16089-CONTRACT.DOC

SERIAL 16089-C FLOOR COVERING INSTALLATION AND REMOVAL SERVICES
DATE OF LAST REVISION: May 18, 2016 CONTRACT END DATE: May 31, 2019
CONTRACT PERIOD THROUGH MAY 31, 2019
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for FLOOR COVERING INSTALLATION AND REMOVAL SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on May 18, 2016. (Eff. 06/01/2016)
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
LA/jl
Attach
Copy to: Office of Procurement Services
Don Jeffery, FMD
(Please remove Serial 09101-C from your contract notebooks)

SERIAL 16089-C
CONTINENTAL FLOORING COMPANY, 9319 N. 94TH WAY, SUITE 1000, SCOTTSDALE, AZ 85258
RESPONDENT NAME: Continental Flooring Company
9319 N. 94th Way, Suite 1000
ADDRESS: Scottsdale, Arizona 85258
P.O. ADDRESS:
TELEPHONE NUMBER: 480.949.8509
FACSIMILE NUMBER: 480.945.2603
WEB SITE: www.continentalflooring.com
REPRESENTATIVE: Jim Semple
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
SERVICES UNDER THIS CONTRACT: X [ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X [ ]
WILL OFFER REBATE (CASH OR CREDIT) FOR UTILIZING
PROCUREMENT CARD: [ ] X %
(Payment shall be made within 48 hours of utilizing the Purchasing Card)
[ X] NET 30 DAYS
(2nd Call)
ITEM DESCRIPTION UNIT PRICE MANUFACTURER NAME
Carpet Tile, 18 oz minimum,
5,000 min density
Severe Traffic level
1.0 Random Pattern $ 23.25 /sq. yd installed Shaw, Patcraft, Bigelow
1.1 Geometric Pattern $ 23.95 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface
Heavy Traffic level
1.2 Random Pattern $ 22.00 /sq. yd installed Shaw, Patcraft, Bigelow
1.3 Geometric Pattern $ 21.25 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface
Moderate Traffic level
1.4 Random Pattern $ 19.85 /sq. yd installed Shaw, Patcraft, Bigelow
1.5 Geometric Pattern $ 19.25 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface
Carpet Tile, 24 oz minimum,
5,000 min density
Severe Traffic level
1.6 Random Pattern $ 26.95 /sq. yd installed Shaw, Patcraft, Bigelow
1.7 Geometric Pattern $ 26.00 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface
Heavy Traffic level
1.8 Random Pattern $ 24.95 /sq. yd installed Shaw, Patcraft, Bigelow
1.9 Geometric Pattern $ 23.95 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface

SERIAL 16089-C
CONTINENTAL FLOORING COMPANY, 9319 N. 94TH WAY, SUITE 1000, SCOTTSDALE, AZ 85258
Moderate Traffic level
1.10 Random Pattern $ 23.25 /sq. yd installed Shaw, Patcraft, Bigelow
1.11 Geometric Pattern $ 22.75 /sq. yd installed Aladdin, Philadelphia
Mohawk, Mannington, Interface
6 or 12 foot broadloom add
for moisture barrier backing
that passes British Spill Test
12 Foot
1.12 6.0 nylon, unitary
backing, 5,000 min destinity,
heathered Finish $ 12.75 /sq. yd installed Shaw, Patcraft, Bigelow, Aladdin
Philadelphia, Mohawk, Mannington,
Interface
1.13 6.0 nylon, unitary
backing, 5,000 min destinity,
graphic loop $ 13.75 /sq. yd installed Shaw, Patcraft, Bigelow, Aladdin
Philadelphia, Mohawk, Mannington,
Interface
1.14 6.6 cationic, unitary
backing, 5,000 min density,
mulicolor/graphic loop $ 21.50 /sq. yd installed Shaw, Patcraft, Bigelow, Aladdin
Philadelphia, Mohawk, Mannington,
Interface
1.15 6.6 cationic, unitary
backing, 5,000 min density
pattern goods $ 18.75 /sq. yd installed Shaw, Patcraft, Bigelow, Aladdin
Philadelphia, Mohawk, Mannington,
Interface
Other Flooring
1.16 Entry way/walk off Shaw, Bigelow, Mohawk,
carpet tile $ 4.75 /per sf installed Philadelphia
1.17 VCT, 1/8” gauge 12x12
with product both through
color and through pattern $ 1.38 /sq. FT installed Armstrong, Mannington, Tarkett
1.18 Sheet Vinyl, inlaid
standard colors 6ft goods $ 26.88 /per SY installed Armstrong, Mannington, Shaw
1.19 Rubber cove base 1/8”
gauge standard colors $ 1.40 /per LF installed Flexco, Roppe, VPI
1.20 Cushion back Carpet Tile $ 32.00 /sq. yd installed Mohawk, Shaw, Milliken

