GRANT FY15 SS5X - SMART SUPERVISION T4C.PDF

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I. RECIPIENT NAME AND ADDRESS (Inctuding Zip Coslo) 4, AWARD NUMBER: 20 I 4.SM-I3X-4X102
Marisops County Adult Prob.nion Department
620 West Jatkson Street &Me 309S 5, PROJECT PERIOD: FROM 1001/2014 TO 09/30/2017
Phosnlx, AZ 85003
DUDOIST PERIOD; FROM 1001/2014 TO 09/3012017
6, AWARD DATE 09/09/2014 7. ACTION
IA. GRANTEE IRS/VENDOR NO. 8. SOPPLEMENTNOMBER Initial
566003472 00
9. PREVIOUS AWARD AMOUNT 5 0
.1. PROJECT TITLE 10 AMOUNT OP THIS AWARD $ 749,998
Erma Thinking: Expanding ThInking for a Change CapacIty through
Collaboration
II. TOTAL AWA RD 5 749,998
It SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S),
13. STATUTORY AUTHORITY FOR GRANT
This taroissi is supporthri un&r FY14(131A - Erma S vislon) Puts, I. Nix 113.76, 128 SIM. 5,63
15. METHOD OF PAYMENT
GPRS
11111111 1111 AGENCY APPROVAL 11111111MM ORANTER ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NA1'II3 AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Karol Virginia Mason Barbara A. Broderick
AssisIaril Atlorney General Chief Prototion Oftletr
17. STONATHRE OF APPROVING OFFICIAL 19 SIGN TURE OF AUTHORIZE CIP1ENT OFFICIAL I9A. DATE
,i5ft.0 D • 004-ai----- _,,,,,, r 9/4:0;
or
MIMIIIMMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21. NSMUOT1451
FISCAL FUND DUD. DIV.
YEAR CODE ACT. OPC. RED. SUE, coms AMOUNT
X a Shi 80 CO 00 749918
OW FORM 4001312 (REV. 547) PREVIOUS EDITIONS ARE OBSOLETE,
OR FORM 400012 (REV. 4.51)

Department ofJustlee
Office of Justice Programs
Office of the Assistant Attorney General Washington, D.C. 10531
September 9,2014
Chief Barbara A. Broderick
I'vlaricopa County Adult Probation Department
620 West Jackson Street
Suite 3098
Phoenix, AZ 85003
Dear Chief Broderick:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office oflustice Programs has approved
your application for funding under the FY 14 Smart Supervision: Reducing Prison Populations, Saving Money, and Creating
Safer Communities in the amount of $749,998 for Maricopa County Adult Probation Department.
Enclosed you will find the Grant Award and Special Conditions documents, This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of eash-on-hand, Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Jennifer L. Lewis, Program Manager at (202) 305-8064; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.oefo@usdoj.gov .
Congratulations, and we look forward to working with you.
Sincerely,
ala.4.4a_f,„
Karol Virginia Mason
Assistant Attorney General
Enclosures

Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington, D.C. 20531
September 9, 2014
Chief Barbara A. Broderick
lIrlaricopa County Adult Probation Department
620 West Jackson Street
Suite 3098
Phoenix, AZ 85003
Reference Grant Number: 2014-SM-BX-0002
Dear Chief Probation Officer Broderick:
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel $405,543
Fringe Benefits $123,111
Travel $7,098
Equipment SO
Supplies SO
Construction SO
Contractual $138,175
Other $7,608
Total Direct Cost $681,535
Indirect Cost S68,463
Total Project Cost $799,998
Federal Funds Approved: $799,998
Non-Federal Share: SO
Program Income: SO
Match is not required for this grant program.
All individual consultant fees in excess of $650 per 8 hour day require prior approval of OJP.
The applicant is a local government unit and is not required to submit an indirect cost proposal. The applicant must retain the cost
allocation plans on file for audit purpose.

