OPENGOV - COMPETITION IMPRACTICABLE FORM.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Office of Enterprise Technology
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 7/1/2016
Company: OpenGov, Inc. REQUESTED DELIVERY
Address: 955 Charter Street Date: 7/1/2016
City, State: Redwood City, CA QUOTED PRICE: 353,950
Zip/Postal Code: 94063
Phone: (000) 000-0000 Accounting String:
Fax:
Contact Name: Greg Keeney
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r. $100k (":, > $100k
Is this a Technology Procurement? 6.; Yes C, No
OpenGov allows customers to easily create and share internal operational reports, combining
unlimited financial (e.g., general ledger, chart of accounts, current year and month spending,
transactions, and balance sheet) and non-financial data (performance metrics, operational data,
census data, custom financial projections, etc.) from numerous sources.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
Software license renewals, additions, or upgrades available
()Grant specified (supporting documents attached) C)
' from only one source
, Brand compatibility available from only one source (no other
()Mailing lists, subscriptions or media advertising
t' ' distributors)
r Warranty voided if service provided by other contract vendor r Other proprietary situation
() Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
OpenGov is the only known source of an off-the-shelf software application that combines both
outward (citizen facing) and inward facing software functionality. The outward facing functionality
significantly enhances the County's transparency offering by allowing financial and budgetary data to
be analyzed in multiple ways at the user's discretion. This same flexible data analysis functionality
also permits County departments to easily track and analyze their agency specific financial and
budgetary information, performance metrics and other user defined data using a standard tool verses
the use of shadow applications or systems. No other provider has been found that offers a similar
application capable of providing the functionality offered by OpenGov.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
g/ Market research 111 Public notice given, list • no alternatives were identified
Other vendors contacted El Other a, no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Attempts were made to identify other providers of like applications through Internet searches and
from Gartner.
PRICE
MC1-352-13 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by • Comparison to public sector contract pricing
Comparison to previous comparable purchases El Discount off published catalog pricing
from a different vendor Market survey
LI Independent estimate 0 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
OpenGov provide a quote for the licensing of their product for two (2) years.

CERTIFICATIONS
i certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Ma ricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval. C y
,
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OFT for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
,{3Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
- equipment or service, and is considered to be a sole source procurement.
1/1 Not Approved. Reasoning:
L 5-i , eLio-,,5 I,/ b-A I Ic
.
Printed Name Signature Date
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