GRANT FY15 AC5X - ARIZONA CRIMINAL JUSTICE COMMISSION.PDF

AFR e 2c4.5
ARIZONA CRIMINAL JUSTICE COMMISSION
Substance Abuse Prevention and Education Program
GRANT AGREEMENT
ADC Grant Number SAP-15-008
Catalog of Federal Domestic Assistance (CFDA) Number 93.243
This Grant Agreement is made this 30th day of March, 2015, by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called ``COMMISSION" and MARICOPA COUNTY ADULT
PROBATION DEPARTMENT hereinafter called "GRANTEE". The COMMISSION enters into this
Agreement pursuant to its authority under the provisions of A.R.S. § 41- 2405 (B)(6), and having
satisfied Itself as to the qualification of GRANTEE;
NOW, 'THEREFORE, It is agreed between the parties as follows:
1. This Agreement will commence on April 1, 2015 and terminate on September 30, 2015, This
Agreement expires at the end of the award period unless prior written approval for an extension
has been obtained from the COMMISSION. A request for an extension must be received by the
COMMISSION sbcty (60) days prior to the end of the award period. The COMMISSION In its sole
discretion may approve an extension that further the goals and objectives of the program and
shall determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as determined
by the COMMISSION will constitute noncompliance with this Agreement. If the COMMISSION
finds noncompliance, the GRANTEE will receive a written notice which identifies the area of
'noncompliance, and the appropriate corrective action to be taken. If the GRANTEE does not
respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the COMMISSION
may suspend funding, permanently terminate this Agreement or revoke the grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without
prior written COMMISSION approval may constitute suffident reason for the COMMISSION to
terminate this Agreement, revoke the grant, require the return of all unspent funds, perform an
audit of expended funds, and require the return of any previously spent funds which are deemed
to have been spent in violation of the purpose or conditions of this grant.
5. This Agreement may be modified only by a written amendment signed by the Executive Director
or by persons authorized by the Executive Director on behalf of the COMMISSION and GRANTEE.
Any notice given pursuant to this Agreement shall be in writing and shall be considered to have
been given when actually received by the following addressee or their agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager
B. If to the GRANTEE:
Maricopa County Adult Probation Department
620 W. Jackson St.

Substance Abuse Prevention and Education Program ACK Grant Number SAP-15-008 Page 2
Suite 3098
Phoenix, Arizona 85003
Attn: Chief Probation Officer Barbara Broderick
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant within any approved budget category excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make adjustments
or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase equipment not
previously approved.
For grant awards less than $100,000, the GRANTEE may make budget adjustments within
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries NOT APPROVED
Fringe Benefits (for salaries/overtime)* NOT APPROVED
Overtime NOT APPROVED
Professional & Outside/Consultant & Contractual Services $70,200.00
Travel In-State NOT APPROVED
Travel Out-of-State NOT APPROVED
Confidential Funds NOT APPROVED
Operating Expenses:
Supplies NOT APPROVED
Registration/Training NOT APPROVED
Other $8,845.00
Equipment
• Capital NOT APPROVED
Noncapital NOT APPROVED
. TOTAL _ $79,045.00
Positions Funded:
Not Applicable
, Equipment Type: Not Applicable
*Reference the ACJC Grant Management Manual for definition of approved Fringe Benefit
7, The total to be paid by the COMMISSION under this Agreement shall not exceed $79,045.00 in
federal funds awarded to the COMMISSION by Substance Abuse and Mental Health Services
Administration through the Arizona Department of Health Services, If this grant has a matching
requirement GRANTEE understands that other federal grant funds cannot be used as a match
for this grant,
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event this
provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees that if it currently has an open award of federal funds or If it receives an award
of federal funds other than this award, and those award funds have been, are being or are to
be used, in whole or in part, for one or more of the Identical cost items for which funds are being
provided under this award, GRANTEE will promptly notify, in writing, the COMMISSION, and if

