HAMC AGREEMENT.PDF

INTERGOVERNMENTAL AGREEMENT
BETWEEN
HOUSING AUTHORITY OF MARICOPA COUNTY
AND
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
0-°27 -/5-040-3-6)°
1.0 PARTIES
This Agreement is between the Housing Authority of Maricopa County (hereafter referred to as
"HAMC") and Maricopa County, administered by its Human Services Department, Community
Services Division (hereafter referred to as the "County and/or "CSD"). HAMC is empowered by
A.R.S. § 36-1403 and § 11-952 to enter into this Agreement. Maricopa County is authorized to
enter into this Agreement under A.R.S. § 11-952 et seq. The County, CSD and the HAMC may
be referred to herein individually as a "Party" and collectively as the "Parties."
2.0 BACKGROUND
2,1 HAMC is a HUD-designated agency responsible for housing programs in Maricopa
County, Arizona. HAMC owns, operates and manages 904 housing units in 17
communities throughout Maricopa County. These properties are generally located in the
smaller cities and unincorporated areas of the County. HAMC also administers 1592
Housing Choice Vouchers. This rental assistance program also funded by HUD is
designed to assist low-income families rent apartments or homes in the private market.
HAMC also receives HUD funding to provide self-sufficiency resources to those in its
Housing Programs.
2.2 The CSD administers various programs that provide basic need services, prevent or
alleviate homelessness, provide utility assistance, and case management to low income
populations.
2.3 Since November 2011, CSD has administered the Public Housing Self Sufficiency
Program for HAMC public housing communities and residents.
2.4 In September 2014, HAMC was awarded a grant for the Family Self Sufficiency (FSS)
Program, Attachment A. HUD's self-sufficiency program grant funding is no longer
separated by Housing program..
3.0 PURPOSE
3.1 The purpose of this Agreement is for CSD to administer the HAMC FSS grants, and
incorporate FSS case management activities into CSD's existing infrastructure. These
activities will be in coordination and collaboration with the HAMC and its Resident
Opportunities and Self Sufficiency (ROSS) Grant Service Coordinator.
3.2 FSS services and goals will align closely with other programs administered by the CSD
and will contribute to the CSD focus on high impact strategies to help individuals/families
become self-sufficient.
3.3 CSD will use the resources of FSS grants to support a Family Self-Sufficiency program
("Program") to serve residents of HAMC housing and participants in HAMC housing
programs in Maricopa County. CSD will employ FSS Specialist (equivalent to HUD grant
Project Coordinator) to be funded by the HAMC grants with reimbursements to CSD.
The Program will be embedded within CSD and fully supported by MCHSD's
administrative and management structure including finance, human resources,
12/16/2014

information technology, and the Director's Office. CSD will be reimbursed by HAMC for
allowable expenses as indicated in the Itemized Service Budget, Attachment B.
4.0 RESPONSIBILITIES OF ORGANIZATIONS
4.1 HAMC will be responsible for:
4.1.1 HAMC retains ultimate responsibility for drawing down funds from HUD, grant
expenditures, and financial reporting to HUD.
• Provides CSD with the Programmatic Report forms including:
o PH FSS Logic Model Report Form
o Annual FSS Escrow Statements
o 50058 forms reporting Interim and Annual reexaminations/Exit reports
or other changes for current FSS participants
4.1.2 Transfers all case files and related program documents to CSD to ensure a
smooth transition of participant services.
4.1.3 Provides CSD with the Financial Claim Forms to be used for monthly
reimbursement claims by CSD to HAMC.
4.1.4 Coordinate with CSD regarding level and frequency of programmatic reporting
required by HUD.
4.1.5 Provide CSD with technical assistance regarding grants as requested.
4.1.6 Adhere to program ,policy outlined in the FSS Action Plan.
4.1.7 Comply with Grant agreement requirements, including, but not limited to:
• Attendance of HUD meetings
• Provision of any non-financial resources to CSD as necessary to ensure
performance of Grant
• Notification to CSD as soon as possible of any deviations to the HUD
approved budgets or any changes to related Grant agreement
• Minimal time elapsing between draw downs and disbursements of Grant
funds
• Submission of annual performance Logic Model and SF-425 report to
HUD
4.1.8 HAMC will ensure CSD has:
• Access to all housing sites/facilities and offices, including FSS participant
records/files, release of information forms will no longer be required for
data sharing.
