2016 GRIC HARQUAHALA VALLEY FIRE DIST APPLICATION.PDF

Last updated: 09/16/2015
Page 1
General information
Organization Harquahala Valley Fire District
Contact First name Jeffrey
Contact Last name McMenemy
Contact e-mail jmcmenemy@hfdaz.org
Contact phone number 6028820434
Address
Street 51501 West Tonto Street
City Tonopah
State Arizona
ZIP Code 85354
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
389,000.00
The Gila River Indian Community offers multi-year awards. If your organization is requesting a multi-year grant for this
project or program from the Gila River Indian Community, enter the amount to be requested each year.
Amount
Year 1 (Gila River Indian Community Grants Only)
Year 2 (Gila River Indian Community Grants Only)
Year 3 (Gila River Indian Community Grants Only)
Year 4 (Gila River Indian Community Grants Only)
Year 5 (Gila River Indian Community Grants Only)
1 of 1

Harquahala Valley Fire District
51501 W. Tonto Street
Tonopah, Arizona 85354
Phone: (928) 372-2249 Fax: (623) 372-2235
www.hfdaz.org
We are currently trying to obtain our tax status record from the IRS. We
understand it could take up to 14 days. We are a Fire District and fall under
those standards of tax exemption status.
Our SAM & DUNS # is 620959622
Our Tax ID # is 86-0725100
Thanks,
Jeff McMenemy
Fire Chief
602 882-0434

Gila River Indian Community Grant Application
Grant Cycle 2016
Cover Sheet
Municipality Information
1. Date of Application: 2/29/2016 (NOTE: Click or use up/down arrow keys to move among fields)
2. Name of City, Town or County: Harquahala Valley Fire District
3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Jeff McMenemy- Fire Chief
4. Mailing Address: 51501 W Tonto St.
5. City: Tonopah State: Arizona Zip Code: 85354
6. Acknowledgement of Submission by Authorized Municipality Representative:
Typed Name: Jeff McMenemy Signature:
Applicant Information
7. Department/Organization Name: Harquahala Valley Fire District
8. Is this a non-profit 501c(3) Organization? No Yes If yes, attach IRS Determination Letter
9. Application Contact Person: Jeff McMenemy Title: Fire Chief
10. Phone Number: 602-882-0434
11. Mailing Address: 51501 W Tonto St.
12. City: Tonopah State: Arizona Zip Code: 85354
13. Email Address: jmcmenemy@hfdaz.org Website Address: hfdaz.org
Project Information
14. Project Name: T3 Brush Truck
15. Purpose of Grant: Purchase of Type III Brush truck that also has Type 1 Qualifications. This will be the Main apparus
for Station 372.
16. Priority Funding Area Public Safety
17. Annual amount requested $389,000
18. Number of years that funding is requested 1
19. Total amount requested (annual amount x # $389,000
of years)
20. Has your organization received past funding No
from GRIC? If yes, list each year and amount
21. Geographic area served 425 Square Miles of the Harquahala Valley and Tonopah Area
For Office Use Only:
Data Entry Receipt Evaluation

