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MARICOPA COUNTY AGENDA INFORMATION FORM X Action Presentation Presentation & Action Agenda Number Department: Superior Court Administration DEPT(2) FY(2) SEQ(3) TYPE(1) EXTEN(2) Category: Judicial Branch C- Phone: Continued from meeting of: Contact: Phil Hanley 506-0226 Phone: Return to: Location: 5th floor, Old Courthouse Action requested: (Include what, with whom, when, where, why, how much ($) and terms) Accept the FY 2016 grants and associated revenue for Superior Court Administration of the Judicial Branch in the amount of $3,899,566 total. The indirect cost rate as of July 2015 is 53.6% as approved by the Department of Finance. Some of the grants for FY 2016 do not allow indirect cost recovery as reflected in the funding agreements. The status of indirect costs for each grant is noted on the attached summary sheets. The amount of indirect costs on eligible expenditures are estimated to be $1,789,896 with $1,299,390 as unrecoverable and $490,506 as recoverable. Total matching amount is $309,125. Also, pursuant to A.R.S 42-17106, approve appropriation adjustments resulting in a net increase to revenues and expenditures of $467,059 in FY2016 Superior Court (800) Grants Fund (238) Operating (0000) budget. Approval of this item will result in an overall appropriation of $3,899,566 for revenues and expenditures in the Superior Court (800) Grants Fund (238) Operating (0000) budget. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation and, therefore, expenditures of these revenues are not prohibited by the budget law. This request does not alter the budget constraining the expenditures of local revenues adopted by the board pursuant to A.R.S. 42-17105. Complete Complete description description of of requested requested action: action: (Include (Include, if if applicable applicable, background background, impact impact, long long-term term committment) committment) Superior Court policy # F-206, approved by Presiding Judge Robert D. Myers in June, 1995, adopted for the Judicial Branch a policy for the administration of grant funding. The policy is identical in form and substance to policy A2505 "Policy for Administering Grants" and all revisions adopted by the Board of Supervisors for all County departments. The policy states that the Presiding Judge will make a presentation to the Board of Supervisors on an annual basis of the Judicial Branch's grants. Expenditure Impact by FY(s): (Provide detail on Financial Form) FY 2015 - 2016 $3,899,566.00 total for Superior Court Admin of the Judicial Branch in Maricopa County No financial impact Routing & Approval (Sign & Date) (Per "Responsibility of Signers" guidelines) 1. Dept. Date 6. Mat. Mgt N/A Date 2. PJ Date 7. HR N/A Date 3. Date 8. Legal Date 4. FINANCE Date 9. OMB Date 5. FEMD N/A Date 10. CAO Place on Agenda Date Board of Supervisors Action Approved Disapproved Amended as follows: Clerk of the Board Date FY Budgeted Fund Agency ORG PAS Object subobject Amount reporting Expenses Revenues Expenses Revenues category Totals Totals Totals Totals (Budgeted) (Budgeted) (Unbudgeted) (Unbudgeted) 2015 YES 238 804 8003 CPAD 615 $199,469 $284,150 2015 YES 238 