• Access to housing communities for direct contact with residents and
HAMC staff
• Full cooperation and accommodation by HAMC housing management
and staff
• Access to FSS client's housing information which includes 50058's
annual/interim - reexaminations/exit reports and escrow balance
information.
• HAMC will invite CSD to provide feedback on logic model goals, activities,
and assisting in projection of outcomes.
4.2 CSD will be responsible for:
4.2.1 Case management services will be tailored to the specific needs of each family
or individual client. Program staff will create an individual service plan for every
family/individual. The service plan will be periodically reviewed and updated as
the family's or individual's needs change. Families/individuals will meet regularly
with their assigned FSS staff as determined by individual needs and goals.
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4.2.2 The specific services offered include long-term goal development, linkages for
employment and/or education opportunities, referrals and linkages to community
services, crisis intervention, support and advocacy as well as coordination of
public housing program assistance with public and private resources for
supportive services and resident empowerment activities.
4.2.3 Program staff will establish and maintain a system to monitor and evaluate
service delivery outcomes.
4.2.4 Program staff will coordinate with other self-sufficiency programs in Maricopa
County.
4.2.5 Program staff will maintain complete and accurate participant files, with
supporting documents.
4.2.6 Program staff will be responsible for maintaining a participant file in the MCHSD
electronic client file database.
4.2.7 Program staff will be responsible for completing grant reports and documents for
fund sources provided by HAMC.
4.2.8 Program staff will coordinate with and access other MCHSD programs and
services, including:
• Workforce Development Division for job seeker services for youth and
adults;
• Education Division for Head Start Zero to Five program services for
children and families;
• Community Development Division for home ownership assistance;
• Community Services Division for community action program services; and
• Community Justice Support Services to help with family members who
are reintegrating into the community upon release from jail or probation.
4.2.9 The CSD Direct Services Supervisor will provide the FSS Specialist (equivalent
to HUD grant Project Coordinator) with direct supervision. CSD FSS Program
staff will have assigned space at CSD administrative offices for weekly
supervision and staff meetings with the CSD and other communication,
meetings, and activities related to the work of the Contractor.
4.2.10 Grant funded activities compliance with all applicable federal, state, and local
requirements, including grant regulations, goals, and objectives.
4.2.11 Regular reporting of program progress and outcomes as required by the grant(s)
and HAMC to ensure that results agreed to by HAMC are achieved.
4.2.12 Assistance to HAMC program planning.
4.2.13 Assistance to HAMC with the development of renewal applications for grant.
4.2.14 Timely submittal to HAMC of programmatic reports and financial claim forms for
reimbursement with all required supporting documentation for expenditures.
4,2.15 Coordination of available assistance for HAMC Housing Program participants
from community based organizations.
4.2.16 Adhere to program policy outlined in the FSS Action Plan.
5.0 LOCATIONS WHERE SERVICES WILL BE PROVIDED
Services are provided at the various HAMC properties throughout Maricopa County and at
HAMC Housing program participant's homes.
6.0 REPORTING REQUIREMENTS
CSD will submit required programmatic reports and financial claim forms to HAMC on a monthly
basis. The reports and claim forms must be submitted by CSD to HAMC within twenty (20)
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calendar days after the end of each month. The monthly reimbursement of expenses (draw) is
due the 20th of the month following month end. The final draw (Le., end of contract) is also due
the 20th of month following. Failure to provide reports and financial claims by the 20th calendar
day of each month will result in the delay of payment or subsequently, non-payment.
7.0 LIFE OF THE AGREEMENT
7.1 This Agreement shall be effective January 1, 2015 and will expire on December 31,
2015.
7.2 This Agreement is subject to cancellation in accordance with the provisions of A.R.S. §
38-511.
7.3 Either party may terminate this Agreement at any time, with sixty (60) days' notice in
writing to the other party (unless terminated by HUD or the Board of Commissioners
under availability of funds provision). Such notice shall be given by personal delivery or
by Registered or Certified mail.
7.4 This Agreement may be terminated by mutual written agreement of the parties
specifying the termination date therein.
