11028-CHANGE ORDER #3 06-22-16.PDF

CHANGE ORDER OFFICE OF PROCUREMENT SERVICES
Maricopa County Wireless Systems
Change Order Number: 3
File
Date: 5/20/2016 Amount: j '119V6SA.Vii( I No:
Contract No: 11028 Work Order1PCN No TOO
Contractor Name: Black & Veatch Corp.
Contract Public Safety Radio Consultant/Project Manager
Initial Amount: $2,797,079.50 Initial Contract Award 7/6111 Total Previous 412,149,50)
Date: Change Orders:
The Contractor, by mutual agreement of The parties, shall make the herein described changes to the plans and specifications or do the following
described work not included In the plans and specifications on the above-identified convect. All other contract terms and conditions remain unchanged.
This Change Order is intended to extend the end data of the contract until December 31, 2018, to better comply with the radio equipment vendor's
(Motorola) current project schedule, and to add additional Black & Veatch staff to participate in the expanded CoverageAcceptance Teal
All tasks In Phase 1 and Phase 2 are completed and fully expended. Phase 3, Task 3, Implementation Planning, is also completed and fully expanded.
Please see the Cost Summary spreadsheet (attached).
Details of Change Order 43:
Phase 3, Task i Monitor Vendor PrNress and Status Reports:
This task is currently in progress. Due to the extended project schedule, tasks that were planned for the end Of the project (Phase 3, Tasks 5,6, and?)
will not be started until tale 2017 or early 2016. Therefore, Black & Veatch proposes to increase this Task Ito account for the time necessary to extend
the project end date to 12/31/2018.
Fee: Current fee amount $631,666
Proposed additional fee (please see cost detail sheet for description) $1,309,200
NEW TOTAL FEE, PHASE 3, TASK i $1,937,680
Expenses: Current expanses amount • $3,186
Proposed additional expenses (please see cost detail sheet) $39.016
NEW TOTAL EXPENSES, PHASE 3, TASK $42,202
NEW GRAND TOTAL PHASE 3, TASK I $1,979,882
Phase 3. Task 5. Acceptance Testing
When the original contract was negotiated, it was envisioned that the Black & Veatch Project Manager and the Project Engineer would oversee and
validate the testing efforts. However, the selected vendor (Motorola) has estimated that the coverage testing will require ten teams of four people
(minimum) (ore period of eight weeks. The test teams normally are comprised of two vendor representatives and two customer (County)
representatives. In order to conduct a fair test, at least one of the County representatives on each team should have technical knowledge and previous
coverage testing experience that is approximately equal to the Motorola representatives'. Since the County has few employees that have previous
coverage testing experience, it is desired that Black & Veatch provide the additional staff with the required expertise. Black & Veatch will provide up to
ten Professionals (indudingthe current Project Manager and current Project Engineer) as Subject Matter Experts to be members of coverage testing
teams. One Black and Veatch Professional will be assigned to each test team.
Fee: Current fee amount $138,500
Proposed additional fee (please see cost detail sheet) $491,105
NEW TOTAL FEE, PHASE 3, TASKS $629,600
Expenses: Original expenses amount $1,220
Proposed additional expenses (please see cost detail sheet) $85,580
NEW TOTAL EXPENSES, PHASE 3, TASKS $86,800
NEW GRAND TOTAL PHASE 3, TASKS $716,400
Per-Diem Miscellaneous Expenses
The original contract Included miscellaneous expenses to be billed at a fixed rate of $1,500 per month, or $90,000 bra sixty-month project duration,
These miscellaneous expenses are used to offset the costs of lodging and transportation to and from Phoenix for Black & Veatch's full-time Project
Manager. In order to teach the now project end-date of 12131118, an additional A months must be added (89 months total). In addition, due to rising
costs of lodging and transportation, Black & Veatch is requesting a new monthly fixed rate of $2,000 per month, beginning on 111/16.
Miscellaneous Expenses: Current amount $90,000
Increased amount 1/1116 to 7131/16 ($5001mo. X7 mos.) $3,500
Extended project schedule 811116 to -1213111B) ($2.0001mo, X 29 mos.) $58,000
NEW TOTAL MISCELLANEOUS EXPENSES $151,500