804 8003 FELA 615 $84,681 2015 YES 238 804 8003 CPAD 700 $199,469 2015 YES 238 804 8003 FELA 700 $84,681 2015 YES 238 804 8003 CPAD 800 $0 2015 YES 238 804 8003 FELA 800 $0 $284,150 2015 YES 238 804 8006 JDEL 615 $68,312 $1,305,897 $398,364 2015 YES 238 804 8006 JDEP 615 $1,237,585 2015 NO 238 804 8006 JDEP 615 $398,364 2015 YES 238 804 8006 JDEL 700 $68,312 2015 YES 238 804 8006 JDEP 700 $1,008,534 2015 NO 238 804 8006 JDEP 790 $398,364 2015 YES 238 804 8006 JDEP 800 $229,051 $1,305,897 $398,364 2015 YES 238 804 8007 FPRE 634 $1,411,831 $1,661,831 $68,695 2015 NO 238 804 8007 FPRE 634 $68,695 2015 YES 238 804 8007 FPST 615 $250,000 2015 YES 238 804 8007 FPRE 700 $1,064,083 2015 NO 238 804 8007 FPRE 812 $68,695 2015 YES 238 804 8007 FPRE 800 $347,748 2015 YES 238 804 8007 FPST 800 $250,000 $1,661,831 $68,695 2015 YES 238 804 8051 SPPT 615 $36,000 2015 YES 238 804 8051 RISK 615 $4,629 2015 YES 238 804 8054 BUAS 615 $15,000 2015 YES 238 804 8055 PICO 615 $114,000 2015 YES 238 804 8008 PBMH 615 $10,000 $179,629 2015 YES 238 804 8051 HRAC 700 $1,000 2015 YES 238 804 8051 SPPT 800 $36,000 2015 YES 238 804 8051 RISK 700 $4,629 2015 YES 238 804 8054 BUAS 800 $15,000 2015 YES 238 804 8055 PICO 700 $18,316 2015 YES 238 804 8055 PICO 800 $95,684 2015 YES 238 804 8008 PBMH 800 $10,000 $180,629 $3,432,507 $3,431,507 2015 YES 238 804 8051 HRAC 645 $1,000 0645 $0 $1,000 $3,432,507 $3,432,507 $467,059 $467,059 Bdagagnt DEPARTMENT ORG PAS AGENCY Total Amount Amount Indirect Subtotal Subtotal Subtotal 800 codes codes 804 Grant Indirect Indirect Cost Personnel Supp/Svcs MATCH GRANT Rept. Catg. Amount Unrecoverable Approved Amount Amount Amount Amount CPAF Grant (Law Clerks) 8003 CPAD DH20 $196,040 $105,077 $0 $105,077 $196,040 $0 $0 DEA Grant 8003 FELA DE17 $55,988 $30,010 $0 $30,010 $55,988 $0 $18,663 CASA Grant 8006 JDEP CS17 $575,526 $308,482 $0 $308,482 $551,476 $24,050 $0 Model Court Grant 8006 JDEP JM16 $363,613 $194,897 $0 $194,897 $360,844 $2,769 $0 First Things First grant for Juveniles 8006 JDEP JF16 $270,000 $144,720 $0 $144,720 $197,683 $72,317 $0 Juvenile Court Crossover grant 8006 JDEL YC16 $65,226 $34,961 $0 $34,961 $65,226 $0 $0 Juvenile Court VOCA grant - CASA 8006 JDEP VCCA $226,955 $121,648 $0 $121,648 $88,578 $138,377 $56,739 Juvenile Court VOCA grant - CRCY 8006 JDEP VCCY $202,941 $108,776 $0 $108,776 $196,124 $6,817 $50,735 Family Drug Court grant 8007 FPST FD16 $241,783 $129,596 $0 $129,596 $0 $241,783 $0 Strategic Planning grant from SJI 8051 SPPT SJ14 $50,000 $26,800 $0 $26,800 $0 $50,000 $0 Criminal History Improvement grant 8054 BUAS CHIP $17,100 $9,166 $0 $9,166 $0 $17,100 $0 Americorp Grant 8055 PICO AMCP $112,158 $60,117 $0 $60,117 $110,969 $1,189 $182,988 Title IV-D IGA with AZ DES 8007 FPRE 4D16 $1,475,331 $0 $490,506 $490,506 $915,124 $69,701 $0 Title IV-D IGA with AZ DES (incentives) 8007 FPRE 4DNC $42,544 $22,804 $0 $22,804 $42,544 $0 $0 Access/Visit IGA with AZ DES 8007 FPST AC15 $4,361 $2,337 $0 $2,337 $0 $4,361 $0 Budget capacity for other grants $0 $0 $0 GRANT GRANT AGENDA AGENDA TOTAL TOTAL $3,899,566 $3 899 566 $1,299,390 $1 299 390 $490,506 $490 506 $1,789,896 $1 789 896 $2,780,596 $2 780 596 $628,464 $628 464 $309,125 $309 125 Bdagagnt