Gila River Indian Community Grant Application
Grant Cycle 2016
Narrative
Please structure your proposal to provide the following information in the order indicated. Provide the narrative in
paragraph form in the text field provided. Please be thorough but strive for brevity.
1. Briefly describe the organization’s mission, history and goals.
Our Mission: The Harquahala Valley Fire District exists to serve the citizens and guests of our community,
whenever needed. This is performed through prevention programs, assistance activities, and emergency
operations.
The Harquahala Valley Fire District is located in Maricopa County, approximately eighty miles west of the City of Phoenix
and 80 miles east of the California Border. The first due area of response covers 432 square miles that include 20 miles
of Interstate 10. The town of Harquahala has 104 registered voters and a large migrant population of approximately
2000 people. The district is a career department that employs 12 sworn full time firefighters, 15 paid reserves, 1 office
manager, and 1 fire chief. All front line members are NFPA 1001 Firefighter 1 and Firefighter 2 certified as well as being
NIMS compliant and are certified at the paramedic or EMT level. We are a 24/7/365 day of the year fire district. We
have 3 Captains, 3 Engineers, and 6 Firefighters for staffing. In 2014 we answered approximately 340 calls for service
including 64 that were for either brush, structure or wildland fires. The other calls were predominantly calls for EMS.
We currently have one station that is staffed every day (Station 371) and one that is staffed approximately 25% of the
time (Station 372) depending on reserve staffing.
Harquahala Fire District belongs to the Phoenix computer automated dispatch system and we are considered modified
automatic aid. The average response time is 15 minutes due to our large fire district boundaries and station locations.
Our call volume has been increasing by approximately 10% each year while revenue generation has remained constant.
We are planning on assisting nationally next year with the increased risk of significant wildfire catastrophes.
2. If the organization is a non-profit 501c(3), please describe your relationship with the municipality including past
and present support, whether it be through partnerships, collaborations, in-kind contributions, grants, tax-based
funding or other. If the organization is a municipality governmental sub-division please enter the text “Not
applicable.”
Not applicable
3. Describe the proposed project and planned goals and activities.
One of our district’s most important capital assets is a fleet of reliable automotive and fire apparatus. Our
firefighters and community depend heavily on the performance and capability of their fleet to protect life,
property and the environment. To maximize these functions it is critical that our apparatus be equipped with the
latest safety features and capabilities. Harquahala currently has one engine that is 9 years old and is becoming
more expensive to maintain and is less reliable for emergency response. It was manufactured in 2009. In fiscal
year 2014/15 the engine was out of service for more than 40% of the time for repairs that totaled over 40,000

Gila River Indian Community Grant Application
Grant Cycle 2016
dollars.There are three different life cycles to consider for the survey of our fleet: service life, technological life
(safety), and economical life.
The service life of a vehicle is when a piece of equipment is capable of performing its needed duty and has the
capability of carrying the equipment needed to perform those duties. Service life is dependent on a number of
factors and variables. The most important are mileage, number of responses, overall wear and tear, pump
capacity and operating capability.
The technological life of a vehicle is its capability to serve in the role it was initially designed for. While older
vehicles may still be capable of performing the tasks they were designed for, they cannot match the
performance requirements of a new vehicle. The technological life also has to do with advancements in the
safety features required and offered in today’s response vehicles. Lighting, speed governors, acceleration, and
breaking ability with new technologies such as antilock braking systems, traction control, and rollover stability
are some of the new technological advances of newer apparatus.
The economical life of a vehicle is its total expense for effective use over a given period of time. These costs
include: depreciation, operating cost, fuel, oil, maintenance, repairs, out of service time and operator training.
All of these factors come into play when determining the vehicles economic life. The costs to maintain a given
vehicle increases with time, until it is more expensive to operate than maintain.
With the potential high cost of replacing apparatus it could seem like a logical place to balance the tight budgets.
That thought process also comes with some direct and indirect costs. Direct costs include an increase in fleet
maintenance that has an effect on our yearly operating budget. Indirect costs are more difficult to place a dollar
value on. They are safety, availability and reliability and they should all be given significant consideration. Both
of these cost measurement factors are currently being exceeded because of the poor condition and quality of
our apparatus. Our front line engine is currently at its limit for service life, exceeded its technological life
(safety), and exceeded its economical life. The apparatus that we are looking to purhase will solve many of the
above problems. The biggest is that the engine will be built to meet the demands placed on an apparatus in the
rural setting
4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River
Indian Community.
Public Safety – programs and projects that enhance the efforts of police departments and fire departments,
crime prevention programs, reduction of environmental hazards, environmental protection or quality,
educational programs that promote public and individual safety, shelters. This project will have an immediate
impact in the Harquahala Valley Fire Districts ability to provide responses in terrain that would be hard to
navigate with a traditional type one engine. The acquisition of his apparatus would not only increase response