Dy reason of this proposed change, .833calendar clay.s extension (*time will be allowed.
Tbecontraet oomplefion date is: 12/3112018
The following financial infOrmagon is submitted:
InitialContract Amount $2707079,50
Amended Contract Amount w/ nrevieus -Change orders $2,M4,936.00
Current Change Order Request si,Ms,a9Lob:
Amended Contract Amount vrl current change order S4.771.326.00
Total Requested ChangeOrders $1,974,246.50 I
Change Order Authorization Remaining , t
We, the undersigned C.ontractor, having- Oven careful consideration to the change(s) proposed, hereby agree that Upon execution of This change orderthal
.we will provide all eqUipreenti furnish ail material (except as noted in the bid line ilein.sheel), perform all worics.- • ed in he a -cili ilorn sheet; and we
will accept as full paymenttheroford, !he pricesshown in the bid tine item eheet
' Contractor Maine: . Black &Veatch Corp. Principle {Signature) l
Contractor Address: 11404 Lamar Ave. Printed Name Chris A Krafft DE/20.22o44-----
Overland Park, KS 66211 . Title; Vice-PresidentXperations Director
Date:
COUNTY ENT1TYAPPROVAL
1 cert i 4 'angels required to accemplish the overall task for Div'SlOn Concurrence:
....whi :. ,..41,_ is initialed, .
- 40r.-- /e5)
Project ager - Date Division Manager . Date
I certify that fun. :re- ai able to accomplish this Change Order I eel* that this charige,le within the limits authorized by the County
Procurement Code,
Chief ProcUrOrrienl Officer/Article
Controller Date 5 ProoutenientSupervisor , -Date
General Manager Approval County Procurement Qfileer
, Approval
,. ,. 5,h)
County . Entity -,--/ Director/Manager Date County Procurement Officer Data
Copy to: Office of Procdrenient Servites, Contract File, Contractor, Controller, Division Manager,: Project Manager
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY DATE

Black & Veatch (RCC) Contract 11028-RFP
Change Order #3 SUMMARY OF COSTS
CURRENT ESTIMATED PROPOSED NEW
CONTRACT VALUE ADDITIONAL COST TO COMPLETE CONTRACT VALUE
Fee Expenses Total Fee Expenses Total Fee Expenses Total Comment
PHASE 1
Task 1 - Baseline 165,400.00 1,498.50 166,898.50 0.00 165,400.00 1,498.50 166,898.50
Task 2 - P25 Design Concept 162,620.00 2,299.00 164,919.00 0.00 162,620.00 2,299.00 164,919.00
PHASE 1 TOTAL 328,020.00 3,797.50 331,817.50 0.00 328,020.00 3,797.50 331,817.50 Phase 1 is 100% expended
PHASE 2
Task 1 - Procurement Strategy 4,760.00 0.00 4,760.00 0.00 4,760.00 0.00 4,760.00
Task 2 - RFP Development Support 171,910.00 1,499.00 173,409.00 0.00 171,910.00 1,499.00 173,409.00
Task 3 - Post Solicitation Release Support
3.1 - Pre-Proposal Meeting 26,820.00 1,049.50 27,869.50 0.00 26,820.00 1,049.50 27,869.50
3.2 - Respond to Vendor Questions 47,010.00 0.00 47,010.00 0.00 47,010.00 0.00 47,010.00
3.3 - Vendor Proposal Review 138,520.00 0.00 138,520.00 0.00 138,520.00 0.00 138,520.00
3.4 - Contract Negotiations Support 122,800.00 4,029.50 126,829.50 0.00 122,800.00 4,029.50 126,829.50
3.5 - Site Acquisition Support 213,470.00 0.00 213,470.00 0.00 213,470.00 0.00 213,470.00
PHASE 2 TOTAL 725,290.00 6,578.00 731,868.00 0.00 725,290.00 6,578.00 731,868.00 Phase 2 is 100% expended
PHASE 3
Task 1 - Monitor Vendor Progress/Status Reports 628,480.00 3,186.00 631,666.00 1,309,200.00 39,016.00 1,348,216.00 1,937,680.00 42,202.00 1,979,882.00 Added 2 yrs., 5 mos. plus additional expenses
Task 2 - Implementation Initiation & Orientation 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Task 3 - Implementation Planning 763,330.00 4,029.50 767,359.50 0.00 763,330.00 4,029.50 767,359.50 Task 3 is 100% expended
Task 4 - System Staging & Functional Test 38,720.00 4,639.00 43,359.00 0.00 38,720.00 4,639.00 43,359.00
Task 5 - Acceptance Testing 138,500.00 1,220.00 139,720.00 491,100.00 85,580.00 576,680.00 629,600.00 86,800.00 716,400.00 Added staff for expanded coverage test
Task 6 - User Training & Cutover Coordination 39,600.00 1,220.00 40,820.00 0.00 39,600.00 1,220.00 40,820.00
Task 7 - Project Closeout 8,320.00 0.00 8,320.00 0.00 8,320.00 0.00 8,320.00
PHASE 3 TOTAL 1,616,950.00 14,294.50 1,631,244.50 1,800,300.00 124,596.00 1,924,896.00 3,417,250.00 138,890.50 3,556,140.50
PROJECT SUB-TOTAL 2,670,260.00 24,670.00 2,694,930.00 1,800,300.00 124,596.00 1,924,896.00 4,470,560.00 149,266.00 4,619,826.00
Per-Diem Expenses 0.00 90,000.00 90,000.00 0.00 61,500.00 61,500.00 0.00 151,500.00 151,500.00 increase per-diem to $2,000/month starting 1/1/16
PROJECT GRAND TOTAL 2,670,260.00 114,670.00 2,784,930.00 1,800,300.00 186,096.00 1,986,396.00 4,470,560.00 300,766.00 4,771,326.00

