GRANT FY13 SO3X - SEX OFFENDER.PDF

.00Nr - -.4 , Department ofJustice
t . Office of Justice Programs
:
0 •a• 1 Sex Offender Sentencing, PAGE 1 OF 5
Grant
- Monitoring, Apprehending,
Registering and Tracking Office
I. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2012-AW-BX-006 I
Maricopa County Adult Probation Department
620 1V, Jackson Street Suite 3098 5. PROJECT PERIOD: FROM I0/01/2012 TO 09/30/2017
Phoenix, AZ 85003
BUDGET PERIOD: FROM 11101/2012 TO 09130 12017
6. AWARD DATE 09128/2012 7. ACTION
IA. GRANTEE IRS/VENDOR NO. S. SUPPLEMENT NUMBER Initial
866000472 00
9. PREVIOUS AWARD AMOUNT SO
3, PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 225,000
Implementation of SOT1PS to assess dynamic risk factors of sex offendcrs
11. TOTAL AWARD $ 225,000
12. SPECIAL CONDITIONS
TIM ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACLIED PAGE(S),
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY I2(SMART - AWAISex Offender Management) Pub. L. No, 112-55, 125 Slat. 552, 615
15. METIIOD OF PAYMENT
OPRS
AGENCY APPROVAL , ---''' 71 7 - . — -,- GRANTEE ACCEPTANCE 1-
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL IS TYPED NAME AND TITLE Or AUTHORIZED GRANTEE OFFICIAL
Mary Lou Leary Barbara Broderick
Acting Assistant Attorney General Chief Probation °Meer
I?. SIGNAT URE OF APPROVING OF11CIAL 19. SIGNATURE OF AUTHORIZED tECIP1EN I OFFICIAL 19A, DATE
\I 7 ---- (/ (rikk- 1 h a /4-/-y
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21. LAWBGT0064
FISCAL FUND BUD. DIV.
YEAR CODE ACT, OFC. REG. SUB. POMS AMOUNT
X B AW 22 00 00 225000
OW FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
COP FORM 4000/2 (REV, 4-85)

Department of Justice
Office ofJustice Programs
Office or the Assistant Attorney General Washington, D.C. 10531
September 28, 2012
Ms. Barbara Broderick
Maricopa County Adult Probation Department
620 W. Jackson Street Suite 3098
Phoenix, AZ 85003
Dear Ms. Broderick:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the Promoting Evidence Integration in Sex Offender Management in the amount of
$225,000 for Maricopa County Adult Probation Department.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Jacqueline O'Reilly, Program Manager at (202) 514-5024; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.oefo r@usdoj.gov .
Congratulations, and we look forward to working with you.
Sincerely,
Mary Lou Leary
Acting Assistant Attorney General
Enclosures

Department of Justice
Office of Justice Programs
Office for Civil Rights
langlon, D.C. 20531
September 28, 2012
Ms. Barbara Broderick
lvfaricopa County Adult Probation Department
620 W. Jackson Street Suite 3098
Phoenix, AZ 85003
Dear Ms. Broderick:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws, The Office for Civil Rights (OCR), Office of Justice Programs (0JP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery ofservices or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery ofservices or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department ofJustice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of
Federal financial assistance mug take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at httplAvtvw.lep.gov .
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately
Irons the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at littp://ww -w.oip.usdoj.goviocrietfbo.htm,
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a ease-by-ease basis, to require that its funding agencies permit faith-based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.

Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or die number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocriecop.htm . You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit die EFOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojpaisdoj.govioceeeop.htm .
If your organization received an award for less than S25,000; or if your organization has less than 50 employees, regardless of the amount of
the award., or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEO(' requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at Intp://www.ojp.usdoj.govincrkeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including tlic Ncitlimaents t=taining to ikveloping and snLanining an 1::FlOP, repotting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients,
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal fUnding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Sex Offender Sentencing, SHEET PAGE 2 OF 5
Monitoring, Apprehending, Grant
Registering and Tracking
Office
PROMCT NUMBER 2012-AW-BX-0061 AWARD DATE 09/2812012
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (0.TP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 92.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-I33 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OW Financial Guide,
4. Recipient understands and agrees that it cannot use any federal hinds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds, This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
c-mail: oig.hotlineOusdoi,gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ 010 website at www.usdolgovioig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.P.R. parts 66, 70.
74/
01P FORM 4000'2 (REV. 445)