8.0 FUNDING
8.1 This Agreement is funded as indicated on the Itemized Service Budget, Attachment B.
8.2 Subject to the availability and authorization of funds for the explicit purposes set forth
under this Agreement, HAMC shall pay CSD compensation for services rendered as
indicated in this Agreement.
8.3 Subject to ongoing review and possible modifications during the terms of this
Agreement, HAMC shall pay CSD monthly, based on CSD submitting a monthly
Financial Claim Form as provided by HAMC.
8.4 During the term of this Agreement, the maximum amount of compensation due to CSD
from HAMC for any and all services performed, and the obligations and duties
hereunder, shall not exceed the total HAMC expenses as delineated in the Itemized
Service Budget (ISB).
8.5 CFDA Number(s): 14.896 - Family Self-Sufficiency (FSS)
9.0 AVAILABILITY OF FUNDS
The provisions of this Agreement relating to the payment for services shall become effective
when funds assigned for the purpose of compensating CSD, as provided herein, are available to
HAMC for disbursement. The HAMC Director shall be the sole authority in determining the
availability of funds under this Agreement and HAMC shall keep the CSD fully informed as to
the availability of funds.
10.0 AMENDMENTS
10.1 Any changes to this Agreement shall be carried out in accordance with the following:
10.1.1 A written amendment, signed by both parties, to this Agreement shall be required
for every standard purpose listed below and all other purposes;
10.1.2 Whenever the Agreement period is lengthened and/or shortened;
10.1.3 For any other changes in terms and conditions of this Agreement which the
parties deem substantial.
11.0 AGREEMENT RENEWAL
This Agreement may be extended by a written amendment for three twelve-month periods, or
portions thereof, at the concurrence of both parties. After the final extension period, the parties
can enter into a new Agreement, if desired. Both parties shall meet prior to the Agreement
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termination to determine if the Agreement will be renewed and any programmatic changes to be
made at time of renewal.
12.0 NOTICES
Communication and details concerning this Agreement shall be directed to the following
Agreement representatives:
HAMC: CSD:
Irma Hollamby Mark Monroe
Administrator Contract Administrator
Housing Authority of Maricopa County MCHSD/CSD
(602) 744-4541 (602) 506-4206
i.hollamby@maricopahousing.org MonroeM@mail.maricopa.gov
13.0 SAFEGUARDING OF PARTICIPANT INFORMATION
The use or disclosure by any party of any information concerning an applicant for, or recipient of,
service under this Agreement is directly limited to the conduct of this Agreement. CSD and its
agents shall safeguard the confidentiality of this information just as it would safeguard its own
confidential information.
14.0 GENERAL INDEMNIFICATION
Each party (as "Indemnitor") agrees to indemnify, defend, and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including
reasonable attorneys' fees) (hereinafter collectively referred to as "Claims") arising out of bodily
injury (including death) of any person or property damage, but only to the extent that such
Claims which result in vicarious/derivative liability to the lndemnitee, are caused by the act,
omission, negligence, misconduct, or other fault of the lndemnitor, its officers, officials, agents,
employees, or volunteers.
16.0 INSURANCE
Each Party agrees to secure and maintain insurance coverage for any and all risks that may
arise out of the terms, obligations, operations and actions as set forth in this Agreement,
including but not limited to public entity insurance. The acquisition of insurance or the
maintenance and operation of a self-insurance program may fulfill the insurance requirement.
16.0 COMPLIANCE WITH APPLICABLE LAWS
16.1 Each party, shall comply with all applicable laws, ordinances, Executive Orders, rules,
regulations, standards, and codes of the Federal, State, and Local governments whether
or not specifically referenced herein. Specifically, the following apply:
16.2 Unless exempt under Federal law, both parties shall comply with Title VII of the Civil
Rights Act of 1964, as amended, the Age Discrimination in Employment Act, and State
Executive Order No. 75-5, as updated in State Executive Order No. 99-4, which
mandates that all persons, regardless of race, color, religion, sex, age, national origin, or
political affiliation, shall have equal access to employment opportunities. Both parties
shall comply with the Rehabilitation Act of 1973, as amended, which prohibits
discrimination in the employment of qualified persons because of physical or mental
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disability. Both parties shall comply with the requirements of the Fair Labor Standards
Act of 1938, as amended.