SERIAL 16089-C
CONTINENTAL FLOORING COMPANY, 9319 N. 94TH WAY, SUITE 1000, SCOTTSDALE, AZ 85258
Removal of Existing Floor Covering, Furniture Moving, and Miscellaneous Charges
1.21 Removal of existing
carpet $ 1.50 /per sq. yd. No Scrape
1.22 Recycling of removed
carpet $ 1.00 /per sq. yd.
1.23 Removal of VCT $ 0.50 /per sq. FT
1.24 Removal of carpet glue
down $ 2.95 /per sq. yd. With Scrape
1.25 Removal of carpet stretch $ 2.00 /per sq. yd.
1.26 Remove existing base $ 0.08 /per sq. FT
1.27 Floor Preparation $ 0.25 /per sq. FT
1.27.1 Light $ 3.00 /per sq. yd.
1.27.2 Heavy $ 5.50 /per sq. yd.
1.28 Move/lift standard
furniture $ 2.45 /per sq. yd.
1.29 Modular furniture lift $ 7.75 /per sq. yd.
ADDED LINE ITEMS
Floor Floating and Leveling $ 85.00 Per bag
Floor Grinding $ 2.75 /per sq. ft.
Luxury Vinyl Tile (LVT)
Installed
Shaw, Philadelphia, Armstrong,
6 mil wear surface $ 2.75 /per sq. ft. Mannington
Shaw, Philadelphia, Armstrong,
12 mil wear surface $ 3.45 /per sq. ft. Mannington
Shaw, Philadelphia, Armstrong,
20 mil wear surface $ 4.00 /per sq. ft. Mannington
Shaw, Philadelphia, Armstrong,
30 mil wear surface $ 5.25 /per sq. ft. Mannington
Shaw, Philadelphia, Armstrong,
20 mil premium or higher $ 5.75 /per sq. ft. Mannington
Rubber Floor tile - smooth
surface $ 8.75 /per sq. ft. Flexco, Roppe, Armstrong, Johnsonite
Rubber Floor tile - textured
surface $ 10.95 /per sq. ft. Flexco, Roppe, Armstrong, Johnsonite
Rubber stair treads- light duty $ 17.75 /per LF Flexco, Roppe, Armstrong, Johnsonite
Rubber stair treads-heavy duty $ 22.75 /per LF Flexco, Roppe, Armstrong, Johnsonite
NIGP CODE 36056
Terms: NET 30
Vendor Number: W000001293 X
Certificates of Insurance Required
Contract Period: To cover the period ending May 31, 2019

