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Board Members Steve Chucri, Chairman, District 2 Clint Hickman, Vice Chairman, District 4 Denny Barney, District 1 Andrew Kunasek, District 3 Steve Gallardo, District 5 County Manager Tom Manos "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 47 Library District No Meeting Stadium District No Meeting Board of Deposit No Meeting Wednesday, November 18, 2015 9:00 AM Formal Meeting Minutes Wednesday, November 18, 2015 Page 2 of 47 1. INVOCATION – INVOCACIÓN Connie Copeland, Clerk of the Board’s Office offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Amy Gabaldon, Clerk of the Board’s Office led the assemblage in the Pledge of Allegiance to the flag. 3. ROLL CALL – LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:00 AM on Wednesday, November 18, 2015, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Clint Hickman, Vice Chairman, District 4; Denny Barney, District 1; Andrew Kunasek, District 3; Steve Gallardo, District 5. Also present: Constance Copeland, Deputy Clerk of the Board; Lori Medaris, Minutes Coordinator; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Maricopa County Animal Care and Control (MCACC), presented Simon, a one year old Chihuahua mix. He will be available for adoption today at the West Valley Shelter located at 2500 S. 27th Ave., Phoenix, AZ 85009. She stated that the Fall Festival held in Mesa this past weekend was a great success resulting in 60 pet adoptions. PLANNING AND ZONING AGENDA AGENDA DE PLANIFICACIÓN Y ZONIFICACIÓN ***The Board of Supervisors will now consider matters related to Planning and Zoning.*** CONSENT AGENDA - AGENDA DE CONSIENTA PZ-1. VISTA VERDE UNIT 1 LOTS 52-61 AND PORTION OF TRACT A Case #: S2015010 Supervisor District: 2 Applicant/Owner: HilgartWilson/Tegavah Construction LP Request: Replat consisting of 1 tract in the C-2 CUPD PAD zoning district Site Location: North of Rio Verde Dr., south of Dixileta Rd. between 172nd St. and 176th St. in the Rio Verde area Site Size: Approximately 5.76 acres County Island Status: N/A Additional Comments: The replat eliminates ten lots and portion of Tract A of Vista Verde Formal Meeting Minutes Wednesday, November 18, 2015 Page 3 of 47 Unit 1 (lots 52 through 61) into one consolidated Tract. The change was necessary to facilitate the development of the community Clubhouse at this commercial zoned property. The overall lot layout will remained in accordance with the Development Master Plan. The replat (S2015010) meets all applicable subdivision regulations and zoning regulations. Recording fees will be furnished at the time of replat recordation. All requirements of the Maricopa County Department of Transportation, the Maricopa County Environmental Services Department, the Flood Control District of Maricopa County, and the Drainage Review Division of the Maricopa County Planning and Development Department have been met. Staff Recommendation: Approve This item was continued from the November 4, 2015 meeting. (C-44-16-022-M-00) Motion to continue this item indefinitely by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo STATUTORY HEARINGS - AUDIENCIAS LEGALES Air Quality 5. REVISION TO MARICOPA COUNTY AIR POLLUTION CONTROL REGULATIONS: AQ- 2015-001-INCORPORATION BY REFERENCE 2014-2015 Pursuant to A.R.S. §49-479(b), convene the scheduled public hearing, to solicit comments and consider the adoption of Maricopa County Air Pollution Control Regulations: Rule 321 (Municipal Solid Waste Landfills), Rule 360 (New Source Performance Standards), Rule 370 (Federal Hazardous Air Pollutant Program), Rule 371 (Acid Rain), and Appendix G (Incorporated Materials). Following the public hearing, the Board is requested to adopt the incorporations into the Maricopa County Air Pollution Control Regulations. Upon Board approval, this item will become effective November 18, 2015. The Maricopa County Air Quality Department (department) is proposing to revise Rules 321, 360, 370, 371, and Appendix G by incorporating federal regulations and documents promulgated by the U.S. Environmental Protection Agency (EPA): New Source Performance Standards (NSPS), National Emission Standards for Hazardous Air Pollutants (NESHAP), Acid Rain and other parts of Title 40 Code of Federal Regulations. The proposed action will include amending the incorporation by reference date from July 1, 2014, to July 1, 2015, in each of the rules and appendix to remain current with federal regulations. The adoption of the proposed amendments to Maricopa County Air Pollution Control Regulations Rules 321, 360, 370, 371 and Appendix G is necessary prior to requesting the EPA’s delegation of authority to the department for the implementation and enforcement of the federal regulations and documents. These amendments should not have an economic impact on businesses in Maricopa County and should not impose additional costs on the regulated community, small businesses, political subdivisions, and members of the public beyond that already incurred by reason of federal or state rule or law. The costs of compliance with these rules have already occurred and were considered when the federal and state rule or law was proposed and adopted. The department did not receive any public comments during the public comment period. Formal Meeting Minutes Wednesday, November 18, 2015 Page 4 of 47 (C-85-16-002-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Clerk of the Board - Secretaria de la Junta 6. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. AGENT CHANGE AND ACQUISITION OF CONTROL FOR COCO’S #181 Pursuant to A.R.S. § 4-202(C) and 4-203(F), approve an application filed by Donald Christopher Lewis for an Agent Change and Acquisition of Control from Carl Sidney McClure for the Coco’s #181 at 9801 West Bell Road, Sun City, Arizona 85351. (AZ 12070506) (Supervisorial District 4) (C-06-16-179-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo b. LOCATION TRANSFER FOR CIRCLE K STORE #3477 Pursuant to A.R.S. § 4-203, approve an application filed by Kim Kenneth Kwiatkowski for a Location Transfer of a Series 09 Liquor License for Circle K Store #3477 from 13110 West Glendale Avenue, Glendale, Arizona 85307 to 13051 West Glendale Avenue, Glendale, Arizona 85307. (AZ 09070490) (Supervisorial District 4) (C-06-16-160-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo c. SPECIAL EVENT LICENSE FOR ADELANTE FOUNDATION Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Nadine Mathis Basha for Adelante Foundation at 22402 South Basha Road, Chandler, Arizona 85248 to be held on Sunday, December 6, 2015 from 12:00 pm to 3:00 pm. (Supervisorial District 1) (C-06-16-210-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo d. SPECIAL EVENT LICENSE FOR SCW ZYMURGY CLUB Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Randall Paul Pace for SCW Zymurgy Club at 13800 Deer Valley Drive, Sun City West, Arizona 85375 to be held on Friday, December 4, 2015 from 3:00 pm to 10:00 pm. (Supervisorial District 4) (C-06-16-211-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation – Transportación Formal Meeting Minutes Wednesday, November 18, 2015 Page 5 of 47 7. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0014 Convene the scheduled public hearing to consider Road File No. PAB-0014 to Abandon a portion of Federal Patent Easement Number 1146318, lying in the Southeast quarter of Section 6 – T4N, R3E, of the Gila and Salt River Meridian, Maricopa County, Arizona . In addition, direct MCDOT and the Clerk of the Board to fulfill all notice requirements as outlined in Ordinance P-34, Patent Easement Ordinance. General vicinity of Happy Valley Road and 11th Avenue and known as Assessor Parcel 210-09-013. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a Notice of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-16-012-M-01) Jack Williams, resident, serves as a civil engineer for the Paradise Valley Apostolic Church. The church leadership understands the Board’s concerns about this abandonment. The church has met with its neighbors who had concerns about losing access to their properties. The church agreed to grant a 25 foot access easement for surrounding property owners. Mr. Williams stated that during the approval process for the church in the abandonment request, the church was instructed that it did not need to include the dedicated access agreement The neighbors agreed not to oppose the abandonment as long as they had the 25 foot easement. Mr. Williams explained there is an easement on the east side of the church property that also provides access to surrounding neighbors. Supervisor Kunasek asked if the concerned neighbors were adjacent to the church property and the response was they were not. Mr. Williams explained the need for the abandonment was due to setback issues. Supervisor Kunasek requested to see the letter that will be recorded that is agreeing to grant the easement. Chairman Chucri stated that those who submitted a speaker slip on this agenda item indicated they were in favor of granting the easement and wished not to speak. Pastor Gail Rock of Paradise Valley Apostolic Church, explained the church is in favor of granting the 25 foot easement as soon as it can be recorded. Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO County Attorney - Procurador del Condado Formal Meeting Minutes Wednesday, November 18, 2015 Page 6 of 47 8. AMENDMENT TO AGREEMENT WITH HONORHEALTH FOR MEDICAL-FORENSIC EXAMINATIONS Approve Amendment No. 2 to the agreement with HonorHealth, also known as Scottsdale Healthcare Hospitals for Domestic Violence Strangulation examinations. In accordance with the terms of the agreement, this amendment extends the termination date until June 30, 2017. This agreement was first approved by the Board of Supervisors January 9, 2013 under Agenda C-19-13-020-3-00. All other terms remain in effect unless otherwise extended, or amended. Authorize the Chairman to sign any and all documents related to this action. The Board of Supervisors has previously approved agreements of this nature under the Sexual Assault Nurse Examiner (SANE) program since 1999 (C-19-05-020-1-00) and recently the Forensic Nurse Examiner Program (FNE) for Domestic Violence Strangulation since 2011 (C-19-12-026-3-00). These two agreements were consolidated in 2013 into one agreement for convenience of Maricopa County and HonorHealth. This agreement is for professional investigative services for law enforcement purposes and is exempt from the Maricopa County Procurement Code under MC1-102-B. Continuance of this agreement is beneficial for the people of Maricopa County, especially those victimized through sexual assault and domestic violence where strangulation is involved. (C-19-13-020-3-02) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Elections - Elecciones 9. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE Pursuant to A.R.S. §11-409, approve the official appointment of the following deputies and assistants of the Maricopa County Recorder, and Authorize the Clerk of the Board of Supervisors to certify the Official Appointments and the Oaths of Office in accordance with A.R.S. §38-231: June 22, 2015 Jakalina Haro Angelica Knuckles September 14, 2015 Aaron Z. Rodriquez Charles Hetrick Cooley September 28, 2015 Gerrit Stolz October 5, 2015 Mary Catherine Fontes The Recorder is an Office of the County, as enumerated in A.R.S. §11-401, and pursuant to A.R.S. §11-409, such an enumerated County Officer may appoint deputies and assistants with the consent of the Board of Supervisors. (C-36-16-002-9-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 10. CANVASS OF ELECTION FOR THE DAISY MOUNTAIN FIRE DISTRICT Formal Meeting Minutes Wednesday, November 18, 2015 Page 7 of 47 Canvass the election returns for the November 03, 2015, Daisy Mountain Fire District Election in accordance with the Official Results prepared by the Maricopa County Elections Department. The Maricopa County Elections Department has prepared the Official Returns from all county precincts, declaring the vote for the Daisy Mountain Fire District Election held on November 03, 2015. The Elections Department requests that the Board of Supervisors canvass these returns and approve the Official Canvass for this election pursuant to A.R.S. §16-642 through 16-645. The Board of Supervisors is required to canvass these returns within twenty days following the election. The Official Canvass is on file with the Clerk of the Board of Supervisors. (C-21-16-003-7-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Sheriff - Alguacil 11. DONATION TO THE MCSO ENFORCEMENT SUPPORT DIVISION Approve the acceptance of a donation of 1,500 Sheriff’s Office Challenge Coins from the Maricopa County Sheriff’s Office Technology Posse to the Maricopa County Sheriff’s Office Enforcement Support Division. The coins, valued at $3,615.93, will be distributed at various community outreach events. (C-50-16-038-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 12. ADMINISTRATIVE CORRECTION TO ONE-TIME ADDITION TO SHERIFF’S RICO FLEET Approve an administrative correction to a one-time addition to the Sheriff’s RICO fleet approved by the Board on June 24, 2015 (C-50-15-108-M-00). This administrative correction changes the year of the white trailer from 2013 to 2012. (C-50-15-108-M-01) Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 13. GRANT AGREEMENT AND FUNDS FROM ARIZONA AUTO THEFT AUTHORITY FOR THE 2016 LAW ENFORCEMENT PROGRAM Approve the Agreement and acceptance of $4,161 in continued grant funding from the Arizona Automobile Theft Authority, FY2016 AATA Law Enforcement Grant. The term of this funding is July 1, 2015 through June 30, 2016. