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Board Members Clint Hickman, Chairman, District 4 Andrew Kunasek, Vice Chairman, District 3 Denny Barney, District 1 Steve Chucri, District 2 Steve Gallardo, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Wednesday, January 13, 2016 9:30 AM Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 46 Library District 49 Stadium District No Meeting Board of Deposit 45 Formal Meeting Minutes Wednesday, January 13, 2016 Page 2 of 48 1. INVOCATION - INVOCACIÓN Constance Copeland, Deputy Clerk of the Board, offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Candy Steill, Office Administrator, District 4, led the assemblage in the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, January 13, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andy Kunasek, Vice Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Animal Care and Control (MCACC), presented Girlie, a five year old pit bull. She will be available for adoption for a fee of $20.00 at the West Valley location at 2500 W. 27th Ave., Phoenix, AZ 85009. PLANNING AND ZONING AGENDA AGENDA DE PLANIFICACIÓN Y ZONIFICACIÓN ***The Board of Supervisors will now consider matters related to Planning and Zoning.*** REGULAR AGENDA - AGENDA REGULAR PZ-1. VISION 2030, MARICOPA COUNTY COMPREHENSIVE PLAN Case #: CPA2015009 Supervisor Districts: All Request: Approval of Vision 2030, Maricopa County Comprehensive Plan. CPA case approval is by Resolution. Commission Recommendation: On 11/19/15, the Commission voted 6-0 to recommend approval. (C-44-16-034-M-00) Darren Gerard, Assistant Director, Planning and Development, and Matt Holm, Planning and Development, presented the background information on the Comprehensive Plan Amendment (CPA). Matt Holm informed the Board that Vision 2030 is the County’s latest comprehensive plan and it supports the implementation of the County’s strategic priorities. This plan is the result of an extensive outreach process that gathered input Formal Meeting Minutes Wednesday, January 13, 2016 Page 3 of 48 from involved stakeholders. The plan is intended to be flexible in order to adapt to changing conditions. Allan Muller, President of New River Desert Hills Community Association, came forward to thank Mr. Holm for the work he contributed to the plan and to the Planning and Zoning Commission for the acceptance of the plan. Ann Hutchinson, liaison for New River Desert Hills Association in the areas of planning and development. She stated that the input offered for this plan reflects the County’s values. Ms. Hutchinson thanked several people and entities for the consideration of “Darks Skies,” open spaces and trails activity. She said the plan could address lingering issues such as a robust high speed digital infrastructure and legislation addressing groundwater concerns. She asked that the plan be approved. Roger Willis, Director, Anthem Community Counsel and Desert Foothills Land Trust (DFLT), explained their mission is to connect people to nature. The DFLT, the New River Desert Hills Association and the Anthem Community Counsel collaborated on four particular concepts within the plan that included balanced land use; adequate park, recreation and community facilities; open space and connectivity; and within the next 15 years 30,000 acres of additional park space will be needed. Mr. Willis provided information about the Daisy Mountain Area Plan and its mission and purpose. Jenna Kohl, Anthem Community Counsel, and Anthem Chamber of Commerce, stated her organization’s support of Vision 2030 and have measured it with their own development plan. She commented on the parallels between the two visions and all of the organizations are hoping these parallels will continue with the Daisy Mountain Area Plan. Motion to approve the Vision 2030 Plan by Supervisor Kunasek, seconded by Supervisor Barney Supervisor Kunasek commented that Supervisor Barney’s father was involved in 1998 Comprehensive Plan. The vision was to periodically update these plans so the vision of communities could be considered. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 5. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. ACQUISITION OF CONTROL FOR EBISU SUSHI & GRILLS Pursuant to A.R.S. § 4-203(F), approve an application filed by David Hoon Jung for an Acquisition of Control for the Ebisu Sushi & Grills at 39510 North Daisy Mountain Drive #160, Anthem, AZ 85086. (AZ 12078511) (Supervisorial District 3) (C-06-16-273-L-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 4 of 48 Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo b. NEW LICENSE FOR MIJO’S MEXICAN KITCHEN Pursuant to A.R.S. § 4-201, approve an application filed by Harry Christopher Babb for a New Series 12 Liquor License for Mijo’s Mexican Kitchen at 3668 West Anthem Way B-136, Anthem, Arizona 85086. (AZ 1207A477) (Supervisorial District 3) (C-06-16-261-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Fran McCarroll noted that Carolyn and Harry Babb were present to speak in favor of this item only if necessary. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo c. PERSON AND LOCATION TRANSFER FOR CO-OP GRILL Pursuant to A.R.S. § 4-203, approve an application for a Person and Location Transfer of a Series 06 Liquor License from Gregory Fayad Elias to Rebecca Sue Shelton-Vasquez for Co-Op Grill from 7000 East Shea Boulevard, #140, Scottsdale, Arizona 85254 to 18300 South Old US Highway 80, Arlington, Arizona 85322 (AZ 06070563) (Supervisorial District 5) (C-06-16-253-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo d. SPECIAL EVENT LICENSE FOR AMERICAN LEGION CHINO VALLEY POST 40, INC. Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Cloyce A. Kelly for American Legion Chino Valley Post 40, Inc. at 13831 West Glendale Avenue, Glendale, Arizona 85307 to be held on Saturday, February 13, 2016 from 12:00 pm to 9:00 pm. (Supervisorial District 4) (C-06-16-286-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo e. SPECIAL EVENT LICENSE FOR SCW ZYMURGY CLUB Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Randall Paul Pace for SCW Zymurgy Club at 19803 R.H. Johnson Boulevard, Building E2, Sun City West, Arizona 85375 to be held on the following dates and times: (Supervisorial District 4) (C-06-16-295-L-00) Friday, January 29, 2016 from 3:00 pm to 9:00 pm Friday, February 26, 2016 from 3:00 pm to 9:00 pm Friday, March 25, 2016 from 3:00 pm to 9:00 pm Friday, April 29, 2016 from 3:00 pm to 9:00 pm. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo f. SPECIAL EVENT LICENSE FOR VALLEY FIREFIGHTERS VETERAN SOCIETY Formal Meeting Minutes Wednesday, January 13, 2016 Page 5 of 48 Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Brett Martin Stevens for Valley Firefighters Veteran Society at 13831 West Glendale Avenue, Glendale, Arizona 85307 to be held on Saturday, April 2, 2016 from 7:00 am to 2:00 am and Sunday, April 3, 2016 from 7:00 am to 9:00 pm. (Supervisorial District 4) (C-06-16-287-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo g. TEMPORARY EXTENSION OF PREMISES/PATIO FOR TIN-TOP BAR & GRILL Pursuant to A.R.S. § 4-207.01, approve an application filed by Danny Z. Yousif for a Temporary Extension of Premises/Patio of a Series 06 Liquor License for Tin- Top Bar & Grill at 37901 West Salome Highway, Tonopah, Arizona 85354 from February 1, 2016 to February 28, 2016. (Supervisorial District 4) (C-06-16-301-L- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Parks and Recreation 6. PROPOSED REVISION TO THE MARICOPA COUNTY PARKS AND RECREATION PARK RULES Pursuant to A.R.S. §11-934, §11-935 and §11-936, convene the scheduled public hearing, to solicit comments and consider the adoption of proposed revision to the Maricopa County Parks and Recreation Department Park Rules. Upon Board approval, this rule modification will become effective January 13, 2016. Maricopa County Parks and Recreation Department and the Parks and Recreation Commission recommend revision to Park Rule R-106 Firearms, Hunting and Trapping. (C- 30-16-009-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Supervisor Barney thanked the Parks and Recreation team for their effort to modernize this policy. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation – Transportación 7. ROAD FILE DECLARATIONS - DECLARACIONES DE CARRETERA Approve, by resolution, petitions to open and declare the following roads into the county highway system. This action will serve as notice of the Board of Supervisors’ acceptance of all U.S. Patent easements, reservations, rights-of-way or properties along the alignments into the Maricopa County highway system and will also authorize the maintenance and acquisition of the necessary rights-of-way through donation, purchase, or Formal Meeting Minutes Wednesday, January 13, 2016 Page 6 of 48 condemnation. a. ROAD FILE NO. A540 Road File No. A-540 to Open and Declare the following described alignment into the County Transportation System. (General Vicinity: 3rd Avenue and Honda Bow Road in unincorporated Maricopa County. Supervisory District No. 3) (C-64-16-032-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo b. ROAD FILE NO. 5907 Road File No. 5907 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Meridian Road and Ray Road and known as Keighley Place. Supervisor District No. 2) (C-64-16-041-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo c. ROAD FILE NO. 5908 Road File No. 5908 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Circle Mountain Road and Gavilan Peak Parkway and known as Arroyo Norte. Supervisor District No. 3) (C-64-16-042-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Assessor - Asesor 8. INCREASE AMOUNT ON SOLE SOURCE CONTRACT WITH ESRI CANADA Approve an increase to the expenditure amount authorized on Contract No. 13068SS, a sole source contract with ESRI Canada, of $3,154,064, to fund this integrated software and Formal Meeting Minutes Wednesday, January 13, 2016 Page 7 of 48 services through contract end August 31, 2019. (C-12-16-003-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo County Attorney - Procurador del Condado 9. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE Pursuant to A.R.S. § 11-409, approve the official appointment of the following deputies and assistants of the Maricopa County Attorney. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A.R.S. § 38-231. November 02, 2015 Maddox, Roxana – Legal Support Clerk Vazquez, Anjelica – Paralegal November 9, 2015 Collopy, Amy Curtis – Attorney Garcia, Iris – Paralegal Hernandez, Eunice – Advocate Lange, BriAnne – Restitution Specialist Lopez, Vanessa - Advocate November 23, 2015 Coe-Smith, Heather – Attorney Davidson, Danielle – Attorney Tadsen, Kassie – Business Systems Analysis Manager Tucker, DesaRae – Attorney Valles, Jose - Attorney The County Attorney is an Officer of the County, as enumerated in A.R.S. § 11-401, and pursuant to A.R.S. § 11-409, such an enumerated County Officer may appoint deputies and assistants with the consent of the Board of Supervisors. (C-19-16-019-9-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 10. GRANT FUNDS FROM THE OFFICE OF DISTRICT ATTORNEY, NEW YORK COUNTY FOR SEX ASSAULT KIT BACKLOG ELIMINATION PROGRAM Approve receipt of grant funds from the Office of District Attorney, New York County (DANY) through the Sex Assault Kit (SAK) Backlog Elimination Program in the amount of $1,929,145. These funds are for the testing of backlogged SAKs in the possession of law enforcement agencies in Maricopa County and to promote strategies to permanently eliminate a backlog of untested SAKs in Maricopa County. This grant agreement will commence October 1, 2015 and terminate on September 30, 2017. Authorize the Chairman to sign all documents related to these grant funds, as applicable. The grant funds, $1,929,145, may not be expended for any indirect costs which may be incurred by the Maricopa County Attorney's Office or Maricopa County for the administration of this grant (Agreement Page 1, Article 1, Paragraph A definition of “Allowable Expense”). The grant allows a 0% rate for indirect costs, or $0 that may be Formal Meeting Minutes Wednesday, January 13, 2016 Page 8 of 48 incurred by the County Attorney's Office or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the County Attorney's Office's composite indirect cost rate at 13%, or $250,789. The recoverable indirect cost of administering this grant is $0; the non-recoverable indirect cost is $250,789. Pursuant to A.R.S. §42-17106, approve appropriation adjustment(s) resulting in a net increase to revenue and expenditures of $364,751 in FY 2015-2016 County Attorney (190) Grants Fund (219) Operating (0000) budget. Approval of this item will result in an overall grant funds appropriation of $6,080,728 for revenues and expenditures in the County Attorney (190) Grants Fund (219) Operating (0000) budget. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of these revenues is not prohibited by the budget law. This request does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-19-16-011-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Supervisor Gallardo commented that he is alarmed that there is a backlog of sexual assault tests. Tom Manos, County Manager, stated that a briefing between the County Attorney’s Office and Supervisor Gallardo would be arranged to discuss his concerns. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 11. GRANT FUNDS FROM ARIZONA CRIMINAL JUSTICE COMMISSION FOR NATIONAL CRIMINAL HISTORY IMPROVEMENT PROGRAM Approve receipt of grant funds from the Arizona Criminal Justice Commission (ACJC) for the National Criminal History Improvement Program in the amount of $187,580. These grant funds are provided to enhance efforts to improve criminal history records and information. This grant agreement, ACJC number NCP-16-003, will commence on October 1, 2015 and will terminate on March 31, 2017. In accordance with the agreement, page 5, paragraph 35, these funds will not be used for any indirect or administrative costs that may be incurred by the Maricopa County Attorney’s Office or Maricopa County for the administration of this grant. Thus, the grant allows a 0% rate for indirect costs, or $0 that may be incurred for the administration of this grant. The Maricopa County Department of Finance has calculated the County Attorney’s composite indirect cost rate at 13.0%%, or $24,385.40. The recoverable indirect cost of administering this grant is $0 and the non-recoverable indirect cost is $24,385.40. Authorize the Chairman of the Board of Supervisors, or designee, to sign all documents related to this award. Grant revenues are not "local revenues" for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. This award agreement is in the amount of $187,580.00 in Federal dollars under CFDA 16.554 awarded to the Arizona Criminal Justice Commission by the U. S. Department of Justice. This grant requires a 10 percent match, which the County Attorney is able to provide through the salary and benefits of various personnel, totaling $20,841. These funds will be used to reduce the agency’s backlog of arrest disposition records. This grant will expire at the end of the award period unless prior written approval for an extension has been obtained from the Arizona Criminal Justice Commission. Payment of these grant funds are conditioned upon the availability of funds appropriated for the payment of such obligation. (C-19-16-021-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Formal Meeting Minutes Wednesday, January 13, 2016 Page 9 of 48 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 12. AMENDMENT TO AGREEMENT WITH US MARSHALS SERVICE FOR THE VIOLENT OFFENDER TASK FORCE Approve Amendment No. 3 and accept (retroactively) $12,000 in reimbursement funding from the US Marshals Service for the period of October 1, 2015 through September 30, 2016. This funding was received pursuant to the agreement approved by the Board of Supervisors on June 19, 2013 (C-19-13-036-G-00) and amended on December 11, 2013 (C-19-13-036-G-01) that commenced July 6, 2012 and continues for an indefinite period until terminated by one or both parties. The County Attorney’s FY16 indirect cost rate is 13.0%. The unrecoverable indirect costs are estimated to be $1,560. (C-19-13-036-G-03) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Sheriff - Alguacil 13. ANNUAL RENEWAL OF DEEP UNDERCOVER VEHICLE REGISTRATIONS Approve renewal of deep undercover registrations and exemptions from markings which includes non-government license plates, per A.R.S. 38-538-03, for Sheriff’s RICO vehicles that are used for conducting investigations into major felony crimes, narcotics operations, and organized crime activity throughout Maricopa County. The Sheriff’s Office maintains a fleet of RICO deep undercover vehicles that are approved by the Board on a case by case basis as one-time additions to fleet with exemptions from markings and non-governmental plate registrations. Annual approval by the Board is required per A.R.S. 35-538-03 in order to renew these undercover vehicle registrations. (C-50-16-054-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 14. DONATIONS TO M.A.S.H. UNIT Approve the acceptance of the following donations to the Maricopa County Sheriff’s Office that are designated for MCSO Animal Safe Haven (MASH): 1) Travis Cooper- $250 and 2) Niko Huffman-$900. The donations will be used to help fund the care and treatment of animals that become part of the Sheriff’s custody resulting from criminal animal abuse situations. (C-50-16-056-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 15. EXPENDITURE OF FUND BALANCE FOR JAIL SURVEILLANCE SYSTEM EQUIPMENT In accordance with A.R.S. §42-17106(B), authorize the following actions: a) Reduce the expenditure authority in the FY2016 Non Departmental (470) Non Departmental Grants Fund (249) Non-recurring budget (0001) by $750,000, and Formal Meeting Minutes Wednesday, January 13, 2016 Page 10 of 48 b) Increase the expenditure authority in the FY 2016 Sheriff’s Office (500) Inmate Services Fund (252) Non-Operating (0001) budget by $750,000. The purpose of this expenditure adjustment is to allow the Sheriff’s Office to utilize fund balance to purchase and install jail surveillance system equipment in detention facilities that are used for inmate support programs and services. The net impact to the county budget is zero. Approval of this item will fund the detention security system update and upgrade for PREA (Prison Rape Elimination Act) requirements and will enhance inmate and staff safety in general. This action results in a reduction to the Inmate Services fund balance which is approximately $8.4 million. (C-50-16-050-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 16. EXCEPTION TO THE POLICY FOR ADMINISTERING GRANTS Authorize the following actions relating to Sheriff's grant fund (251) applications for FY 2017 funding: a. Approve an exception to the Policy for Administering Grants (A2505) Section D. 1 to the Sheriff's Office that would allow applications to be submitted for unnamed law enforcement or detention related grants and/or agreements that may or may not allow indirect cost recovery and that may or may not have match requirements. Approval of this item authorizes application only and does not commit either the Sheriff's Office or the County to accept funding. b. Authorize the Chairman to sign all applications, resolutions, certifications, assurances, etc. that is included in the grant application process. The Sheriff's Office will return to the Board for approval to accept any specific awards and corresponding agreements. Requests to accept awards or enter into agreements that are subsequent to this agenda will be presented as unique agenda items with separate tracking numbers. The Sheriff’s Office indirect cost rate for FY 2016 is 17%. The Board has approved similar annual requests from the Sheriff’s Office over the years. Approval of this item will enable the Sheriff’s Office to apply for law enforcement or detention related grants. The notice for application and corresponding deadlines often do not correlate with the Board of Supervisors agenda approval process. (C-50-16-051-G-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 17. REVOCABLE LICENSE AGREEMENT WITH UNITED STATES SPECIAL OPERATIONS COMMAND FOR TRAINING ACTIVITIES Approve a Revocable License Agreement between Maricopa County and United States Special Operations Command to utilize space at the Maricopa County Sheriff’s Office Madison Jail, 222 West Madison, Phoenix, AZ 85003 for training activities. The space will be used during a week identified in January 2016. (C-50-16-049-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, January 13, 2016 Page 11 of 48 18. AGREEMENT AND GRANT FUNDS FROM ARIZONA CRIMINAL JUSTICE COMMISSION FOR THE RESIDENTIAL SUBSTANCE ABUSE TREATMENT PROGRAM Approve the Agreement and acceptance of $46,139 in grant funding from the Arizona Criminal Justice Commission for the Residential Substance Abuse Treatment Grant Program (RSAT) Agreement Number RSAT-16-005. The total program budget is $61,519 which includes a 25% match requirement of $15,380. The term of this funding is January 1, 2016 through December 31, 2016. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY16 is 17%; the unrecoverable indirect cost associated with this grant is $7,843.63. There is a 25% match requirement ($15,380) that will be funded by Sheriff’s Office Inmate Services Fund (252). Approval of this grant will enable the Sheriff’s Office to fund 1 FTE grant position (1 Counselor) for Alpha, an in-jail substance abuse treatment program. The Sheriff’s goal is to protect the citizens by reducing crime and recidivism rates. The Sheriff's Office has participated in the RSAT grant program for approximately thirteen years. (C-50-16-052-G- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 19. IGA WITH ARIZONA DEPARTMENT OF PUBLIC SAFETY FOR JAIL WAGON PRISONER TRANSPORT SERVICE Approve an Intergovernmental Agreement (IGA) between Maricopa County by and through the Maricopa County Sheriff’s Office (MCSO) and the State of Arizona through its Department of Public Safety (DPS) regarding Jail Wagon Prisoner Transport Service. This IGA will allow for the transfer of prisoners arrested by DPS Troopers to MCSO Detention Officers for the purpose of transport to the Intake facility at 4th Avenue Jail for booking at a cost of $81 per transport. The annualized estimated reimbursement is $236,520. This Agreement is effective January 1, 2016 and upon the signatures of all parties through June 30, 2021 and can be canceled for any reason with one month’s notice. Actual service is expected to begin following Board approval. MCSO currently operates the Jail Wagon program within the Sheriff’s Office Districts in an effort to allow Deputies to return to the streets more promptly following arrests. The Department of Public Safety participated in the original pilot study with the Jail Wagon and has requested contracting for this service so its Sworn Troopers can remain in the field longer. The anticipated number of DPS prisoners transported is 8 per day. (C-50-16-046- M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Superintendent of Schools - Education Service Agency - Superintendente de Escuelas - Agencia de Servicio de Educación 20. ACCEPT THE ASPEN INSTITUTE OPPORTUNITY YOUTH INCENTIVE FUND 100K OPPORTUNITIES DEMONSTRATION CITY GRANT AGREEMENT Formal Meeting Minutes Wednesday, January 13, 2016 Page 12 of 48 Accept a grant from the Aspen Institute Opportunity Youth Incentive Fund for 100K Opportunities Demonstration City Grant in the amount of $150,000. The purpose of this grant is for convening cross-sector collaboratives focused on improving education and career outcomes for opportunity youth. Opportunity youth are defined as young adults ages 16-24 who are neither in-school nor working (with or without a high school credential). The Grant period is from December 1, 2015 through November 30, 2016, MCESA’s indirect rate for 2015 is 8.3%. MCESA's approved indirect cost rate for this grant is 7.0% of personnel cost ($902.00). The allowable indirect costs are $902.00. The estimated unallowable indirect costs are $10,593.84. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. This action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-37-16-009-G-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 21. APPLY AND ACCEPT THE 2016 TITLE III CONSORTIUM GRANT Approve the application for and acceptance of $45,632.16 for the Title III Consortium grant from the Arizona Department of Education (ADE). This grant is a federal entitlement grant that provides funds for the support of students who are learning the English language. These funds also support instructors who teach classes for students who are learning the English language. The term of this grant is for one year, July 1, 2015 to June 30, 2016. Authorize the Chairman to sign all documents related to these grant funds, as applicable. MCESA’s indirect rate for FY 2015 is 8.3 percent. The indirect cost rate allowed by this grant source is 1.21 percent. Total indirect costs on this award are $3,787.47, with $3,323.57 unrecoverable and $463.90 recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. This action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-37-16-011-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 22. IGA WITH ARIZONA DEPARTMENT OF EDUCATION FOR EVENT MANAGEMENT SYSTEM Approve an Intergovernmental Service Cooperative Purchasing Agreement (IGA) between the Arizona Department of Education (ADE) and Maricopa County through the Maricopa County Education Service Agency. This IGA outlines the responsibilities of each of the party. ADE has developed an Event Management System (EMS) that it believes will assist Arizona districts, charters, county school superintendents, and regional education centers to more efficiently provide services to their students, teachers, and communities. It is ADE’s intent to allow MCESA to utilize this product and MCESA has made the election to use this product. This Agreement is effective for a period of up to one year from the date of execution, and Formal Meeting Minutes Wednesday, January 13, 2016 Page 13 of 48 can be renewed for additional one-year terms, or be terminated by either party in accordance with Section 7. Each renewal shall be effective for a one-year term or a portion thereof, upon agreement of the LEA and ADE. First year all-inclusive annual user license expense is $20,000 to be paid from grant funds. (C-37-16-010-3-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo JUDICIAL BRANCH - PODER JUDICIAL Adult Probation - Libertad Condicional de Adultos 23. EXEMPTION FROM MARKINGS AND ISSUANCE OF NON-GOVERNMENTAL LICENSE PLATES Pursuant to A.R.S. §38-538.03, approve the issuance of non-governmental license plates and the exemption from marking, including the Maricopa County seal, for vehicles: 521609, 52613, and 521614 to be used by Adult Probation. Similar to the vehicles they replace, these vehicles will be used by the Department for the supervision and surveillance of convicted felons residing in the community and the apprehension of probation and pretrial absconders. Markings are detrimental to the mission. These will be take home vehicles because surveillance, supervision, and apprehension are not scheduled with set hours. The vehicle information including the make, model, year, color and VIN will be provided to the Clerk of the Board upon approval of this agenda. Probation Officers will use these vehicles on a full time basis for the supervision and surveillance of felony probationers on standard and intensive adult supervision and the investigation, location, and apprehension of felony probation absconders and pretrial absconders. (C-11-16-004-V-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo COUNTY MANAGEMENT - ADMINISTRADORES DEL CONDADO Assistant County Manager - Sub Directora de Condado - Shelby Scharbach 24. RESOLUTION APPROVING THE ISSUANCE OF BONDS BENEFITING GREAT HEART ACADEMIES Adoption of a Resolution solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended, approving the issuance by The Industrial Development Authority of the City of Phoenix, Arizona (the “Authority”) of not to exceed $55,000,000 principal amount of Education Facility Revenue Bonds for the benefit of Great Heart Academies, to finance or refinance costs of acquiring, constructing, renovating, improving and equipping and/or other capital and related expenses for charter school facilities located in Maricopa County, Arizona. (C-94-16-004-4-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, January 13, 2016 Page 14 of 48 COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Air Quality - Calidad del Aire 25. ADMINISTRATIVE CORRECTION TO LEASE AGREEMENT WITH CREF LCP, LLC Approve an administrative correction to agenda item C-85-07-021-4-02 to change the expiration date of lease L-7396 with CREF LCP, LLC from January 31, 2019 to January 31, 2020. The agenda item for the five year lease had a term from February 1, 2015 to January 31, 2019. The correct term period should be from February 1, 2015 to January 31, 2020, five (5) years. As such, this is an administrative correction only to agenda C-85-07-021-4-02. All other term and conditions of the amendment remain the same. (C-85-07-021-4-03) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Animal Care and Control Services - Servicios de Control y Cuidado de Animales 26. DONATION FROM THE AMERICAN SOCIETY OF PREVENTION OF CRUELTY TO ANIMALS Accept a monetary donation from The American Society For Prevention Of Cruelty To Animals of New York, New York in the amount of $2,000 for the care of the animals. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-055-D- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 27. DONATIONS FROM GARY HYDE, MICHELLE GRACE, LINDA MELENDEZ, VICTORIA LUNA, AND ROBERT CARLSON Accept monetary donations from Gary Hyde for $1,000, Michelle Grace for $500, Linda Melendez $350, Victoria Luna $258, and Robert Carlson for $250 for the care of the animals. The total donations received: $2,358. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-056-D- Formal Meeting Minutes Wednesday, January 13, 2016 Page 15 of 48 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 28. DONATIONS FROM PATTI KENISTON, MARY AND GREG MAAS, MARLENE REYES AND ALEX STARKOVICH Accept monetary donations totaling $3,720 from Patti Keniston ($620), Mary and Greg Maas ($300), Marlene Reyes ($300), and Alex Starkovich ($2,500) for the care of the animals. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-060-D- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 29. DONATIONS FROM WELLS FARGO COMMUNITY SUPPORT AND OCOTILLO ANIMAL CLINIC Accept a monetary donation from Wells Fargo Community Support in the amount of $301 and Ocotillo Animal Clinic in the amount of $500 for the care of the animals. The total for both donations is $801. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-054-D- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 30. RESTRICTED DONATION FROM THE ALLIANCE FOR COMPANION ANIMALS Accept a restricted donation from the Alliance for Companion Animals (Alliance) in the amount of $43,532 to fund a Community Outreach position that will be managed by Maricopa County Animal Care & Control (MCACC). The Alliance is committed to a total donation of $43,532 for a twelve (12) month period to begin on date of hire. First payment of $22,794 has been made to MCACC on September 28, 2015. Funds must be spent per this project by the end of calendar year 2016 or returned to the Alliance. In consideration for this funding, MCACC will provide a monthly status report on the outreach within zip codes 85033 and 85041 to the Alliance. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-061-D-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 16 of 48 Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 31. NEW HOPE AGREEMENT WITH AZ PUG LIFE RESCUE SOCIETY Approve an Agreement between AZ Pug Life Rescue Society, a 501 (c) 3 non-profit corporation, and Maricopa County to allow AZ Pug Life Rescue Society under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 9 new hope rescues over the term of the agreement, for a total of $369. The term of this Agreement is from January 13, 2016 through June 30, 2017. (C-79-16-053-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 32. NEW HOPE AGREEMENT WITH BETTER DAYS, INC. Approve an Agreement between Scott Goldberg, d.b.a. Better Days, Inc. and Maricopa County to allow Better Days, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 36 new hope rescues over the term of the agreement, for a total of $1,476. The term of this Agreement is from January 13, 2016 through June 30, 2017. (C-79-16-052-3- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 33. NEW HOPE AGREEMENT WITH ENGLISH SPRINGER RESCUE AMERICA, INC. Approve an Agreement between English Springer Rescue America, Inc., a 501 (c) 3 non- profit corporation, and Maricopa County to allow English Springer Rescue America, Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 30 new hope rescues over the term of the agreement, for a total of $1,230. The term of this Agreement is from January 13, 2016 through June 30, 2018. (C-79-16-058-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 34. NEW HOPE AGREEMENT WITH FOREVER LOVED PET SANCTUARY INC. Approve an Agreement between Forever Loved Pet Sanctuary Inc., a 501 (c) 3 non-profit corporation, and Maricopa County to allow Forever Loved Pet Sanctuary Inc. under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new Formal Meeting Minutes Wednesday, January 13, 2016 Page 17 of 48 owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 60 new hope rescues over the term of the agreement, for a total of $2,460. The term of this Agreement is from January 13, 2016 through June 30, 2018. (C-79-16-059-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 35. NEW HOPE AGREEMENT WITH SAVING ONE LIFE Approve an Agreement between Saving One Life, a 501 (c) 3 non-profit corporation, and Maricopa County to allow Saving One Life under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 36 new hope rescues over the term of the agreement, for a total of $1,476. The term of this Agreement is from January 13, 2016 through June 30, 2017. (C-79-16-057-3- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Emergency Management - Administración de Emergencia 36. LETTER OF PROMULGATION FOR COUNTY EMERGENCY OPERATIONS PLAN Approve the Letter of Promulgation and the Approval and Implementation Letter by the Chairman of the Board of Supervisors. The Letter of Promulgation is signed by the jurisdiction’s senior elected or appointed official(s). The Approval and Implementation Letter is a signed statement formally recognizing and adopting the plan as the jurisdiction’s all-hazards Emergency Operations Plan (EOP). The implementation letter introduces the plan, outlines its applicability, and indicates that it supersedes all previous plans. It includes a delegation of authority for specific modifications that can be made to the plan and by whom they can be made without the senior official’s signature. These documents will need to be updated when a new senior elected official is selected (Board Chairman). The major changes incorporated into the plan are as follows: - Modified general grammar. -Corrected punctuation. -Revised Arizona Division of Emergency Management to Arizona Department of Emergency Management and Military Affairs (DEMA). -As of July 1, 2015, responsibility for HAZMAT releases changed from Arizona Department of Emergency Management and Military Affairs (DEMA) to Arizona Department of Environmental Quality (ADEQ). -Updated definitions list (added new/deleted not required). Alphabetized County Departments: Moved "Office of Enterprise Technology" after "Medical Examiner" and moved "Office of Procurement Services" before Parks and Recreation Department. -Revised "Lines of Succession" titles based on input from individual departments. -Moved "Worker Safety and Health from Annex C Incidents to the end of Annex B - Support. -Moved "Prevention and Protection" from Annex C - Incidents to the end of Annex B - Formal Meeting Minutes Wednesday, January 13, 2016 Page 18 of 48 Support. -Moved "Prevention and Protection" from Annex C - Incidents to the end of Annex B - Support. -Revised flood retarding structures (FRS) under Annex C Salt River Project Water Releases per Flood Control District of Maricopa County (FCDMC) request. (C-15-13-005-3- 04) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Employee Benefits and Health - Beneficios a los Empleados y la Salud 37. APPOINTMENTS AND REAPPOINTMENTS TO THE RYAN WHITE PLANNING COUNCIL Approve the following new appointments to the Ryan White Planning Council for three year terms, effective on the first day of the month following BOS approval: Carmen Batista – Ryan White Part B Representative; and Felicia Starks, General Public Representative. Approve the appointment of Julie Rosen, Alternate for Guillermo Velez, Service Provider, Chicanos Por La Causa, to the Ryan White Planning Council for the same term as Mr. Velez’s (March 1, 2016 through February 28, 2019). Approve the reappointment of Edward Tisdale – General Public Representative to the Ryan White Planning Council for a three year term, effective February 1, 2016 through January 31, 2019; Gil Velez -Service Provider, Chicanos Por La Causa to the Ryan White Planning Council for a three year term, effective March 1, 2016 through February 28, 2019; Cheri Tomlinson - Ryan White Part D, to the Ryan White Planning Council for a three year term, effective March 1, 2016 through February 28, 2019; and Nicole Turcotte – Alternate for Cheri Tomlinson, Ryan White Part D, for the same term as Ms. Tomlinson’s. Correct the record to reflect that Council member Jimmy Borders is now an alternate for Carmen Batista, rather than a full member. Consistent with Article III of the Bylaws of the Phoenix EMA Ryan White Planning Council and after satisfactory completion of the pre-screening processes approved by the Maricopa County Board of Supervisors for existing and