SERIAL 16089-C
DIAMOND RIDGE DEVELOPMENT, 6098 N. 57TH AVE., GLENDALE, AZ 85301
RESPONDENT NAME: Diamond Ridge Development
ADDRESS: 6098 N. 57th Ave., Glendale, AZ 85301
P.O. ADDRESS: P.O. Box 2662 Peoria, AZ 85380
TELEPHONE NUMBER: 623-412-8809
FACSIMILE NUMBER: 623-412-8328
WEB SITE: jgreen@diamondridge.biz
REPRESENTATIVE: Jeff Green
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
SERVICES UNDER THIS CONTRACT: X [ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X [ ] Add 3.5%
WILL OFFER REBATE (CASH OR CREDIT) FOR UTILIZING
PROCUREMENT CARD: [ ] X %
(Payment shall be made within 48 hours of utilizing the Purchasing Card)
[ X] NET 30 DAYS
(3rd Call)
ITEM DESCRIPTION UNIT PRICE MANUFACTURER NAME
Carpet Tile, 18 oz minimum, 5,000 min
density
Severe Traffic level Kraus
1.0 Random Pattern $ 27.48 /sq. yd installed Ventori
1.1 Geometric Pattern $ 27.48 /sq. yd installed Calatrava
Heavy Traffic level
1.2 Random Pattern $ 23.04 /sq. yd installed Searchlight
1.3 Geometric Pattern $ 23.40 /sq. yd installed Van Der Rohe
Moderate Traffic level
1.4 Random Pattern $ 18.82 /sq. yd installed Severn2
1.5 Geometric Pattern $ 18.82 /sq. yd installed Trent
Carpet Tile, 24 oz minimum, 5,000 min
density
Severe Traffic level
1.6 Random Pattern $ 49.80 /sq. yd installed Bolyu- Sierra
1.7 Geometric Pattern $ 46.80 /sq. yd installed Bolyu-Inner Circle
Heavy Traffic level
1.8 Random Pattern $ 42.00 /sq. yd installed Bolyu-Jetset
1.9 Geometric Pattern $ 39.60 /sq. yd installed Bolyu-Dritt
Moderate Traffic level
1.10 Random Pattern $ 36.00 /sq. yd installed Bolyu-Tempe
1.11 Geometric Pattern $ 39.60 /sq. yd installed Bolyu-Digdit

SERIAL 16089-C
DIAMOND RIDGE DEVELOPMENT, 6098 N. 57TH AVE., GLENDALE, AZ 85301
6 or 12 foot broadloom add for moisture
barrier backing that passes British Spill Test
12 Foot
1.12 6.0 nylon, unitary backing, 5,000 min
destinity, heathered Finish $ 19.20 /sq. yd installed Bolyu-Absolute
1.13 6.0 nylon, unitary backing, 5,000 min
destinity, graphic loop $ 19.20 /sq. yd installed Bolyu-Accelorator
1.14 6.6 cationic, unitary backing, 5,000 min
density, mulicolor/graphic loop $ 16.50 /sq. yd installed J & J Ind./Access
1.15 6.6 cationic, unitary backing, 5,000 min
density pattern goods $ 17.40 /sq. yd installed J & J Ind./Tone/Tempo
Other Flooring
1.16 Entry way/walk off carpet tile $ 54.00 /per sf installed Bolyu-Process
1.17 VCT, 1/8” gauge 12x12 with product
both through color and through pattern $ 1.60 /sq. ft installed Tarkett/Acrock
1.18 Sheet Vinyl, inlaid standard colors 6ft
goods $ 39.60 /sq. yd installed Tarkett/Condeact Plus
1.19 Rubber cove base 1/8” gauge standard
colors $ 1.40 /lf installed Johnsonite
1.20 Cushion back Carpet Tile $ 48.00 /sq. yd installed
Removal of Existing Floor Covering, Furniture Moving, and Miscellaneous Charges
1.21 Removal of existing carpet $ 1.80 /per sq. yd.
1.22 Recycling of removed carpet $ 1.20 /per sq. yd.
1.23 Removal of VCT $ 0.65 /per sq. yd.
1.24 Removal of carpet glue down $ 1.80 /per sq. yd.
1.25 Removal of carpet stretch $ 1.80 /per sq. yd.
1.26 Remove existing base $ 0.20 /per sq. yd.
1.27 Floor Preparation INC /per sq. yd.
1.27.1 Light $ 0.65 /per sq. yd.
1.27.2 Heavy $ 2.40 /per sq. yd.
1.28 Move/lift standard furniture $ 4.85 /per sq. yd.
1.29 Modular furniture lift $ 9.65 /per sq. yd.
NIGP CODE 36056
Terms: NET 30
Vendor Number: 2011000312 0
Certificates of Insurance Required
Contract Period: To cover the period ending May 31, 2019