16.3 Both parties shall comply with Title VI of the Civil Rights Act of 1964, which prohibits the
denial of benefits of, or participation in, Agreement services on the basis of race, color,
or national origin. Both parties shall comply with the requirements of Section 504 of the
Rehabilitation Act of 1973, as amended, which prohibits discrimination on the basis of
disability, in delivering Agreement services; and with Title IC of the Americans with
Disabilities Act, and the Arizona Disability Act, which prohibits discrimination on the
basis of physical or mental disabilities in the provision of Agreement programs, services,
and activities. All grant applicants and recipients are directed to notify the Director of the
Civil Rights Center, United States Department of Labor of any administrative
enforcement and/or lawsuits.
U.S. Department of Labor
200 Constitution Avenue NW Room N-4123
Washington, DC 20210
Phone: 202-693-6500 Fax: 202-693-6505 TTY: 202-693-6516
16.4 Parties warrant compliance with A.R.S. § 41-4401 and further acknowledges:
16.4.1 That Parties and its subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214, subsection A;
16.4.2 That a breach of a warranty under subsection 15.4.1 above, shall be deemed a
material breach of this Agreement that is subject to penalties up to and including
termination of the Agreement;
16.4.3 That the Parties retains the legal right to inspect the papers of any contractor or
subcontractor employee who works on this Agreement to ensure that Parties are
complying with the warranty provided under subsection16.4.1 above and agrees
to make all papers and employment records of said employee(s) available during
normal working hours in order to facilitate such an inspection;
16.4.4 That nothing herein shall make Parties or their subcontractor's employees of the
contracting government entity.
17.0 CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND
VOLUNTARY EXCLUSION
17.1 Parties certify to the best of its knowledge and belief, that it and its directors, officers and
agents:
17.1.1 Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
17.1.2 Have not within a three-year period been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in
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connection with obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or Agreement under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
17.1.3 Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph 16.1.2; and
17.1.4 Have not within a three-year period had one or more public transactions
(Federal, State, or local) terminated for cause or default.
18.0 FEDERAL IMMIGRATION AND NATIONALITY ACT
18.1 Parties understand and acknowledge the applicability of the Immigration Reform and
Control Act of 1986 (1RCA). Parties agree to comply with the [RCA in performing under
this Agreement and to permit inspection of personnel records to verify such compliance.
18.2 By entering into this Agreement, both Parties warrant compliance with the Federal
Immigration and Nationality Act (FINA) and all other Federal immigration laws and
regulations related to the immigration status of its employees. Both parties shall obtain
statements from their subcontractors certifying compliance and shall furnish the
statements to the Procurement Officer upon request. These warranties shall remain in
effect through the term of the Agreement. Both parties and their subcontractors shall
also maintain Employment Eligibility Verification forms (1-9) as required by the U.S.
Department of Labor's Immigration and Control Act for all employees performing work
under the Agreement. 1-9 forms are available for download at USCIS.GOV .
18.3 The Parties may request verification of compliance for any party or subcontractor
performing work under the Agreement. Should the Parties suspect or find that the other
Party or any of its subcontractors are not in compliance, either Party may pursue any
and all remedies allowed by law, including, but not limited to: suspension of work,
termination of the Agreement for default, and suspension and/or debarment of the other
Party.
19.0 CONFLICT WAIVER
19.1 The parties to this agreement acknowledge that they are aware that the Civil Services
Division of the Maricopa County Attorney's Office (Civil Division) may be chosen as the
attorney for other parties to this agreement, and the signing party acknowledges that it is
aware of a potential conflict of interest, and it waives any claim of conflict of interest,
which may arise by virtue of Civil Division's representation of other parties to this
agreement.
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IN WITNESS THEREOF, the Parties have signed this Agreement:
APPROVED BY: APPROVED BY:
HOUSING AUTHORITY OF MARICOPA MARICOPA COUNTY, ADMINISTERED BY
ITS HUMAN SERVICESIIEPARTMENT
Chairman, Board of Commissioners Chairman, Board of Supervisors
Date: Date: JAN 2 9 2015
Attested To: Attested To:
Clerk of the Board Clerk, Board of Supervisors
In accordance with A.R.S. §§ 36-1403, 11-952, 11-201, and 11-251, this agreement has been
reviewed by the undersigned attorneys who have determined that this agreement is proper in
form and within the powers and authority granted under the laws of the state of Arizona.