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 3
so requested by the COMMISSION, seek a budget modification or change-of-project-scope grant
adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
10. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to Inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor. GRANTEE also understands and agrees that USDOJ
and the United States General Accounting Office (USGAO) are authorized to Interview any officer
or employee of the GRANTEE (or of any subgrantee, contractor, or subcontractor) regarding
transactions related to this award.
11. GRANTEE agrees that activities funded under this award will be closely coordinated with related
actMtles supported with Office of Justice Programs (0)P), State, local or tribal funds. Grant
funds may only be used for the purposes in the GRANTEE'S approved application. GRANTEE
shall not undertake any work or activities not described in the grant application, including Itaff,
equipment, or other goods or services without prior approval from the COMMISSION.
12. GRANTEE agrees to track, account for, and report on all funds (including specific outcomes and
benefits) separately from all other funds for the same or similar purposes or programs.
Accordingly, the accounting systems of GRANTEE and all subgrantees must ensure that funds
from this award are not commingled with funds from any other source.
13. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
14. For the purpose of this grant, a capital expenditure Is $5,000 or above. If GRANTEE'S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
15. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and recondliation with property records at least every two years or
more frequently based on GRANTEE policy. GRANTEE agrees that funds will not be used for the
construction of new facilities.
16. GRANTEE agrees to follow equipment disposition policies outlined in OMB arculars A-102 or 2
cFR, Part 215 Uniform Administrative Requirements for Grants and Cooperative Agreements as
codified In (1) 28 CFR, Part 66 or (2) 28 CFR, Part 70 when the equipment Is no longer needed
for the grant program.
Link: OMB Crcularsfittp://www.whitehousevv/ombIgrants attach/
17. GRANTEE agrees that all salaried personnel (IndudIng subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees to
keep time and attendance sheets for hourly employees signed by the employee and supervisory
official having firsthand knowledge of the work performed by the grant-funded employees.
18. GRANTEE agrees that It will submit financial and activity reports to the COMMISSION in a format
provided by the COMMISSION, documenting the activities supported by these grant funds and
providing an assessment of the Impact of these activities which may include documentation of
project milestones. In the event reports are not received on or before the Indicated date(s),
funding may be suspended until such time as delinquent report(s) are received.

Substance Abuse Prevention and Education Program ACE Grant Number SAP-15-008 Page 4
19. These reports are to be submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
April 1 to September 30 October 15
FINANCIAL REPORTS
Report Period: Due Date:
April 1 — April 30 May 25
May 1 — May 31 June 25
June 1 — June 30 July 25
July 1 — July 31 August 25
August 1— August 31 September 25
September 1 — September 30 October 25
Additional reporting requirements may be required for GRANTEES who are considered high risk.
20. GRANTEE understands that finandal reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments.
21. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period,
22. All goods and services must be received or have reasonable expectations thereof and placed in
service by GRANTEE by the expiration of this award.
23. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid by GRANTEE within sixty (60) days of the expiration of this award.
24. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request from the COMMISSION.
25, GRANTEE agrees to account for Interest earned on federal grant funds and shall remit Interest
earned in excess of the allowable amount as indicated in the Office ofjustke Programs financial
Guide
Link: OJP financial Guide ljttp://www,olp.usdoj.gov/tlnanclalguide/
26. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $150,000.
27. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant funds
for consultant fees In excess of $650 per day.
28. GRANTEE agrees to not use federal grant funds to pay cash compensation (salary plus bonuses)
to any employee paid by the grant at a rate that exceeds 110% of the maximum annual salary
payable to a member of the federal government's Senior Executive Service (SES) at an agency
with a Certified SES Performance Appraisal System for that year, (An award recipient may
compensate an employee at a higher rate, provided the amount in excess of this compensation
limitation Is paid with non-federal funds.) Unless otherwise noted In the grant solidtation.