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY2016 is 17%. Unrecoverable indirect costs associated with this grant are estimated to be $707.37. Approval to accept this funding from the Arizona Automobile Theft Authority will provide the Sheriff’s Office funding for the recurring costs for the two bait vehicle systems utilized by the Auto Theft Unit. (C-50-16-039-G-00) Formal Meeting Minutes Wednesday, November 18, 2015 Page 8 of 47 Motion to approve by Supervisor Hickman, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 14. COMPETITION IMPRACTICABLE PROCUREMENT WITH SAFE BOATS INTERNATIONAL FOR REPLACEMENT PATROL BOAT Approve a Competition Impractical Procurement as authorized by Maricopa County Procurement Code, MCI-351, for the not-to-exceed amount of $200,000.00 with Safe Boats International to purchase a replacement patrol boat for the Maricopa County Sheriff’s Office (MCSO) Lake Patrol Division. The current patrol boat (LP67) has exceeded its useful life. This purchase is funded through a Boating Law Enforcement Safety grant. The Board approved the acceptance of funding from the Arizona Game and Fish Commission on August 19, 2015, (C-50-16-006-G-00) for law enforcement boating that authorized the purchase and/or replacement of watercraft patrol boats. MCSO currently has four (4) Safe Boats in its fleet which have proven to provide a much better overall operational platform for Lake Patrol's operational requirements. SAFE boats were designed for, and used in a variety of law enforcement mission profiles to include port security, patrol, marine and boating safety, law enforcement, drug interdiction, and search and rescue. The Safe Boat is a semi-rigid construction that utilizes a full-sized foam collar system for flotation, stability and fendering. This full-sized foam collar system is unlike other manufacturer's collar systems that are susceptible to deflation and catastrophic failure due to temperature fluctuations, live fire/bullets, or striking docks, buoys, pilings or other obstacles. (C-50-16-040-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 15. TRADE OF SURPLUS AMMUNITION Authorize the Office of Procurement Services to proceed with the trade of surplus 40CAL ammunition with San Diego Police Equipment Co., Inc. in exchange for a credit toward the purchase of 9MM practice ammunition. The value of this trade is $148,698.22. The exchange will take place in FY 2016. The Sheriff's Office is experiencing a surplus of 40CAL ammunition and increased usage of 9MM practice ammunition. (C-50-16-042-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 16. IMPOUNDED BICYCLES TO CHARITABLE ORGANIZATIONS Pursuant to A.R.S. §11-251(58), approve the sale of surplus bicycles from the Sheriff’s Impound Lot at less than fair market value to be used for the express purpose of refurbishment and repair so they can be given to children and individuals supported by these charitable organizations: a) Mr. John C. Fowler, for El Zaribah Shrine, a 501c(3) Non-Profit Organization benefiting Shriner’s Hospitals for Children; b) the AZ Association of Foster and Adoptive Parents; and c) the Society of St. Vincent De Paul. The current lot of surplus bicycles will be divided equally among three requesting charitable organizations for $1.00 per organization. Formal Meeting Minutes Wednesday, November 18, 2015 Page 9 of 47 The Sheriff’s Office collects approximately 80-120 abandoned bicycles per year from the various patrol districts. The bicycles, in all states of disrepair, are taken to the Impound lot and held for 90 days. After 90 days, they are subject to disposal. This action allows the bicycles to be given to the charitable organizations that have requested them for use in charitable causes. This item requires a unanimous vote from the Board of Supervisors. (C-50-16-041-M-00) Motion to approve by a roll call vote made by Supervisor Kunasek, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Superintendent of Schools - Education Service Agency - Superintendente de Escuelas - Agencia de Servicio de Educación 17. INTERGOVERNMENTAL SERVICE AGREEMENT WITH ARIZONA DEPARTMENT OF EDUCATION FOR LEARNING MANAGEMENT SYSTEM PRODUCTS Approve an Intergovernmental Service Cooperative Purchasing Agreement (IGA) between the Arizona Department of Education (ADE) and Maricopa County through the Maricopa County Education Service Agency. This IGA outlines the responsibilities of each of the party. ADE has procured Learning Management System (LMS) products from Blackboard, as described more completely by the underlying contract documents in ADE Contract No. ADED16-104596. Local Education Agency's (LEAs) select services to support their implementation of the ADE LMS. These include required training, optional data integration to synchronize rosters and course assignments from the LEA’s Student Information System (SIS) to Blackboard Learn, optional data integration to return student results from Blackboard Learn to the LEA’s grade book, and optional training. This Agreement is effective for a period of up to one year from the date of execution, and can be renewed for additional one-year terms, or be terminated by either party in accordance with Section 7. Each renewal shall be effective for a one-year term or a portion thereof, upon agreement of the LEA and ADE. First year all-inclusive annual user license expense is $44,000 to be paid from grant funds. (C-37-16-008-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 18. SCHOOL DISTRICT BOUNDARIES TRANSCRIPT Pursuant to A.R.S. §15-442, accept the filing of the transcript of the boundaries for each school district within Maricopa County, as submitted by the Maricopa County Superintendent of Schools. The boundaries reflected in the transcript shall remain the legal boundaries of the districts until changed and filed as provided by law. The transcript of the school district boundaries is on file in the Office of the Clerk of the Board of Supervisors and retained in accordance with LAPR approved retention schedule. (C-37-16-007-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Treasurer - Tesorero Formal Meeting Minutes Wednesday, November 18, 2015 Page 10 of 47 19. OFFER ON TAX DEEDED LAND PARCEL WITHIN COMMON/CONTIGUOUS PROPERTY – WINTER HAVEN HOA Pursuant to A.R.S. § 42-18303(E), accept the cash offer of $560.00 by Winter Haven HOA on the following Tax Deeded Land parcel(s) for which the following conditions apply: 1. Both the property offered for sale and the contiguous property were at one time under common ownership, or the property offered for sale is part of a common area maintained by a homeowners’ association as determined by the County Assessor. 2. The property offered for sale cannot be separately used for residential purposes pursuant to applicable building codes and ordinances of the jurisdiction in which the property is located due to its size, configuration or recorded common area restrictions. Date Previously Offered: N/A Parcel Number: 141-68-566 Purchaser / Name for the Deed: Winter Haven HOA Amount of Offer: $560.00 Amount of charges against the Parcel: $1,303.86 Direct that the Treasurer’s Office accept payment and prepare the deed to convey the property sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. §42-18262(A), the proceeds from the sale in the amount of $560.00 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the offer be accepted. (General vicinity: Recker Rd and South of McDowell on Winterhaven Road. Supervisorial District 2). (C-43-16-021-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 20. OFFER ON TAX DEEDED LAND PARCEL WITHIN COMMON/CONTIGUOUS PROPERTY – POINTE TAPATIO COMMUNITY ASSOCIATION Pursuant to A.R.S. § 42-18303(F), accept the cash offer of $500.00 by Pointe Tapatio Community Association on the following Tax Deeded Land parcel for which the following conditions apply: 1. Both the property offered for sale and the contiguous property were at one time under common ownership, or the property offered for sale is part of a common area maintained by a homeowners’ association as determined by the County Assessor. 2. The property offered for sale cannot be separately used for residential purposes pursuant to applicable building codes and ordinances of the jurisdiction in which the property is located due to its size, configuration or recorded common area restrictions. Date Previously Offered: N/A Parcel Number: 159-25-110A Purchaser/Name for the Deed: POINTE TAPATIO COMMUNITY ASSOCIATION Amount of Offer: $500.00 Amount of charges against the parcel: $3,520.36 Direct that the Treasurer’s Office accept payment and prepare the deed to convey the property sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. §42-18262(A), the proceeds from the sale in the amount of $500.00 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the Formal Meeting Minutes Wednesday, November 18, 2015 Page 11 of 47 offer be accepted. (General vicinity: N 7th Street and North of E Peoria Avenue. Supervisorial District 3). (C-43-16-022-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 21. OFFER ON TAX DEEDED LAND PARCEL WITHIN COMMON/CONTIGUOUS PROPERTY – PUEBLO BONITO COMMUNITY ASSOCIATION Pursuant to A.R.S. § 42-18303(F), accept the cash offer of $289.26 by Pueblo Bonito Community Association on the following Tax Deeded Land parcel for which the following conditions apply: 1. Both the property offered for sale and the contiguous property were at one time under common ownership, or the property offered for sale is part of a common area maintained by a homeowners’ association as determined by the County Assessor. 2. The property offered for sale cannot be separately used for residential purposes pursuant to applicable building codes and ordinances of the jurisdiction in which the property is located due to its size, configuration or recorded common area restrictions. Date Previously Offered: N/A Parcel Number: 217-32-392 Purchaser/Name for the Deed: PUEBLO BONITO COMMUNITY ASSOCIATION Amount of Offer: $289.26 Amount of charges against the parcel: $12,251.98 Direct that the Treasurer’s Office accept payment and prepare the deed to convey the property sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. §42-18262(A), the proceeds from the sale in the amount of $289.26 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the offer be accepted. (General vicinity: N 120th St and E Ironwood Dr. Supervisorial District 2). (C-43-16-019-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 22. OFFER ON TAX DEEDED LAND PARCEL BY MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION Pursuant to A.R.S. § 42-18303(E), accept the cash offer of $264.76 by Maricopa County, Department of Transportation on the following Tax Deeded Land parcel(s) for which the following conditions apply: The board of supervisors may accept an offer from, and sell real property held by this state by tax deed to, the county or a city, town or special taxing district in the county for a public purpose related to transportation or flood control. The board of supervisors shall convey the deed and apportion the monies received in the transaction in the manner prescribed by this section. Date Previously Offered: N/A Parcel Number: 304-90-017E Purchaser: Maricopa County Amount of Offer: $264.76 Amount of Charges against the Parcel: $3,151.57 Formal Meeting Minutes Wednesday, November 18, 2015 Page 12 of 47 Direct the Treasurer’s Office accept payment and prepare the deed to convey the property sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. § 42- 18262, the proceeds from the sale in the amount of $264.76 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the offer be accepted. (General Vicinity: S Sossaman Rd and S of E Riggs Rd. Supervisorial District 1). (C-43-16-018-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 23. OFFER ON TAX DEEDED LAND PARCEL BY MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION Pursuant to A.R.S. § 42-18303(E), accept the cash offer of $258.26 by Maricopa County, Department of Transportation on the following Tax Deeded Land parcel(s) for which the following conditions apply: The board of supervisors may accept an offer from, and sell real property held by this state by tax deed to, the county or a city, town or special taxing district in the county for a public purpose related to transportation or flood control. The board of supervisors shall convey the deed and apportion the monies received in the transaction in the manner prescribed by this section. Date Previously Offered: N/A Parcel Number: 304-90-017F Purchaser: Maricopa County Amount of Offer: $258.26 Amount of Charges against the Parcel: $1,747.46 Direct the Treasurer’s Office accept payment and prepare the deed to convey the property sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. § 42- 18262, the proceeds from the