SERIAL 16089-C
DIVERSIFIED FLOORING SERVICES - PHOENIX LLC, 7898 E. ACOMA SUITE 197, SCOTTSDALE,
AZ 85260
RESPONDENT NAME: Diversified Flooring Services - Phoenix LLC
ADDRESS: 7898 E. Acoma Suite 197, Scottsdale, AZ 85260
P.O. ADDRESS:
TELEPHONE NUMBER: 480.967.7600
FACSIMILE NUMBER: 480.967.4700
WEB SITE: www.dfsaz.com
REPRESENTATIVE: Dave Stanton
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE
SERVICES UNDER THIS CONTRACT: X [ ]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X [ ]
WILL OFFER REBATE (CASH OR CREDIT) FOR UTILIZING
PROCUREMENT CARD: [ ] X %
(Payment shall be made within 48 hours of utilizing the Purchasing Card)
[ X ] 1% 10 DAYS NET 30 DAYS
(1st Call)
ITEM DESCRIPTION UNIT PRICE MANUFACTURER NAME
Carpet Tile, 18 oz minimum,
5,000 min density
Severe Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.0 Random Pattern $ 22.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.1 Geometric Pattern $ 22.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Heavy Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.2 Random Pattern $ 21.85 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.3 Geometric Pattern $ 21.85 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Moderate Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.4 Random Pattern $ 19.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.5 Geometric Pattern $ 19.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Carpet Tile, 24 oz minimum,
5,000 min density
Severe Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.6 Random Pattern $ 23.65 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.7 Geometric Pattern $ 23.65 /sq. yd installed Mohawk Group, Shaw Industries, Tandus

SERIAL 16089-C
DIVERSIFIED FLOORING SERVICES - PHOENIX LLC, 7898 E. ACOMA SUITE 197, SCOTTSDALE,
AZ 85260
Heavy Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.8 Random Pattern $ 22.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.9 Geometric Pattern $ 22.50 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Moderate Traffic level
Bentley, Interface, J&J, Mannington, Milliken
1.10 Random Pattern $ 21.85 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
Bentley, Interface, J&J, Mannington, Milliken
1.11 Geometric Pattern $ 21.85 /sq. yd installed Mohawk Group, Shaw Industries, Tandus
6 or 12 foot broadloom add for moisture
barrier backing that passes British Spill Test $4 sy
12 Foot
1.12 6.0 nylon, unitary backing,
5,000 min destinity, heathered Beaulieu, J&J
Finish $ 12.50 /sq. yd installed Mohawk Group, Shaw Industries
1.13 6.0 nylon, unitary backing, Beaulieu, J&J
5,000 min destinity, graphic loop $ 13.50 /sq. yd installed Mohawk Group, Shaw Industries
1.14 6.6 cationic, unitary backing,
5,000 min density, Beaulieu, J&J
mulicolor/graphic loop $ 15.00 /sq. yd installed Mohawk Group, Shaw Industries
1.15 6.6 cationic, unitary backing, Atlas, Bentley, Beaulieu, J&J, Mannington,
5,000 min density pattern goods $ 17.50 /sq. yd installed Masland, Mohawk Group, Shaw Industries
Other Flooring
1.16 Entry way/walk off carpet Beaulieu, J&J, Mannington,
tile $ 3.62 /per sf installed Masland, Mohawk Group, Shaw Industries
1.17 VCT, 1/8” gauge 12x12 with
product both through color and
through pattern $ 1.40 /per sf installed Armstrong, Mannington, Tarkett
1.18 Sheet Vinyl, inlaid standard
colors 6ft goods $ 3.45 /per sf installed Armstrong, Mannington, Tarkett
1.19 Rubber cove base 1/8” gauge
standard colors $ 1.30 /per lf installed Johnsonite, Roppe
1.20 Cushion back Carpet Tile $ 28.25 /sq. yd installed Milliken, Tandus
Removal of Existing Floor Covering, Furniture Moving, and Miscellaneous Charges
1.21 Removal of existing carpet $ 1.75 /per sq. yd.
1.22 Recycling of removed carpet $ 2.00 /per sq. yd.
1.23 Removal of VCT $ 4.50 /per sq. yd.
1.24 Removal of carpet glue down $ 1.75 /per sq. yd.
1.25 Removal of carpet stretch $ 2.50 /per sq. yd.
1.26 Remove existing base $ 0.05 /per sq. yd.
1.27 Floor Preparation $ 5.00 /per sq. yd.
1.27.1 Light $ 4.00 /per sq. yd.
1.27.2 Heavy $ 6.00 /per sq. yd.
1.28 Move/lift standard furniture $ 2.50 /per sq. yd.
1.29 Modular furniture lift $ 8.00 /per sq. yd.