Substance Abuse Prevention and education Program ACIC Grant Number SAP-I5-008 Page 5
29. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved in
writing by the COMMISSION.
30. GRANTEE agrees to comply with all applicable laws, regulations, polides and guidance (induding
specific cost limits, prior approvals and reporting requirements, where applicable) governing the
use of grant funds for expenses related to conferences, meetings, trainings, and other events,
including the provision of food and/or beverages at such events, and costs of attendance at such
events unless explicitly approved In writing by the COMMISSION. Information on pertinent laws,
regulations, policies, and guidance is available In the 0313 Finandal Guide Conference Cost
Chapter.
31, No funds shall be used to supplant federal, state, county or local funds that would otherwise be
made available for such purposes. Supplanting means the deliberate reduction of state or local
funds because of the existence of any grant funds.
32. GRANTEE assigns to the COMMISSION any dairn for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third parties
to GRANTEE In exchange for grant funds provided under this Agreement.
33. The parties agree to use arbitration in the event of disputes in accordance with the provisions of
A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under this
Agreement and any litigation regarding this Agreement must be maintained in Arizona courts,
except as pertaining to disputes which are subject to arbitration.
34, GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
35, GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been incurred
by the GRANTEE,
36. Each party (as "Indemnitor") agrees to indemnify, defend and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses, (including
reasonable attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily
Injury of any person (including death) or property damage, but only to the extent that such
Claims which result In vicarious/derivative liability to the Indemnitee are caused by the act,
omission, negligence, misconduct, or other fault of the Indeminitor, its officers, officials, agents,
employees, or volunteers. If the GRANTEE is a State agency this paragraph does not apply.
37, Unless GRANTEE is a State agency, GRANTEE shall cause Its contractor(s), if any, to indemnify,
defend, save and hold harmless the State of Arizona, its departments, agencies, boards,
commissions, universities and its officers, officials, agents, and employees (hereinafter referred
to as "Indemnitee") from and against any and all claims, actions, liabilities, damages, losses or
expenses (including court costs, attorneys' fees, and costs of claim processing, investigation and
litigation) (hereinafter referred to as "Claims") for bodily injury or personal injury (including
death), or loss or damage to tangible or Intangible property caused, or alleged to be caused, In
whole or in part, by the negligent or willful acts or omissions of GRANTEE'S contractor or any of
Its owners, officers, directors, agents, or employees or subcontractors, This indemnity includes
any claim or amount arising out of or recovered under the Worker's Compensation Law or arising
out of the failure of such contractor to conform to any federal, state, or local law, statute,
ordinance, rule, regulation or court decree. It is the specific intention of the parties that the
Indemnitee shall, in all instances, except for Claims arising solely from the negligence or willful

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 6
acts or omissions of the Indemnitee, be indemnified by contractor from and against any and all
claims. It is agreed that contractor will be responsible for primary loss investigation, defense
and judgment costs where this indemnification is applicable. In consideration of the award of
this grant, the contractor agrees to waive all rights of subrogation against the State of Arizona,
its officers, officials, agents and employees for losses arising from the work performed by the
contractor for the State of Arizona. Insurance requirements for any contractor used by GRANTEE
are incorporated herein by this reference and attached to this Agreement as Exhibit "A".
38. GRANTEE agrees to notify the COMMISSION within ten (10) days In the event that the project
official Is replaced during the award period.
39. No rights or Interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
40. GRANTEE will comply with the audit requirements of OMB Circular A-133 Audits of States, Local
Governments and Non-Profit Organizations and provide the COMMISSION with the audit report
and any findings within 90 days of receipt of such finding. If the report contains no findings, the
GRANTEE must provide notification that the audit was completed.
Link: OMB arcularsthttp://www.whlteksise.govicimbigrapt4 atlactV
41. GRANTEE certifies that it will comply with OMB arculars A-102 and 2 CFR, Part 215 Uniform
Administrative Requirements for Grants and Cooperative Agreements as codified in (1) 28 CFR,
Part 66.32 or (2) 28 CFR, Part 70.34 and Cost Principles (1)2 CFR, Part- 225, (2) 2 CFR, Part 220
or (3) 2 CFR, Part- 230, the OJP Financial Guide and the most current version of the ACJC Grant
Management Reference Manual.
Link: OMB artv/arshttp://www.whitehouse.gov/omb/grants attach/
OW Financial guide: http://www.olo.usdolgov/financialaulde/
ACJC Grant Management Reference Manual:
http://www.azcjc,gov/ACIC.Web/pubs/home/021104 Manual GrantReferenceManuaLodf
42. GRANTEE agrees that it cannot use any federal funds, either directly or indirectly, in support of
any contract or sub award to either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express written approval of the Office of Justice
Programs through the COMMISSION.
43. GRANTEE understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
44. GRANTEE agrees not to do business with any Individual, agency, company or corporation listed
in the Excluded Parties Listing Service.
Link: System forAwardManagementhttps://www.sam.gov/portal/oublic/SAM/
45. GRANTEE agrees to ensure that, no later than the due date of the GRANTEE'S first financial
report after the award is made, GRANTEE and any subgrantees have a valid DUNS profile and
active registration with the System for Award Management (SAM) database.
46. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
Interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
47. GRANTEE understands and agrees that any training or training materials developed or delivered
with funding provided under this award must adhere to the OJP Mining Guide Principles for
Grantees and Subgrantees.