If you have questions regarding this award, please contact:
- Program Questions, Jennifer L. Lewis, Program Manager at (202) 305-8064
- Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC)
at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov .
Congratulations, and we look forward to working with you.
Sincerely,
St, X-C,-
Leigh Benda
Chief Financial Officer

Department of Justice GRANT MANAGER'S MEMORANDUM, PT. P.
is. Office of Justice Programs
9 14'stAs PROJECT SUMMARY
.,-- .j of Justice Assistance
„, „e • Grant
PROJECT NUMBER
PAGE I OF 1
2014-SM-13X-0002
1
This project is supported under FY14(BJA - Smart Supervision) Pub. L. No. 113-76, 128 Stat. 5,63
1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Jennifer L. Lewis Allyn Harris
(202)305-8064 Sex Offender Unit Supervisor
620 W. Jackson Street Suite 3098
Phoenix, AZ 85003
(602) 619-1804
3a. TITLE OF THE PROGRAM 3b, POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
WA FY 14 Smart Supervision: Reducing Prison Populations, Saving Money, and Creating Safer Communities
4. TITLE OF PROJECT
Smart Thinking: Expanding Thinking fur a Change Capacity through Collaboration
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
Maricopa County Adult Probation Department
620 West Jackson Street Suite 3098
Phoenix, AZ moo
7. PROGRAM PERIOD 8. BUDGET PERIOD
FROM: 10/0112014 TO: 09/30/2017 FROM: 10/0112014 TO: 09/30/2017
9. AMOUNT OF AWARD 10. DATE OF AWARD
S 749,948 09/09/2014
II. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14, THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Second Chance Act signed into law on April 9, 2008, provides a comprehensive response to the increasing number of people who are released from prison and
jail and returning to communities, including resources to address the myriad needs of these offenders to achieve a successful return to their communities. As a
complement to the Second Chance Act programs, the FY 2014 Smart Supervision Program (SSP) seeks to improve probation and parole success rates, which would
in turn improve public safety, reduce admissions to prisons and jails, and save taxpayer dollars. The goal of this program is to develop and test innovative strategies
to implement evidence-based probation and parole approaches that increase community safety, and reduce violent crime by effectively addressing individuals' risk
and needs, and reducing recidivism
The Maricopa County proposes the Smart Thinking: Expanding Thinking for a Change Capacity project. The overall goal is to strengthen and sustain a cross-
agency Thinking for a Change program in order to reduce recidivism and increase community safety by improving the engagement and retention of 864 medium-
OW FORM 4000+2 (REV. 4-88)

high and high risk adult probationers in T4C groups. Maricopa County will accomplish this by collaborating with a behavioral health treatment provider to develop
and implement a comprehensive evidence-based model that cart be replicated by other community providers to effectively facilitate Thinking for a Change.
CANCF

Budget Detail Worksheet and Narrative
Smart Supervision Grant Budget Year One
A. PERSONNEL (FEDERAL)
Name/Position Computation Cost
Program Coordinator I FTE @ $73,873/yr. $ 73,873
Thinking for a Change (T4C) $39.30/hr. x 1,560 hours 61,308
Facilitators
SUB-TOTAL $135,181
PERSONNEL NARRATIVE (FEDERAL)
The Program Coordinator will manage the T4C program and serve as grant coordinator. This
position will be held by Arlyn Harris, an adult probation officer supervisor. She will be paid at
her current salary level of $73,873/yr. Probation officers trained as T4C facilitators will be paid
overtime to co-facilitate T4C groups. This will help with the costs for the Maricopa County
Adult Probation Department (MCAPD) to provide T4C groups in probation offices and to co-
facilitate T4c groups with the community provider. An average hourly wage for these probation
officers is $26.20 x 1.5 — $39,30/hr, for overtime. A T4C group cycle is 13 weeks x 6 hours/wk.
= 78 hours per facilitator per cycle x 20 cycles — 1,560 hours. Paying probation officers
overtime enables MCAPD to provide more T4C groups, across multiple locations, and to
integrate the T4C program into departmental culture and with partner agencies than the
Department could accomplish by hiring one full-time T4C facilitator.
B. FRINGE BENEFITS (FEDERAL)
Name/Position Computation Cost
Program Coordinator 23.77% of $73,873 — $17,560 + $8,904 $ 26,464
T4C Facilitators 23,77% x $61,308 14,573
SUB-TOTAL $ 41,037
Total Personnel & Fringe Benefits $176,218
FRINGE BENEFITS NARRATIVE (FEDERAL)
The fringe benefits in Maricopa County for probation officers are a fixed benefit rate of $8,904
per FTE, which provides medical and dental insurance, and a variable benefit rate of 23.77% that
includes FICA and retirement benefits.
1