APPROVED AS TO FORM:
By: Bruce P. White g
Attorney for the Housing Authority of Deputy Coun
Maricopa County
052,&_1
Date: 7- - 7 1°1i Date:
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Assistance Award/Ameridnient U.S. Department of Housing and
tIrDon Development '
Office of Administration
I. Assistance Instrument 2. Type of Action ,
0 Cooperative Agreement Z Grant Ei Award 0 Amendment
3, Instrument Number 4, Amendment Number 5, Effeciive Data of this Action 6. Control Number
AZ0O9PSI-1040A014 9/29/2014
DUNS: 124257895 EIN1 86-600028 i 8. HUD Adminislcring Office '
Phoenix
Kudeopa County ETA .
1 N. Central Avenue
8910 N. 18th Ave.
Phoenix, AZ 85004 .
Peoria, A Z S 5345
8a, Name of Adreirhttator 81, Telephone umber
Barbara Galiegos ( 602) 79-7118
10. Recipient Project Munager 9. MUD Government Teohnien.1 Rept:sanative
Vivian Diaz Margaret Skiffer
Ii. •Assismilco Annegement 12. Payment Method l& HUD Payment Office
MCOSIReinibtillOinetlk 0 Illusory Cheek Reimbursement LOCCS
'Elena Sharing 0 Advance Cheek
D Axed Price Igl Atittlointed Clearinghouse
14, Assistance Amount . . 1.5. titID Accounting and Appropris don Dula
15n, Appropriation Number 15b. Reservation number
—.......----................,..........—....._,.........—..............—____..........,..— Previotts HUD Amouat $0,00 tttt —......
Hun Amount this action $34212 86 14 0305
. Tolai HUD A,glounk,„ ... $34212_ _ ,,,, linstunt Prevjousiy Obliasted ..$9,„ "
itetdent Amcq,1,4 , _ , $0 .,,,, pidimtion by this action , $34212
Total 10SO-timid Amount $3421.2 Total Oislivation $34212 .
16. Descripauft
2014 Family Self-Sufficiency Program
• IT. El Reelpket is required to sign and return three (3) copies IL 0 Recipient is not required to sign this document.
of this document to tbellUD Admitil merle. Office
19. Recipient av NELYNC) 20. 1-1131) (By ilaina) .
Maricopa County HA Dominique Blom
signaude & Title Date (iantititi/yyyy) Signature St Title Doc (romiditfyyyy)
- /0 °,.),P.D-rt 0 V BEP 2 2014
Deputy As st, Secretary for Public Housing
11w:sot ent '
form HUDl044 0t('0•
ref. Handbook 2210.17

FISCAL YEAR 2014
LIMILLMF-SUFFIcummglat GA NT AGREEIMI
(Attachment to Form 1111040414)
ARTICLE I: BASIC GRANT INFORMATION AND REQUIREMENTS
1, This Agreement is between the U. S. Department of 1-lousing and Urban Development (HUD) and the
recipient lAingligAstliotial_ptu_ ico a Count AZ, identified in block 7 on the cover Sheet of
this agreement, form HUD4044, hereinafter referred to as the Grantee. The Grantee's application
and the HUD grant approval letter, including any special conditions, are incorporated into this
agreement.
2. HUD will make $34,212.00 available in total grant funds as shown on form HUD-1044 -upon grant
award and HUD approval.
3. This agreement and the IIUD-1044 shall be effective immedidely upon signature of both parties. '
4, Period of performance: The period of performance will be12, months, pritiarv 4 14 2015 to
December
For renewal grantees, the 12 month period of performance will begin the day after the most recent
FSS grant expires. The field office will establish an eipiration date for this grant which will
accommodate the timeline of the Grantee's most recent FSS grant, PLEASE NOTE: Due to the
transition from separate PH and HCV FSS grants to one, combined grant, fluids (from this grant or
previous FSS grants) not expended by the time that the 1'Y15 grant awards go into effect MAY BE
recaptured by HUD in order to "synch up" grant cycles. If this takes place, the recapture will not.
reflect negatively on grantees' future past performance reviews. HUD will work with grantees to
determine the mast efficient use of grantee) funds.
5. - Award type: This is a cost-reimbursable, performance-based grant.