Change Order #3
PHASE 3 TASK 1, MONITOR VENDOR PROGRESS AND STATUS REPORTS - COST DETAIL
Activity Description Name Projected Hours Rate Projected Fee Comments
Monitor vendor activities, review vendor plans and Mark Revis 3876 200 775,200.00 Project Manager (Note 1)
other documentation, inspect construction and equi-
pment installation, prepare status reports
Scott Johnson 2680 170 455,600.00 RF Engineer (Note 2)
Greg Munchrath/Tom Gray 96 250 24,000.00 Project Sponsors/Supervision
TBD 320 170 54,400.00 Misc. project engineering support (remote)
ADD'L COST TO COMPLETE 6972 1,309,200.00
Notes: 1. Estimated 47 weeks per year, two years and five months, estimated 85% billable.
2. Estimated 23.5 weeks per year, two years and five months.
Expense Description Name Unit Cost Qty. Expense Cost Comments
RT air fare to Phoenix Scott Johnson 400 32 12,800.00
Greg Munchrath 400 4 1,600.00
Airport parking Scott Johnson 60 32 1,920.00
Greg Munchrath 24 4 96.00
Hotel - 4 nights in Phoenix Scott Johnson 360 32 11,520.00
Hotel - 1 night in Phoenix Greg Munchrath 90 4 360.00
Rental Car Scott Johnson 250 32 8,000.00
Greg Munchrath 50 4 200.00
Per-Diem Meals Scott Johnson 70 32 2,240.00
Greg Munchrath 70 4 280.00
ADD'L COST TO COMPLETE 39,016.00

Change Order #3
PHASE 3, TASK 5, ACCEPTANCE TESTING - COST DETAIL
Activity Description Name Estimated Hours Rate Projected Fee Comments
Prep for Coverage Testing (Review CATP,
Mark Revis 80 200 16,000.00
etc.), coverage test logistics and resource
planning. Scott Johnson 40 170 6,800.00
Perform coverage testing (Note 2) Mark Revis 320 200 64,000.00 Note 1
Scott Johnson 320 170 54,400.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
TBD 320 185 59,200.00 Note 1
Post-coverage test activities: review test Mark Revis 40 200 8,000.00
results, additional documentation, dispute
resolution Scott Johnson 40 170 6,800.00
TOTAL FEE 3400 629,600.00
LESS CURRENT CONTRACT FEE AMT (138,500.00)
ADD'L COST TO COMPLETE 491,100.00
Expense Description Name Unit Cost Qty. Expense Cost Comments
RT air fare to Phoenix Scott Johnson 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3
TBD 400 4 1,600.00 Note 3

Hotel - 10 people (per month) Scott Johnson 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
TBD 1200 2 2,400.00
Rental Car (2 vans) (per month) Scott Johnson 1200 2 2,400.00
TBD 1200 2 2,400.00
Meals Per-Diem Scott Johnson 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TBD 70 60 4,200.00
TOTAL EXPENSES 86,800.00
LESS CURRENT CONTRACT EXPENSES AMT (1,220.00)
ADD'L COST TO COMPLETE 85,580.00
Notes: 1. Estimated eight weeks of coverage testing, 40 hours per week.
2. Motorola estimates ten test teams will be needed, 1 BV member per team.
3. Testers will be permitted to return home every other weekend.