new Planning Council members, the County Manager recommends the appointment of Carmen Batista– Ryan White Part B Representative, and Felicia Sparks, General Public Representative each for a three year term, effective on the first day of the month following BOS approval; Julie Rosen - Alternate for Guillermo Velez, Service Provider for the same term as his; the reappointment of Edward Tisdale, General Public for a three year term, effective February 1, 2016 through January 31, 2019; Guillermo Velez, Service Provider, Cheri Tomlinson, Service Provider, Nicole Turcotte, Alternate for Ms. Tomlinson each for a three year term, effective March 1, 2016 through February 28, 2019. The Membership Committee of the Ryan White Planning Council has confirmed that the individuals listed above represent membership categories consistent with the Council Bylaws and federally mandated membership requirements. (C-39-16-009-9-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Formal Meeting Minutes Wednesday, January 13, 2016 Page 19 of 48 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 38. EMPLOYEE BENEFITS PLAN AND ADMINISTRATIVE CHANGES FOR FY 2016-17 Approve the Maricopa County Benefits Plan (Sixth Amendment and Restatement) document effective July 1, 2016, attached as Exhibit A, which governs how employee health and welfare benefits (such as medical, prescription, behavioral health, etc.) are administered. This document supersedes all previous plan documents. New or amended features are shown in the redline with tracked changes attached for convenience. The following is a summary of the substantive changes: • Change the Benefits Effective Date to the first day of the month following date of hire or date of benefits eligibility. See Exhibit A, Sections 2.3 and 4.2. • Add the definition of a “Qualified Health Plan.” See Exhibit A, Section 2.22. • Amend qualifying “Change in Status” events under the Plan to (i) clarify a qualifying change in the place of residence that affects eligibility for coverage; (ii) include as a qualifying change a change in employment status such that the Employee is no longer expected to average at least thirty (30) hours of service per week, yet does not lose eligibility under the Plan; and (iii) exclude as a qualifying change the loss of coverage under a Qualified Health Plan on account of cancelling the plan or failing to pay the premiums. See Exhibit A, Section 4.12(b). • Require submission of required documentation to satisfy a Dependent Audit within 60 calendar days of the Benefits Effective Date. If outside the 60 calendar days, employees must wait until the next Open Enrollment period (unless they experience a qualifying “Change in Status” event) to add dependents to coverage effective July 1, 2017. See Exhibit A, Section 4.12(c). • In the event of a Dependent ceasing to be a Dependent or otherwise not continuing to qualify for benefits under a Benefit Plan, allow the Plan Administrator to seek redress pursuant to any and all available remedies afforded under the Patient Protection and Affordable Care Act and other applicable state and federal law. See Exhibit A, Section 4.12(c). • Amend the provision governing amendments to the amount of Benefits Purchase Orders for the purpose of satisfying non-discrimination requirements or maintaining the non- taxable status or orderly and efficient operation of the Plan or Benefits Trust so that such amendments may only be adopted by the Board of Supervisors. See Exhibit A, Section 5.5. • Amend provision governing contributions by Participants electing to participate in a health savings account to clarify minimum and maximum contribution requirements. See Exhibit A, Section 5.10(a). • Provide that forfeited amounts of credit in Participants’ Benefits Funding Accounts may include unclaimed premium refunds. See Exhibit A, Section 6.4. • Authorize the Plan Administrator to pursue claims for reimbursement for charges incurred by the Plan as a result of error, mistake, overpayment, misrepresentation, or third-party liability (such as provided under A.R.S. § 12-962, which conveys certain subrogation rights to the State and its political subdivisions to recover the cost of medical care and treatment). See Exhibit A, Section 6.8. The Maricopa County Benefits Plan document (Exhibit A) governs basic issues of plan eligibility, participation (enrollment), coverage, payroll withholding, and funding accounts pursuant to the Internal Revenue Code. The document does not define specific benefit programs, which are adopted by the Board of Supervisors in separate actions. (C-39-16- 015-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, January 13, 2016 Page 20 of 48 39. MEDICAL, PRESCRIPTION, AND BEHAVIORAL HEALTH RATES AND PLAN CHANGES AND RATES FOR FY 2016-17 1. Approve the medical benefit plan design changes for the Employee Medical Insurance Program for the plan year from July 1, 2016 through June 30, 2017 as outlined on the attached Exhibit A. 2. Approve the prescription drug benefit plan design changes for the Employee Prescription Drug Insurance Program for the plan year from July 1, 2016 through June 30, 2017 as outlined on the attached Exhibit A. 3. Approve the Maricopa County Employee and Employer Medical Benefit rates for active employees for July 1, 2016 through June 30, 2017, as outlined on the attached Exhibit B and authorize all necessary steps to effectuate such changes. The attached Exhibit A describes plan changes to be effective July 1, 2016. Exhibit B illustrates the monthly total cost, employee cost and employer cost for the benefit rates. (C- 39-16-010-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 40. DENTAL BENEFIT RATES FOR FY 2016-17 Approve the Maricopa County Employee and Employer Dental Benefit rates for active employees for July 1, 2016 through June 30, 2017 as outlined in the attached Exhibit A. The attached rate Exhibit A illustrates the monthly total cost, (Employee cost and Employer cost) for the benefit rates for active employees. (C-39-16-011-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 41. VISION BENEFIT RATES FOR FY 2016-17 Approve the Maricopa County Employee and Employer Vision Benefit rates for active employees for July 1, 2016 through June 30, 2017 as outlined in the attached Exhibit A. The attached Exhibit A illustrates the monthly total cost (Employee cost and Employer cost) for the benefit rates for active employees. (C-39-16-012-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 42. LIFE INSURANCE AND EMPLOYEE ASSISTANCE RATES FOR FY 2016-17 1. Approve continuation of County-sponsored basic life and AD&D insurance benefits for eligible employees for the plan year July 1, 2016 through June 30, 2017 as offered through the approved contract with Reliastar Life Insurance Company (aka ING - Serial No. 11107- S; eff. date 07/01/12), including rates as reflected on the attached Exhibit A. 2. Approve continuation of offering additional life and AD&D insurance benefits to eligible employees and dependents at employees’ sole expense for the plan year July 1, 2016 through June 30, 2017 as offered through the approved contract with Reliastar Life Insurance Company (aka ING - (Serial No. 11107-S; eff. date 07/01/12), including rates as reflected on the attached Exhibit A. 3. Approve continuation of the Employee Assistance Program (EAP) for the plan year from July 1, 2016 through June 30, 2017 as offered through the approved contract with Formal Meeting Minutes Wednesday, January 13, 2016 Page 21 of 48 Magellan Behavioral Health, Inc. (Serial No. 05063; eff. date 7/1/2012), including rates as reflected on the attached Exhibit A. The attached Exhibit A illustrates the monthly total cost, employee cost and employer cost for the benefit rates for active employees. For basic Life and basic AD&D benefits for employees, premium costs are paid in full by the County. For any additional coverage for employees and spouses and/or dependents, premium costs are paid in full by the employee. For COBRA beneficiaries choosing to participate in EAP, the costs will be paid by the COBRA beneficiaries. (C-39-16-013-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 43. VOLUNTARY INSURANCE PROGRAM RATES FY 2016-17 1. Approve continuation of the Employee Flexible Spending Program for the plan year July 1, 2016 through June 30, 2017. 2. Approve the Maricopa County Employee Short-Term Disability Benefit rates for active employees as outlined on the attached Exhibit A. The attached Exhibit A illustrates the monthly total employee cost for the benefit rates for active employees. (C-39-16-014-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 44. EMPLOYEE BENEFITS SETTLEMENT Approve the third-party recovery settlement of $16,666.66 in Employee Benefits Case No. 25115784 for medical and related claims. The Employee Benefits Trust paid $165,225.85 in medical and related claims for a covered individual who was alleged to have been injured when struck by a motor vehicle. A third- party recovery was obtained from the alleged tortfeasor by the injured party. Compromise of the County’s lien must be approved by the Board of Supervisors per the Maricopa County Trust Declaration. The Board is requested to approve the settlement of the third- party reimbursement. (C-39-16-008-S-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Environmental Services - Servicios Ambientales 45. GRANT FUNDS FROM THE FOOD AND DRUG ADMINISTRATION FOR PACIFIC REGION RETAIL FOOD PROGRAM Approve and accept a cooperative agreement between the Food and Drug Administration (FDA) and Maricopa County Environmental Services Department, in an amount not-to- exceed $3,000. This cooperative agreement is funded by a grant from the FDA (award number G-T-1510-03057). The purpose of this cooperative agreement is to receive training on the newest science available, necessary for the Environmental Services internal training program. The FDA Pacific Region Retail Food Seminar provides annual training for FDA Standards that includes changes to the FDA Model Food Code (which Maricopa County has adopted), the standardization field guide and FDA Program Standards. The training objective is to stay current with updates to the FDA code, maintain standardization and network with other agencies and industries. Formal Meeting Minutes Wednesday, January 13, 2016 Page 22 of 48 The cooperative agreement is effective from December 1, 2015 until September 30, 2016. The Maricopa County Department of Finance has calculated the Environmental Services Departments composite indirect cost rate as 7.6%. The recoverable indirect cost of administering this grant is $211.90. Departmental indirect rates are re-established at the beginning of each fiscal year and future indirect costs will be collected at the corresponding rates. Upon receipt of funds and pursuant to A.R.S. 42-17106(B), approve revenue and expenditure authority appropriation adjustments to the Environmental Services Department (880) Environmental Services Grants Fund (505) Operating (0000) budget associated with this agreement in an amount not to exceed $3000 for FY2016. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the funds is not prohibited by the budget law. This budget adjustment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S 42-17105. (C-88-16-007-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Equipment Services - Servicios de Equipo 46. PERMANENT ADDITIONS TO FLEET Approve the permanent additions to the fleet of 1 mid-size truck, estimated at $28,000, and 2 utility carts estimated at $20,400 (estimates include taxes and extended warranties). Funding for the vehicles are within Equipment Services (740) Equipment Services Fund (654) Non Recurring non project (0001) budget. Annual operating and maintenance costs are estimated at $1,700 to be paid out of Equipment Services Operating Fund (654) A detailed cross-referenced list of vehicle identification numbers is kept on file in the Clerk of the Board’s Office. Equipment Services is in need of a mid-size truck to help conduct the following responsibilities at the 16 County fuel stations: - Monthly physical inventory - Fuel Delivery verification - Ongoing Maintenance - Environmental Storm water inspections Additionally, the department is in need of 2 utility carts to help with jump starting and push disabled vehicles at the Durango shop. (C-74-16-001-V-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Facilities Management - Administración de Instalaciones 47. COMPETITION IMPRACTICABLE WITH PEARSON ENGINEERING ASSOCIATES FOR OFFICE OF ENTERPRISE TECHNOLOGY REMOTE SITES REFRESH Approve Competition Impracticable for Design Services - Pearson Engineering Associates. This is a continuation of the ongoing Office of Enterprise Technology project for mechanical and electrical enhancements that support the new County technology upgrades. Pearson Engineering Associates has competitively been the design firm selected to complete previous OET Refresh Projects. They have specialized knowledge on how to design and Formal Meeting Minutes Wednesday, January 13, 2016 Page 23 of 48 complete these projects under strict time requirements. Their prior experience and historical knowledge also allows them to design per the County’s expectations in regards to the technical requirements necessary to support the OET upgrades. The cost of the design is $337.931.42. There are many technical and operational issues that Pearson Engineering is familiar with that a different design professional would have to learn. Their specialized experience and historical knowledge enhances their ability to complete the design process quickly and efficiently. (C-70-16-016-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 48. LEASE AGREEMENT WITH ARIZONA STATE LAND DEPARTMENT FOR WIRELESS COMMUNICATION FACILITY Approve ground lease L-7463 with Arizona State Land Department (ASLD), for a wireless communication facility site at Little Picacho (Maricopa Road east of Gila Bend). Also, authorize the chairman to execute the lease agreement, and associated documents, on behalf of Maricopa County. As part of the County’s Radio System Upgrade Project, the subject ground lease with the ASLD will allow the county to develop a wireless communications facility at Little Picacho (Maricopa Road east of Gila Bend). As part of the ASLD ground lease, the County will also be required to pay $2,400 annually for the subject site. (C-70-16-019-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Finance - Finanzas 49. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers, warrant reports 12/10/2015 through 12/16/2015; and 12/17/2015 through 12/23/2015, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-16-297-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 50. ANNUAL ADJUSTMENT TO INMATE BOOKING AND HOUSING FEES Approve the annual adjustment to the inmate booking and housing fees charged to other jurisdictions for the use of Maricopa County jails. The effective date of this adjustment will be July 1, 2016. The inmate booking fee will increase from $285.94 to $306.84 per inmate booked; the inmate housing fee will increase from $85.49 to $90.37 per day. As directed by the Board of Supervisors, the Department of Finance, in conjunction with the Sheriff’s Office and the Office of Management and Budget, has completed the annual fee review for adult detention services and has developed new per diem rates for Board approval. The new per diem rates will be effective July 1, 2016. These per diem rates help cover the County’s cost of operating and maintaining the jail system. The rates are calculated based on the FY 2015-16 budget. (C-18-16-004-2-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 24 of 48 Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Human Resources - Recursos Humanos 51. MARKET RANGES Pursuant to A.R.S §11-251 (38) and 251 (51), approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-16-014-6-00) Ranges: Computer Forensic Specialist: $27.35-$39.13 ($56,888-$81,390) Crime Scene Specialist: $19.72-$27.41 ($41,018-$57,013) Crime Scene Supervisor: $24.52-$36.00 ($51,002-$74,880) Fiduciary: $20.68-$28.43 ($43,014-$59,134) Fiduciary Senior: $21.74-$31.27 ($45,219-$65,042) Forensic Chemist: $23.24-$40.16 ($48,339-$83,533) Forensic Technician: $16.35-$25.74 ($34,008-$53,539) Medicolegal Death Investigator: $19.72-$27.41 ($41,018-$57,013) Medicolegal Death Investigator Supervisor: $24.52-$36.00 ($51,002-$74,880) Mental Health Director: $49.25-$81.75 ($102,440-$170,040) Mental Health Professional – Trainee: $19.91-$29.67 ($41,413-$61,714) Polygraph Examiner: $27.65-$40.22 ($57,512-$83,658) Polygraph Examiner Supervisor: $30.53-$44.25 ($63,502-$92,040) MPA Biweekly Stipends: Correctional Health Director: $475.00 Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Human Services - Servicios Humanos 52. AMENDMENT TO AGREEMENT WITH ARIZONA PUBLIC SERVICE FOR ENERGY WISE LOW INCOME WEATHERIZATION PROGRAM Approve Amendment No.10 to the revenue Agreement (C-22-14-046-3) between Arizona Public Service (APS) and Maricopa County, administered by its Human Services Department. The purpose of the amendment is for APS to provide an increase in the Weatherization Program funding and extend the end date. The funding allocation is $343,234, and the contract ceiling amount shall not exceed $2,657,211. The funds shall be utilized for the provision of the Energy Wise Low Income Weatherization Program. This amendment is effective January 1, 2016 and expires on December 31, 2016. Additional changes made by Amendment No. 10 include: • Revises the program income eligibility up to or at 200% of the Federal poverty level; • Add to Scope of Services Section 2.1.4 of the Agreement – The Contractor will save REM files from every home audited utilizing Architecture Energy REM software and weatherized during the course of the contract year and in their original electronic format. The Contractor Formal Meeting Minutes Wednesday, January 13, 2016 Page 25 of 48 will provide the REM files in a suitable electronic format for analysis and audit within 15 days of a request by APS. To ensure and secure the data, the Contractor will be required to maintain an electronic backup. Data must be retained for a minimum of three years. • Add to Implementation Section 2.1.2 – shall be amended to strike the following: “in accordance with the Arizona Department of Commerce Energy Office Weatherization Assistance Program Rules.” • Revise Payment Term – The payment terms established under Section 3.F (Compensation/Taxes) of the Original Contract shall be modified to indicate the APS will make payment to the Contractor within 15 days of the receipt of the invoice from the Third Party Contractor. • Revise Final Invoice – A final invoice for the Term shall be submitted to the third party coordinator and APS by December 15, 2016. For work performed after that date and to the end of the term, the Agency must email an estimate of expenses to the APS program coordinator and the third party coordinator no later than January 6, 2017. Reimbursement for late invoices for work performed in 2016 will be considered on a case by case basis. All other terms and conditions of the original agreement and subsequent amendments shall remain unchanged. The Arizona Corporation Commission (ACC) reviews and determines approval of the APS’ DSM Implementation Plan for the Energy Wise Low Income Weatherization Program budget as stated in APS’ filing. If the ACC does not approve the APS 2016 DSM Implementation Plan for the Energy Wise Low Income Weatherization Program budget as filed and listed in Amendment 10, the allocation amount for this amendment shall be adjusted based on the ACC’s ruling. The Agreement is subject to cancellation by the Parties in accordance with the provisions of Arizona Revised Statutes §38-511. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this amendment does not contain any County general funds. The allowable administration program delivery amount is $34,323. The approved indirect rate for fiscal year 2016 for the Human Services Department with U.S. Department of Health and Human Services is 20.2% of personnel costs. However, the agreement allows for a maximum of 20% for program delivery expenditures, of which Maricopa County retains 12% and 8% shall be provided to the designated Weatherization subcontractor. Indirect cost on program delivery is $6,933, which is fully recoverable. (C-22-14-046-3-02) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 53. AMENDMENT TO IGA WITH CITY OF AVONDALE FOR HOME INVESTMENT PARTNERSHIPS PROGRAM Approve non-financial Amendment No. 1 to the Intergovernmental Agreement (IGA) (C-22- 14-043-3-00) between the City of Avondale, a member of the Maricopa HOME Consortium, and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to extend the agreement term from June 30, 2015 to June 30, 2017. Extending the agreement will provide the City with additional time to complete the previously approved Work Statement. The Amendment is retroactive to July 1, 2015. The IGA is funded by a grant from the U.S. Department of Housing and Urban Development (HUD). There is no impact to the General Fund. Formal Meeting Minutes Wednesday, January 13, 2016 Page 26 of 48 The City of Avondale will provide home buyer assistance to eligible families through this IGA. The extension will allow for the City to complete the project approved by the HOME Investment Partnership Program Consortium and approved by the Board of Supervisors on December 11, 2013. The housing activities meet all HOME Investment Partnerships Program requirements for the required period of affordability. Maricopa County is the lead agency for the Maricopa HOME Consortium. (C-22-14-043-3-02) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 54. IGA WITH CITY OF TEMPE FOR HOME INVESTMENT PARTNERSHIPS PROGRAM Approve an Intergovernmental Agreement between the City of Tempe, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the agreement is to provide HOME funds to the City of Tempe for providing financial assistance to income qualified homebuyers for home purchasing. The Agreement funding for the project activities shall not exceed $303,163. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions section U. 4, the County may, at any time, by written Amendment executed by the Director or designee, make changes within the general scope of this Agreement in any one or more of the following areas: a. Work Statement activities which do not : i. Increase or decrease the amount of total Agreement funding; ii. Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. b. Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C- 22-16-023-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 55. IGA WITH CITY OF GLENDALE FOR HOME INVESTMENT PARTNERSHIPS PROGRAM Approve an Intergovernmental Agreement between the City of Glendale, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the agreement is to provide HOME funds to the City of Glendale for single-family housing rehabilitation/or replacement and new construction of single-family housing for low income households. The Agreement funding for the project activities shall not exceed $469,146. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions section U. 4, the County may, at any time, by Formal Meeting Minutes Wednesday, January 13, 2016 Page 27 of 48 written Amendment executed by the Director or designee, make changes within the general scope of this Agreement in any one or more of the following areas: a. Work Statement activities which do not : i. Increase or decrease the amount of total Agreement funding; ii. Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. b. Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C- 22-16-024-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 56. MOU WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR DATA SHARING Authorize the Chairman or designee to sign a Memorandum of Understanding (MOU) for data sharing between Arizona Department of Health Services, Women, Infants and Children (WIC) and Arizona Head Start Association, Inc. (AHSA). Maricopa County is a member of the AHSA. The term of the MOU is effective upon full signature by all parties and shall remain in place for three (3) years. The MOU may be extended for two (2) years. The total MOU term, including extension, shall not exceed a total of five (5) years from the effective date of the MOU. The Maricopa County Head Start program is administered by its Human Services Department Early Education Division. The MOU is non-financial and does not impact the County General Funds. The purpose of the MOU is to ensure coordination of services and confidentiality of data to improve health outcomes and access to WIC services among at-risk children at local WIC and Head Start offices throughout Arizona. It also serves to streamline administrative procedures for staff, participants, and applicants of both the WIC and Head Start programs. The WIC and Head Start programs at the state and local level will partner to meet this goal. These agencies will work together to promote and support State, regional, and local efforts to improve program coordination and service delivery for low-income children and their families who are eligible to participate in the Head Start Program and the Special Supplemental Food Program for Women, Infants, and Children (WIC). (C-22-16-025-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Parks and Recreation - Parques y Recreación 57. IGA WITH CITY OF GOODYEAR FOR MARICOPA TRAIL SEGMENT 35 Approve an Intergovernmental Agreement (IGA) between the City of Goodyear (City) and Maricopa County through the Maricopa County Parks Department (County) for a portion of Formal Meeting Minutes Wednesday, January 13, 2016 Page 28 of 48 Maricopa Trail Segment 35. This IGA will establish a partnership between the County and City to construct a multi- modal trail section as an alternative transportation route through the west valley communities from Estrella Mountain Regional Park to White Tank Mountain Regional Park. This IGA also provides for the County’s Director of Parks and Recreation or designee with the authority and charged with the responsibility for proper administration of the Agreement. Maricopa Trail Segment 35 is a connecting piece of the Maricopa Trail between Estrella Mountain Regional Park and White Tank Mountain Regional Park through neighboring jurisdictions. The route will follow the Yuma road alignment from the western City boundary to the Bullard Wash. It will then follow the Bullard Wash from Yuma road south to the Gila River, as described by the attached “Trail Map”, Exhibit A. It will follow the northern bank of the Gila River to the bridge on Estrella Parkway. It will cross over the bridge to Vineyard road. It will continue on the north side of Vineyard road inside the right-of-way to the entrance road to Estrella Mountain Regional Park. It will then follow the park roadway to the nature center. These corridors will create an off-street multimodal trail opportunity as part of the County’s Trail within the City’s corporate boundaries. This item is located in Supervisorial District 4. (C-30-16-010-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Policy and Compliance - Política y Conformidad 58. POLICY A1925, USE OF SECURITY BUILDING 8TH AND 9TH FLOOR MEETING SPACES Approve Policy A1925, Use of Security Building 8th and 9th Floor Meeting Spaces. This policy outlines appropriate use of the 8th and 9th floor meeting spaces in the Security Building. The intent of this policy is to recover direct costs without competing with similar venues in the private sector. Under this policy, County departments may use the space for county related functions, during normal business hours, at no charge. Under certain circumstances, individuals outside of the County may use the spaces if they have a County Sponsor. These individuals will be charged a fee based on the time of day and the additional protective services needed to secure the building. (C-49-16-013-6-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Procurement Services - Servicios de Adquisiciones 59. 16059-DBB, MCSO VEHICLE IMPOUND LOT Approve and authorize the execution of a Design Bid-Build Contract between Maricopa County and DNG Construction, LLC in an amount not-to-exceed $791,808.00 to provide general construction services for the Maricopa County Sheriff’s Office Vehicle Impound Lot. (C-73-16-026-5-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 29 of 48 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 60. 10004-S, LEASE FINANCING This contract provides for lease financing as needed by the County. Contract to cover period ending: May 31, 2020. (C-73-16-005-7-01) JPMorgan Chase Bank, N.A. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 61. 15080-ITN, BANK SERVICING AGREEMENT Approve the following solicitation serial items. Serial: 15080-ITN Item: Bank Servicing Agreement ($2,000,000 estimate / 3 Years until June 30, 2019 Eff. 07/01/16 with 2 One-Year renewal options) This contract with JPMorgan Chase Bank N.A. will provide all banking services for the Maricopa County Treasurer and other agencies/departments as required under Arizona Revised Statues. (C-73-16-022-7-00) JPMorgan Chase Bank N.A. This item is continued until reposted. 62. 15048-RFP, FIRE SUPPRESSION, FIRE ALARM SYSTEMS AND FIRE EXTINGUISHERS Approve the following solicitation serial items. Serial: 15048-RFP Item: Fire Suppression, Fire Alarm Systems and Fire Extinguishers ($3,000,000.00 estimate / 2 year until January 31st, 2018 (Eff 02/01/2016) With 4 (1) One Year Renewal Option) Recommendation is made to award the contract to Climatec, LLC to provide Fire Suppression, Fire Alarm Systems and Fire Extinguisher services. (C-73-16-027-7-00) Climatec, LLC Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Public Defender - Defensor Público 63. EXEMPTION FROM MARKINGS AND ISSUANCE OF NON-GOVERNMENTAL LICENSE PLATES Pursuant to A.R.S. § 38-538-03 and §28-2511(A), approve the exemption from county markings and issuance of non-governmental license plates for one Chevy Impala. The replacement vehicle, 521611, will be used for felony case investigation, witness interviews, Formal Meeting Minutes Wednesday, January 13, 2016 Page 30 of 48 and crime scene investigation. The nature of these activities requires the vehicle be unmarked. A detailed cross-referenced list of vehicle identification numbers is kept on file with the Clerk of the Board. (C-56-16-002-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 64. PERMANENT ADDITION TO COUNTY FLEET AND EXEMPTION FROM MARKINGS AND ISSUANCE OF NON-GOVERNMENTAL LICENSE PLATES 1. Authorize the permanent addition of two (2) vehicles to the County’s vehicle fleet to be purchased by the Office of the Public Defender. The Office of the Public Defender would like to purchase one (1) compact sedan and (1) mid-size sedan. Both vehicles will be used for felony case investigations, witness interviews, and crime scene investigations. The total purchase price of the vehicles is expected not to exceed $50,000.00 and will be acquired using Public Defender (520) General Fund (100) operating funds. 2. Approve an exemption from markings and issuance of non-governmental license plates per A.R.S. §38-538.03 for both vehicles as they will be used for felony case investigations, witness interviews, and crime scene investigations. The nature of these activities requires the vehicles be unmarked. A detailed cross-referenced list of vehicle identification numbers is kept on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. The Public Defender will absorb the annual cost of maintaining the additional vehicles. The estimated annual operational costs for the new vehicles are estimated to be $2,500 and will come from the Public Defender (520) General Fund (100) budget. The Public Defender requests that these vehicles will be included in future County General Fund replacement programs when they are retired at the end of their useful life. Confidential vehicle information for the two investigative vehicles will be provided to the Clerk of the Board of Supervisors under separate cover. (C-56-16-001-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Real Estate - Bienes Raíces 65. RIGHT OF WAY, PUBLIC UTILITY AND PUBLIC TRAIL DEDICATIONS TO CITY OF AVONDALE (SOUTHWEST JUSTICE CENTER) Pursuant to A.R.S. 11-251.9, approve right-of-way dedications, a public utility dedication, and a flood control public trail dedication to the City of Avondale; and authorize the Chairman to execute all City of Avondale dedication documents approved by County counsel. These easements are required as part of the County’s planned improvements to the Southwest Justice Center located at 103rd Avenue and west Van Buren Street in the City of Avondale. Formal Meeting Minutes Wednesday, January 13, 2016 Page 31 of 48 REQUIRES UNANIMOUS CONSENT OF THE BOARD. (C-70-16-018-3-00) Motion to approve by a roll call vote by Supervisor Barney, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Risk Management - Gestión de Riesgos 66. JOHN ROBERT FRANKLIN V. JOSEPH M. ARPAIO ET AL CV2013-090997 Approve settlement in the amount of $265,000 in the case of John Robert Franklin v. Joseph M. Arpaio et al CV2013-090997 and authorize the Chairman of the Board of Supervisors to sign any necessary settlement documents on behalf of the defendants upon review and approval as to form by the assigned legal counsel. This matter was discussed in Executive Session on December 9, 2015. (C-75-16-008-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation - Transportación 67. BID AND AWARD FOR PAVEMENT PRESERVATION PROJECT: FY2016 ROAD REHABILITION FOR SUN CITY UNIT 39 Approve the solicitation of bids for Maricopa County Department of Transportation’s project Pavement Preservation sub-project T531 FY2016 Road Rehabilitation for Sun City Unit 39. Award the contract to the lowest responsive bidder, provided the lowest responsive bidder does not exceed the Engineer’s estimate by more than ten percent. This project consists of removing old pavement, grading the existing base and paving with 2.5” of Asphalt. (C-64- 16-062-5-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 68. BID AND AWARD FOR PAVEMENT PRESERVATION PROJECT: FY2016 ASPHALT RUBBER OVERLAY FOR NORTHWESTERN ARTERIALS Approve the solicitation of bids for Maricopa County Department of Transportation’s Pavement Preservation project; sub-project T474 FY2016 Asphalt Rubber Overlay for Northwestern Arterials, Project No. T474. Award the contract to the lowest responsive bidder, provided the lowest responsive bidder does not exceed the Engineer’s estimate by more than ten percent. This project consists of edge milling and overlaying the existing road surfaces with Asphalt Rubber Concrete Pavement. Replacement or installation of Pavement delineation and other miscellaneous work items are required to complete the project. (C-64-16-061-5-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 69. BID AND AWARD FOR PAVEMENT PRESERVATION PROJECT: FY2016 ASPHALT Formal Meeting Minutes Wednesday, January 13, 2016 Page 32 of 48 RUBBER OVERLAY FOR SOUTHEASTERN ARTERIALS Approve the solicitation of bids for Maricopa County Department of Transportation’s Pavement Preservation project; sub-project T475 FY2016 Asphalt Rubber Overlay for Southeastern Arterials. Award the contract to the lowest responsive bidder, provided the lowest responsive bidder does not exceed the Engineer’s estimate by more than ten percent. This project consists of edge milling and overlaying the existing road surfaces with Asphalt Rubber Concrete Pavement. Replacement or installation of pavement delineation and other miscellaneous work items are required to complete the project. (C-64-16-060-5-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 70. BID AND AWARD FOR PAVING FOUR ROADWAY SEGMENTS: DOVE VALLEY AREA LOW VOLUME ROADS Approve the solicitation of bids for the Maricopa County Department of Transportation’s construction of the paving of four roadway segments, totaling approximately 2.5 miles including Montgomery Road, 171st Avenue to 163rd Avenue; White Wing Road, 171st Avenue to 163rd Avenue; 168th Avenue, Dixileta Drive to Dove Wing Way; and 167th Avenue, Dixileta Drive to Windstone Trail. Improvements include asphalt paving, dip crossings, driveway grading and paving, applying a chemical dust suppressant to unpaved areas adjacent to the new travel lanes, new striping and signing. Award the contract to the lowest responsive bidder, provided that the lowest responsive bidder does not exceed the Engineer’s estimate by more than ten percent. Funds will be budgeted through the Transportation Department (640) Transportation Capital Projects fund (234) Traffic Improvements (TIMP) Project, Sub-Project T433. The project will improve air quality by mitigating dust. The existing roadways are unpaved and local residents have complained of excessive dust. Supervisory District No. 4. (C-64-16- 064-5-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 71. IGA BETWEEN MARICOPA COUNTY AND FLOOD CONTROL DISTRICT FOR NORTHERN PARKWAY DRAINAGE IMPROVEMENTS: DYSART ROAD TO 111TH AVENUE Approve the Intergovernmental Agreement (Agreement) between Maricopa County Department of Transportation (County) and the Flood Control District of Maricopa County (District) for the design, rights-of-way acquisition, utility relocations, construction, construction management and operation and maintenance of the Northern Parkway drainage improvements from Dysart Road to 111th Avenue (the Project). The total Project Cost associated with this Agreement is estimated to be $6,832,240 and will be split evenly between the County and the District. The Project Costs include construction, construction management, shared landscaping costs per the District’s pertinent Landscaping Policy, acquiring any right-of-way needed for the Project and costs of relocating conflicting utilities in place by prior rights. District funding may not be available until FY2019, while the County will incur the upfront costs using funds budgeted in FY2017. Formal Meeting Minutes Wednesday, January 13, 2016 Page 33 of 48 The County will serve as the lead agency for the