C. TRAVEL (FEDERAL)
Purpose
of Location Computation Cost
Travel
Cost Basis Number Number
Item Rate for Quantity of of Trips Cost
Rate People
Grant Washington, Lodging $256.89 Night 3 2 1 $1,541.34
Meeting D.C.
Meals $71.00 Day 4 2 1 $568.00
Mileage Mile 0
Transportation: ... $560.01 Round- . 2 1 $1120.02
Airfare trip
Local Travel $100.00 2 1 $200.00
Other:
Checked $60.00 2 1 $120.00
Baggage, etc.
Subtotal $3,549.36 $3,549
FEDERAL TOTAL $3,549
TRAVEL NARRATIVE (FEDERAL)
Two individuals from the program have been budgeted to attend one three-day grant meeting in
Washington, D.C. required by BJA. In addition, the research partner will attend the meeting and
travel is included in the research partner's budget. Travel costs are based on current rates for
airfare and federal travel guidelines. Lodging is $219.00 per night + tax @ 17.3% = $256.89 per
night.
D. EQUIPMENT —None Requested
E. SUPPLIES (FEDERAL) — None Requested
F. CONSTRUCTION —None Requested
G. CONSULTANTS/CONTRACTS (FEDERAL)
Consultant/Contractor Name Product/Service Cost
Drs. John Hepburn and Marie Griffin Program Evaluation $48,050
FEDERAL TOTAL $48,050
CONSULTANTS/CONTRACTS NARRATIVE (FEDERAL)
John Hepburn, PhD. and Marie Griffin, PhD., Arizona State University, will provide assistance
with data collection, data analysis, monitoring and performance measurement and will conduct a
program evaluation. A competitive pre-application selection process was conducted to select the
evaluators for this project. The evaluators have provided a budget for this service, which is
attached.
2

H. OTHER COSTS (FEDERAL)
Description Computation Cost
T4C Facilitator Certification $250 x 3 facilitators $ 750
Bus Passes 440 x $4.00 1,760
FEDERAL TOTAL $ 2,510
OTHER COSTS NARRATIVE (FEDERAL)
The program coordinator and two lead T4C trainers or facilitators will obtain the Thinking for a
Change facilitator certification credential to help ensure program quality. The initial application
cost is $150 with an additional $100 upgrade fee after certain experiential requirements are met.
T4C facilitators will selectively provide bus tickets to probationers for whom transportation
poses a barrier to program participation. The cost of a daily bus ticket is $4; at least 165
probationers are expected to participate in the program during year I and each group has 25
sessions (as many as 4,125 sessions if counted by individual); 440 bus tickets are requested.
I. INDIRECT COSTS
Description Computation Cost
Base Rate
Indirect costs $182,277 12.6 $22,967
FEDERAL TOTAL $22,967
INDIRECT COSTS NARRATIVE (FEDERAL)
The indirect cost rate for the Maricopa County Adult Probation Department is computed
annually by the Maricopa County Finance Department using a formula approved by the federal
government. The FY 2015 indirect cost rate for Maricopa County Adult Probation is 12.6
percent. The indirect cost rate is applied to all federal direct costs except for capital and sub-
recipient costs. ASU is being considered as a sub-recipient, so direct costs of $230,327 minus
$48,050 for ASU = $182,277 x 12.6%.
3

Budget Summary — Year 1
Budget Category Federal Request Non-Federal Total
Amounts
A. Personnel $135,181 0 $135,181
13. Fringe Benefits 41,037 0 41,037
C. Travel 3,549 0 3,549
D. Equipment 0 0 0
E. Supplies 0 0 0
F. Construction 0 0 0
G. Consultants/Contracts 48,050 0 48,050
H. Other 2,510 0 2,510
Total Direct Costs 230,327 0 230,327
I. Indirect Costs 22,967 0 22,967
TOTAL PROJECT COSTS $253,294 0 $253,294
Federal Request $253,294
Non-Federal Amount 0
Total Project Cost $253,294
4