SERIAL 16089-C
DIVERSIFIED FLOORING SERVICES - PHOENIX LLC, 7898 E. ACOMA SUITE 197, SCOTTSDALE,
AZ 85260
NIGP CODE 36056
Terms: 1% 10 DAYS NET 30 DAYS
Vendor Number: W000002561 X
Certificates of Insurance Required
Contract Period: To cover the period ending May 31, 2019

SERIAL 16089-C
FLOOR COVERING INSTALLATION AND REMOVAL
1.0 INTENT:
The intent of this Invitation for Solicitation is to establish a listing of qualified suppliers/installers for
various types of floor coverings (including but not limited to woven carpeting, tufted carpeting, carpet tiles,
resilient floor tile, and linoleum and sheet vinyl). Pricing shall include complete installation and
removal, if required, of all product(s).
Multiple awards (listing of qualified vendors) will be made. At the time a requirement is identified,
requests for quotation will be issued to each qualified vendor. For requirements under ($10,000), the prices
on the pricing page (Attachment A) will be utilized. All other award(s) on quotes will be made to the
vendor meeting specification and offering the lowest pricing.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 3.29 and 3.308, below).
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to
ensure adequate competition on any project or task order work.
2.0 SPECIFICATIONS:
2.1 TECHNICAL REQUIREMENTS:
Vendors assigned to this qualifying contract shall be asked to provide pricing when presented with
a scope of work (specifications) for all types of interior floor coverings. The request will list the
size, type, color, and delivery requirements for the floor covering from the requesting agency; this
will be by e-mail to the vendor under a Request for Quotation specification sheet. The vendor is
responsible for including the installation costs on the quote.
If a vendor is consistently non-compliant with delivery times this shall cause the County to review
the file and a determination may be made to remove the contractor for default
All products must meet or exceed the FMD technical specifications See Exhibit 1 for details.
2.2 PROJECT WORK AND TIME AND MATERIALS
2.2.1 Project work shall mean work performed on projects that have proposal costs that exceed
$10,000. Each of the contractors assigned to this contract shall be provided a request for
project quotation with a detailed Scope of Work. As such, each contractor MUST submit
a response, with award to the lowest compliant quotation of the project. Contractors are
not to submit their own project quote sheets. Only County letterhead quote sheets are
acceptable. All terms and conditions are those established under this contract
2.2.1.1 This contract may also be used for time and materials work (under $10,000)
and priced per hour as bid in the pricing section. The threshold from time and
materials to project work shall be $10,000. Exceptions to this shall be
emergencies that arise and must be dealt with immediately without the time for
project quotes. The County reserves the right to adjust the $10,000 project
threshold if deemed in the best interest of the department.
2.2.1.2 After site review of the project, all contractors listed under Floor Covering must
submit the project quote sheet back to the requestor, either with acceptance and
a firm price; or marked as “No Bid”. Contractors who have declined project
work a minimum of three times during a six-month period may be required to
attend a meeting with the Office of Procurement Services and FMD to discuss
consideration for default of contract as this is indicative of the Contractor’s
desire not to do business with the County.