sale in the amount of $258.26 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the offer be accepted. (General vicinity: S Sossaman Rd and S of E Riggs Rd. Supervisorial District 1). (C-43-16-020-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 24. LIST OF REAL PROPERTY HELD BY THE STATE BY TAX DEED Pursuant to A.R.S. §42-18301 compile and prepare a list of real property held by the State by tax deed based on information supplied by the Treasurer prior to the first Monday in November. This list may be amended from time to time as certain parcels may be sold pursuant to A.R.S. §42-18303. In addition, authorize the Treasurer to use this list to conduct a tax deeded land sale in compliance with A.R.S. §42-18301 and in compliance with the Tax Deeded Land Sale Procedures adopted by the Board of Supervisors July 26, 2006. (C-43-16-023-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo JUDICIAL BRANCH - PODER JUDICIAL Formal Meeting Minutes Wednesday, November 18, 2015 Page 13 of 47 Adult Probation - Libertad Condicional de Adultos 25. PERMANENT ADDITIONS TO FLEET AND EXEMPTION FROM MARKINGS AND ISSUANCE OF NON-GOVERNMENTAL LICENSE PLATES Approve a permanent addition to the fleet of seven (7) vehicles. One (1) of these vehicles will be purchased using operating funds that exist within Adult Probation’s General Fund (Fund 100) at an estimated cost of $25,000. Two (2) of these vehicles will be purchased using operating funds that exist within Adult Probation’s Detention Fund (Fund 255) at an estimated cost of $50,000. Four (4) vehicles will be purchased using operating fund that exist in the Non Departmental Vehicle Replacement Fund (Fund 100) at an estimated cost of $100,000. Also, approve an exemption from markings and issuance of non-governmental license plates per A.R.S. §38-538.03 because these vehicles will be used to provide surveillance and supervision of convicted felons residing in the community and the location and apprehension of felony absconders. Markings are detrimental to the mission. These will be take home vehicles because surveillance and apprehension are not regularly scheduled assignments with set hours. The vehicle information, including make, model, year, color and VIN number will be provided to the Clerk of the Board upon approval of this agenda and purchase of the vehicles. FY2015-16 additional operating expenses for the new vehicles are estimated to be approximately $5,000 for the General and Non Departmental Fund vehicles and $2,000 for the Detention Fund vehicles. These costs will be absorbed in the Adult Probation General and Detention Fund operating budgets. These vehicles replace seven (7) state vehicles that have past their useful life and have not been replaced by the state, and were never part of the County’s vehicle fleet. The annual savings from the state lease for the seven (7) vehicles is estimated at $7,560.00 ($90/month/vehicle). These funds will be used to offset additional fuel and repair costs for the seven (7) new vehicles. (C-11-16-001-V-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Superior Court - Tribunal Superior 26. APPOINTMENTS OF SUPERIOR COURT JUDGE PRO TEMPORE Approve the appointments of Mesa Municipal Court Judges Matias Tafoya, Michelle Lue Sang and Debbie Barone-Jay as well as Glendale City Court Judges Elizabeth Finn and John Burkholder as Superior Court Judge Pro Tempore, in accordance with Arizona Revised Statutes § 12-141, for the period commencing January 1, 2016 through June 30, 2016. The purpose for this appointment is to implement a pilot program with Mesa Municipal and Glendale City Courts regarding Rule 11 proceedings. This serves the interest of judicial economy and promotes sound case flow management. These Municipal and City Court Judges would serve as Pro Tempore without any additional compensation from the Superior Court of Arizona. The appointment will be for the period commencing January 1, 2016 through June 30, 2016. (C-80-16-007-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Formal Meeting Minutes Wednesday, November 18, 2015 Page 14 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Animal Care and Control Services - Servicios de Control y Cuidado de Animales 27. DONATIONS FROM ARIZONA VETERINARY MEDICAL ASSOCIATION AND WEST VALLEY FAMILIES Accept a monetary donation from the Arizona Veterinary Medical Association in the amount of $2,500 and West Valley Families in the amount of $250 for the care of the animals. The total for both donations is $2,750. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-041-D- 00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 28. DONATIONS FROM ARIZONA VETERINARY MEDICAL ASSOCIATION, ROGER ELLIS, CRAIG BRUNER, PATTY TERMINI, MARIA JESUS BAILON, GAYLE DRENNAN, AND JULIE JOHNSON Accept monetary donations totaling $2,792.77 from Arizona Veterinary Medical Association $250, Roger Ellis $250, Craig Bruner $300, Patty Termini $492.77, Maria Jesus Bailon $500, Gayle Drennan $500, and Julie Johnson $500 for the care of the animals. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-16-048-D- 00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 29. KENNEL PERMIT FOR WINGFOOT KENNELS Approve kennel permit K16-058 pursuant to A.R.S. §11-1009 for Margaret Hodge, d.b.a. Wingfoot Kennels, 964 E Wildhorse Dr, Chandler, AZ 85286, in District 1 for the term of November 1, 2015 through October 31, 2016. The cost of a kennel permit is $328. (C-79- 16-044-L-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, November 18, 2015 Page 15 of 47 30. KENNEL PERMIT FOR YERBRIER KENNELS Approve kennel permit #K16-005 pursuant to A.R.S. §11-1009 for Betty Yerbrier, d.b.a. Yerbrier Kennels, 5447 S El Mirage Rd, Tolleson, AZ 85353, in District 5 for the term of November 1, 2015 through October 31, 2016. The cost of a kennel permit is $328. (C-79- 16-043-L-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 31. KENNEL PERMIT FOR FOREVER FAITHFUL Approve kennel permit K16-059 pursuant to A.R.S. §11-1009 for Judy Hamel, d.b.a. Forever Faithful, 12613 S 189th Ave, Buckeye, AZ 85326, in District 5 for the term of November 1, 2015 through October 31, 2016. The cost of a kennel permit is $328. (C-79- 16-046-L-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 32. NEW HOPE AGREEMENT WITH AZ DOG ADOPTIONS Approve an Agreement between Angelec Hopson, d.b.a. AZ Dog Adoptions and Maricopa County to allow AZ Dog Adoptions under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 38 new hope rescues over the term of the agreement, for a total of $1,558. The term of this Agreement is from November 18, 2015 through June 30, 2017. (C-79-16-045- 3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 33. NEW HOPE AGREEMENT WITH ARIZONA SMALL DOG RESCUE Approve an Agreement between Arizona Small Dog Rescue, a 501 (c) 3 non-profit corporation, and Maricopa County to allow Arizona Small Dog Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 1,800 new hope rescues over the term of the agreement, for a total of $73,800. The term of this Agreement is from November 1, 2015 through June 30, 2018. (C-79-16-047-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 34. NEW HOPE AGREEMENT WITH SURRENDERED SOULS RESCUE Formal Meeting Minutes Wednesday, November 18, 2015 Page 16 of 47 Approve an Agreement between Surrendered Souls Rescue, a 501 (c) 3 non-profit corporation and Maricopa County to allow Surrendered Souls Rescue under the New Hope Program to rescue animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag and new owner transfer fee within the first year of rescue for each dog three months of age or older at no cost to the Contractor. The cost for these services is forty-one dollars ($41) for each animal rescued. Animal Care and Control estimates 38 new hope rescues over the term of the agreement, for a total of $1,558. The term of this Agreement is from November 18, 2015 through June 30, 2017. (C-79-16-042-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Emergency Management - Administración de Emergencia 35. 2015 MARICOPA COUNTY UNINCORPORATED AREA HAZARD MITIGATION PLAN Adopt a Resolution to approve and accept the 2015 Maricopa County Unincorporated Area Hazard Mitigation Plan as the official plan of Maricopa County. The mitigation plan identifies and establishes county policies and tools that will be implemented in the unincorporated areas of the county, over the long term, which will result in a reduction of risk and potential future losses from a disaster event. The Maricopa County Unincorporated Area Hazard Mitigation Plan is incorporated into the Maricopa County Multi-Jurisdictional Hazard Mitigation Plan which also includes plans from the cities, towns and tribes within Maricopa County. This multi-jurisdictional plan establishes a framework to ensure that the most appropriate and equitable mitigation projects are undertaken. State and local governments that have established mitigation plans that meet the Disaster Mitigation Act of 2000 criteria and have their mitigation plans approved by the Federal Emergency Management Agency (FEMA) are eligible to receive increased future grant funding. Conversely, if states and local governments do not have a FEMA-approved mitigation plan, they will not be eligible to apply for certain grant funding. There is no financial impact to the county as a result of this plan. (C-15-16-001-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Employee Benefits and Health - Beneficios a los Empleados y la Salud 36. APPOINTMENT TO THE RYAN WHITE PLANNING COUNCIL Approve the following new appointment to the Ryan White Planning Council for three year terms, effective on the date of the BOS approval: Cindy Quenneville, Service Provider, Southwest Center for HIV/AIDS. Consistent with Article III of the Bylaws of the Phoenix EMA Ryan White Planning Council and after satisfactory completion of the pre-screening processes approved by the Maricopa County Board of Supervisors for existing and new Planning Council members, the County Manager recommends the appointment of Cindy Quenneville, Service Provider, Southwest Center for HIV/AIDS, for a three year term, effective on the date of the BOS approval. The Membership Committee of the Ryan White Planning Council has confirmed that the individuals listed above represent membership categories consistent with the Council Bylaws and federally mandated membership requirements. (C-39-16-006-9-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Formal Meeting Minutes Wednesday, November 18, 2015 Page 17 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 37. CARRYOVER FUNDS FROM U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, HEALTH RESOURCES AND SERVICES ADMINISTRATION FOR RYAN WHITE PART A HIV/AIDS PROGRAM Approve Amendment No. 2 to an Agreement between U.S Department of Health and Human Services, Health Resources and Services Administration and Maricopa County through the Employee Benefits and Health Ryan White Part A HIV/AIDS Program in the not-to-exceed amount of $9,268,998.00. This amendment is funded by a grant from Health Resources and Services Administration, H89HA11478. The purpose of this amendment is to accept the awarded carryover funding in the amount of $546,036.00. This amendment is effective from March 1, 2015 to February 29, 2016. All other terms and conditions of the Agreement remain in full force and effect. (C-39-15-002-G-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Environmental Services - Servicios Ambientales 38. BOARD OF HEALTH FEE WAIVER REIMBURSEMENT Approve a fund transfer of $17,030.00 from the General Fund (100) to the Environmental Services Environmental Health Fund (506). The purpose of the transfer is to reimburse Environmental Services for Fee Waivers approved by the Board of Health pursuant to C- 88-12-010-7-00. Pursuant to A.R.S. §42-17106B, authorize the transfer of FY2016 expenditure authority in the amount of $17,030.00 from Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) Contingency (4711) to Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) Other Programs (4712) to the line item titled "Board of Health Fee Waiver Fund Transfer" for the reimbursement of the Environmental Services fee waivers approved by the Board of Health. Also authorize an increase in revenue authority in the amount of $17,030.00 in Environmental Services (880) Environmental Services Environmental Health Fund (506) Non Recurring Non Project (0001) and increase expenditure authority in the amount of $17,030.00 in Non Departmental (470) Grants Fund (249) Non Recurring Non Project (0001) with offsetting revenue and expenditure adjustments in Eliminations (980) Eliminations Fund (900) Non Recurring Non Project (0001). This action will have a net zero impact on the overall County budget. Board of Supervisors agenda item C-88-12-010-7-00, approved on June 20, 2012, authorized reimbursement to the Environmental Services Fee Fund for fees waived by the Board of Health for its work on behalf of the Board of Supervisors. At the Board of Health meeting on Monday, October 26, 2015, the Board of Health approved fee waivers totaling $17,030.00. Environmental Services requests reimbursement pursuant to C-88-12-010-7-00. (C-88-16-006-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Finance - Finanzas Formal Meeting Minutes Wednesday, November 18, 2015 Page 18 of 47 39. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers, warrant reports 10/15/2015 through 10/28/2015, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-16-220-7-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Government Relations - Relaciones Gubernamentales 40. GRANT RECONCILIATION Approve an increase to the FY 2016 budget for the County Manager’s Office (200) Non Departmental Grants Fund (249) Non Recurring Non Project (0001) revenues and expenditures appropriated budget in the amount of $456,288. This action provides for the receipt and pass-through of Tribal Gaming Grants that are multiple year awards and have already been accepted by the Board of Supervisors. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-20-16-025-G-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Human Resources - Recursos Humanos 41. BUDGET ADJUSTMENT FOR LEARNING MANAGEMENT SYSTEM In accordance with A.R.S. §42-17106(B), approve the following budget adjustments: a) Decrease the expenditure authority for the Human Resources (310) General Fund (100) Operating (0000) budget by $178,800 and increase the Human Resources (310) General Fund (100) Learning Management System (LRN0) budget by $178,800. b) Decrease the Assistant County Manager (950) General Fund (100) Operating (0000) budget by $7,000 and increase the Human Resources (310) General Fund (100) Learning Management System (LRN0) budget by $7,000. These actions will have a County-wide net impact of zero on the FY 2016 Adopted Budget and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Also direct the Office of Management & Budget to reallocate funding in the FY 2017 Baseline budget from Non Departmental (470) General Fund (100) Operating (0000) to the Human Resources (310) General Fund (100) Operating (0000) in the amount of $73,686. Also direct the Office of Management & Budget to increase the FY 2017 Baseline budget for Human Resources (310) General Fund (100) Operating (0000) in the amount of Formal Meeting Minutes Wednesday, November 18, 2015 Page 19 of 47 $102,002. Approval of this action will allow the Human Resources Department to purchase and implement a new Learning Management System in FY 2016 and reallocate current maintenance funding from ADP to Human Resources. (C-31-16-009-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 42. MARKET RANGES Pursuant to A.R.S §11-251 (38) and 251 (51), approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-16-010-6-00) Ranges: Crime Scene Specialist: $16.75-$27.41 ($34,840-$57,013) Crime Scene Specialist Senior: $21.74-$30.26 ($45,219-$62,941) Medicolegal Death Investigator: $15.89 -$27.41 ($33,051-$57,013) Medicolegal Death Investigator Senior: $21.74-$30.26 ($45,219-$62,941) Medicolegal Death Investigator Supervisor: $23.03-$36.00 ($47,902-$74,880) Inactivate: Fiduciary Trainee Management/Professional Assignment Biweekly Stipends: Correctional Health Services' Assistant Mental Health Director: $475.00 County Communications Manager: $425.00 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Human Services - Servicios Humanos 43. AMENDMENT TO IGA WITH TOWN OF GUADALUPE FOR COMMUNITY DEVELOPMENT BLOCK GRANT ACTIVITY Approve financial Amendment No. 1 to the Intergovernmental Agreement (IGA) (C-22-13- 027-3-00) between Maricopa County administered through its Human Services Department and the Town of Guadalupe. The purpose of the Amendment is to increase Community Development Block Grant funds (CDBG) provided to the Town of Guadalupe by $22,595 from $60,000 to $82,595. The Amendment will also revise the Implementation Schedule Completion dates as follows: • Demolition and Clean-up Activities from May 31, 2014 to April 30, 2016 • Activity Completion from June 30, 2014 to May 31, 2016 The increased funds will be utilized to complete demolition of two (2) additional structures for project completion. Also request Pursuant to Section II Special Provisions paragraph G. 10 General Conditions, sub-paragraph- D. Authorize the Department Director to execute Written Change Orders/Administrative Changes in any one of the following areas: • Work Statement changes reflecting Federal, State, County or Department regulations, Formal Meeting Minutes Wednesday, November 18, 2015 Page 20 of 47 policies or requirements; and implementation schedule revisions approved by Community Development Advisory Committee (CDAC). • Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by Funding Source or Department regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. • Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies. This Amendment is effective upon execution and signature by both Parties. This Amendment does not impact the County General Fund. Project activities under this Agreement include demolishing a total of five (5) vacant, residential structures that are not habitable, and clearing the lot where each structure is located in the Town of Guadalupe. The Agreement is funded with reallocated CDBG funds approved in the FY2012-2013 Maricopa Urban County Annual Action Plan Amendment #1 (C-22-12-067-G-01). CDBG is funded through the U. S. Department of Housing and Urban Development (HUD). (C-22- 13-027-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 44. AMENDMENT TO IGA WITH CITY OF AVONDALE FOR HOME INVESTMENT PARTNERSHIP FUNDS Approve a non-financial amendment to the Intergovernmental Agreement (IGA) between the City of Avondale, a member of the Maricopa HOME Consortium, and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to extend the agreement term from June 30, 2015 to June 30, 2017. Extending the agreement will provide the City with additional time to complete the previously approved Work Statement. The Amendment is retroactive to July 1, 2015. The IGA is funded by a grant from the U.S. Department of Housing and Urban Development (HUD). There is no impact to the General Fund. The City of Avondale will provide home buyer assistance to eligible families through this IGA. The extension will allow for the City to complete the project approved by the HOME Investment Partnership Program Consortium and approved by the Board of Supervisors on December 11, 2013. The housing activities meet all HOME Investment Partnerships Program requirements for the required period of affordability. Maricopa County is the lead agency for the Maricopa HOME Consortium. (C-22-14-043-3-01) This item was withdrawn by the department. 45. AMENDMENT TO IGA WITH CITY OF GLENDALE FOR HOME INVESTMENT PARTNERSHIP FUNDS Approve a non-financial amendment to the Intergovernmental Agreement (IGA) between the City of Glendale, a member of the Maricopa HOME Consortium, and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to extend the agreement term from June 30, 2015 to June 30, 2017. Extending the agreement will provide the City with additional time to complete the previously approved Work Formal Meeting Minutes Wednesday, November 18, 2015 Page 21 of 47 Statement. The Amendment is retroactive to July 1, 2015. The IGA is funded by a grant from the U.S. Department of Housing and Urban Development (HUD). There is no impact to the General Fund. The City of Glendale will rehabilitate single family homes in the City of Glendale under this IGA. The extension will allow for the City to complete the project approved by the HOME Investment Partnership Program Consortium and approved by the Board of Supervisors on December 11, 2013. The housing activities meet all HOME Investment Partnerships Program requirements for the required period of affordability. Maricopa County is the lead agency for the Maricopa HOME Consortium. (C-22-14-044-3-01) This item was withdrawn by the department. 46. AMENDMENT TO IGA WITH CITY OF SURPRISE FOR HOME INVESTMENT PARTNERSHIP FUNDS Approve a non-financial amendment to the Intergovernmental Agreement (IGA) between the City of Surprise, a member of the Maricopa HOME Consortium, and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to extend the agreement term from June 30, 2015 to June 30, 2017. Extending the agreement will provide the City with additional time to complete the previously approved Work Statement. The Amendment is retroactive to July 1, 2015. The IGA is funded by a grant from the U.S. Department of Housing and Urban Development (HUD). There is no impact to the General Fund. The City of Surprise will rehabilitate single family homes in the City of Surprise under this IGA. The extension will allow for the City to complete the project approved by the HOME Investment Partnership Program Consortium and approved by the Board of Supervisors on December 11, 2013. The housing activities meet all HOME Investment Partnerships Program requirements for the required period of affordability. Maricopa County is the lead agency for the Maricopa HOME Consortium. (C-22-14-039-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 47. IGA WITH CITY OF BUCKEYE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement (IGA) between the City of Buckeye and Maricopa County administered by its Human Services Department. The purpose of the Agreement is to provide Community Development Block Grant (CDBG) funds to the City for installation of new sewer lines that would replace the existing aging sewer lines. Agreement funding for project activities shall not exceed $493,162. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions paragraph O General Conditions, sub-paragraph- s. Authorize the Department Director shall execute written Change Orders/Administrative Changes as required in the following areas: • Work Statement changes reflecting Federal, State, County or Department regulations, Formal Meeting Minutes Wednesday, November 18, 2015 Page 22 of 47 policies or requirements; and implementation schedule revisions approved by Community Development Advisory Committee (CDAC). • Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by Funding Source or Department regulations, policies or requirements. It is the responsibility of the SUBRECIPIENT to ensure the latest documents are consulted and followed. • Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C-22-16-012-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 48. IGA WITH CITY OF EL MIRAGE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement (IGA) between the City of El Mirage and Maricopa County administered by its Human Services Department. The purpose of the Agreement is to provide Community Development Block Grant (CDBG) funds to the City for installation of new water main lines and new water hydrants. Agreement funding for project activities shall not exceed $579,827. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions paragraph O General Conditions, sub-paragraph- s. Authorize the Department Director to execute written Change Orders/Administrative Changes as required in the following areas: • Work Statement changes reflecting Federal, State, County or Department regulations, policies or requirements; and implementation schedule revisions approved by Community Development Advisory Committee (CDAC). • Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by Funding Source or Department regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. • Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C-22-16-014-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 49. IGA WITH CITY OF GOODYEAR FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement (IGA) between the City of Goodyear and Maricopa County administered by its Human Services Department. The purpose of the Agreement is to provide Community Development Block Grant (CDBG) funds to the City for Formal Meeting Minutes Wednesday, November 18, 2015 Page 23 of 47 purchase and installation of 22 light poles in the Canada Village neighborhood. Agreement funding for project activities shall not exceed $162,700. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions paragraph O General Conditions, sub-paragraph- s. Authorize the Department Director shall execute written Change Orders/Administrative Changes as required in the following areas: • Work Statement changes reflecting Federal, State, County or Department regulations, policies or requirements; and implementation schedule revisions approved by Community Development Advisory Committee (CDAC). • Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by Funding Source or Department regulations, policies or requirements. It is the responsibility of the SUBRECIPIENT to ensure the latest documents are consulted and followed. • Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C-22-16-016-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 50. IGA WITH TOWN OF WICKENBURG FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement (IGA) between the Town of Wickenburg and Maricopa County administered by its Human Services Department. The purpose of the Agreement is to provide Community Development Block Grant (CDBG) funds to the Town of Wickenburg for upgrading components of Weaver Lift Station. Agreement funding for project activities shall not exceed $141,380. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions paragraph O General Conditions, sub-paragraph- s. Authorize the Department Director shall execute written Change Orders/Administrative Changes as required in the following areas: • Work Statement changes reflecting Federal, State, County or Department regulations, policies or requirements; and implementation schedule revisions approved by Community Development Advisory Committee (CDAC). • Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by Funding Source or Department regulations, policies or requirements. It is the responsibility of the SUBRECIPIENT to ensure the latest documents are consulted and followed. • Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C-22-16-013-3-00) Formal Meeting Minutes Wednesday, November 18, 2015 Page 24 of 47 Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 51. IGA WITH CITY OF CHANDLER FOR HOME INVESTMENT PARTNERSHIP PROGRAM Approve an Intergovernmental Agreement between the City of Chandler, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the agreement is to provide HOME funds to the City of Chandler for Acquisition, Rehabilitation and Resale of single family homes and Housing Reconstruction of single family homes for low to moderated income households. The Agreement funding for the project activities shall not exceed $273,223. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions section U. 4, authorize the Department Director to execute written Change Orders/Administrative Changes within the general scope of the Agreement such as: • Administrative requirement changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements and in any one or more of the following areas. Work Statement activities which do not: • Increase or decrease the amount of total Agreement funding; • Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or • Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C- 22-16-017-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 52. IGA WITH CITY OF PEORIA FOR HOME INVESTMENT PARTNERSHIP PROGRAM Approve an Intergovernmental Agreement between the City of Peoria, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the agreement is to provide HOME funds to the City of Peoria for providing home buying assistance to first-time home buyers and new construction of new single family homes for low-to moderate income households. The Agreement funding for the project activities shall not exceed $162,966. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions section U. 4, authorize the Department Director to execute written Change Orders/Administrative Changes within the general scope of the Formal Meeting Minutes Wednesday, November 18, 2015 Page 25 of 47 Agreement such as: • Administrative requirement changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements and in any one or more of the following areas. Work Statement activities which do not: • Increase or decrease the amount of total Agreement funding; • Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or • Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C- 22-16-015-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 53. IGA WITH TOWN OF GILBERT FOR HOME INVESTMENT PARTNERSHIP PROGRAM Approve an Intergovernmental Agreement between the Town of Gilbert, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the agreement is to provide HOME funds to the Town of Gilbert for Acquisition and Rehabilitation of Rental Housing. The Agreement funding for the project activities shall not exceed $184,680. The agreement is retroactive to July 1, 2015 and will expire 24 months from the date of full execution. Pursuant to Section II Special Provisions section U. 4, authorize the Department Director to execute written Change Orders/Administrative Changes within the general scope of the Agreement such as: • Administrative requirement changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements and in any one or more of the following areas. Work Statement activities which do not : • Increase or decrease the amount of total Agreement funding; • Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or • Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2015-2016 budget and does not impact the General Fund. (C- 22-16-018-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, November 18, 2015 Page 26 of 47 Management and Budget - Administración y Presupuesto 54. CONTRACT WITH WESTERN MARICOPA COALITION, INC FOR FUNDING FOR ECONOMIC DEVELOPMENT ACTIVITIES Retroactively approve a Contract between Western Maricopa Coalition, Inc. dba WESTMARC (WESTMARC) and Maricopa County, administered by its Office of Management and Budget, in an amount not-to-exceed $10,000. The purpose of this contract is to provide funding for economic development activities to be provided by WESTMARC for the purposes of enhancing and strengthening the employment base of Western Maricopa County by convening economic meetings and promoting agencies and groups within the area as well as groups looking to relocate to the area. This Contract is effective from July 1, 2015 until June 30, 2016. (C-49-16-010-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Supervisor Hickman stated he spoke to WESTMARC representatives concerning the level of funding and thanked Supervisor Kunasek for helping with this item. His conversations with WESTMARC representatives have been to better define their mission and to spur economic development. Supervisor Hickman requested some of the economic development funds to funnel through the Industrial Development Authority (IDA) Board. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 55. REIMBURSEMENT FUNDS FROM ARIZONA HEALTH COST CONTAINMENT SYSTEM AND AUTHORIZE THE RELEASE OF MEDICAL LIEN Accept monetary reimbursement check in the amount of $17,273.83 from the Arizona Health Care Cost Containment System (AHCCCS) for health care benefits paid by Maricopa Managed Care Systems and deposit it into the General Fund (100). Authorize the closure of medical lien 2013-0109245. It is hereby acknowledged as paid, discharging all liens, claims of liens or rights of liens and debts secured thereby that may be possessed under or by virtue of the Arizona Long-Term Care Lien, dated November 30, 2013. Maricopa Managed Care Systems provided health benefits to indigent residents until 2005. (C-49-16-011-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Parks and Recreation - Parques y Recreación 56. TEMPORARY ACCESS LICENSE, INDEMNIFICATION AND HOLD HARMLESS AGREEMENT WITH CITY OF GOODYEAR AND CONSENT WITH TRES RIOS GOLF LLC AT ESTRELLA MOUNTAIN REGIONAL PARK Approve the Temporary Access License and Indemnification and Hold Harmless Agreement (“License”) between Maricopa County and the City of Goodyear and attached Consent to Temporary Access License and Indemnification and Hold Harmless Agreement (“Consent”) with Tres Rios Golf, LLC. The License allows for conducting site investigations and collection of data at Estrella Mountain Regional Park for development of a Design Formal Meeting Minutes Wednesday, November 18, 2015 Page 27 of 47 Concept Report for a potential wetlands project. The City of Goodyear (“City”), in cooperation with the United States Bureau of Reclamation (“BOR”), engaged in a pilot project using vertical flow wetlands to manage concentrate discharge from the City’s Bullard Water Campus Reverse Osmosis Facility. The City, in cooperation with BOR, conducted a study and identified Estrella Mountain Regional Park (including Tres Rios Golf Course) (“Park”) as potential locations that would be suitable for the development of wetlands and a blending pond for treatment of large quantities of the concentrate discharge. Both the Consent and License will provide the City of Goodyear and its consultant site access for purposes of conducting site investigations and data collection, among other things necessary to complete the scope of work in the License. It is expected that creating wetlands and a blending pond at the Park will provide a habitat for additional wildlife, provide interpretative and environmental education, and allow for additional passive recreational opportunities. It is also expected that the blending pond will return water back into the Gila River or El Rio project. The License will require administrative or operational action from time to time to carry out the spirit and intent of this License and Consent, and the County desires to delegate to the Director of Maricopa County Parks and Recreation Department, or his or her designee, the authority and responsibility for proper administration of this License and Consent. The activities for this concession will be located in Supervisory Districts 5. (C-30-16-006-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 57. SALE OF SURPLUS VEHICLE Approve the sale of a vehicle which was assigned to Parks and Recreation. This vehicle has become in excess due to becoming aged out, in poor condition, and no longer needed by the department. Parks and Recreation is requesting approval as this will result in a net decrease in the County fleet. Vehicle will be turned into Equipment Services and sold at public auction. (C-30-16-008-V-00) Vehicle #426-New Holland 1999 Skip Loader Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Planning and Development - Planificación y Desarrollo 58. GRANITE VISTA AMENDED AND RESTATED DRAINAGE AND ACCESS EASEMENTS AND AGREEMENT AND EXTINGUISHMENTS Approve Granite Vista Amended and Restated Drainage and Access Easements and Agreement and Extinguishments. In accordance with the provisions of the Granite Vista Development Agreement, approved by the Board on June 10, 2015, the developer is obligated to grant certain forms of temporary easements for (1) rights of access and (2) creation/maintenance of interim drainage facilities, to be used while the subdivision is under development. Maricopa County is a party to each of those easements, either as the grantee or in another role. Each of the easements is designed to be temporary and to remain in place only for so long as the development process warrants. At the end of that process each such easement will be extinguished once the Planning & Development Department has determined that such action is warranted. An amended and restated version of that earlier document is now required given that the developer is going to donate Formal Meeting Minutes Wednesday, November 18, 2015 Page 28 of 47 a school site to a school district, and the district has requested that the interim drainage easements not encumber that school site. (C-44-15-098-M-01) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Procurement Services - Servicios de Adquisiciones 59. 14111-RFP, HUMAN RESOURCES LEARNING MANAGEMENT SYSTEM Approve the following solicitation serial items. Serial: 14111-RFP Item: Human Resources Learning Management System ($2,000,000.00 estimate / 5 Years and 7 Months (Eff. 11/18/15) until January 31, 2021 With 5 one year renewal option) Approve a contract with Cornerstone Ondemand, Inc. to provide the Maricopa County Human Resources Department with a fully integrated Talent Management System including but not limited to Learning Management System with the option to integrate Performance Management functionality at a later date. (C-73-16-010-7-00) Cornerstone Ondemand, Inc. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Public Health - Salud Pública 60. RECOGNITON FOR RECEIPT OF A NATIONAL AWARD Recognize Social Worker, Adrienne Decker-Delgado for the receipt of a national award. Ms. Decker-Delgado was selected by the National Association of Social Workers to receive the National Social Worker of the Year Award 2013. (The award was presented in June, 2014). This award honors a member of the National Association of Social Workers (NASW) who exemplifies the best of the profession’s values and achievements through specific accomplishments. Adrienne received this award for her work in creating Find Help Phoenix (www.FindHelpPhx.org and www.EncuentraAyudaPhx.org). • The concept behind FindHelpPhx.org is to deliver an easy to navigate site where people can find free and almost free community resources with two clicks. • Masters students from ASU are recruited to assist in updating the resource list and meeting with partners to introduce the site. • The website was developed with little budget and her husband generously volunteering his time after years of Decker-Delgado collecting resource information and trying to deliver it to clients in hard copy. • Today, grants have assisted the site to expand to include resources across Maricopa County, be mobile friendly and deliver the information in Spanish and English. • Due to Adrienne’s vision and recognition of community needs, residents are now able to more easily link with existing resources and find the assistance they need to lead a healthier life. (C-86-16-043-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Formal Meeting Minutes Wednesday, November 18, 2015 Page 29 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 61. NOTICE OF GRANT AWARD WITH DEPARTMENT OF HEALTH AND HUMAN SERVICES, HEALTH RESOURCES AND SERVICES ADMINISTRATION FOR SOUTH PHOENIX HEALTHY START PROGRAM Approve Notice of Award (NOA) No. (H49MC00174-15-00), Grant No. (H49MC00174), Healthy Start Initiative (HSI): Eliminating Disparities in Perinatal Health, from Department of Health and Human Services, (DHHS), Health Resources and Services