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Agenda Item Id: Item Title COMPETITION IMPRACTICABLE CONTRACT WITH PRAGMATICA, LLC C Number: C-41-15-001-M-00 Action Requested: Approve a Competition Impracticable contract for Integrated Criminal Justice Information System (ICJIS) with Pragmatica, LLC to provide maintenance and support that is needed for JWI (Justice Web Interface), CHD (Criminal History and Dispositions worksheet), CCN (Common Case Number), and e-Warrants (Electronic Warrant Processing). All of these applications are internal to ICJIS, owned by Maricopa County, were developed by Pragmatica, and are used by over 2,400 users in Maricopa County (Sheriff's Office, County Attorney, Superior Court, Adult Probation, Juvenile Probation, the Office of Public Defense Services and the Clerk of the Court). The contract will have a term of one year with an option to renew annually over a five year period as agreed to by both parties. Total cost for services in year one of this contract is not-to-exceed $240,000. Board Required Information: Additional Information: Pragmatica has worked for ICJIS and Maricopa County since 2004 and is nationally recognized as an expert in JWI, CHD, and e-warrant software by the Department of Justice, Arizona Department of Public Safety, and by criminal justice and law enforcement agencies inside and outside of Maricopa County. Support to be provided by Pragnnatica includes detailed and complex programming and database administration to support maintenance requests, troubleshooting problem issues, participating in user group meetings, assisting to prioritize work through assessments and estimates, and ongoing quality control and innovation activities. The above applications to be supported by Pragmatica are very complex, integrated modules that access, translate, analyze, assess, and present confidential criminal history and law enforcement information. Pragmatica is cleared and is accepted by the Arizona Department of Public Safety to perform this work. Expenditure Impact By FY: FY 2015 = $240,000 Item Notes: (7/25/2014 10:19:31 AM) - Step: CountyManager User: JoAnn Rangel Response: APPROVE (7/24/2014 2:56:32 PM) - Step: CIrkOfBrd User: Juanita Garza Response: APPROVE (7/24/2014 2:18:50 PM) - Step: OET User: Stacey Haggart Response: APPROVE (7/23/2014 6:00:42 PM) - Step: CountyAtty User: Michelle Wood Response: APPROVE Cornments: For Colleen Connor, approved (7/22/2014 8:10:44 AM) - Step: OMB User: Angie Flick Response: APPROVE Comments: Recommend approval for Brian Hushek (7/21/2014 4:31:18 PM) - Step: OMB_C2 User: Tina Allen Response: APPROVE Comments: Recommend approval. (7/21/2014 1:17:09 PM) - Step: MtIsMgt User: James Foley Response: APPROVE (7/21/2014 11:26:11 AM) - Step: Sheriff User: Suzanne Baier Response: APPROVE (7/21/2014 11:20:51 AM) - Step: 0MB_C1 User: Harold Siguenza (7/15/2014 2:39:20 PM) - Step: DepartmentChief User: Shelby Scharbach Response: APPROVE (7/15/2014 12:42:35 PM) - Step: DeptHead User: Stacey Haggart Response: APPROVE (7/15/2014 9:50:11 AM) - Step: DeptCoor User: John Ahl Response: APPROVE (7/15/2014 9:41:02 AM) - Step: Originator User: John Ahl Response: APPROVE Comments: Additional language was added to the action requested to include an option to renew annually over a five year