SERIAL 16089-C
2.3 SAMPLES:
Contractors may be requested to furnish samples of items proposed for examination by the
County. Any items so requested shall be furnished within Ten (10) working days from the date of
request and furnished at no cost to the County and sent to the address designated in the Invitation
for Bids.
3.0 PURCHASING REQUIREMENTS:
3.1 DELIVERY AND INSTALLATION:
3.1.1 DELIVERY IS REQUIRED F.O.B. DESTINATION, freight pre-paid after receipt of Purchase
Order, to any delivery location within Maricopa County as specified by the County.
Contractor shall indicate on Pricing Documentation (Attachment A) any additional
freight or handling charges that would be associated with special shipping and/or
handling delivery.
3.1.2 INSTALLATION
The Contractor’s price shall include delivery and complete compliance with the quotation
offered.
3.2 WAREHOUSE/DISTRIBUTION CENTER:
The Contractor shall have access to a local warehouse/distribution center capable of providing the
goods listed herein at the time of bid submission. Maricopa County reserves the right to inspect
such warehouse/distribution center(s) to ensure compliance with terms and conditions of the
Invitation for Bids.
3.3 ACCEPTANCE:
Upon delivery and successful installation, the material(s) shall be deemed accepted and the
warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.4 WARRANTY:
3.4.1 All items furnished under this Contract shall conform to the requirements of this Contract
and shall be free from defects in design, materials and workmanship.
3.4.2 The warranty period for workmanship and materials shall be for an initial period of
twelve (12) months and commence upon acceptance by County.
3.4.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty
and any applicable limitations or conditions which may apply.
3.4.2.2 The Contractor agrees that he will, at his own expense, provide all labor and
parts required to remove, repair or replace, and reinstall any such defective
workmanship and/or materials which becomes or is found to be defective
during the term of this warranty. The Contractor shall guarantee the
equipment to be supplied complies with all applicable regulations.
3.5 Background Check:
Bidders/proposers need to aware that there may be multiple background checks (Sheriff’s Office,
County Attorney's Office, Courts as well as Maricopa County general government) to determine if
the respondent is acceptable to do business with the County. This applies to (but is not limited to)
the company, sub-contractors and employees and the failure to pass these checks shall deem the
respondent non-responsible.

SERIAL 16089-C
3.6 INVOICES AND PAYMENTS:
Invoices are required to contain the following information and should be e-mailed to FMD-
ACCOUNTSPAYABLE@MAIL.MARICOPA.GOV If invoices cannot be e-mailed, U.S. Mail is
acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jefferson,
Phoenix, Arizona 85003.
3.6.1 Company name, address and contact information
3.6.2 County bill-to name and contact/requestor information
3.6.3 Building Name and Building Number
3.6.4 Contract Serial Number or
3.6.5 County purchase order number
3.6.6 Maximo (FMD) service call number
3.6.7 Invoice number and date
3.6.8 Date of service or delivery
3.6.9 Description of Purchase (services performed)
3.6.10 Labor breakdown: rate per hour x no. of hours by personnel type (time & materials)
3.6.11 Material breakdown: itemized parts list to contain unit price x quantity, indicating mark-
ups as contracted (time & materials)
3.6.12 Arrival and completion time
3.6.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate
being applied
3.6.14 Payment Terms
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies
(rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.),
tools, etc. necessary to perform all the required services. Contractor(s) are allowed a one-time
Misc. Shop fee charge of up to $25.00 per work order to cover these types of expenses. Anything
beyond the $25 limit will be provided at the contractor’s own expense.
3.6.15 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County (ROI).
3.6.16 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
3.6.17 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx).
3.6.18 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.7 APPLICABLE TAXES:
3.7.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.7.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.

SERIAL 16089-C
3.7.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker’s Compensation.
3.8 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.9 TAX (COMMODITIES):
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be
used in determining low price.
3.10 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.
3.11 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE)
The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please so state in your proposal. In the absence of a statement to the contrary, the County will
assume that you do wish to grant access to any contract that may result from this Request for
Proposal.
3.12 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s)
County currently holds ICPA’s with numerous governmental entities throughout the State of
Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase
their requirements under the terms and conditions of the County Contract. Please indicate on
Attachment A, your acceptance or rejection regarding such participation of other governmental
entities. Your response will not be considered as an evaluation factor in awarding a contract.
4.0 CONTRACTUAL TERMS & CONDITIONS:
4.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of
three (3) year.
4.2 OPTION TO RENEW:
The County may, at its option and with the concurrence of the Contractor, renew the term of this
Contract up to a maximum of three (3) additional years, (or at the County’s sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County’s
intention to renew the contract term at least thirty (60) calendar days prior to the expiration of the
original contract term..