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 7
Link: 0.1P Training Guide Principles for Grantees and Subgrantees
dip21±855mjp iatg:B .
48. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the federal or state grantor
agency has the right to obtain, reproduce, publish or use data provided under this award and
may authorize others to receive and use such Information.
49. GRANTEE shall provide the COMMISSION with a copy of all Interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.
50, GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, 42 USC §3789d(c)(1); Title VI of the Civil Rights Act of
1964, 42 USC §2000d; Section 504 of the Rehabilitation Act of 1973, 29 USC § 794; Subtitle A,
Title II of the Americans with Disabilities Act of 1990, 42 USC § 12132; Title IX of the Education
Amendments of 1972, 20 USC § 1681; the Age Discrimination Act of 1975, 42 USC § 6102; the
Department of Justice implementing regulations, 28 CFR pt. 42, subpts. C, D, E, G, and I, 28
CFR pt. 35, and 28 CFR pt. 54; all applicable state laws of A.R.S. § 41-1463; and Executive Order
2009-9. The above-referenced federal laws prohibit discrimination on the basis of race, color,
religion, sex, disability, and national origin (Including limited English proficiency) in the delivery
of services and employment practices, and prohibit discrimination on the basis of age In the
delivery of services. If in the three years prior to the date of the grant award a Federal or State
Court or Federal or State administrative agency makes a finding of discrimination after a due
process hearing against GRANTEE, GRANTEE will forward a copy of the findings to the Office for
Civil Rights, Office of Justice Programs and the COMMISSION.
"Applicants must certify that Limited English Proficiency persons have meaningful access to the
services under this program(s). National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Street
Act, the applicant Is required to take reasonable steps to ensure that LEP persons have
meaningful access to programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary."
Link: Limited English Proficiency A Federal Interagency Website http://www.I.EP.gov
51. GRANTEE agrees to comply with the applicable requirements of 28 CFR Part 38, the Department
of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal
Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of
Justice financial assistance may not be used to fund any inherently religious activities, such as
worship, religious instruction, or proselytization. Redpients of Department of Justice financial
assistance may still engage in Inherently religious activities, but such activities must be separate
in time or place from the Department of Justice funded program, and participation in such
activities by individuals receiving services from GRANTEE must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs receiving
finandal assistance from the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. Notwithstanding any other spedal
condition of this award, faith-based organizations may, In some drcumstances, consider religion
as a basis for employment.
Link: ittad/ww.v.oip.usdolgovtatioiltiocrlecival fbo.htm
52. GRANTEE should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a disparate impact
based on race or national origin, resulting in unlawful employment discrimination. As of June

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 8
2013 OJP has issued an advisory that grantees should consult local counsel in reviewing their
employment practices. If warranted, grantees should also incorporate an analysis of the use of
arrest and conviction records in their Equal Employment Opportunity Plan (EEOP). See Advisory
for .Recipients of Finandal Assistance from the U.S. Department of Justice on the U.S. Equal
Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and
Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June
2013), available at http://www.oio.govtabout/ocripdfs/UseofConviction Advisory.pdf.
53. GRANTEE assures that it will comply with all state and federal laws regarding privacy during the
course of the award. All information relating to clients is to be treated with confidentiality in
accordance with 42 USC section 3789g or 42 USC 14132(b)(3) that are applicable to the
collection, disdosure, use and revelation of data information. GRANTEE further agrees to submit
a privacy Certificate that is in accordance with requirements of 28 CFR Part 22 if applicable to
the program.
54. GRANTEE agrees to formulate and keep on file an EEOP (if GRANTEE is required pursuant to 28
CFR 42.302). GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office
of Justice Programs the EEOP, or certifications that they have prepared and have on file an EEOP,
or that they are exempt from EEOP requirements. Failure to comply may result in suspension of
grant funds. Copies of all submissions such as certifications to or correspondence with the Office
for Civil Rights, Office of Justice Programs regarding this requirement must be provided to the
COMMISSION by GRANTEE. In the event a federal or state court or federal or state administrative
agency makes an adverse finding of discrimination against GRANTEE after a due process hearing,
on the ground of race, color, religion, national origin, or sex, GRANTEE will forward a copy of
the findings to the Office for Civil Rights, Office of Justice Programs and the COMMISSION.
55. GRANTEE agrees to participate in any required dvil rights related training to ensure compliance
with all federal and state dyll rights laws. GRANTEE will inform the COMMISSION of the position
responsible for civil rights compliance and will inform the COMMISSION of change in personnel
responsible for dvil rights compliance within ten days.
Link: http ://azcic. gov/ACJ C. Web/Grants/civil Ha hts/default. aspx
56. If GRANTEE Is a governmental political subdivision, GRANTEE agrees to utilize the Data
DIctionarx approved and distributed by the COMMISSION, as the data entry standard for
Information systems when improving or updating an existing information system. GRANTEE
agrees to utilize the Data Dictionary as the data entry standard in any new system or when an
existing information system is replaced. The Data DIctIonaryis available upon request to ACJC,
57. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: https ://www. nieng ov/aboutniem/gra nt-funding/Pa ges/im plementation-guld e. a spx
58. In order to promote Information sharing and enable interoperability among disparate systems
across the justice and public safety community, OW requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at:
Link: http://www.itoip.govigsp grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance
to the GSP and appropriate privacy policy that protects shared Information, or provide detailed
justification for why an alternative approach is recommended.