Administration (HRSA) to Maricopa County through its Department of Public Health, Healthy Start (HS), to provide funding for the South Phoenix Healthy Start (SPHS) program. SPHS will provide perinatal case management services, health education events and learning opportunities, and community referrals to women and their families in the large urban communities of South Phoenix and Maryvale. The financial assistance amount for this action is $353,758.00 for the budget period beginning November 1, 2015 through October 31, 2016. The project period is June 1, 2002 through March 31, 2019. The Department of Public Health’s indirect rate for FY 2015-16 is 15.8%. The increased full Indirect Costs are estimated at $48,268, all of which are allowable. Departmental Indirect Rates are reestablished at the beginning of each fiscal year and the future Indirect Rate will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by HRSA and will not affect the County’s General Fund. (C-86-02-165-2-29) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 62. LEASE AGREEMENT WITH CHICANOS POR LA CAUSA FOR USE OF OFFICE AND CLINIC SPACE Approve, and authorize the Chairman to execute, Lease Agreement No. L-7461 with Chicanos Por La Causa, an Arizona non-profit charitable corporation, for County use of approximately 3,026 square feet of office and clinic space at 6850 W. Indian School Road, Phoenix. Public Health will use the subject leased space for the operation of a regional WIC facility. The term of Lease L-7461 will be for 60 months beginning on or about February 1, 2016 and expiring sixty (60) months later, unless terminated earlier as provided for in the agreement. The County will have one (1) five-year renewal option to extend the lease term. The monthly base rent for the triple net lease during the term will be $2,521.67 per month ($10.00 per square foot annually) plus rental tax. The annual rental rate will increase in years 6-10 to $13.25, $13.65, $14.06, $14.48 and $14.91 respectively. The County and its clientele will have the right to use parking spaces on a first come, first served basis. The County will be responsible for providing janitorial services, electrical and phone/data service to the leased premises. The County will reimburse the Lessor an amount not to exceed $85,000.00 for completion of Tenant Improvements (TI) to the Premises for WIC’s use. The TI funds are from the State. (C-86-16-044-1-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Formal Meeting Minutes Wednesday, November 18, 2015 Page 30 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 63. IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR AZ PRESCRIPTION DRUG OVERDOSE PREVENTION PROGRAM Approve a retroactive Fixed-Priced Intergovernmental Agreement (IGA) Contract No. (ADHS16-107742), Arizona Prescription Drug Overdose Prevention Program, between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for the Healthcare Innovation program to implement community prevention efforts for the Arizona Prescription Drug Misuse and Abuse Initiative using the Rx Drug Misuse & Abuse Initiative Community Toolkit. The Term of the IGA Contract begins September 1, 2015 and terminates at August 31, 2020. Also, the Price Sheet amount is $97,136.00. If a budget term has been completed in a multi-term contract, the parties may agree to change the amount and type of funding to accommodate new circumstances in the next budget term. Any increase and decrease in funding at the time of the new budget term shall coincide with a change in the Scope of Work or change in cost of service as approved by ADHS. The retroactive is due to late issuance of the IGA by ADHS. MCDPH’s indirect rate for FY 2015-16 is 15.8%. The full indirect costs are estimated at $13,254 of which is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-16-039-3-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 64. AMENDMENT TO IGA WITH MARICOPA INTEGRATED HEALTH SYSTEM FOR SYSTEM OF CARE COORDINATION – PERINATAL Approve Amendment No. 1 to the Intergovernmental Agreement (IGA), System of Care Coordination – Perinatal, between Maricopa County Special Healthcare District dba Maricopa County Integrated Health Systems (MIHS) and Maricopa County by and through its Department of Public Health (MCDPH), Healthy Start, to provide the Healthy Start System of Care Coordination-Perinatal Program. This will allow for a continuation of the system of care coordination that embeds Healthy Start within the MIHS clinic-based team in order to increase access to quality perinatal, prenatal, inter-natal, and pediatric health care for enrolled Healthy Start participants who receive their health care at the MIHS clinic locations within the Healthy Start service area. The Amendment amount is changed from an aggregate, not-to-exceed amount, from $171,904 to $206,904, increased by $35,000 for the budget period November 1, 2015 through October 31, 2016. The year 2 budget is attached. The initial budget period was from February 1, 2015 through October 31, 2015 for the budget amount of $171,904. The term is from February 1, 2015 through October 31, 2019. MIHS is a sub-recipient of a Healthy Start grant, Notice of Award (NOA) No. (H49MC00174-15-00), Grant No. (H49MC00174), Healthy Start Initiative (HSI): Eliminating Formal Meeting Minutes Wednesday, November 18, 2015 Page 31 of 47 Disparities in Perinatal Health, from Department of Health and Human Services, (DHHS), Health Resources and Services Administration (HRSA). The grant project period is June 1, 2002 through March 31, 2019. (C-86-15-076-3-01) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 65. FEE FUND BUDGET APPROPRIATION ADJUSTMENT FOR OFFICE OF EPIDEMIOLOGY HEALTH ASSESSMENT Approve a one-time expenditure of $62,047.00 from fund balance in the Department of Public Health Fee Fund (265). In addition, per A.R.S. §42-17106(B), reduce the FY 2016 expenditure appropriation in the Non-Departmental (470) Non-Departmental Grants Fund (249) Non-Recurring (0001). Potential Expenditures from Fund Balance line by $62,047.00 and increase the FY 2016 expenditure appropriation in the Department of Public Health (860) Office of Epidemiology Fee Fund (265) Non-Recurring/Non-Project (0001) by $62,047.00. Approval of this action will support the Office of Epidemiology’s Community Health Assessment program by allowing the hiring of a County Contract position for the period of 12/1/15 through 7/31/17. This appropriation will provide the funding for 12/1/15 to 6/30/2016. The Department of Public Health’s FY2015-16 indirect rate from fees is 13.5%; therefore $7,380 is allowable and fully recoverable. The Office of Epidemiology (EPI) would like to request a one-time use of fee fund balance moneys to create a contract position for a management analyst. The new position will assist in getting our own community health assessment and our various partners’ assessments coordinated into a single assessment report. The individual will also assist with coordinating meetings, recruiting additional stakeholders/community partners, and collection of data from other entities. This position will help with our hospital contracted partners for their IRS required community health assessments and will assist MCDPH on the countywide community health assessment as mandated by A.R.S §36-186 Article 7, paragraph (a) and (e). Detailed cost list below: Salary $37,442.00 Benefits $17,225.00 Indirect Costs $ 7,380, 00 Total: $62,047.00 Continuation of this position will be requested in the FY 2017 budget. (C-86-16-042-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Real Estate - Bienes Raíces 66. AMENDMENT TO COST SHARING IGA WITH TOWN OF PARADISE VALLEY FOR PUBLIC SAFETY RADIO COMMUNICATION FACILITY Approve and authorize the Chairman to execute, Amendment No. 1 to Intergovernmental Agreement (IGA) G-30176 with the Town of Paradise Valley (“Paradise Valley”) for Cost Sharing of the Paradise Valley Public Safety Radio Communication Facility. Amendment No. 1 to IGA G-30176 will provide for the termination of the subject IGA upon Formal Meeting Minutes Wednesday, November 18, 2015 Page 32 of 47 full execution of the Amendment. The right of Paradise Valley to use the County’s Contract 12030-RFP P25 Radio Communications Systems with Motorola Solutions, Inc. will survive the termination of the subject IGA so long as the subject contract is an active contract between the County and Motorola Solutions, Inc. A key component of Amendment No. 1 is that neither party is financially responsible to the other party for the costs incurred by either party during the vetting process of the Paradise Valley Facility and the Paradise Valley Site. (C-94-15-003-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation - Transportación 67. ANNEXATION (RIGHT-OF-WAY) CORRECTION BY THE CITY OF CHANDLER Pursuant to A.R.S. §9-471(N), approve the annexation correction by the City of Chandler of County right-of-way within: Germann Road between Arizona Avenue and Hamilton Street, in accordance with Resolution No. 4895. Previously approved on July 22, 2015 as Ordinance No. 4865. The City of Chandler no longer uses ordinances for right-of-way annexations. (General Vicinity: Germann Road between Arizona Avenue and Hamilton Street. Supervisory District No. 1) (C-64-16-031-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 68. NEW TRAFFIC CONTROLS ON PERRYVILLE ROAD Approve new traffic controls (No, Stopping, Standing, Parking Any Time) on unincorporated right-of-way at the following location: A NO STOPPING, STANDING, PARKING ANY TIME ZONE on Perryville Road from 900 feet south of Thomas Road to Thomas Road (West side only). This agenda item is the result of a Traffic Engineering Study conducted at the request of Scott L. Libby Elementary School. Vehicles parked on Maricopa County right-of-way are causing obstructions to the traveling public. In the interest of public safety these signs are warranted. Supervisory District No. 4 (C-64-16-033-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 69. NEW TRAFFIC CONTROLS ON 81ST STREET Approve new traffic controls (No Stopping, Standing, Parking Any Time) on unincorporated right-of-way at the following location: A NO STOPPING, STANDING, PARKING ANY TIME ZONE on 81st Street from Apache Trail to 260 feet north of Apache Trail. (East Side Only) This agenda item is the result of a Traffic Engineering Study conducted at the request of the residents. Vehicles parked on Maricopa County right-of-way are causing obstructions to the traveling public. In the interest of public safety these signs are warranted. Supervisory District No. 2 (C-64-16-034-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Formal Meeting Minutes Wednesday, November 18, 2015 Page 33 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 70. NEW TRAFFIC CONTROLS ON JOHNSON ROAD Approve new traffic controls (Stop Signs) on unincorporated right-of-way at the following location: All Traffic to stop before entering or crossing a THROUGH STREET within the prescribed limits of: Johnson Road from 100 Feet north of Lower River Road to 100 feet south of Baseline Road. This agenda item is the result of an engineering study being conducted to install Stop signs on county roadways. Supervisory District No. 4 (C-64-16-035-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 71. CHANGE IN TRAFFIC CONTROLS ON SAN TAN BOULEVARD Approve a change in traffic controls (Speed Limits) on unincorporated right-of-way at the following locations: A 40 MPH SPEED LIMIT ZONE (from a 45 MPH SPEED LIMIT ZONE) on San Tan Boulevard from 172ND Street to Recker Road. (This rescinds the 45 MPH speed limit zone dated October 19th, 2005 and the 45 MPH speed limit zone dated July 11TH , 1988). A 40 MPH SPEED LIMIT ZONE (from a 35 MPH SPEED LIMIT ZONE) on San Tan Boulevard from Recker Road to Power Road. (This rescinds the 35 MPH speed limit zone dated May 29TH, 1973). A 40 MPH SPEED LIMIT ZONE (from a 45 MPH SPEED LIMIT ZONE) on San Tan Boulevard from Power Road to Sossaman Road. (This rescinds the 45 MPH speed limit zone dated May 29TH, 1973). A 40 MPH SPEED LIMIT ZONE (from a 50 MPH SPEED LIMIT ZONE) on San Tan Boulevard from Sossaman Road to Ellsworth Road. (This rescinds the 50 MPH speed limit zone dated July 7TH, 1989). This agenda item is the result of a request from the residents to lower the speed limit due to the high speed of motorist in the area. A speed study was conducted on San Tan Blvd and it was determined that a lower speed will improve the overall safety of the residents and motorists. Installing speed limits that are closer to the average speed and keeping a single consistent posted speed along San Tan Blvd will provide an overall reduction of vehicle traveling speed. Supervisory District No. 1 (C-64-16-036-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 72. CHANGE IN TRAFFIC CONTROLS ON MARICOPA COUNTY ROUTE 85 Approve a change in traffic controls (Speed Limits) on unincorporated right-of-way at the following locations: A 50 MPH SPEED LIMIT ZONE (from a 55MPH SPEED LIMIT ZONE) on Maricopa County Formal Meeting Minutes Wednesday, November 18, 2015 Page 34 of 47 Route 85 from Verrado Way to 207th Avenue. (This partially rescinds the 55 MPH speed limit zone dated August 1, 1991). A 40 MPH SPEED