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4.3 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the
Contract expiration .Requests for adjustment in cost of labor and/or materials must be supported
by appropriate documentation. If County agrees to the adjusted price terms, County shall issue
written approval of the change. The reasonableness of the request will be determined by
comparing the request with the Consumer Price Index or by performing a market survey.
4.4 HOURS OF SERVICE:
4.4.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday,
excluding County holidays.
4.4.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
4.4.3 WEEKENDS are anytime Saturday or, Sunday.
4.4.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
4.4.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
4.4.6 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone
access, and respond to a call for services within thirty (30) minutes of receipt.
4.5 RESPONSE TIMES:
4.5.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor
shall respond on-site within four (4) hours of receipt of a service request.
4.5.2 If the request is designated by the County as an EMERGENCY, the contractor shall
respond on-site within two (2) hours of receipt of a service request regardless of the time
of day, WEEKEND or HOLIDAY.
4.6 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
4.6.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
4.6.2 County offices located in Gila Bend, AZ
4.6.3 County offices located in Buckeye, AZ
4.6.4 County offices located in Aguila, AZ
4.6.5 Only one trip charge may be charged per service call.
If the contractor arrives onsite and is unable to locate a County representative familiar with the
work or unable to gain access to the work site, the Contractor may only bill for a trip charge
(maximum one time daily trip charge not to exceed $50.00). The Contractor is not authorized to
incur nor will the County accepting billing for any labor charges.
4.7 CONTRACTOR REQUIREMENTS:
4.7.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort
necessary to perform the Scope of Work presented.
4.7.2 The Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of
repair parts and equipment to perform services per Scope of Work presented.
4.7.3 The Contractor agrees to utilize only experienced, responsible and capable people in the
performance of the work.

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4.7.4 All employees of the Contractor shall wear a company uniform identified with the
company name consisting of a minimum of one of the following:
4.7.4.1 Shirt/blouse
4.7.4.2 Vest
4.7.4.3 Cap
4.7.5 No one except authorized employees of the Contractor is allowed on the premises of
Maricopa County. Contractor’s employees are NOT to be accompanied in their work area
by acquaintances, family members, assistants, or any other person unless said person is
an authorized employee of the Contractor
4.7.6 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building occupants. Upon completion of work the Contractor shall clean and
remove from the job site all debris, materials and equipment associated with the work
performed.
4.7.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site.
4.8 BUILDING SECURITY (KEYS):
4.8.1 The Contractor may be provided keys to required County Facilities at the discretion of
FMD. Keys may be acquired by:
4.8.1.1 The Contractor being provided permanent key(s), wherein the Contractor
verifies receipt of and accepts responsibility for keys. The keys must be
returned at the completion of the work or at the direction of FMD. Keys not
returned may cause the County to re-key the ENTIRE building or locations that
the set of keys opened with the cost being borne by the Contractor.
4.8.1.2 In lieu of or in addition to keys, the Contractor may be provided card access
badges at the discretion of FMD.
4.8.1.3 The Contractor shall notify FMD within twenty-four (24) hours if any keys are
lost, misplaced, stolen or otherwise not within the Contractor’s control.
4.8.1.4 Once the Purchase Order is complete, expired, or terminated the Contractor shall
immediately return all badges and keys to FMD.
4.9 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be
determined prior to incorporation in the contractor’s bid price. Salvage rights automatically apply
for all work if in the best interest to the County. Salvageable materials without pre-approved
contractor salvage rights shall be securely stored and are not to be transported off the site without
written permission from Maricopa County. If contractor is given salvage rights, salvageable
materials shall be removed daily. No on site storage of contractor’s salvaged materials will be
permitted.
4.10 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County.
The cost of this service shall be incurred by the County. No Contractor employee may access
County property without approval of FMD.