Smart Supervision Grant Budget — Year Two
A. PERSONNEL (FEDERAL)
Name/Position Computation Cost
Program Coordinator 1 FTE @ $73,873/yr. $ 73,873
T4C Facilitators $39.30/hr. x 1,560 hours 61,308
SUB-TOTAL $135,181
PERSONNEL NARRATIVE (FEDERAL)
The Program Coordinator will manage the T4C program and serve as grant coordinator. This
position will be held by Arlyn Harris, an adult probation officer supervisor. She will be paid at
her current salary level of $73,873/yr. Probation officers trained as T4C facilitators will be paid
overtime to co-facilitate T4C groups. This will help with the costs for the Maricopa County
Adult Probation Department (MCAPD) to provide T4C groups in probation offices and to co-
facilitate T4C groups with the community provider. An average hourly wage for these probation
officers is $26.20 x 1.5 = $39.30/hr, for overtime. A T4C group cycle is 13 weeks x 6 hours/wk.
78 hours per facilitator per cycle x 20 cycles = 1,560 hours. Paying probation officers
overtime enables MCAPD to provide more T4C groups, across multiple locations, and to
integrate the T4C program into departmental culture and with partner agencies than the
Department could accomplish by hiring one full-time T4C facilitator,
B. FRINGE BENEFITS (FEDERAL)
Name/Position Computation Cost
Program Coordinator 23.77% of $73,873 = $17,560 + $8,904 $ 26,464
T4C Facilitators 23.77% x $61,308 , 14,573
SUB-TOTAL $ 41,037
Total Personnel & Fringe Benefits $176,218
FRINGE BENEFITS NARRATIVE (FEDERAL)
The fringe benefits in Maricopa County for probation officers are a fixed benefit rate of $8,904
per FTE, which provides medical and dental insurance, and a variable benefit rate of 23.77% that
includes FICA and retirement benefits.
5

C. TRAVEL (FEDERAL)
Purpose
of Location Computation Cost
Travel
Cost Basis Number Number
Item Rate for Quantity of of Trips Cost
Rate People
Grant Washington, Lodging $256.89 Night 3 2 1 $1,541.34
Meeting D.C.
Meals $71.00 Day 4 2 1 $568.00
Mileage Mile 0
Transportation: $560.01 Rot !nd- 2 1 $1120.02
Airfare trip
Local Travel $100.00 2 1 $200.00
Other:
Checked $60.00 2 1 $120.00
Baggage, etc.
Subtotal $3,549.36 $3,549
FEDERAL TOTAL $3,549
TRAVEL NARRATIVE (FEDERAL)
Two individuals from the program have been budgeted to attend one three-day grant meeting in
Washington, D.C. required by BJA. In addition, the research partner will attend the meeting and
travel is included in the research partner's budget. Travel costs are based on current rates for
airfare and federal travel guidelines. Lodging is $219.00 per night + tax @ 17.3% = $256,89 per
night.
D. EQUIPMENT — None Requested
E. SUPPLIES (FEDERAL) —None Requested
F. CONSTRUCTION — None Requested
G. CONSULTANTS/CONTRACTS (FEDERAL)
Consultant/Contractor Name Product/Service Cost
Drs, John Hepburn and Marie Griffin Program Evaluation $42,950
FEDERAL TOTAL $42,950
CONSULTANTS/CONTRACTS NARRATIVE (FEDERAL)
John Hepburn, PhD. and Marie Griffin, PhD., Arizona State University, will provide assistance
with data collection, data analysis, monitoring and performance measurement and will conduct a
program evaluation. A competitive pre-application selection process was conducted to select the
evaluators for this project. The evaluators have provided a budget for this service, which is
attached.
6