Department of Justice -
Office of Justice Programs AWARD CONTINUATION
Sex Offender Sentencing, SHEET PAGE 3 OF 5
Monitoring, Apprehending, Grant
Registering and Tracking
Office
PROJECT NUMBER 20/2-AW-BX-0051 AWARD DATE 09/28/2012
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs
web site at hitp://www.ojp.gov/fundingker.htm (Award condition: Central Contractor Registration and Universal
Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
9 Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October I, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course ofperforming work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is
available at www.ojp.govifunding/confcost.htm.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OW Training Guiding Principles for Grantees and Subgrantees, available
at http://ww-w.ojp.usdoj.gov/fundingtojptrainingguidingprinciplcs.htin.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this CUP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OW award, and, if so requested by OJP, seek a budget-modification or
change-orproject-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
13. Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OW) program office prior to
obligation or expenditure of such funds.
14. All contracts under this award should be competitively awarded unless circumstances preclude competition. When a
contract amount exceeds $100,000 and there has been no competition for the award, the recipient must comply with
rules governing sole source procurement found in the current edition of the OW Financial Guide.
15. The recipient agrees to comply with applicable requirements to report first-tier subawarcls of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (F.FATA), are posted on the Office of Justice Programs web site at
littp://w-ww.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
/Zo
Oil' FORM 4000!2 (REV. 4-55)

Department ofJustice
Office of Justice Programs AWARD CONTINUATION
Sex Offender Sentencing, SHEET PAGE 4 OF 5
Monitoring, Apprehending, Grant
Registering and Tracking
Office
SPECIAL CONDITIONS
16. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
17. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the project(s) funded,
including, but not limited to, information about how the funds were actually used for each purpose area, data to support
statements of progress, and data concerning individual results and outcomes of funded projects reflecting project
successes and impacts. The final report is due no later than 90 days following the close of this award period or the
expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through
the Internet at https://grants.ojp.uscloj.gov/.
18. The recipient agrees that it will submit quarterly financial status reports to OJP online (at httpsligrants.ojp.usdoj.gov )
using the SF 425 Federal Financial Report form (available for viewing at
www.whitchouse.gov/omb/grants/standarcl_forms/ff report,pdf), not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
19. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
to the Office of Justice Programs, online through the Internet at littps://grants.ojp.ttsdoj.govi.
20. Pursuant to 28 C.F.R. Part 18, ON may suspend or terminate funding under this award before the completion of the
project funded by this award, for the recipient's failure to comply with these special conditions or with the project's
goals, plans and methodology set forth in the approved application. In the case of suspension, the recipient will be
unable to draw down funds until OW determines that the recipient is in compliance.
21. To ensure compliance with the Government Performance and Results Acts (GPRA), Public Law 103-62, OW requires
the grant recipient to collect and report data that measures the results of the program implemented with this grant. The
performance measures can be found at httpliwww.smart.goviptifs/SMARTFY12SOTIPS.pdf. This data must be
included as part of the grantee's categorical assistance progress report submitted on GMS for each reporting period.
22. The recipient may obligate, expend or draw down award funds not to exceed 20% of this award until such time the
recipient has submitted to the SMART Office and NU a signed Memorandum of Understanding between the recipient
and the project evaluator. This Mcmorandum of Undor:Aanding must detail th,lt Lt grantQe agrees to couthwe to work
with the project evaluator after the grant end date, and until completion of the SOT1PS study, with reference to
collecting and providing recidivism data on study participants.
23. The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (0CF0) has
approved the budget and budget narrative and a Grant Adjustment Notice (CAN) has been issued to remove this special
condition.
24. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
25. Grantee agrees to comply wills the requirements of 28 C.F.R. Part 46 and all Office ofJuslice Programs policies and
procedures regarding thy protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
01? FORM 4000,f2 (REV. 4-55)

Department of Justice
Office of Justice Programs AWARD CONTINUATION
Sex Offender Sentencing, SHEET PAGE 5 OF 5
Monitoring, Apprehending, Grant
Registering and Tracking
Office
PROJECT NUMBER 2012-AW-BX-0061 AWARD DATE 09128/2012
SPECIAL CONDITIONS
26. Recipient acknowledges that a lawsuit styled United States of America v. Maricopa County, Marieopa County Sheriffs
Office, and Sheriff Joseph Arpaio, CV 12-00981-PHX-ROS, was filed in the U.S. District Court for the District of
Arizona on May 10,2012. Pursuant to 92 U.S.C. § 3789d(e)(E), implemented by its regulation at 28 C.F.R. §
92.215(b)(1), if neither party to (his litigation within forty-five days after such filing has been granted preliminary
relief with regard to the suspension or payment of funds, then the Assistant Attorney General for (he Office of Justice
Programs (OW) shall suspend further payment of funds to that specific program or activity alleged to be in violation of
the nondiscrimination provision. As of the date of this award, no such preliminary relief has been requested or granted,
Accordingly, the recipient shall not release funds to sub-recipients, Maricopa County Sheriffs Office and Sheriff
Joseph Arpaio, and shall not permit these sub-recipients to obligate, expend, or draw down funds under a sub-award or
any other agreement. This special condition may be removed or modified only with the concurrence of the OJP Office
°idle General Counsel and the issuance of a Gran( Adjustment Notice, upon resolution of the suit or if the Court orders
resumption of payment.
A
OR FORM 48002 (REV. 4-99)