Substance Abuse Prevention and Education Program ACC Grant Number SAP-15-008 Page 9
59. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
Information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication backbone
to achieve interstate connectivity, unless GRANTEE can demonstrate to the satisfaction of the
COMMISSION that this requirement would not be cost beneficial or would impair the functionality
of an existing or proposed IT system.
60. If GRANTEE is a governmental political subdivision, the GRANTEE should, to the extent possible
and practical; share criminal justice information with other authorized criminal justice agencies.
The process control number (PCN) shall be used in accordance with A.R.S. § 41-1750 when
sharing data with other criminal justice agencies as electronic data systems are developed or
Improved.
61. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification (PD)
and submit the justification to the Arizona Department of Administration (ADOA), with a copy to
the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA by the
due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information technology
projects, GRANTEE will follow local technology poildes and guidelines.
62. GRANTEE must promptly refer to the COMMISSION any credible evidence that a principal,
employee, agent, contractor, subgrantee, or other person has either 1) submitted a false claim
for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of Interest, bribery, gratuity, or similar misconduct involving grant
funds. The COMMISSION shall forward the referral to the Department of Justice, Office of the
Inspector General.
63. The COMMISSION encourages GRANTEE to establish workplace safety policies and conduct
education, awareness and other outreach to decrease crashes caused by distracted drivers,
Including adopting and enforcing policies banning employees from text messaging while driving
any yehicie during the course of performing work funded by this grant, Executive Order 13513,
"Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October
2009).
64. GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28
CFR Part 83, Subpart F, for grantees, as defined In 28 CFR, Part 83 Sections 83.620 and 83,650.
65. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by redpients to verify that persons are eligible to work in
the United States. Additionally GRANTEE ensures compliance with A.R.S, § 41-4401 federal
Immigration laws by state employers and contractors.
66. GRANTEE acknowledges that Immigration laws require them to register and participate with the
E-Verify program (employment verification program administered by the United States
Department of Homeland Security and the Sodal Security Administration or any successor
program) as they both employ one or more employees in this state. GRANTEE warrants that
they have registered with and participate with E-Ver4 If the GRANTOR later determines that
the GRANTEE has not complied with E-Verify, It wili notify the non-compliant GRANTEE by
certified mail of the determination and of the right to appeal the determination.
67. GRANTEE certifies that no federal funds will be paid, by or on behalf of, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of