H. OTHER COSTS (FEDERAL)
Description Computation Cost
T4C Facilitator Certification Renewal $25 x 3 facilitators $ 75
Bus Passes 600 x $4.00 2,400
FEDERAL TOTAL $2,475
OTHER COSTS NARRATIVE (FEDERAL)
Three T4C trainers/facilitators who obtain Thinking for a Change facilitator certification will
have a $25 annual fee to maintain certification. T4C facilitators will selectively provide bus
tickets to participants for whom transportation poses a barrier to program participation. The cost
of a daily bus ticket is $4; at least 225 probationers are expected to participate in the program
during year 2 and each program cycle has 25 sessions (as many as 5,625 sessions if counted by
individual); 600 bus tickets are requested.
I. INDIRECT COSTS
Description Computation Cost
Base Rate
indirect costs $182,242 12.6 $22,962
FEDERAL TOTAL $22,962
INDIRECT COSTS NARRATIVE (FEDERAL)
The indirect cost rate for the Maricopa County Adult Probation Department is computed
annually by the Maricopa County Finance Department using a formula approved by the federal
government. The FY 2015 indirect cost rate for Maricopa County Adult Probation is 12.6
percent. The indirect cost rate is applied to all federal direct costs except for capital and sub-
recipient costs. ASU is being considered as a sub-recipient. Total direct costs of $225,192 minus
$42,950 for ASU — $182,242 x 12.6%.
7

Budget Summary — Year 2
Budget Category Federal Request Non-Federal Total
Amounts
A. Personnel $135,181 0 $135,181
B. Fringe Benefits 41,037 0 41,037
C. Travel 3,549 0 3,549
D. Equipment 0 0 0
E. Supplies 0 0 0
F. Construction 0 0
G. Consultants/Contracts 42,950 0 42,950
H. Other 2,475 0 2,475
Total Direct Costs 225,192 0 225,192
I. Indirect Costs 22,962 0 22,962
TOTAL PROJECT COSTS $248,154 0 $248,154
Federal Request $248,154
Non-Federal Amount 0
Total Project Cost $248,154
8

Smart Supervision Grant Budget — Year Three
A. PERSONNEL (FEDERAL)
Name/Position Computation Cost
Program Coordinator 1 FTE @ $73,873/yr. $ 73,873
T4C Facilitators $39.30/hr. x 1,560 hours 61,308
SUB-TOTAL $135,181
PERSONNEL NARRATIVE (FEDERAL)
The Program Coordinator will manage the T4C program and serve as grant coordinator. This
position will be held by Arlyn Harris, an adult probation officer supervisor. She will be paid at
her current salary level of $73,873/yr. Probation officers trained as T4C facilitators will be paid
overtime to co-facilitate T4C groups. This will help with the costs for the Maricopa County
Adult Probation Department (MCAPD) to provide T4C groups in probation offices and to co-
facilitate T4C groups with the community provider. An average hourly wage for these probation
officers is $26.20 x 1.5 — $39.30/hr. for overtime. A T4C group cycle is 13 weeks x 6 hours/wk.
= 78 hours per facilitator per cycle x 20 cycles — 1,560 hours. Paying probation officers
overtime enables MCAPD to provide more T4C groups, across multiple locations, and to
integrate the T4C program into departmental culture and with partner agencies than the
Department could accomplish by hiring one full-time T4C facilitator.
B. FRINGE BENEFITS (FEDERAL)
Name/Position Computation Cost
Program Coordinator 23.77% of $73,873 — $17,560 + $8,904 $ 26,464
T4C Facilitators 23.77% x $61,308 14,573
SUB-TOTAL $ 41,037
Total Personnel & Fringe Benefits $176,218
FRINGE BENEFITS NARRATIVE (FEDERAL)
The fringe benefits in Maricopa County for probation officers are a fixed benefit rate of $8,904
per FTE, which provides medical and dental insurance, and a variable benefit rate of 23.77% that
includes FICA and retirement benefits.
C. TRAVEL (FEDERAL) — None requested
D. EQUIPMENT — None Requested
E. SUPPLIES (FEDERAL)
F. CONSTRUCTION — None Requested
9

