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STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road Phoenix, Arizona 85008-3495 (602) 267-2700 DSN: 853-2700 Dougln-s GOVERNoR A. Me* March 23, 2016 Mr, Pete Weaver Maricopa County Emergency Management 2035 North 52nd Street Phoenix, AZ 85008 RE: FFY 2016 Emergency Management Performance Grant (EMPG) Conditional Award Letter Grant if DHS-16-GPD-042-09-01 CFDA # 97.042 Award Amount: $809,810.00 Dear Mr. Weaver: The Arizona Division of Emergency Management has received and conditionally approved your completed application packet pending receipt of the items listed below. We are pleased to provide you with this conditional Grant Award letter in the amount of $809,810. Funds may be obligated and expended within the period of performance and in accordance with the EMPG grant guidelines, including a cost share of 50% Federal funds/50% Local funds on all eligible expenditures. The period of performance will be from July 1, 2016 — June 30, 2017. The following items must be provided to our office prior to reimbursement of eligible expenses, and to complete your application: a Recipients that expend $750,000 or more from all federal funding sources during the fiscal year are required to submit an organization-wide financial and compliance audit report per Subpart F of 2 C.F.R. Part 200. Failure to comply with the audit requirements, will suspend the release of federal funds until complete. 9 Indirect Cost Rate expires June 30, 2016, please provide an updated negotiated rate after renewal. Funds will not be released until current IDC is received at AZDEMA. Once these items have been provided, our agency will provide you a final award letter and the grant agreement. Additionally, all expenditures made with grant funding must adhere to all federal regulations and requirements as outlined in the EMPG Notice of Funding Opportunity, as well as the DEMA EIVIPG Local Programmatic Guidance document enclosed with this letter. As outlined in the guidance, each grant award will be monitored for both programmatic and fiscal compliance once per grant cycle. Please read the guidance document carefully and thoroughly to ensure your grant funds are expended in an authorized manner. STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road Phoenix, Arizona 85008-3495 (602) 267-2700 DSN: 853-2700 !Mugles coVERNON A. Ducey As a reminder, the quarterly Narrative Reports are due to the EMPG Program Coordinator within 15 days of the end of each calendar quarter and the Expenditure Reports along with all financial supporting documents are due to EMPG Finance Coordinator within 30 days of the end of each calendar quarter to receive reimbursement. Reports must have original Signatures and should be mailed to the following address: Arizona Department of Emergency & Military Affairs, Division of Emergency Management Grants Administration Section DEMA Resource Accounting/Finance Attn: Diane Fernandez Nicole Elmer EMPG Program Coordinator EMPG Finance Coordinator 5636 E McDowell Rd., Bldg 5101 5645 E McDowell Rd, Bldg 5800 Phoenix, AZ 85008 Phoenix, AZ 85008 Should you have any questions, please email Diane Fernandez at Diane,fernandez@azdema.gov or call 602-464-6268. We look forward to working with you and your staff in the corning year. nith-ReVe irector,,Cpept. of Emergency & Military Affairs br, Division of Emergency Management