6. This Grant Agreement will be governed by the following as they may frordthne to time be amended;
the HUD Appropriations Acts, the United States Housing Act of 1937 as amended, the FSS NOFA
dated 4/23/14, the Code of Federal Regulations (CPR) 24 CFR Part 24,24 CPR Part 85,24 CPR Part
984, 2 CFR Part 200 (effective December 26, 2014) any applicable OMB Regulations or Circulars,
and Handbooks and Notices issued by IITJD,
7. In executing this agreement, the Grantee agrees to abide by the provisions contained within all
applicable Federal laws, Executive Orders, OMB Circulars, specifically OMB Circular A-110, any
assurances and certifications in the final HUD-approved application (the original approved
application may have required amendments by the field/applicant), and 24 CPR Part 984 as
applicable.
ARTICLE III HUD REQUIREMENTS
SUD-ARTICLE A — GRANT ADMINISTRATION, CONDITIONS REQUIRING TERIVI1NATION
OF FUNDING
1, The Grantee shall attend meeting(s) (if requested by Hum at HUD's local field office for the purpose
of establishing a common understanding and strategy with respett to grant administration, timeline,

:deliverables, grant objectives, performance measures, and the scope of work necessary to achieve
grant objectives. -
2, The Grantee shall furnish all necessary personnel, materials, services, equipment, and facilities and
shall otherwise do all things necessary for, or incidental to, the performance of the activities and tasks
set forth in the approved application, and this Grant Agreement (except as otherwise specified).
3. The Grantee agrees that costs incurred prior to the execution of this Grant Agreement and
implementation of HUD-approved grant activities, shall not be reimbursable by using fonds
from this grant except where the period of performance is back-dated. due to HUD funding
cycles
4. The work to be performed under this Grant Agreement is outlined in the attached logic model.
5. The grant funds shall be used only for eligible activities.
6. Should any of the following conditions arise, grantees are required to submit In writing any changes
to the previously-approved grant to the appropriate local HUD field office personnel:
a. Any change in the scope, objective, or conditions of the program.
b, Changes in any subcontracting, or otherwise obtaining the services of a third party to •
perform activities that are central to the purposes.
c. Other changes that may adversely affect the program.
7. Grantees needing Co extend the term of their grant in order to fully accomplish their goals, should
request an extension in writing sixty calendar days prior to the grant termination date. The request
must be submitted to the field office for review and approval. The Grantee must also:
a, Have current and acceptable Financial Status Reports (SF 425) which must be on file
with the field office.
b. Submit a narrative justification explaining why the extension is needed, how much
additional time will be required, the circumstances that require the proposed extension,
the work that will be conducted during the extensicin period, and the effect a denial would
have °tithe program.
c. Have satisfied all special conditions of the grant agreement except those that would be
fulfilled in the remaining period of the grant. This includes the performance and
resolution of audit findings in a timely manner.
Grantees should be aware that any extensions (other than those caused by HUD funding cycles) may
result in a negative impact on the Past Performance review in future grant applications.
S. Any changes requested by the Grantee must be in writing (einails are 6:oc-eptabie). lita)
approve/reject requested changes as appropriate. Approved changes will be reflected by an
amendment to this Grant Agreement and issued by a revised HUD-1044 cover sheet with any
attached documents as needed to define changes approved. Amendments will become effective upon
execution of the HUD-1044 between HUD and the Grantee when both parties have signed the nup-
1044.
2

9. In general., if the Grantee's program is not implemented within da ve • ramtltartte
tart date is the date both parties si nent A , the Grantee
must repott in writing to the appropriate HUD field office of the steps taken to initiate the program,
resulting changes to the timetable, the reason for the delay, and the expected starting date. Any
timetable revisions as a miult of the delay must be included for HUD approval. Renewal grantees
whose FSS funding continues through 2015 are not subject to this requirement. However, once those'
funds are fully expended, grantees must initiate their 2014-FSS program within 60 days. NOTR:
Fail= to comply with this requirement may result in termination of this agreement and recapture of
grant funds. PLEASE NOTE: All 2014 FSS grantees are considered renewal grantees.