Substance Abuse Prevention and Education Program ACC Grant Number SAP-15-008 Page 10
Congress, an officer or employee of Congress, or an employee of a Member of Congress In
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering Into any cooperative agreement, and for the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement. If any funds other than Federal funds are paid or will be paid to any
person for influencing or attempting to influence an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal award, grant loan, or
cooperative agreement, the GRANTEE will complete and submit to the COMMISSION Standard
Fortn-LLL, "Disclosure Form to Report Lobbying" In accordance with its instructions.
68, GRANTEE understands and agrees that it cannot use any federal funds, either directly or
Indirectly, In support of the enactment, repeal, modification or adoption of any law, regulation
or policy at any level of government, without the express prior written approval of the
Commission.
69. GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be
In any way, or to any extent, engaged in conduct of political actMties in violation of USC Title 5,
Part II, Chapter 15, section 1502.
70. GRANTEE understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate In programs for which
financial assistance is provided from those funds, or of the parents or legal guardians of such
students.
71. GRANTEE understands and agrees that- (a) no award funds may be used to maintain or establish
a computer network unless such network blocks the viewing, downloading and exchanging or
pornography, and (b) nothing in subsection (a) limits the use of funds necessary for any Federal,
State, tribal or local law enforcement agency or any other entity carrying out criminal
Investigations, prosecution, or adjudication activities.
72. GRANTEE agrees to comply with all federal, state and local environmental laws and regulations
applicable to the development and implementation of activities to be funded under this award.
Additional requirements may be found In Grant Agreement Continuation Sheet.
73. GRANTEE agrees that all income generated as a direct result of this award shall be deemed
program income. All program income must be accounted for and used for the purpose under the
conditions applicable for the use of funds under this award, including the effective edition of the
OR Financial Guide and, as applicable, either (1) 28 CFR part 66 or (2) 28 CFR part 70 and OMB
Circular A-102 & 2 CFR 215.
74. This Agreement Is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION'S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
75. If any provision of this Agreement Is held Invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be In full force and effect.
76. GRANTEE agrees to comply with all Special Condition(s) induded with this Agreement on the
Grant Agreement Continuation Sheet.
77. GRANTEE understands that grant funds may not be released until GRANTEE Is compliant with all
requirements of grant agreement.

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 11

APR OS
Substance Abuse Prevention and Education Program ACK Grant Number SAP-15-008 Page 12
Arizona Criminal Justice Commission
Substance Abuse Prevention and Education Program
GRANT AGREEMENT CONTINUATION SKEET
SPECIAL CONDITION(S)
1. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact (FPOC),
Program Point of Contact (PPOC), and Authorized Official contact Information in the Grants
Management System (GMS), including telephone number and e-mail address. If any
Information Is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted
via the GMS to document changes. In addition the FPOC and PPOC must be assigned by the
APOC prior to payments being made,
2. The COMMISSION agrees to allow the GRANTEE to utilize no more than 15 percent, of their
award to be used for indirect costs associated with the grant per SAMHSA guidelines.
3. GRANTEE may not use operating expenses for the use of food or incentive per SAMHSA
guidelines.
Authorized Official Initials: "A",

Substance Abuse Prevention and Education Program ACC Grant Number SAP-15-008 Page 13
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
g-7-13
Chief Probation Officer6r Presiding Judge Date
Orr,
Printed Name and Title
Approved as to form and authority to enter into Agreement:
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter Into Agreement:
Appropriate A.R,S., ordinance, or charter reference
FOR CRIMINAL MIS CE COMoMe. ..14,,,,,,,,e,,••I _00, ..-
/ _ ,,dier. _•7_ -.....•••"- -.#
v John A, Blackbur,dnol‘",-ector . Date
Arizona CrImin sslon
Revised 11/13/13

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 14
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit "A"
Insurance Requirements for Governmental Parties to a Grant Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity Itselt)
The Insurance requirements herein are minimum requirements and in no way limit the Indemnity covenants
contained In the Intergovernmental Agreement. The State of Arizona In no way warrants that the minimum
limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that
might arise out of the performance of the work under this Contract by the Contractor, his agents,
representatives, employees or subcontractors, and Contractor and the governmental entity are free to
purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INsuRANcgt Contractor shall provide coverage with limits
of liability not less than those stated below.
1. Commercial General Liability — Occurrence Form
Policy shall indude bodily Injury, property damage, personal Injury and broad form
contractual liability,
.• General Aggregate $2,000,000
• Products — Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Blanket Contractual UabIllty — Written and Oral $1,000,000
• Fire Legal Liability $50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed to include the following additional insured
language: "The State of Arizona, Its departments, agencies, boards,
commissions, universities and Its officers, officials, agents, and
employees shall be named as additional insureds with respect to
liability arising out of the activities performed by or on behalf of the
Contractor':
(Note that the other governmental entity(les) Is/are also required to be
additional Insured(s) and they should supply the Contractor with their own list
of persons to be Insured.)
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agendes, boards, commissions, universities and Its officers,
officals, agents, and employees for losses arising from work performed by or
on behalf of the Contractor.