G. CONSULTANTS/CONTRACTS (FEDERAL)
Consultant/Contractor Name Product/Service Cost
Drs. John Hepburn and Marie Griffin Program Evaluation $47, l 75
FEDERAL TOTAL $47,175
CONSULTANTS/CONTRACTS NARRATIVE (FEDERAL)
John Hepburn, PhD. and Marie Griffin, PhD., Arizona State University, will provide assistance
with data collection, data analysis, monitoring, and performance measurement, and will conduct
a program evaluation. A competitive pre-application selection process was conducted to select
the evaluators for this project. The evaluators have provided a budget for this service, which is
attached.
H. OTHER COSTS (FEDERAL)
Description Computation Cost
T4C Facilitator Certification renewal 3 @ $25 $ 75
Bus passes 637 @ $4.00 2,548
FEDERAL TOTAL $2,623
OTHER COSTS NARRATIVE (FEDERAL)
Three T4C trainers/facilitators who obtain Thinking for a Change facilitator certification will
have a $25 annual fee to maintain certification. T4C facilitators will selectively provide bus
tickets to participants for whom transportation poses a barrier to program participation. The cost
of a daily bus ticket is $4; at least 240 probationers are expected to participate in the program
during year 3 and each program cycle has 25 sessions (as many as 6,000 sessions if counted by
individual); 637 bus tickets are requested.
I. INDIRECT COSTS
Description Computation Cost
Base Rate
Indirect costs $178,841 12.6 $22,534
FEDERAL TOTAL $22,534
INDIRECT COSTS NARRATIVE (FEDERAL)
The indirect cost rate for the Maricopa County Adult Probation Department is computed
annually by the Maricopa County Finance Department using a formula approved by the federal
government. The FY 2015 indirect cost rate for Maricopa County Adult Probation is 12,6
percent. The indirect cost rate is applied to all federal direct costs except for capital and sub-
recipient costs. ASU is being considered as a sub-recipient, so total direct costs of $226,016
minus $47,175 for ASU = $178,841 x 12.6%.
10

Budget Summary — Year 3
Budget Category Federal Request Non-Federal Total
Amounts
A. Personnel $135,181 0 $135,181
B. Fringe Benefits 41,037 0 41,037
C. Travel 0 0 0
D. Equipment 0 0 0
E. Supplies 0 0
F, Construction 0 0 0
G. Consultants/Contracts 47,175 0 47,175
H. Other 2,623 0 2,623
Total Direct Costs 226,016 0 226,016
1. Indirect Costs 22,534 0 22,534
TOTAL PROJECT COSTS $248,550 0 $248,550
Federal Request $248,550
Non-Federal Amount
Total Project Cost $248,550 ,
11

Smart Supervision 36Month Budget Summary
Budget Category Federal Request Non-Federal Total
Amounts
A. Personnel $405,543 0 $405,543
13. Fringe Benefits 123,111 0 123,111
C. Travel 7,098 0 7,098
D. Equipment 0 0 0
E. Supplies 0 0 0
F. Construction 0 0 0
G. Consultants/Contracts 138,175 0 138,175
H. Other 7,608 0 7,608
Total Direct Costs 681,535 0 681,535
I. Indirect Costs 68,463 0 68,463
TOTAL PROJECT COSTS $749,998 0 $749,998
Federal Request $749,998
Non-Federal Amount 0
Total Project Cost $749,998
12