10. HUD may terminate funding if the Grantee demonstrates an nnwillingness or inability to implement
and maintain the program; does not use proeedures that will minimize the time elapsing between
drawdowns and disbursements of grant funds; does not adhere to agreement requirements or special
conditions; engages in the improper award or administration of grant subcontracts; does not submit
required reports; or produces unacceptable deliverables,
SUBARTICLEB: VINANCIAL RESPONSIBILITIFS
1. Prior to initial drawdown of funds, all Grantees must have secured online access to the Internet as a
means to communicate with HUD on grant matters. Applicants shall draw down funds using the
electronic Line of Credit Control System (0-L0CCS)
2. As applicable, the Grantee agrees to comply with the organizational audit requirements of 0111B at 2
CPR Part 200 including audit requirements. The final .audit report must cover the entire period of the
grant. The audit must be submitted to HUD no later than 30 days after the grant is closed, covering
the entire award period originally approved or amended. All other requirements of 24 CFR Part 85
(prior to December 26, 2014) and 2 CPR part 200 (starting on December 26 2014) shall apply, For
grantees where an audit is required, a single Audit or a program-specific audit is acceptable, If a
grantee chooses a single audit, the final audit report that includes this grant is clue no later than 30
days after the single audit is completed. According to 2 CFR 200.501, grantees that expend less than
$750,000 in federal awards are exempt from the audit requirement, but records must be available for
review or audit.
3. The Grantee shall minimize the time elapsing between the transfer of funds from HUD and the
disbursement of funds. The HUD funds are to be made available based on actual need. The Grantee
must make a drawdown only for incurred costs. Drawdowns in excess of need may result in special
procedures for payments, or termination of the grant when there are persistent violations. Pim&
requisitioned through LOCCS must be disbursed within three calendar days after receipt of funds
drawdown. Starting on December 26, 2014, the Grantee must be in compliance with 2 CPR Part
200.
SDI/ARTICLE CI METHOD OF PAYKENT [RINDS 1)RAWDOWN1
1. The Grantee may not draw down grant funds until all pre-conditions'listed in forrii HUD-1044,
Grant Agreement, the NOFA or in the award letter, must be completed by the grantee and verified by
HUD.

2. Payments of grant funds ghall be through electronic finds transfer using e-LOCCS Initial wdown
cannot be earlier than the start date of the grant term.
3. E-LOCCS Program Edits,
a. E-LOCCS will automatically perform a series of review edits (both generic and program
specific) of each payment request. Failure of one of the program edits will cause the payment
request to be referred to the HUD field office for review.
b. The HUD field office will complete the review. The request will remain in the system and
further drawdowns will not be allowed until that review is complete and the drawdowns .
approved or rejected.
The Grantee shall immediately contact the HUD field office when there is a question
regarding the request or when the request has been referred to the HUD program office for
review, A request will be referred to the program office for review when;
I, There are requests for over 10% of total grant funds per calendar month;
ii. Failure to submit an annual HOD form SF-425 - :Financial Status Report, or Logic
Model, as defined by this agreement and 24 CPR 85. Fe-LOCCS shall not accept a
request for funds if required reports from the Grantee are ten or more days overdue
and Will not accept future requests until the HOD field office confirms receipt and
approval of the reports in LOCCS.
lit. If the Grantee repeatedly fails to submit required forms, LOCCS will be converted to
a system in which the HUD Field Office will manually review each drawdown
request prior to releasing funds to the Grantee.
SUB-ARTICLE D: AUTHORIZED FUNDS BY BUDGET LINE ITEM NUMBER
1. Please consult the NOFA for eligible activities and definitions.
2. The Grantee's budget consists of one Voucher Budget Line Item: ,1168 — PISS Coordinator (salary &
fringe) $34,212.00
SUBARTICLE E: REPORTING REQUIREMENTS
1. The Grantee must evaluate its activities and submit a performance Logic Model and SP-425 to HUD.
The Logic Model must be submitted electronically. The Logic Model and $1 1425 shall be submitted
to the Grantee's local HUD field office within 30 days after the anniversary of the beginning of the
grant period. The reporting will cover the prior grant year. All Logic Model reports should include
answers to the Management Questions and a narrative (in the LM form) indicating any positive or
negative deviations from projected outputs and outcomes as contained in your approved Logic Model.
2, HUD shall determine the Grantees progress based upon a comparison between the Grantee' s actual
performance and its performance objectives and timelines established in the HUD-approved budget
and Logic Model.