Substance Abuse Prevention and Education Program ACJC Grant Number SAP-15-008 Page 15
Exhibit "A" Page 2
2. Business Automobile Liability
Bodily Injury and Properly Damage for any owned, hired, and/or non-owned vehicles
used in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed to Include the following additional Insured
language: "The State of Arizona, Its departments, agencies, boards,
commissions, universities and Its officers, officials, agents, and
employees shall be named as additional Insureds with respect to
liability arising out of the activities performed by or on behalf of the
Contractor, Involving automobiles owned, leased, hired or borrowed
by the Contractor".
b. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agendes, boards, commissions, universities and Its officers,
officials, agents, and employees for losses arising from work performed by or on
behalf of the Contractor.
(Note that the other governmental entity(les) Is/are also required to be
additional Insured(s) and they should supply the Contractor with their own Ilst
of persons to be Insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident $500,000
Disease — Each Employee $500,000
Disease — Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation against the State of Arizona, its
departments, agencies, boards, commissions, universities and Its officers,
officials, agents, and employees for losses arising from work performed by or on
behalf of the Contractor.
b. This requirement shall not apply to: Separately, EACH contractor or
subcontractor exempt under ARS. 23-901, AND when such contractor or
subcontractor executes the appropriate waiver (Sole Proprietor/Independent
Contractor) form.
B. ADDITIONAL INSURANCE REOUIREMENTS: The policies are to contain, or be endorsed to
contain, the following provisions:
1. The State of Arizona, its departments, agencies, boards, commissions, universities and its officers,
officials, agents, and employees and the other governmental entity shall be additional
Insureds to the full limits of liability purchased by the Contractor even if those limits of liability are
In excess of those required by the Contract.
2. The Contractor's insurance coverage shall be primary Insurance with respect to all other available
sources.
3. The Contractor's Insurance shall apply separately to each Insured against whom dalm Is made or
suit Is brought, except with respect to the limits of the insured's liability. Coverage provided by
the Contractor shall not be limited to the liability assumed under the indemnification provisions of
Its Contract with the other governmental entity(les) party to the IGA.

Substance Abuse Prevention and Education Program ACK Grant Number SAP-15-008 Page 16
Exhibit "A" Page 3
C. NOTICE OF CANCELLATION: Each Insurance policy required by the insurance provisions of this
Agreement shall not be suspended, voided, cancelled, reduced in coverage or in limits except after
thirty (30) days prior written notice has been given the State of Arizona. Such notice shall be sent
directly to the GRANTEE and the Arizona Criminal Justice Commission 1110 W. Washington, Suite 230,
Phoenix, AZ 85007 and shall be sent by certified mall, return receipt requested.
D. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non-
admitted insurers in the State of Arizona with an "A.M. Best" rating of not less than A- VII. The State
of Arizona In no way warrants that the above-required minimum insurer rating is sufficient to protect
the Contractor from potential insurer Insolvency.
E. VERIFICATION OF COVERAGE: Contractor shall furnish the GRANTEE and the Arizona Criminal
Justice Commission with certificates of insurance (ACORD form or equivalent approved by the State of
Arizona) as required by this Agreement. The certificates for each insurance policy are to be signed by
a person authorized by that insurer to bind coverage on its behalf.
All certificates and endorsements are to be received and approved before work commences. Each
Insurance policy required by this Agreement must be in effect at or prior to commencement of work
under this Agreement and remain in effect for the duration of the project. Failure to maintain the
insurance policies as required by this Agreement, or to provide evidence of renewal, is a material breach
of contract.
All certificates required by this Agreement shall be sent directly to the GRANTEE and the Arizona
Criminal Justice Commission 1110 W. Washington, Suite 230, Phoenix, AZ 85007. The Commission
project/contract number and project description are to be noted on the certificate of insurance. The
State of Arizona and the Arizona Criminal Justice Commission reserves the right to require complete,
certified copies of all insurance policies required by this Agreement at any time. DO NOT SEND
CERTIFICATES OF INSURANCE TO THE STATE OF ARIZONA'S RISK MANAGEMENT
SECTION.
F. SUBCONTRACTORS: Contractor's certificate(s) shall indude all subcontractors as insureds under its
policies or Contractor shall furnish to the county or local government agency responsible separate
certificates for each subcontractor. All coverages for subcontractors shall be subject to the minimum
requirements identified above.
G. APPROVAL: Any modification or variation from the Insurance requirements must have prior approval
from the State of Arizona Department of Administration, Risk Management Section, whose decision
shall be final. Such action will not require a formal contract amendment, but may be made by
administrative action.
H. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the
Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance.
If the contractor or sub-contractor(s) Is/are a State of Arizona agency, board, commission, or university
then none of the above shall apply.