Department of Justice
Office of Justice Programs
Sex Offender Sentencing, Monitoring, Apprehending,
Registering and Tracking Office
iVashington, D.C. 20531
Memorandum To: Official Grant File
From: Faith A. Baker, Associate Director
Subject: Categorical Exclusion for Maricopa County Adult Probation Department
The recipient agrees to assist SMART to comply with the National Environmental Policy Act (NEPA) and other
related federal environmental impact analyses requirements in the use of these grant funds either directly by the
recipient or by a subrecipient. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if
any of the following activities will be related to the use of the grant funds and, if so, to advise SMART and request
further NEPA implementation guidance. Recipient understands that this special condition applies to its activities
whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being
conducted by the recipient, a subrecipient, or any third party and the activity needs to be undertaken in order to use
these grant funds, this special condition must first be met. The activities covered by this special condition are: a).
new construction; b). minor renovation or remodeling of a property either: (1) listed on or eligible for listing on the
National Register of Historic Places or; (2) located within a 100-year flood plain; e). a renovation, lease, or any
other proposed use of a building or facility that will either; (1) result in a change in its basic prior use or; (2)
significantly changes its size and; d). implementation of a new program involving the use of chemicals other than
chemicals that are: (1) purchased as an incidental component of a funded activity and; (2) traditionally used, for
example, in office, household, recreational, or education environments.

.0.1frOtr, Department ofJustice GRANT MANAGER'S MEMORANDUM, PT. 1:
Office ofJustice Prograrns
'' eI PROJECT SUMMARY
' z .t., Sex Offender Sentencing, Monitoring,
Apprehending, Registering and Grant
, --- Tracking Office
PROJECT NUMBER
PAGE 1 OF I
2012-A W-I3X-0061
This project is supported tinder FYI2(SMART - AWAr'Sex Offender Management) Pub. L. No. 112-55, 125 Stat. 552, 615
I. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number)
Jacqueline O'Reilly Beth Hoel
(202) 514-5024 Sex Otiender Unit Supervisor
620W. Jackson Street Suite 3098
Phoenix, AZ 85003
(602)372-5386
3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
SMART FY 12 Promoting Evidence Integration in Sex Offender Management: Implementation of the Sex
Offender Treatment Intervention and Progress Seale
4. TITLE OF PROJECT
Implementation of SOT/PS to assess dynamic risk factors of sex offenders
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
Maricopa County Adult Probation Department
620 W. Jackson Street Suite 3098
Phoenix, AZ 85003
7. PROGRAM PERIOD S. BUDGET PERIOD
FROM: 1010112012 TO: 09/30/2017 FROM: 10/01/2012 TO: 09/30/2017
9. AMOUNT OF AWARD 10. DATE OF AWARD
$ 225,000 09/28)2012
11. SECOND YEAR'S BUDGET 12. SECOND YEARS BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEARS BUDGET AMOUNT
15, SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Adam Walsh Child Protection and Safety Act of 2006 (AWA) (Pub. L. 109-248.42 U.S.C. § 16901, et seq) authorizes the Office of Sex Offender Sentencing,
Monitoring, Apprehending, Registering, and Tracking (SMART) to administer sex offender management grants. Section 637 of the Act authorizes the Department
ofJustice to conduct sex offender risk assessment studies, including analysis of assessment toots.
In 2008, the SMART Office and the National Institute of Justice (NU) funded a project that examined the predictive ability of the Static-99R in combination with
the Sex Offender Treatment Intervention and Progress Scale (SOTTPS), a dynamic risk scale for adult sex offenders developed in 2001 by the state of Vemiont.
Results showed the combined use of these tools improved risk prediction accuracy better than either tool used alone. The SMART Office will replicate this study to
further evaluate the effectiveness of this model of risk assessment.
OW FORM 4000/2 (REV. 4-88)