period. (7/11/2014 10:55:47 AM) - Step: OMB_C2 User: Tina Allen Response: APPROVE Comments: Recommend approval. (7/10/2014 3:46:28 PM) - Step: OMB _C1 User: Harold Siguenza Response: APPROVE Comments: Recommend approval (7/10/2014 2:07:30 PM) - Step: OET User: Stacey Haggart Response: APPROVE (7/10/2014 1:58:26 PM) - Step: DepartmentChief Response: APPROVE Comments: Recommend approval (7/17/2014 3:20:47 PM) - Step: DepartmentChief User: Shelby Scharbach Response: APPROVE (7/16/2014 4:05:37 PM) - Step: DeptHead User: Stacey Haggart Response: APPROVE (7/16/2014 1:56:07 PM) - Step: DeptCoor User: John Ahl Response: APPROVE Comments: Signed contract was added to agenda item. (7/16/2014 1:45:07 PM) - Step: Originator User: John Ahl Response: APPROVE (7/16/2014 8:53:10 AM) - Step: OMB_C2 User: Tina Allen Response: APPROVE Comments: Recommend approval. (7/16/2014 8:50:05 AM) - Step: 0MB_C1 User: Harold Siguenza Response: APPROVE Comments: Recommend Approval (7/16/2014 8:00:12 AM) - Step: OET User: Stacey Haggart Response: APPROVE User: Shelby Scharbach Response: APPROVE (7/1/2014 4:47:34 PM) - Step: DeptHead User: Stacey Haggart Response: APPROVE (6/30/2014 3:42:18 PM) - Step: DeptCoor User: Alice Kirk Response: APPROVE (6/30/2014 3:18:49 PM) - Step: Originator User: John Ahl Response: APPROVE Is there a Financial Impact? yes FY Bgt PAS Fund Agency Dept Org. Object Sub- Amount Rept. Prjt Obj Cat Code 2015 Y DTEX 255 421 420 4210 0812 00 $240,000 0000 Is there related Managing for Results information? yes Program Activity Performance/Demand Anticipated Results Measure Electronic Data Exchange Electronic Data Exchange All Measures By approving this request, ICJIS will be able to receive support services necessary for development and maintenance of electronic data exchange. General Item Information Department: Enterprise Technology Constellation: Contact Name: John Ahl Phone Number: 602 -372 -4808 Return To: John Ahl Phone Number: 602 -372 -4808 Location: Supervisors Auditorium Board: Meeting Date: 7/30/2014 Item Tracking Step Action User Date Originator APPROVE John Ahl 6/30/2014 3:18:45 PM DeptCoor APPROVE Alice Kirk 6/30/2014 3:42:15 PM DeptHead APPROVE Stacey Haggart 7/1/2014 4:47:32 PM DepartmentChief APPROVE Shelby Scharbach 7/10/2014 1:58:23 PM OET APPROVE Stacey Haggart 7/10/2014 2:07:28 PM OriginatorMonitor RECALL John Ahl 7/15/2014 9:22:26 AM Originator APPROVE John Ahl 7/15/2014 9:40:58 AM DeptCoor APPROVE John Ahl 7/15/2014 9:50:08 AM DeptHead APPROVE Stacey Haggart 7/15/2014 12:42:33 PM DepartmentChief APPROVE Shelby Scharbach 7/15/2014 2:39:18 PM OET APPROVE Stacey Haggart 7/16/2014 8:00:10 AM OriginatorMonitor RECALL John Ahl 7/16/2014 1:16:35 PM Originator APPROVE John Ahl 7/16/2014 1:45:02 PM DeptCoor APPROVE John Ahl 7/16/2014 1:56:04 PM DeptHead APPROVE Stacey Haggart 7/16/2014 4:05:34 PM DepartmentChief APPROVE Shelby Scharbach 7/17/2014 3:20:44 PM Sheriff APPROVE Suzanne Baier 7/21/2014 11:26:08 AM MtlsMgt APPROVE James Foley 7/21/2014 1:17:07 PM OMB APPROVE Angie Flick 7/22/2014 8:10:41 AM Legal APPROVE Michelle Wood 7/23/2014 6:00:40 PM OET APPROVE Stacey Haggart 7/24/2014 2:18:48 PM CIrkOfBrd APPROVE Juanita Garza 7/24/2014 2:56:29 PM CountyManager APPROVE JoAnn Rangel 7/25/2014 10:19:31 AM Board of Supervisors / Directors Approved on 7/30/2014.