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4.11 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
4.12 INSURANCE.
4.12.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
4.12.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
4.12.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
4.12.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
4.12.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
4.12.6 The insurance policies required by this Contract, except Workers’ Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.

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4.12.7 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
4.12.8 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
4.12.9 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $1,000,000 each occurrence with respect to any of the Contractor’s
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor’s work or services or use or maintenance of the Premises under this Contract.
4.12.10 Workers’ Compensation.
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work or services under this Contract; and Employer’s Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
4.12.11 Certificates of Insurance.
Prior to Contract AWARD, Contractor shall furnish the County with valid and complete
certificates of insurance, or formal endorsements as required by the Contract in the form
provided by the County, issued by Contractor’s insurer(s), as evidence that policies
providing the required coverage, conditions and limits required by this Contract are in
full force and effect. Such certificates shall identify this contract number and title.
In the event any insurance policy (ies) required by this contract is (are) written on a
“claims made” basis, coverage shall extend for two years past completion and acceptance
of Contractor’s work or services and as evidenced by annual Certificates of Insurance.
If a policy does expire during the life of the Contract, a renewal certificate must be sent to
County fifteen (15) days prior to the expiration date.
4.12.12 Cancellation and Expiration Notice.
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within 2

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business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be expiring.
Such notice shall be sent directly to Maricopa County Office of Procurement Services
and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or
emailed to Procurement Officer noted in solicitation.
4.13 ORDERING AUTHORITY.
4.13.1 Any request for purchase of product(s) shall be accompanied by a valid purchase order,
issued by Office of Procurement Services, a Purchase Order issued by the using
Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase
Card for payment.
4.14 REQUIREMENTS CONTRACT:
4.14.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maximum number of purchases will be made. It only
indicates that if purchases are made for the materials contained in the Contract, they will
be purchased from the Contractor awarded that item. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.
4.14.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contractor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.
4.14.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
4.15 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
4.16 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
4.16.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
4.16.2 Make progress, so as to endanger performance of this contract; or
4.16.3 Perform any of the other provisions of this contract.
4.16.4 The County’s right to terminate this contract under these subparagraph may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.

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4.17 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
4.18 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
4.19 ADDITIONS/DELETIONS OF SERVICE:
4.19.1 The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the
amount of service reduced in accordance with the bid price. If additional materials are
required from a Contract, prices for such additions will be negotiated between the
Contractor and the County.
4.20 SUBCONTRACTING:
4.20.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
4.20.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor,
who in turn shall pass-through the costs to the County, without mark-up. A copy of the
Subcontractor’s invoice must accompany the Prime Contractor’s invoice.
4.21 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
4.22 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
4.22.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
4.22.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and

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document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
4.22.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future invoices, request for credit,
request for a check or deduction from current billings Submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
4.23 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
4.24 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
4.25 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, co-employee, partnership, principal and agent,
or joint venture between the County and the Contractor.
4.26 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona‟s website
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby
incorporated into this contract as if set forth in full herein. During the performance of this contract,
CONTRACTOR shall not discriminate against any employee, client or any other individual in any
way because of that person‟s age, race, creed, color, religion, sex, disability or national origin.
4.27 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.27.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
4.27.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
4.27.1.2 have not within 3-year period preceding this Contract been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;

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4.27.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
4.27.1.4 have not within a 3-year period preceding this Contract had one or more public
transaction (Federal, State or local) terminated for cause of default.
4.27.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
4.28 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
4.28.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are available
for download at USCIS.GOV.
4.28.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 4.28
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
4.29 CONTRACTOR LICENSE REQUIREMENT:
4.29.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
4.29.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.

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4.30 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
4.30.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
4.30.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
4.31 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information in its offer and submit a
statement with its offer detailing the reasons that the information should not be disclosed. Such
reasons shall include the specific harm or prejudice which may arise. The Records Manager of the
Office of Procurement Services shall determine whether the identified information is confidential
pursuant to the Maricopa County Procurement Code and the Arizona Public Records Law.

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EXHIBIT 1
TECHNICAL SPECIFICATIONS

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