IMAGEWARECIFORM.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: J un 30, 2016r
Company: ImageWare Systems Inc. REQUESTED DELIVERY
Address: 10815 Rancho Bernardo Road, Suite 310 Date: Jun 15, 2016C
City, State: San Diego, CA QUOTED PRICE: 200,000
Zip/Postal Code: 92127
Phone: (858) 673-8600 Accounting String:
Fax: (858) 673-1770
45 657 9.)3a suks 6801s 0
Contact Name: David Lotze
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C $100k (:' > $100k
Is this a Technology Procurement? 6: Yes C' No
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
C' Grant specified (supporting documents attached) 6, Software license renewals, additions, or upgrades available
' from only one source
(.... Brand compatibility available from only one source (no other
C' Mailing lists, subscriptions or media advertising
" distributors)
C' Warranty voided if service provided by other contract vendor r Other proprietary situation
C Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
The request is for maintenance renewal of the ImageWare software which is the current vendor for
our existing Mugshot system, maintenance is only provided by this vendor. MCSO used to purchase
from the State contract. However, the State opted not to re-solicit their contract and entered into a
competition impracticable. MCSO would like to enter into a two year competition impracticable with
lmageware Systems to be on the same timeline as the State.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research fl Public notice given, list ffi no alternatives were identified
Other vendors contacted a Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
We have been using this software for years and it has already been purchased. This request is for the
continuation of maintenance support for a two year period.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: fl Comparison to public sector contract pricing
Comparison to previous comparable purchases • Discount off published catalog pricing
from a different vendor Market survey
Independent estimate 0 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The vendor has provided consistent maintenance since the purchase many years ago with minimal
increase in cost.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa Count y Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described ;
2) the price to be paid to the proposed sin gle source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this req uest for an exception to the competitive solicitation process is not the result of inade quate advance plannin g
or for purposes of securing the services of a preferred vendor.
1j.u2L
Agency Head or Agency Head Delegate S . ature (Required) Ail,(A. t - -p - 4— " 15 I 2 1 i
Lee Ann Bohn
Printed Name Si g ature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This re q uest is over $100,000 and must be submitted as an a genda
item to the Board of Supervisors for consideration.
Recommended to BUS for approval.
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technolo gy procurement and must be
forwarded to OET for coordination and/or approval. If this procurement re q uest is not approved by OET, the form will be
returned to the req uestor.)
Approved. Recommended purchase is in line with Maricopa Count y's strateg ic technology plan or currentl y installed
equipment or service, and is considered to be a sole source procurement.
fl Not Approved. Reasoning :
Printed Name Sig nature Date
Email Save