LIMIT ZONE (from a 55MPH SPEED LIMIT ZONE) on Maricopa County Route 85 from 207th Avenue to Jackrabbit Trail. (This partially rescinds the 55 MPH speed limit zone dated August 1, 1991). A 50 MPH SPEED LIMIT ZONE (from a 55MPH SPEED LIMIT ZONE) on Maricopa County Route 85 from Jackrabbit Trail to .25 miles east of Jackrabbit Trail. (This partially rescinds the 55 MPH speed limit zone dated August 1, 1991). This agenda item is the result of the completion of a MCDOT’s Safety Improvement Project to reduce speeds on roadways that are adjacent to Elementary Schools. Supervisory District No. 4 (C-64-16-037-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 73. CHANGE IN TRAFFIC CONTROLS ON PERRYVILLE ROAD FROM MCDOWELL ROAD Approve a change in traffic controls (Speed Limits) on unincorporated right-of-way at the following locations: A 45 MPH SPEED LIMIT ZONE (from a 50 MPH SPEED LIMIT ZONE) on Perryville Road from McDowell Road to .50 miles north of McDowell Rd. (This partially rescinds the 50 MPH speed limit zone dated October 22nd, 1997). A 40 MPH SPEED LIMIT ZONE (from a 45 MPH SPEED LIMIT ZONE) on Thomas Road from 191st Ave to Perryville Road. (This partially rescinds the 45 MPH speed limit zone dated March 5th, 1992). This agenda item is the result of a request from Scott L. Libby Elementary School to lower the speed limit due to the high speed of road users approaching the school area. Supervisory District No. 4 (C-64-16-038-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 74. FEDERAL AID FUNDING REIMBURSEMENT FROM THE MARICOPA ASSOCIATION OF GOVERNMENTS TRANSPORTATION IMPROVEMENT PROGRAM Authorize the Maricopa County Department of Transportation (MCDOT) to apply for and accept $422,464 in federal-aid highway funding reimbursements (or a higher amount if approved by MAG), and expend the grant funds for the following anticipated Project awards: Intelligent Transportation System (ITS), Regional Archived Data System (RADS) Expansion and Enhancements. This project will allow MCDOT to enhance data exchange and agency coordination processes. RADS is an important data collection tool, allowing the utility of real time traffic data, that requires hardware updates and integration. The installation/construction will begin and end in FY2019. Total Estimated Installation = $122,590; Federal Funds = $122,590 Formal Meeting Minutes Wednesday, November 18, 2015 Page 35 of 47 Intelligent Transportation System (ITS), Traffic Management Center (TMC) Expansion. This project will upgrade equipment at the MCDOT TMC to better support regional Integrated Corridor Management goals of improved freeway/arterial coordination during incidents. This requires expanding and upgrading the TMC’s networking and video display equipment in the coming years. The installation/construction will begin and end in FY2018. Total Estimated Installation = $299,874; Federal Funds = $299,874 MCDOT’s FY2015 indirect cost rate is 10.1%. The total grant amount for TIP and other anticipated projects will be used for design and/or construction-related expenditures; therefore, they are not subject to indirect cost recovery. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The approval of this requested action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. Section 42-17105. This action impacts Supervisory Districts 1, 2, 3, 4 and 5. (C-64-16-040-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 75. FEDERAL AID FUNDING REIMBURSEMENT FROM THE MARICOPA ASSOCIATION OF GOVERNMENTS TRANSPORTATION IMPROVEMENT PROGRAM: VARIOUS PROJECTS Authorize the Maricopa County Department of Transportation (MCDOT) to apply for and accept $1,400,000, or an amount (if increased by MAG) up to the total project cost, in federal-aid highway funding reimbursements. Additionally authorize MCDOT to expend said grant funds up to total project cost amount, for the following TIP Project: •Bridge and Road Design (BRIG) Project, Sub-Project TT339, Gilbert Road Bridge over the Salt River. This project will create an all-weather connection for the Salt River Pima- Maricopa Indian Community (SRP-MIC) areas between eastern Mesa and State Route 87 (SR87) for this regionally-significant route. The project will also prevent the Lehi area of the tribal lands from being cut off from the main tribal community during flooding. The design will begin in FY2016 and be completed in FY2017. Total Estimated Design = $2,050,000; Federal Funds = $1,400,000 Authorize the Maricopa County Department of Transportation (MCDOT) to apply for and accept $1,401,795 in federal-aid highway funding reimbursements (or a higher amount if approved by MAG), and expend grant funds up to the total project cost amount, for the following anticipated Project awards: •Dust Mitigation (DMIT) Project, Sub-Project TT338, Miller Road: Tonopah-Salome Highway to Van Buren Street. This project will improve the drainage, pave a realigned road currently on private property, and place the newly constructed, 1-mile long road in the dedicated right-of-way. The new road will connect at a current Arizona Army National Guard and Army Reserve Building complex. The construction will begin FY2019 and end in FY2020. Total Estimated Project Cost = $1,461,256; Federal Funds = $979,331 MCDOT’s FY2015 indirect cost rate is 10.1%. The total grant amount for TIP and other anticipated projects will be used for design and/or construction-related expenditures; therefore, they are not subject to indirect cost recovery. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The Formal Meeting Minutes Wednesday, November 18, 2015 Page 36 of 47 approval of this requested action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The MAG Regional Council, by consent on August 26, 2015, approved the advancement of Regional funds in the Arterial Life Cycle Program (ALCP) from FY2017 to FY2015 pertaining to Sub-Project TT339, Gilbert Road Bridge over the Salt River. This action modified the FY2016 ALCP and also will allow MCDOT to continue the project development through to final design. That MAG Regional Council action also revised the FY 2014 – 2018 MAG TIP. This action impacts Supervisory District 1, 2, 3, 4 and 5. (C-64- 16-039-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 76. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-16-243-7-00) a. D22832 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (RS) Agreement for Right of Entry -Assessor's Parcel#: 304-88-004G - Humbe1to and Nubia Coronado - for the sum of $500 .00. b. D22838 Project #: TT429 - Riggs Road (Recker Road to Power Road - (RS) Warranty Deed - Assessor's Parcel #: 304-78-017R - Robert Richter - for the sum of $18,354.00. c. D22838-I Project #: TT429 - Riggs Road (Recker Road to Power Road - (RS) Temporary Construction Easement and Agreement - Assessor's Parcel #: 304-78-017R - Robert Richter - for the sum of $773.00. d. D22838 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (RS) Purchase Agreement and Escrow Instructions - Assessor's Parcel #: 304-78-017R - additional $43,500.00 for improvements. e. D22842 Project #: TT429 - Riggs Road (Recker Road to Power Road) (FMU) - Warranty Deed -Assessor's Parcel #: 304-78-018X - Jason and Heather Lacou1t - for the sum of $19,400.00. f. D22842- l Project #: TT429 - Riggs Road (Recker Road to Power Road) - (FMU) Temporary Construction Easement -Assessor's Parcel #: 304- 78-0l8X - Jason and Heather Lacourt - for the sum of $100.00. g. D22842 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (FMU) Purchase Agreement and Escrow Instructions - Assessor's Parcel #: 304-78-018X - Jason and Heather Lacourt - additional $26,800.00 for improvements. h. D22843 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (FMU) Warranty Deed -Assessor's Parcel #: 304-78-018Y - Ronald and Ann Formal Meeting Minutes Wednesday, November 18, 2015 Page 37 of 47 Lyons -for the sum of $20,444.00. i. D22843-1 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (FMU) Temporary Construction Easement - Assessor's Parcel #: 304-78-018Y - Ronald and Ann Lyons -for the sum of $200.00. j. D22843 Project #: TT429 -Riggs Road (Recker Road to Power Road) - (FMU) Purchase Agreement and Escrow Instructions - Assessor's Parcel #: 304-78-0 l 8Y - Ronald and Ann Lyons - additional $11,800.00 for improvements. k. D22847 Project #: TT429 -Riggs Road (Recker Road to Power Road) - (RS) Warranty Deed - Assessor's Parcel #: 304-88-081L - Michael Willhite - for the sum of $23,598.00. l. D22847-1 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (RS) Temporary Construction Easement - Assessor's Parcel #: 304-88-081L - Michael Willhite - for the sum of $100.00. m. D22847 Project #: TT429 - Riggs Road (Recker Road to Power Road) - (RS) Purchase Agreement and Escrow Instructions - Assessor's Parcel #: 304-88-08lL - Michael Willhite - additional $80,410.19 for improvements. n. D23122 Project #: TT453 — Rockaway Hills Drive (256th Avenue to End of (GL) Maintenance) — Warranty Deed - Assessor's Parcel #: 503-20-028E — Espenscheid Enterprises — for the sum of $5,700.00. o. D23122 Project #: TT453 - Rockaway Hills Drive (256th Avenue to End of (GL) Maintenance) - Purchase Agreement and Escrow Instructions - Assessor's Parcel #: 503-20-028E - Espenscheid Enterprises. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 77. APPOINTMENT TO ARIZONA DIAMONDBACKS FOUNDATION BOARD OF DIRECTORS Approve the reappointment of Patrick J. Paul to the Arizona Diamondbacks Foundation Board of Directors representing Supervisorial District 3. The term of office is from the date of Board approval through June 30, 2017. (C-06-16-226-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Gallardo Supervisor Kunasek thanked Mr. Paul for his service on the board. Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Formal Meeting Minutes Wednesday, November 18, 2015 Page 38 of 47 SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:00 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:00 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 78. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the December 9, 2015 Board Meeting: (C-44-16-020-M-00) CPA2015004 – Badley Center – Comprehensive Plan Amendment – Dist. 4 Z2015050 – Badley Center – Zone Change – Dist. 4 Z2015049 – AG Land Investors – Zone Change – Dist. 2 CPA2015008 – 60th and Dynamite – Comprehensive Plan Amendment – Dist. 2 Z2015061 – 60th and Dynamite – Zone Change – Dist. 2 Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Public Health - Salud Pública 79. DECREASE IN TUBERCULOSIS (TB) HEALTH CARD FEE Pursuant to A.R.S. §11.251.08, set a public hearing for December 9, 2015 to solicit comments and consider adopting a fee decrease for a health card. The Department of Public Health requests a fee decrease for a health card with a Quantiferon (QFT) blood test. The new fee would be $65. If approved, the fee for a health card and TB skin test will remain at $65; the fee for a health card and a QFT blood test will be $65; and the fee for a health card and a two-step skin test will remain at $130. On May 7, 2014, new fees were set for TB testing and health cards offered by the Department of Public Health. The new fees were $65 for a health card and TB skin test, and $110 for a health card and blood test (QFT or T-Spot). The fee for a two-step skin test with a health card was set at $130. In April 2015, the Department of Public Health laboratory began conducting and resulting the QFT blood test in-house. This change resulted in a $45 reduction in costs for laboratory services associated with the QFT. The fee for the health card with a TB Skin Test is $65. The fee for a health card with a QFT is currently $110. This was approved when the Laboratory was using an outside lab and the price of running the test at an outside lab was about $80. Laboratory testing is now running the QFT in-house, so the Laboratory is no longer paying $80 per test. Our cost is between $28 and $35 per test (depending on how many tests are done). That is a difference of about $45 (80 – 35). So the current $110 cost minus the savings of $45 is calculated as the cost of a health card with a QFT at $65. (C-86-16-045-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo Transportation – Transportación 80. ROAD FILE NO. A540 Formal Meeting Minutes Wednesday, November 18, 2015 Page 39 of 47 Set a hearing for January 13, 2016 for Road File No. A-540 to Open and Declare the following described alignment into the County Transportation System. (General Vicinity: 3rd Avenue and Honda Bow Road in unincorporated Maricopa County. Supervisory District No. 3) (C-64-16-032-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 81. ROAD FILE NO. 5907 Set a hearing for January 13, 2016 for Road File No. 5907 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Meridian Road and Ray Road and known as Kieghley Place. Supervisor District No. 2) (C-64-16-041-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 82. ROAD FILE NO. 5908 Set a hearing for January 13, 2016 for Road File No. 5908 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Circle Mountain Road and Gavilan Peak Parkway and known as Arroyo Norte. Supervisor District No. 3) (C-64-16-042-M-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Kunasek Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 83. CHECK ENFORCEMENT FUND QUARTERLY REPORT In accordance with A.R.S. §13-1811(F) County Bad Check Trust Fund, receive the quarterly financial report from the County Attorney of all revenues and expenditures from the Check Enforcement Fund for the periods of July through September 2015. Report is on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-16-237-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 84. CIVIL PENALTY APPEALS – FOR DENIAL Pursuant to A.R.S §42-12052, deny the property owner’s appeal of a civil penalty assessment regarding property reclassification, which have not satisfied the requirements of occupancy status, and maintain property classification at class four property (non-owner occupied). The class four properties classification (non-owner occupied), remains in effect. (C-06-16-234-M-00) Formal Meeting Minutes Wednesday, November 18, 2015 Page 40 of 47 Parcels: 173-33-542 504-40-749 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 85. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Environmental Services for October 2015, for a Cash Value of $178.00. (C-06-16-215-7- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 86. DONATIONS In accordance with County Policy A2805, accept the monthly donation reports received from Maricopa County Sheriff's Office for October 2015, for a Cash Value of $5,507.81 and for a Non-Cash Value of $3,600.05. (C-06-16-225-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 87. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-16-241-7-00) Name Warrant No Amount Marissa Ames 160025798 100.64 Maria Del Carmen Espino 460024180 268.55 AZ Spray Equipment 460003215 73.92 Pearson 450098659 2,313.09 PMA Consultants LLC 360005323 7,475.00 Polaris Sales, Inc. 350021140 78,275.56 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 88. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held September 9, 2015; September 21, 2015; October 7, 2015; October 28, 2015; and November 4, 2015. (C-06-16-229-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Formal Meeting Minutes Wednesday, November 18, 2015 Page 41 of 47 Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 89. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-16-236-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 90. RICO FUNDS QUARTERLY REPORT Pursuant to A.R.S. § 13-2314.01(F) and 13-2314.03(G), receive the RICO Funds Quarterly Reports regarding asset forfeiture funds for the anti-racketeering revolving funds, from the following entities: (C-06-16-233-7-00) City of El Mirage Police City of Tempe Police City of Goodyear Police Surprise Police City of Chandler Police Gilbert Police Glendale Police Maricopa County Sheriff's Office ADOT- Enforcement & Compliance Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 91. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-16-240-7-00) Phase Tax Year Tax Difference Number 2012 0282 -10,656.80 2013 0179 -9,924.52 2014 0092 -151,027.16 2015 0016 -1,165,721.56 2012 0281 -935.10 2013 0178 -40,025.28 2014 0091 -40,013.78 2015 0015 -22,750.88 2012 0283 -82,552.94 2013 0180 -20,010.04 Formal Meeting Minutes Wednesday, November 18, 2015 Page 42 of 47 2013 0181 -80,102.58 2014 0093 -157,358.66 2014 0094 -97,800.94 2015 0017 -372,141.86 2015 0018 -521,151.36 2012 0284 14,446.88 2013 0182 2,795.02 2014 0095 -30,472.06 2015 0019 -34,345.86 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 92. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-16-239-7-00) 2014: TX2013-000521 2014/2015: TX2013-000214 2015: TX2014-000216 2016: ST2015-000009; ST2015-000012; ST2015-000020; ST2015-000249 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 93. STALE DATED WARRANTS Pursuant to A.R.S. §11-644 the Board of Supervisors finds that claims presented, are legitimate and that claimants have demonstrated good and sufficient reason for failure to present the original check or warrant within the allotted time. Accordingly, the claims are allowed. (C-06-16-242-7-00) Name Warrant No Amount Johanna Alsmadi 22165872 35.00 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo 94. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to A.R.S. §42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43- 16-017-M-00) 960-02-512 2013-2014 $346.66 960-62-600 2013-2014 $249.15 960-82-120 2008-2014 $388.38 961-61-733 2008-2014 $403.98 Formal Meeting Minutes Wednesday, November 18, 2015 Page 43 of 47 961-96-541 2013-2014 $276.58 965-09-726 2008-2014 $496.73 965-12-900 2012-2014 $258.79 967-97-720 2008, 2010-2014 $855.01 968-79-262 2005-2014 $3,842.93 Motion to approve by Supervisor Gallardo, seconded by Supervisor Barney Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING RECESSED Chairman Chucri recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Chucri reconvened the Board of Supervisors. CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 95. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Diane Barker, resident, stated she is trying to help John Rusinek with his issues concerning dust and air quality. Mr. Rusinek lives in District 3 and she proposes Supervisor Kunasek become involved in settling the problems Mr. Rusinek is encountering. She said she sent a letter to Mayor Stanton, City of Phoenix, concerning these issues and is awaiting a response. Ms. Barker explained the steps she has taken to obtain a resolution to these problems without success. She claims that the County should address these issues since it oversees air quality violations. John Rusinek, resident, discussed his problems with dust and quoted a City of Phoenix ordinance concerning the matter. He commented on his difficulties with the City of Phoenix and with the County Air Quality Department. 96. SUPERVISORS'/COUNTY MANAGER'S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Formal Meeting Minutes Wednesday, November 18, 2015 Page 44 of 47 Tom Manos, County Manager, referred to Agenda Item H-1 that recognized the Housing Authority as a high performer. He compared the condition of the Housing Authority three years ago to today. He expressed his thanks to Gloria Munoz and Irma Hollamby for their accomplishments in gaining this recognition. Supervisor Barney commented on all of the hard work that occurs prior to the meetings that allow the Board to act quickly on most items. He was privileged to tour the emergency bunker with Pete Weaver, Director of Emergency Management, and thanked Mr. Weaver for helping him understand the County’s role in emergency situations. He mentioned Army Private Mason Steill who was injured in battle. Supervisor Barney was able to attend the event when Private Steill received a home from Building Homes for Heroes. Private Steill is the grandson of Candy Steill, Office Administrator for Supervisor Hickman, District 4. The 5th annual Gilbert Turkey Trot is being held on Thanksgiving Day and all proceeds go to charities. The first year there were 300 runners and this year there will be approximately 2,000 runners. Supervisor Hickman wished Supervisor Kunasek good luck on his preview ride for the Prickly Pedal Bike Ride. He commented on a meeting with the Town of Youngtown Mayor. He reminded those present that the Youngtown Police Department was disbanded several years ago due to budget concerns and became a contract service provider with the Sheriff’s Department. The Mayor stated his appreciation for the service and dedication Youngtown receives from the Sheriff’s Office. Supervisor Gallardo asked that we remember there are people in need on Thanksgiving. He spoke with the Housing Authority and learned there are 15,000 people on a waiting list for housing. He wished everyone a Happy Thanksgiving. Chairman Chucri recognized the staff present and thanked them for their hard work and wished everyone a Happy Thanksgiving. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Steve Chucri, Chairman of the Board ATTEST: _________________________________________ Constance Copeland, Deputy Clerk of the Board Formal Meeting Minutes Wednesday, November 18, 2015 Page 45 of 47 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES F-1. FLOODPLAIN MANAGEMENT PLAN 2015 Pursuant to A.R.S. §48-3616 B, convene the scheduled public hearing, to solicit comments and consider the adoption of Resolution 2016R001, Floodplain Management Plan 2015. Upon Board approval, this item will become effective November 18, 2015. The Flood Control District of Maricopa County (District) administers the National Flood Insurance Program’s (NFIP) Community Rating System (CRS) for unincorporated Maricopa County. As part of the program, the District is required to update its Floodplain Management Plan (FMP). Development of the FMP was based on input from a committee representing the District, Maricopa County Planning & Development Department, various stakeholders, and the public. The committee consisted of three members from Maricopa County, ten stakeholders, and one resident. (C-69-16-012-6-00) Motion to approve by Director Barney, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-2. BUDGET ADJUSTMENT TO FY 2016 FLOOD CONTROL DISTRICT GRANT FUND - GILA RIVER INDIAN COMMUNITY Approve an increase to the FY 2016 budget for the Flood Control District (690) Flood Control Grant Fund (989) Non-Recurring Non-Project (0001) revenues and expenditures appropriated budget in the amount of $135,000 from $95,000 to $230,000. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The District approved and accepted a total of $300,000 from the Gila River Indian Community (GRIC) from a Tribal Gaming Grant. This funding is being used for the Flood Control District of Maricopa County’s Gila River Native Vegetation Restoration Plan & Pilot Project (C-69-14-046-G-00). In FY 2015, the District received $200,000 in revenue and only expended $62,582. For FY 2016, the District will receive $95,000 in revenue and will expend $230,000. FY 2017 will see the District receive the last $5,000 in revenue and spend the remaining $7,418 of the total grant amount of $300,000. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. This Agenda Item impacts all supervisorial districts. (C-69-16-018-2-00) Motion to approve by Director Kunasek, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-3. BUDGET ADJUSTMENT TO FY 2016 FLOOD CONTROL DISTRICT GRANT FUND - FEDERAL EMERGENCY MANAGEMENT AGENCY Approve an increase to the FY 2016 budget for the Flood Control District (690) Flood Control Grant Fund (989) Non-Recurring Non-Project (0001) revenues and expenditures appropriated budget in the amount of $123,774. Formal Meeting Minutes Wednesday, November 18, 2015 Page 46 of 47 This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The District approved and accepted a total of $500,000 in Federal Emergency Management Agency (FEMA) grant funding under FEMA’s Map Maintenance Program to update the County’s Flood Insurance Rate Maps and Flood Insurance Study utilizing local contractors (C-69-15-017-G-00). $126,226 in grant funding had been received in FY 2015; $373,774 remains to be received. This Agenda Item increases Flood Control Grant Fund levels from $250,000 to $373,774 to fully exhaust available FEMA funding remaining under this grant. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. This Agenda Item impacts all supervisorial districts. (C-69-16-019-2-00) Motion to approve by Director Kunasek, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-4. IGA WITH TOWN OF GILBERT FOR FLOODPLAIN ELEVATION CERTIFICATES WITHIN THE CHANDLER GILBERT FLOODPLAIN DELINEATION STUDY AREA Approve Intergovernmental Agreement (IGA) FCD 2015A011, between the Town of Gilbert (Town) and the Flood Control District of Maricopa County (District) for cost sharing and preparation of Elevation Certificates within the Chandler Gilbert Floodplain Delineation Study Area in the Town of Gilbert. This IGA FCD 2015A011 identifies the cost share agreement and the responsibilities of the Town and the District for the preparation of Elevation Certificates for homes/habitable structures newly mapped into the floodplain within the Town of Gilbert under the Chandler Gilbert Floodplain Delineation Study which will be first published on FEMA’s floodplain maps on November 4, 2015 as part of that Physical Map Revision (PMR). This agenda item impacts Supervisorial Districts 1 and 2. (C-69-16-020-3-00) Motion to approve by Director Kunasek, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-5. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. (C-06-16-238-7-00) A. Chandler Heights Basin DL Non-Exclusive Recreational Use Easement - #C-69-15-054-3-00 - from the Flood Control of Maricopa-County - to The Town of Gilbert for $10.00. Formal Meeting Minutes Wednesday, November 18, 2015 Page 47 of 47 Motion to approve by Director Kunasek, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo F-6. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minute of the Flood Control District meeting held September 9, 2015. (C-06-16-230-7-00) Motion to approve by Director Kunasek, seconded by Director Hickman Ayes: Chucri, Hickman, Barney, Kunasek, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Steve Chucri, Chairman of the Board ATTEST: _________________________________________ Constance Copeland, Deputy Clerk of the Board