The SOWS project has two components: I) to replicate the 2008 study, and 2) to document how use of this model may inform and enhance sex offender
supervision and treatment practices. Nil will manage the evaluation adds project and the SMART Office will manage the two project sites: New York City, NY
and Maricopa County, AZ. Both project sites will implement SOTIPS with fidelity over a period of 30 months. The total study population will include between 900
to 1,000 sex offenders who will be assessed at three time intervals during the grant period. Project sites will receive training and technical assistance on
administering and scoring swim and will provide SOUPS data to the project evaluator for evaluation purposes.
Grant projects will operate for 5 years as assessments will take place through year and project sites will provide 1-year and 3-year recidivism data for study
participants to the evaluator. Project sites will enter into a Memorandum of Understanding with the evaluator agreeing to provide recidivism data for those study
participants whose recidivism data can only be obtained after the period of the grant.
carrier

Summary: Promoting Evidence Integration in Sex Offender Management: Implementation
of the Sex Offender Treatment Intervention and Progress Scale (SOWS)
5 year grant award beginning 10/01/2012
Amount of award: $225,000
Funding agency: Department of Justice, Office of Justice Programs, Sex Offender Monitoring,
Apprehending, Registering and Tracking Office
Background:
The MCAPD Sex Offender Division and the contracted sex offender treatment providers have
been discussing the addition of a dynamic risk assessment tool to assist in treatment and
supervision decisions and planning.
An evaluation project funded by the U.S. Department of Justice recently found that the combined
use of SOUPS, a dynamic risk scale for sex offenders, and another sex offender assessment tool,
the Static-99R (which is currently used by.MCAPD), improved risk prediction accuracy over
either tool used alone. The U.S. Department of Justice wishes to replicate the study in up to
three additional sites.
Grant project:
MCAPD will implement SOU'S as an enhancement to existing assessment tools used by the
Department. SOTIPS will be administered collaboratively by treatment providers and probation
officers and the results will be used to inform treatment and supervision plans. Treatment
providers and probation officers will review and update case plans collaboratively following
completion of the assessments. At least 300 probationers will be assessed three times at six-
month intervals during the first two years of the grant. A software package purchased under
Judicial Branch procurement rules will be utilized to enter, share, and maintain assessment and
treatment data for the project. A .75 FTE case administrator will be hired to assist with the
project. MCAPD's grant funding is for the first two years of the award period; MCAPD will
cooperate with data collection for a separately funded evaluation for an additional three years.