Evaluation Budget
Budget Worksheet
YRO1 YRO2 YRO3 TOTAL
Personnel - Salary & Wages:
John Hepburn, Ph.D. (PI) 18,600 15,000 18,000 51,600
Rate = $600 per day
Months 1-3 (1.0 days/week, 12 weeks) 7,200
Months 4-33 (0.5 days/week) 11,400 15,000 10,800
Months 34-36 (1.0 days/week, 12 weeks) 7,200
Marie Griffin, Ph.D. (CO-PI) 7,000 5,500 8,500 21,000
Rate--$500 per day
Months 1-3 (0.5 days/week, 12 weeks) 3,000
Months 4-34 (1.0 days/month) 4,000 5,500 4,500
Months 35-36 (1.0 days/week, 8 weeks) 4,000
Student Wages 20,000 20,000 20,000 60,000
Rate=$20/hr
20 hrs/week @ 50 weeks/year
TOTAL PERSONNEL: 45,600 40,500 46,500 132,600
Travel:
Local Mileage 555 555 555 1,665
1000 miles/yr @ $0.555/mile
Local Parking 120 120 120 360
Trip to Washington, D.C.
(One person per trip, one trip per year)
Airfare 560 560 -0- 1,120
Hotel ($257/night, 3 nights) 771 771 -0- 1,542
Per Diem ($71/da)', 4 days) 284 284 -0- 568
Ground Transportation 100 100 -0- 200
Luggage fees 60 60 -0- 120
TOTAL TRAVEL: 2,450 2,450 675 5,575
BUDGET TOTALS: $48,050 $42,950 $47,175 $138,175
13

Budget Narrative
The evaluation will be contracted to Drs, John Hepburn and Marie Griffin, who propose a
budget of $138,175 over the 36 months of the grant period to conduct and complete the proposed
evaluation plan. Due to the nature of the evaluation, most of the costs are tied to personnel, with
a limited amount of funds dedicated to cover anticipated costs of travel.
Contract Personnel:
Drs. John Hepburn and Marie Griffin assume responsibility for each aspect of the
evaluation, as well as oversight and training of doctoral students who will assist in the many
activities proposed in the evaluation plan. Dr. Hepburn's daily rate of pay is $600; Dr. Griffin's
daily rate of pay is $500. Both daily rates are based on, but somewhat less than, the daily rate of
pay received within their respective annual salary as a faculty member. Due to the necessity of
greater involvement and activity during the first three months of planning and implementation, as
well as during the final three months of analysis and report writing, Drs. Hepburn and Griffin
have committed more time during these two time periods. Dr. Hepburn will commit 1.0 days per
week to the evaluation during the first twelve weeks ($7,200) and during the final 12 weeks
($7,200), and 0.5 days per week for each week during months 4 through 33 ($34,900). This
calculation of cost is based on a 50-week year (excluding two weeks each year for vacation
time). Dr. Griffin will commit 0,5 days per week for the first 12 weeks ($3,000), and 1.0 days per
week for the final 8 weeks ($4000). During months 4-34, Dr. Griffin will be committed to 1.0
days per month ($14,000), again assuming a cost based on a 50-week year.
Additional personnel costs are incurred in wages budgeted to contract with a graduate
student to be actively engaged in the many evaluation activities, including interviews with
stakeholders, field observations of meetings with the community partner, review of relevant
14

documents, tracking and counting Performance Measures; researching the case management
information system files maintained by probation officers; extraction of pertinent data from the
APETS data system; data entry and maintenance of data files; and other tasks associated with
the evaluation plan. The student will work 20 hours per week, at the established rate of $20 per
hour (the rate currently paid to doctoral students in the School of Criminology and Criminal
Justice), which sums to $400 per week. This position is budgeted at 50 weeks per year for each
of the three years.
Local Travel:
The budget includes funds each year to reimburse local travel costs (mileage and parking)
associated with travel to the Departments' administrative office in downtown Phoenix and, as
needed, to district offices within Maricopa County. This travel is necessitated by the evaluation
plan's requirements to observe training and orientation sessions, interview facilitators, meet with
focus groups of supervisors, and work closely with the Program Coordinator in regular meetings.
The estimated cost is derived from an estimate of 1,000 miles per year at a standard rate of
$0.555 per mile, or $555 each year, Parking costs are difficult to anticipate, but are estimated at
$120 per year.
Travel to Washington, D.C.
As specified in the solicitation, the budget includes funds in support of two trips for one
of the evaluators over the three years of the evaluation. One trip is budgeted during YRO I and
one trip is budgeted in YR02. The cost of each trip, for one person, is $1,775, based on the
following expenses: Airfare, $560 and Checked Luggage, $60; Lodging, $771 (3 nights at
$257/night); Per Diem, $284 (4 days at $71/day); and Ground Transportation, $100,
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