Project, while coordinating as needed with the District during the Project activities. The County will also be responsible for the ongoing operation and maintenance of the Project, which is not included in the total Project cost. This item is within Supervisory District No. 4. (C-64-16-063-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 72. NEW TRAFFIC CONTROLS ON BOSWELL BOULEVARD Approve new traffic controls (Stops and No Stopping, Standing, Parking Any Time Signs) on unincorporated right-of-way at the following locations: All Traffic to stop before entering or crossing a THROUGH STREET within the prescribed limits of: Palmeras Drive from 100 Feet east of Boswell Boulevard to 100 feet west of 99th Avenue. A ONE-WAY STOP on Palmeras Drive at 106th Avenue for Westbound traffic. A NO STOPPING, STANDING, PARKING ANY TIME ZONE on Palmeras Drive from Boswell Boulevard to 99th Avenue (Both sides). This agenda item is the result of a Traffic Engineering Study conducted at the request of residents in the area. Vehicles parked on Maricopa County right-of-way are causing obstructions to the traveling public. In the interest of public safety these signs are warranted. This request includes the intersections between Boswell Blvd and 99th Ave. Warrants are met for the installation of Stop signs. Supervisory District No. 4. (C-64-16- 066-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 73. NEW TRAFFIC CONTROLS ON DUNLAP ROAD Approve new traffic controls (Stop Signs) on unincorporated right-of-way at the following location: All Traffic to stop before entering or crossing a THROUGH STREET within the prescribed limits of: Dunlap Road from 100 feet east of 203rd Avenue to 100 feet west of Jackrabbit Trail. This agenda item is the result of an engineering study conducted to install Stop signs on county roadways. Supervisory District No. 3. (C-64-16-065-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 74. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-16-324-7-00) A. D22665 & Project #: TT345 – MC85 (83rd Avenue & Center Turn Lane Formal Meeting Minutes Wednesday, January 13, 2016 Page 34 of 48 D22666 Expansion) – Warranty Deed – Assessor’s Parcel #’s: 101- (RS) 12-614 & 101-12-617 – LBA Realty Fund III-Company IX, LLC – for the sum of $7,025.00. B. D22665 & Project #: TT345 – MC85 (83rd Avenue & Center Turn Lane D22666-1 Expansion) – Temporary Construction Easement and (RS) Agreement – Assessor’s Parcel #’s: 101-12-614 & 101-12- 617 – LBA Realty Fund III-Company IX, LLC – for the sum of $4,939.00. C. D22665 & Project #: TT345 – MC85 (83rd Avenue & Center Turn Lane D22666 Expansion) – Purchase Agreement and Escrow Instructions (RS) – Assessor’s Parcel #’s: 101-12-614 & 101-12-617 – LBA Realty Fund III-Company IX, LLC. D. D22725A Project #: TT367 – El Mirage Road (Northern Avenue to (GL) Peoria Avenue) – Warranty Deed – Assessor’s Parcel #: 501-45-013E – KB, LLC – for the sum of $59,200.00. E. D22725A-2 Project #: TT367 – El Mirage Road (Northern Avenue to (GL) Peoria Avenue) – Drainage Easement – Assessor’s Parcel #: 501-45-013E - KB, LLC – for the sum of $19,900.00. F. D22725A Project #: TT367 – El Mirage Road (Northern Avenue to (GL) Peoria Avenue) – Temporary Construction Easement and Agreement – Assessor’s Parcel #: 501-45-013E – KB, LLC – for the sum of $2,800.00. G. D22725A Project #: TT367 – El Mirage Road (Northern Avenue to (GL) Peoria Avenue) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 501-45-013E – KB, LLC. H. D22734A-5 Project #: TT367 – El Mirage Road (Northern Avenue to (GL) Peoria Avenue) – Agreement for Right of Entry – Assessor’s Parcel #: 501-45-019K – Jacob F. Long, as Trustee of the John F. Long Family Revocable Living Trust – for the sum of $500.00. I. D22835 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Warranty Deed – Assessor’s Parcel #: 304-88-524 – Macchiaroli Family, LLC – for the sum of $35,900.00. J. D22835-2 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Drainage Easement – Assessor’s Parcel #: 304- 88-524 – Macchiaroli Family, LLC – for the sum of $26,000.00. K. D22835 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 304-88-524 – Macchiaroli Family, LLC. L. D22849 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Relocation Assistance Entitlements – Assessor’s Parcel #: 304-88-083D – Hoffman Irrevocable Trust – Formal Meeting Minutes Wednesday, January 13, 2016 Page 35 of 48 Lamar Advertising Company – for the sum of $45,000.00. M. D22933 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Relocation Assistance Entitlements – Assessor’s Parcel #: 304-78-019S – Savoy Realty Investments – for the sum of $50,000.00. N. D22934 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Warranty Deed – Assessor’s Parcel #: 304-78-030 – The San Tan Irrigation District – for the sum of $185,145.00. O. D22934-1 Project #: TT429 – Riggs Road (Recker Road to Power (RS) Road) – Temporary Construction Easement – Assessor’s Parcel #: 304-78-030 – The San Tan Irrigation District – for the sum of $857.00. P. D22934 Project #: TT429 – Riggs Road (Recker Road to Power Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 304-78-030 – The San Tan Irrigation District. Q. D22972 Project #: TT429 – Riggs Road (Recker Road to Power (FMU) Road) – Warranty Deed – Assessor’s Parcel #: 304-88-522 & -523 – Jeri Wam, Trustee, undivided ½ interest and Janice Eckenrode, Trustee, undivided ½ interest – for the sum of $71,600.00. R. D22972-2 Project #: TT429 – Riggs Road (Recker Road to Power (FMU) Road) – Drainage Easement – Assessor’s Parcel #: 304- 88-522 & -523 – Jeri Wam, Trustee, undivided ½ interest and Janice Eckenrode, Trustee, undivided ½ interest – for the sum of $52,000.00. S. D22972 Project #: TT429 – Riggs Road (Recker Road to Power (FMU) Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 304-88-522 & -523 – Jeri Wam, Trustee, undivided ½ interest and Janice Eckenrode, Trustee, undivided ½ interest. Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 75. APPOINTMENT AND REAPPOINTMENT TO INDUSTRIAL DEVELOPMENT AUTHORITY Approve the official appointment of Maria Spelleri, representing District 5 and the reappointment of Steven Bales, Jr., representing District 4 to the Industrial Development Authority. The term of both appointments will be from the date of Board approval through December 17, 2021. (C-06-16-299-7-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 36 of 48 Motion to approve by Supervisor Gallardo, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 76. APPOINTMENT AND REAPPOINTMENT TO THE PARKS AND RECREATION ADVISORY COMMISSION Approve the official appointment of Megha Budruk, being appointed by the Director of Parks and Recreation as Member At Large to the Parks and Recreation Advisory Commission. The term of this appointment is from the date of Board approval through December 31, 2017. Approve the official reappointment of Dr. Robert Branch, representing District 4, to the Parks and Recreation Advisory Commission. The term of this reappointment is from the date of Board approval through December 31, 2017. (C-06-16-313-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 77. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the February 3, 2016 Board Meeting: (C- 44-16-033-M-00) Z2015074 – Drexler – Zone Change – Dist. 5 Z2015015 – PHO Perryville – Special Use Permit – Dist. 4 Z2015020 – Jackrabbit Nursery – Special Use Permit – Dist. 4 Z2015060 – TB & D Nursery – SUP Renewal – Dist. 2 Z2015059 – Sun State Papago WCF – Dist. 4 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation – Transportación 78. ARROYO NORTE UNITS 5, 6, AND 7 STREET LIGHTING IMPROVEMENT DISTRICT Formal Meeting Minutes Wednesday, January 13, 2016 Page 37 of 48 Set a hearing for 9:30am, on February 3, 2016 to establish the Arroyo Norte Units 5, 6, and 7 Street Lighting Improvement District. A Petition with the requisite number of signatures has been presented requesting the Establishment of the Arroyo Norte Units 5, 6, and 7 Street Lighting Improvement District. The petition meets the necessary requirements and a hearing to organize the district must be set by the Board of Supervisors. (Signature Percentages: 82% by Area and 79% by Frontage). The district is located in the vicinity of I- 17 and Circle Mountain Road. (Supervisorial District 3). (C-64-16-059-7-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 79. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0024 Set a hearing for March 23, 2016 for Road File No. PAB-0024 to abandon a portion of Federal Patent Easement Number 1200727, lying in the Northeast quarter of Section 34 – T6N, R3E, of the Gila and Salt River Meridian, Maricopa County, Arizona . In addition, direct MCDOT and the Clerk of the Board to fulfill all notice requirements as outlined in Ordinance P-34, Patent Easement Ordinance. General vicinity of 22nd Street and Joy Ranch Road, and known as Assessor Parcel 211-69-025B & 025C. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-16-057-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 80. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0025 Set a hearing for March 23, 2016 for Road File No. PAB-0025 to abandon a portion of Federal Patent Easement Number 1205850, lying in the Southwest quarter of Section 35 – T6N, R3E, of the Gila and Salt River Meridian, Maricopa County, Arizona. In addition, direct MCDOT and the Clerk of the Board to fulfill all notice requirements as outlined in Ordinance P-34, Patent Easement Ordinance. General vicinity of 28th Street and Maddock Road, and known as Assessor Parcel 211-67-031B. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-16-058-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 81. ROAD FILE NO. A541 Set a hearing for February 17, 2016 for Road File No. A-541 to Open and Declare the following described alignments into the County Transportation System. Formal Meeting Minutes Wednesday, January 13, 2016 Page 38 of 48 (General Vicinity: 26th Street and Maddock Road in unincorporated Maricopa County area. Supervisory District No. 2) (C-64-16-056-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 82. DONATIONS In accordance with County Donation Policy A2508, accept the monthly donation reports. Donations received by Human Services Department for the Head Start Zero-Five Program for October in the amount of $265, November in the amount of $225 and December 2015 in the amount of $450. (C-06-16-296-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 83. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from The Maricopa County Sheriff's Office for November 2015, for a Cash Value of $2,666.70 and a Non-Cash Value of $2,073.75. (C-06-16-275-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 84. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Sheriff's Office for December 2015, for a Cash Value of $5,685 and a Non-Cash Value of $6,045.59. (C-06-16-321-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 85. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held October 19, 2015; November 4, 2015; and December 14, 2015. (C-06-16-291-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 86. REDEMPTION OF WAIVERS FOR INDIVIDUALS AND ORGANIZATIONAL EXEMPTIONS Pursuant to A.R.S. §42-11153B, approve the redemption of waivers for individuals and organizations requesting exemptions for the 2015 tax year during the period of July 18, 2015 through December 18, 2015. Report is on file in the Clerk of the Board’s Office according to LAPR retention schedule. (C-06-16-298-7-00) Formal Meeting Minutes Wednesday, January 13, 2016 Page 39 of 48 Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 87. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to A.R.S. §42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43- 16-030-M-00) 125-02-006G 2004-2012 $37,954.89 131-06-024S 2001-2012 $38,805.05 134-25-179L 2003-2011 $1,123.79 141-38-010P 2007-2012 $6,347.60 141-38-010Q 2007-2012 $6,455.15 141-38-010R 2007-2012 $8,243.42 175-61-049 1996 $178.29 176-08-581A 2003 $18.85 176-08-582 2003-2004 $101.65 214-41-004U 2003-2012 $10,773.67 217-32-042P 2002, 2004-2012 $25,476.40 303-36-004C 2002-2012 $78,296.69 900-23-758 2009 $4,536.83 900-42-575 2009 $4,465.45 947-16-544 2009 $2,805.45 960-04-910 2011, 2013-2014 $263.57 961-86-821 2013-2014 $157.81 963-21-784 2012-2014 $114.43 963-28-622 2005-2014 $1,238.03 964-06-907 2007, 2009-2014 $577.73 964-11-845 2012-2014 $351.11 964-19-271 2007, 2009 $368.41 964-77-687 2006-2014 $730.77 964-98-032 2010-2014 $474.31 970-59-117 2009-2014 $1,083.65 972-88-343 2009-2011 $314.22 972-99-795 2010-2014 $289.27 973-86-836 2003-2011 $2,603.07 983-19-604 2009-2014 $1,809.75 983-66-829 2011-2014 $5,734.90 Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 88. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-16-316-7-00) Phase Tax Year Tax Difference Number 2012 0296 -50,949.66 Formal Meeting Minutes Wednesday, January 13, 2016 Page 40 of 48 2012 0298 -2,083.86 2013 0196 -9,924.84 2013 0198 -4,025.52 2014 0110 -16,020.14 2014 0111 -42,832.78 2015 0034 -247,179.04 2015 0035 -400,686.80 2011 0363 -96.38 2012 0297 -1,156.62 2012 0299 -2,326.52 2013 0197 -1,837.50 2013 0199 -2,805.04 2014 0109 -3,215.72 2014 0112 -9,223.84 2015 0033 -7,383.64 2015 0036 -6,304.40 Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 89. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-16-317-7-00) 2013/2014: ST2015-000011; TX2013-000617 2013/2014/2015: TX2013-000761 2014: TX2013-000286 2015: ST2015-000017; ST2015-000251; TX2014-000309; TX2014-000510; TX2014- 000630; TX2014-000670; TX2014-000710; TX2014-000728 2015/2016: ST2015-000005; ST2015-000019 2016: ST2015-000182; ST2015-000254; ST2015-000256; ST2015-000257; ST2015- 000258; ST2015-005516; TX2015-00032; TX2015-000433 Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Facilities Management A-1. DONATION OF PARKING METERS FROM THE CITY OF PHOENIX Accept the donation of ten (10) parking meters from the City of Phoenix in ten (10) marked parking spaces located on the south side of Madison Street between 4th and 5th Avenue. The City of Phoenix will no longer provide parking enforcement for this property and is Formal Meeting Minutes Wednesday, January 13, 2016 Page 41 of 48 donating the meters to the County. (C-70-16-020-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo A-2. APPROVE PARKING CONTROLS ON THE SOUTH SIDE OF MADISON STREET Pursuant to the authority provided by A.R.S. Title 28 and consistent with A.R.S. §11- 251.04, establish the maximum rate of $105 for towing and $12 per day for storage for vehicles towed from designated No Parking Zones on Madison Street. In accord with the agreement between the City of Phoenix and Maricopa County which permitted the County to close Madison Street in front of the South Court Tower, the County accepted the transfer of Madison Street between Central and 5th Avenue. Because this section of Madison Street falls outside the City of Phoenix’s jurisdiction, they will no longer provide parking enforcement. Approval of this agenda item establishes posted No Parking zones to be patrolled by Protective Services and enforced by MCSO with illegally parked vehicles to be towed at the rates set above. (C-70-16-021-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo A-3. DESIGNATE PARKING METERS ON MADISON STREET AS DONATION SITES TO SUPPORT COUNTY PROGRAMS FOR THE HOMELESS All monies received from the parking meters located on County property on the south side of Madison Street between 4th and 5th Avenue will be used to support County provided services for the homeless. The meters will include signs indicating the purpose of the donations. This designation follows a similar program established by the City of Denver. (C-70-16- 022-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING RECESSED Chairman Hickman recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Hickman reconvened the Board of Supervisors. CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 90. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Formal Meeting Minutes Wednesday, January 13, 2016 Page 42 of 48 Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Mr. Rusinek, resident, provided handouts of a City of Phoenix ordinance, Article 302.6 Parking and Maneuvering, and stated the goal of the Maricopa County Air Quality Department. 91. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Gallardo reported that District 5 would participate in a legislative luncheon with fellow Democratic legislators. Supervisor Kunasek reminded everyone of the Prickly Pedal Bike Race being held on January 23, 2016. Supervisor Barney reported he was able to represent the Board at a significant event with the Chandler Chamber of Commerce. He stated that he and Supervisor Chucri attended the opening session of the legislature. He commented on the resignation of Pauline Hecker, Director of Risk Management, and wished Happy Birthday to Chairman Hickman. Supervisor Chucri commented on his experience attending the opening session of the legislature. He reported that he visited the Southwest Wildlife Preserve that houses injured animals and wildlife until they have recovered enough to be sent back to their habitat. Tom Manos recognized Meg Blankenship, Employee Benefits Manager, for the hard work and resulting benefits package for the coming year. He also recognized the new appointment of Maria Spelleri to the Industrial Development Authority, Chairman Hickman thanked Supervisor Kunasek for his efforts in organizing the Prickly Pedal Bike Race and noted that he will be present serving breakfast. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST: Formal Meeting Minutes Wednesday, January 13, 2016 Page 43 of 48 _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 13, 2016 Page 44 of 48 BOARD OF DEPOSIT - JUNTA DE DEPÓSITO The Board of Directors of the Board of Deposit of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, January 13, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andy Kunasek, Vice Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; and Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager and Michelle Wood, Legal Counsel. BD-1 15080-ITN, BANK SERVICING AGREEMENT Approve the following solicitation serial items. Serial: 15080-ITN Item: Bank Servicing Agreement ($2,000,000 estimate / 3 Years until June 30, 2019 with 2 One-Year renewal options) This contract with JPMorgan Chase Bank N.A. will provide all banking services for the Maricopa County Treasurer and other agencies/departments as required under Arizona Revised Statues. (C-73-16-022-7-00) JPMorgan Chase Bank N.A. This item is continued until reposted. BD-2 MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Deposit meetings held September 9, 2015 and November 4, 2015. (C-06-16-232-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 13, 2016 Page 45 of 48 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, January 13, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andy Kunasek, Vice Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; and Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager and Michelle Wood, Legal Counsel. F-1. IGA WITH MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION FOR NORTHERN PARKWAY DRAINAGE IMPROVEMENTS (DYSART ROAD TO 111TH AVENUE) Approve the Intergovernmental Agreement (Agreement) between Maricopa County Department of Transportation (County) and the Flood Control District of Maricopa County (District) for the design, rights-of-way acquisition, utility relocations, construction, construction management and operation and maintenance of the Northern Parkway drainage improvements from Dysart Road to 111th Avenue (the Project). The total Project cost associated with this Agreement (FCD 2015A012) is estimated to be $6,832,240 and will be split evenly between the County and the District. The Project Costs include construction, construction management, shared landscaping costs per the District’s pertinent Landscaping Policy, acquiring any right-of-way needed for the Project and costs of relocating conflicting utilities in place by prior rights. District funding may not be available until FY2019, while the County will incur the upfront costs using funds budgeted in FY2017. The County will serve as the lead agency for the Project, while coordinating as needed with the District during the Project activities. The County will also be responsible for the ongoing operation and maintenance of the Project, which is not included in the total Project cost. This Agenda Item impacts Supervisory District No. 4. (C-69-16-026-3-00) Motion to approve by Director Kunasek, seconded by Director Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-2. AMENDMENT CONTRACT WITH SUNDT/RUMMEL FOR CONSTRUCTION MANAGER AT RISK FOR WHITE TANKS FLOOD RETARDING STRUCTURE #4 - PHASE 2 Authorize the execution of this amendment by the Chairman for the Construction Manager at Risk contract with Sundt/Rummel, A Joint Venture as the selected respondent to a Request for Qualifications for White Tanks Flood Retarding Structure (FRS) No.4 Phase 2 Construction Manager at Risk Pre-Construction and Construction Services. Authorize the Chairman to execute any and all additional contracts to The Joint Venture of Sundt/Rummel necessary to complete the construction without further action by the Board of Directors provided that the aggregate of all such contracts does not exceed the sum of $27,000,000. White Tanks Flood Retarding Structure (FRS) No.4 is an earth embankment flood control dam designed and built by the Soil Conservation Service (now the Natural Resources Conservation Service, or NRCS) in 1954. The dam is located one half mile south of Interstate 10 on the west side of Jackrabbit Trail. The dam is operated and maintained by the District and is regulated by the Arizona Department of Water Resources (ADWR). The planning phase of the Project recommended overall rehabilitation of the dam. Phase 1 Formal Meeting Minutes Wednesday, January 13, 2016 Page 46 of 48 of the overall rehabilitation is completed and consisted of the removal of the existing central filter material and replacement with a suitably engineered filter material. The central filter is an element of the dam that is designed to prevent a failure of the dam due to embankment cracking. Phase 2 will remove the two existing corrugated metal pipe outlets and replace them with a single concrete outlet pipe system. The left auxiliary spillway will also be removed by extending the left abutment of the dam to the north. The right auxiliary spillway will be widened to accommodate the removal of the left spillway and the flood pool will be graded to remove the existing pit and dead storage. In addition the embankment will be raised to accommodate future land subsidence and regulatory requirements for freeboard and modified as needed to address all remaining dam safety issues. This Agenda Item impacts Supervisorial District 4. (C-69-12-049-5-02) Motion to approve by Director Kunasek, seconded by Director Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-3. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. A. Powerline Floodway – (Per Resolution # 1999R016) - DC Non-Exclusive Roadway Easement – FCD Parcel #: F-2520 – Permit #: 2014P073 – from the Flood Control of Maricopa County – to the City of Mesa – for the sum of $7,234.00. B. Rittenhouse Road Drain – (Per Resolution # 1999R016) - DC FCD Permit #: 2011P020 – FCD Parcel #: RR-09 – Non-Exclusive Communications Easement – from the Flood Control District of Maricopa County – to QWEST Corporation D/B/A Century Link, QC for the sum of $2,735.00. C. Rittenhouse Road Drain – (Per Resolution # 1999R016) - DC Permit #: 2013P039 – Non-Exclusive Sewer Line Easement – FCD Parcel #’s: RR-35-PCE and RR-16, RR-17-PCE – from the Flood Control District of Maricopa County – to The Town of Queen Creek – for the sum of $600.00. D. Rittenhouse Road Drain – (Per Resolution # 1999R016 - DC Permit #: 2006P004 – Non-Exclusive Roadway and Drainage Easement – FCD Parcel #’s: RR-20, RR-20A and RR-20B – from the Flood Control District of Maricopa County – to the Town of Queen Creek – for the sum of $43,809.00. E. East Maricopa Floodway – (Per Resolution # 1999R016) – DC Permit #: 2006P052 – Non-Exclusive Access Easement – District Parcel #: M-2157 - from the Flood Control District of Maricopa County – to Power Ranch Community Association, a nonprofit corporation – for the sum of $22,597.00. Formal Meeting Minutes Wednesday, January 13, 2016 Page 47 of 48 F. East Maricopa Floodway – (Per Resolution # 1999R016) - DC Permit #: 2014P022 – Non-Exclusive Waterline Easement – FCD Parcel #’s: M- 2148-03, M02148-04, M-2148-SD4, M-2148-05 – from the Flood Control District of Maricopa County – to The Town of Gilbert – for the sum of $14,446.00. (C-06-16-322-7-00) Motion to approve by Director Kunasek, seconded by Director Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, January 13, 2016 Page 48 of 48 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, January 13, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andy Kunasek, Vice Chairman, District 3; Denny Barney, District 1; Steve Chucri, District 2; and Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager and Michelle Wood, Legal Counsel. L-1. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Library District for November 2015, for a Total Value of $8,130.32. (C-06-16-270-7-00) Motion to approve by Director Barney, seconded by Director Chucri Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board