Maricopa County Adult Probation Department
Budget Detail Worksheet and Budget Narrative
Budget Detail Worksheet — Year One
A. Personnel
Name/Position Computation Cost
Case Administrator .75 FTE @ $39,520/yr. $ 29,640
SUB-TOTAL $ 29,640
B. Fringe Benefits
Name/Position Computation Cost
Case Administrator $8,904 4- $5,572 (18.8% of $29,640) $14,476
SUB-TOTAL $ 14,476
Total Personnel & Fringe Benefits $44,116
C. Travel - Not Applicable
D. Equipment - Not Applicable
E. Supplies
Supply Items Computation Cost
Laptop 1 @ $,1,750 $ 1,750
Cell phone 1 @ $200 200
Office Supplies $250 per FTE x .75 188
TOTAL $ 2,138
F. Construction - Not Applicable
G. Contracts/Consultants
Item Cost
Software license agreement & customization of package $109,434
TOTAL $109,434
H. Other Costs
Description Computation Cost
Cell phone service $60/mo. x 12 mos. $ 720
TOTAL $ 720
Direct Costs $156,408
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Maricopa County Adult Probation Department
I. Indirect Costs
Description Coinputation Cost
Indirect costs 11.7% x $156,408 $ 18,300
TOTAL $ 18,300
Budget Summary — Year One
A. Personnel $ 29,640
B. Fringe Benefits 14,476
C. Travel 0
D. Equipment 0
E. Supplies 2,138
F. Construction 0
G. Consultants/Contracts 109,434
H. Other 720
Total Direct Costs $156,408
I. Indirect Costs 18300
TOTAL PROJECT COSTS $174,708
Federal Request $174,708
Non-Federal Amount 0
Budget Narrative — Year One
Personnel. One Case Administrator, with an annual salary of $39,520, will be hired at .75
percent effort to provide administrative support and assist with project coordination.
Fringe Benefits. Fringe benefits will be provided for the grant-funded Case Administrator. A
fixed benefit of $8,904 per year covers medical and dental insurance. The variable benefit rate is
18.8% of salary, which covers FICA 6.2%, Medicare 1.45%, Retirement 10.9%, and long-term
disability .25%.
Supplies. A laptop and cell phone will be purchased for the Case Administrator's use in the
performance of job duties. Office supplies will be used for daily business activities. The annual
cost of office supplies per employee is calculated by dividing the cost of supplies used during the
previous fiscal year by the number of employees. ($250/yr. x FTE x .75 = $188).
Contracts. Under Judicial Branch procurement guidelines, software will be purchased and
customized to allow the Maricopa County Adult Probation Department (MCAPD) and the
treatment providers to enter probationers' assessment and treatment data into a web-based
application with access by multiple users. Preliminary investigation indicates the cost of the
software will be determined in part by the number of users and that a support agreement would
be another variable in the cost. The actual cost is not certain at this time, but approximately
$109,434 is estimated for this purpose.
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Marieopa County Adult Probation Department
Other Costs. Cell phone service will be provided for the Case Administrator at a rate of
$60/mo. x 12 months = $720.
Indirect costs. The Maricopa County Finance Department calculates the indirect cost rate for
Adult Probation based on a federally-approved formula. The indirect cost rate for fiscal year
2013 is 11.7%, which is applied to all direct costs expect for capital costs and sub-recipient costs.
Direct costs of $156,408 x .117 = $18,300,
Budget Detail Worksheet — Year Two
A. Personnel
Name/Position Computation Cost
Case Administrator .75 FTE @ $39,520/yr. $ 29,640
SUB-TOTAL $ 29,640
B. Fringe Benefits
Name/Position Computation Cost
Case Administrator $8,904 + $5,572 (18.8% of $29,640) $ 14,476
SUB-TOTAL $ 14,476
Total Personnel & Fringe Benefits $44,116
C. Travel - Not Applicable
D. Equipment - Not Applicable
E. Supplies
Supply Items Computation Cost
Office Supplies $250 per FTE x .75 $ 188 ' I
TOTAL $ 188
F, Construction - Not Applicable
G. Contracts/Consultants - Not Applicable
IL Other Costs
Description Computation Cost
Cell phone service $60/mo. x 12 mos. $ 720
TOTAL $ 720
Direct Costs S 45,024
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Maricopa County Adult Probation Department
I. Indirect Costs
Description Computation Cost
Indirect costs 11.7% x $45,024 $ 5,268
TOTAL $ 5,268
Budget Summary — Year Two
A. Personnel $ 29,640
B. Fringe Benefits 14,476
C. Travel 0
D. Equipment 0
E. Supplies 188
F. Construction 0
G. Consultants/Contracts 0
H. Other 720
Total Direct Costs $ 45,024
I. Indirect Costs 5,268
TOTAL PROJECT COSTS $ 50,292
Federal Request $50,292
Non-Federal Amount 0
Budget Narrative — Year Two
Personnel. One .75 FTE Case Administrator, with an annual salary of $39,520, will provide
administrative support and assist with project coordination.
Fringe Benefits. Fringe benefits will be provided for the grant-funded Case Administrator. A
fixed benefit of $8,904 per year covers medical and dental insurance. The variable benefit rate is
18.8% of salary, which covers FICA 6.2%, Medicare 1.45%, Retirement 10.9%, and long-term
disability .25%.
Supplies. Office supplies will be used for daily business activities. The annual cost of office
supplies per employee is calculated by dividing the cost of supplies used during the previous
fiscal year by the number of employees. ($250/yr. x FTE x .75 = $188).
Other Costs. Cell phone service will be provided for the Case Administrator at a rate of
$60/mo. x 12 months = $720.
Indirect costs. The Maricopa County Finance Department calculates the indirect cost rate for
Adult Probation based on a federally-approved formula. The indirect cost rate for fiscal year
2013 is 11.7%, which is applied to all direct costs expect for capital costs and sub-recipient costs.
Direct costs of $45,024 x .117 = $5,268.
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Maricopa County Adult Probation Department
Budget Detail - Years Three to Five - No Budget Requested for the follow-up period.
Budget Summary — Five Year Period
A. Personnel $ 59,280
B. Fringe Benefits 28,952
C. Travel 0
D. Equipment 0
E. Supplies 2,326
F. Consti-uction 0
G. Consultants/Contracts 109,434
H. Other L440
Total Direct Costs $201,432
I. Indirect Costs 23,568
TOTAL PROJECT COSTS $225,000
Federal Request $225,000
Non-Federal Amount 0
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