Agreement is held invalid, the remainder of the Agreement shall
not be affected thereby and all other parts of this Agreement shall be in full force and effect.
1325. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement
on the Grant Agreement Continuation sheet.
1326. GRANTEE understands that grant funds may not be released until GRANTEE is
compliant with all requirements of grant agreement.

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 8
Arizona Criminal Justice Commission
Maricopa County Attorney's Office
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
101. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact
(FPOC), Program Point of Contact (PPOC), and Authorized Official contact information in
the Grants Management System (GMS), including telephone number and e-mail address.
If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must
be submitted via the GMS to document changes. In addition the FPOC and PPOC must
be assigned by the APOC prior to payments being made.
102. Grant funds shall be used in accordance with A.A.C. R10-4-201 through R10-4-
204.
103. Expenditures for petty cash or emergency services to victims must be made
directly to the vendor or service provider in the form of direct payment or through the
use of vendor specific or benefit category specific gift cards, voucher, or other device.
Unrestricted payment directly to the victim is not allowable. The grantee agency must
have written policies and maintain detailed records regarding distribution of funds under
this provision.
104. Grantee must verify victim compensation program transportation cost benefits
are unavailable to victims requesting assistance with transportation to court under court-
related services. Verification may include a general determination of victim eligibility
under the victim compensation program rules. Documentation of victim compensation
program eligibility verification must be available for review for all transportation to court
expenditures.
Authorized Official Initials:

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 9
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Authorized Signatory Date
Printed Name and Title
Additional signature(s) if required by political subdivision Date
Printed Name and Title Date
ATTEST:
Clerk Date
Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or
municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if
applicable, resolutions and meeting minutes must be forwarded to the Commission with the signed
Agreement.
Approved as to form and authority to enter into Agreement (Excluding non-profits):
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement (Excluding non-profits):
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
John A. Blackburn Jr., Executive Director Date
Arizona Criminal Justice Commission
Revised 12/1/2015

Maricopa County Attorney's Office AC7C Grant Number VA-17-024 Page 10
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit Ilik"
Insurance Requirements for Governmental Parties to an Intergovernmental Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Intergovernmental
Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity
itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity
covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants
that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor
from liabilities that might arise out of the performance of the work under this Contract by the
Contractor, his agents, representatives, employees or subcontractors, and Contractor and the
governmental entity are free to purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with
limits of liability not less than those stated below.
1. Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage, and broad form contractual liability.
• General Aggregate $2,000,000
• Products — Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Fire Legal Liability $ 50,000
• Each Occurrence $1,000,000
z. The policy shall be endorsed, as required by this written agreement, to include the
State of Arizona, and its departments, agencies, boards, commissions, universities
officers, officials, agents, and employees as additional insureds with respect to
liability arising out of the activities performed by or on behalf of the Contractor".
(Note that the other governmental entity(les) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons to
be insured.)
b. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments, agencies,
boards, commissions, universities, officers, officials, agents, and employees for
losses arising from work performed by or on behalf of the Contractor.
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used
in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
yy. The policy shall be endorsed, as required by this written agreement, to include the
State of Arizona, and its departments, agencies, boards, commissions,
Exhibit "A" Continued
Universities, officers, officials, agents, and employees as additional insureds with
respect to liability arising out of the activities performed by or on behalf of the
Contractor, involving automobiles owned, hired and/or non-owned by the
Contractor.

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 11
zz. Policy shall contain a waiver of subrogation endorsement as required by this written
agreement in favor of the State of Arizona, and its departments, agencies, boards,
commissions, universities, officers, officials, agents, and employees for losses arising
from work performed by or on behalf of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be additional
insured(s) and they should supply the Contractor with their own list of persons to
be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation
Employers' Liability
Statutory
Each Accident $1,000,000
Disease — Each Employee $1,000,000
Disease — Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation endorsement, as required by this written
agreement, in favor of the State of Arizona, and its departments, agencies, boards,
commissions, universities, officers, officials, agents, and employees for losses arising
from work performed by or on behalf of the Contractor.
b. This requirement shall not apply to each contractor or subcontractor that
is exempt under A.R.S. § 23-901, and when such contractor or
subcontractor executes the appropriate waiver form (Sole Proprietor or
Independent Contractor).
Additional Insurance Requirements:
The policies shall include, or be endorsed to include, as required by this written agreement, the
following provisions:
The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary
and that any insurance carried by the Department, its agents, officials, employees or the State of
Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).
Insurance provided by the Contractor shall not limit the Contractor's liability assumed under the
indemnification provisions of this Contract.
Notice of Cancellation:
For each insurance policy required by the insurance provisions of this Contract, the Contractor must
provide to the State of Arizona, within two (2) business days of receipt, a notice if a policy is
suspended, voided, or cancelled for any reason. Such notice shall be mailed, emailed, hand delivered
or sent by facsimile transmission to (Enter Contracting Agency Representative's Name, Address, and
Fax Number Here).
Acceptability of Insurers:
Contractor's insurance shall be placed with companies licensed in the State of Arizona or hold
approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized
Insurers. Insurers shall have an "A.M. Best" rating of not less than A- VII. The State of Arizona in no
way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor
from potential insurer insolvency.
Verification of Coverage:
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or
equivalent approved by the State of Arizona) as required by this Contract. An authorized
representative of the insurer shall sign the certificates.

Maricopa County Attorney's Office ACJC Grant Number VA-17-024 Page 12
All certificates and endorsements, as required by this written agreement, are to be received and
approved by the State of Arizona before work commences. Each insurance policy required by this
Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to
maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a
material breach of contract.
All certificates required by this Contract shall be sent directly to the Department. The State of Arizona
project/contract number and project description shall be noted on the certificate of insurance. The
State of Arizona reserves the right to require complete copies of all insurance policies required by this
Contract at any time.
Subcontractors:
Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor
shall be responsible for ensuring and/or verifying that all subcontractors have valid and collectable
insurance as evidenced by the certificates of insurance and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to the minimum Insurance Requirements identified
above. The Department reserves the right to require, at any time throughout the life of the Contract,
proof from the Contractor that its subcontractors have the required coverage.
Approval and Modifications:
The Contracting Agency, in consultation with State Risk, reserves the right to review or make
modifications to the insurance limits, required coverages, or endorsements throughout the life of this
contract, as deemed necessary. Such action will not require a formal Contract amendment but may
be made by administrative action.
Exceptions:
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance
Requirements shall not apply. Such public entity shall provide a certificate of self-insurance. If the
Contractor or subcontractor(s) is/are a State of Arizona agency, board, commission, or university,
none of the above shall apply.