Gila River Indian Community Grant Application
Grant Cycle 2016
capability for fires but it would also be used for Emergency Medical responses in the south side of our fire
district.
5. Identify the needs/problems to be addressed, target population and number of people to be served by the
project.
Problem-1. Brush fires in pristine wilderness areas and urban structure fires. 2. Access to these areas without a
proper type of vehicle. Our main focus on this application is to provide protection for our district that is largely
comprised of farm land and is bordered by the pristine mountain wilderness areas and home of the successful
Big Horn Sheep reintroduction programs of the Eagle tail Mountain Wilderness Area, the Big Horn Mountain
Wilderness area and the Woolsey Peak wilderness Area. Along with our districts 2000 residents, we also
regularly respond into our neighboring fire District (Tonopah) for large brush and structure fires as well as
respond to our neighbor to the west (La Paz County) for highway brush fires and automobile accidents. We
provide mutual aid to both of these neighbors who have a population of approximately 20,000 and 7,000
residents respectively.
6. Define the project as a new or continuing program.
This will be a new aquistion for a existing station that currently does not have a apparatus capale of structure
and wildland firefighting that meets above type III specifications
7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
The time line is flexable. Total project time is one year. 2 months for specifications and ordering , with a ten
month build out time to delivery.
8. Identify other organizations, partners or funders participating in the project and their roles.
As part of the largest automatic aid partnership in the United States, this truck will be available to respond to 26
cities that are in the system. The system will coujt on this apparatus to fulfill its requirement when requested.
9. Would you be able to implement the proposed plan if your organization received partial funding for this project?
No, with the restrictions placed on fire districts at this time through legislation and the down economy, funding
would not be able to be obtained.
10. Describe your plan for project sustainability beyond the grant period. If this is a program/project previously
funded by the Gila River Indian Community describe efforts made towards the previously described
sustainability plan.
This would be a 15 year life expectancy on the apparatus. The only sustaiment would be operational and
maintanence cost that the district would be ble to fund.
11. Describe your plan to document progress and results.

Gila River Indian Community Grant Application
Grant Cycle 2016
All response information is recording in the Phoenix cad system and NIFRS. An ongoing evaluation will be
conducted through the strategic plan, standards of coverage and eventually by becoming an accredited agency
12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state
shared revenues for this and any other project. If this information is included in a separate attachment, please
indicate that here.
We will be applying for a SCBA grant with the Fort McDowell Yavapai Nation

Gila River Indian Community Grant Application
Grant Cycle 2016
Project Budget
Budget Period: Click here to enter text.
For each budget item listed here please provide a narrative description on the following Project Budget Detail page.
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) requested from requested or contributions
GRIC secured from
other funders
1. Click here to enter text. $389,000.00 $0 $0 $389000.00
2. Click here to enter text. $0 $0 $0 $0
3. Click here to enter text. $0 $0 $0 $0
4. Click here to enter text. $0 $0 $0 $0
5. Click here to enter text. $0 $0 $0 $0
6. Click here to enter text. $0 $0 $0 $0
7. Click here to enter text. $0 $0 $0 $0
8. Click here to enter text. $0 $0 $0 $0
9. Click here to enter text. $0 $0 $0 $0
10. Click here to enter text. $0 $0 $0 $0
11. Click here to enter text. $0 $0 $0 $0
12. Click here to enter text. $0 $0 $0 $0
13. Click here to enter text. $0 $0 $0 $0
14. Click here to enter text. $0 $0 $0 $0
15. Click here to enter text. $0 $0 $0 $0
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $0389,000.00 $0 $0 $389,000.00

Gila River Indian Community Grant Application
Grant Cycle 2016
Project Budget Detail
Please provide a narrative description for each of the project budget items listed on the previous page. Include the
dollar figure and how it was derived.
1. The dollar figure for this apparatus was derived from looking at specific apparatus that’s had already been built and
that would fit our goals and needs of the district. The actual numbers were derived from the actual cost of apparatus
that were already built and delivered in 2015. By finding one that was already completed time and money can be saved
by implementing corrections and alternative plans based on performance of compared apparatus.
2. Click here to enter text.
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Gila River Indian Community Grant Application
Grant Cycle 2016
Other explanation: Click here to enter text.