3, The HUD field office shalt maintain official records on the Grantee's performance measures and its
progress reports. However, the Grantee must also maintain such records, including the Logic Model,
and SF425, HUD review, and/or evaluations.
SUBARTICLE F: ADMINTISTRATIVE REQUIREMENTS
1. Grantees must comply with all current HUD program rules and regulations.
2. The Grantee shall maintain, and have access to, copies of documents relating to the award and
administration of this grant for at least three years after final closeout date of the grant for inspection
by HUD, the General Accounting Office, or their duly authorizer] representatives.
3. The accounting systems of the Grantee must ensure that Hur) funds are not co-mingled With funds
from other Federal,State, Tribal, or local government agencies or other HUD program funds. Funds
specifically budgeted and/or received for one program may not be used to support or reimburse
another. Where the Grantee's accounting system cannot comply with this requirement, the Grantee
must establish a system to provide adequate fund accountability for each program for.which it has
been awarded funds, The Grantee's selection of depository facility (such as a bank for example)
shall be compliant with Federal regulations and have insurance from the Federal Deposit Insurance
Corporation or the National Credit Union Share Insurance Fund to insure the established account.
4, The Grantee agrees to comply with the following requirements for which HUD has enforcement
responsibility:
a. Administrative requirements of OMB 24 CPR Part 85 (prior to December 26, 2014) and
2 CPR Part 200 (starting on December 26, 2014), These include the procurement
requirements as applicable.
b. Grantees are required to comply with the standards set forth in 0M13 2 CPR 225on Cost
Principles for State and local governments (prior to December 26, 2014) and 2 CFR Part
200 (starting on December 26, 2014).
5. Equal Opportunity Requirements, Grant fonds must be used in accordance with the following:
a. The requirements of Title -VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(1)
(Nondiscrimination in Federally Assisted Programs) and implementing regulations issued •
at 24 CFR Part 1.
b. The prohibitions against discrimination on the basis of age under the Age Discrimination
Act of 1975 (42 U.S.C, 6101-07) and implementing regulations at 24 CFR Part 146, and
the prohibitions against discrimination against handicapped individuals under section 504
of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 -
CFR Part 8.
A

c. The requirements of Executive Order 11246 (Equal Employment Opportunity) and the
implementing regulations issued at 41 CFR Chapter 60.
d. For grantees using their funds to support residents of conventional Public Housing (i.e.
not Housing Choice Vouchers, the requirements of Section 3 of the Housing and Urban
Development Act of 1968, (12 U.S.C. 1701u) State that (1) to the greatest extent feasible,
opportunities for training and employment arising in connection with the planning and
carrying out of any project assisted with grant funds be given to low-income persons
residing within the unit of general local government or the metropolitan area (or non -
metropolitan county) as determined by HUD, in which the project is located; and (2) to
the greatest extent feasible, contracts for work to be performed in connection with any
such project be awarded to business concerns, including but not limited to individuals or
ftrfas doing business in the field of planning, consult g, design, architecture, building
construction, rehabilitation, maiPtonance, or repair, which are located in or owned iii .
substantial part by persons residing in the same metropolitan area (or non-metropolitan
county) as the project,
6. Theregulations in 24 CUR 81, related to lobbying, including the requirement that the Grantee obtain
•certifications and disclosures from all covered persons,
7. Drag-free Workplace Requirements (Grants) in 24 CPR 2424.
8. Restrictions on participation by ineligible, debarred or suspended persons or entities at 24 CUR Part
2424, Subparts A through r, which are applicable to contractors and subgrantees.
9. Other applicable regulations.
10. The Grantee's computer systems must operate in accordance with HUD's computer systems and
software to facilitate any and all electronic documents for conversion to HUD computer systems and
software. That is, when sending/transferring documents, e-mail, or C.Ds to HUD, the systems must be
compatible so that HUD receives an exact copy.
11. The Grantee's computer and information systems must be able to access HUD's website(s) so that
data can be inputted as may be required by the grant; information can be retrieved; and funding
through HUD's E-LOCCS system may be accessed.
SUB-ARTICLE G: GRANT CLOSEOUT
Code of Federal Regulations (CPR), 24 CUR Part 200 prescribes uniform closeout procedures for
Federal cooperative agreements/grant agreements.
2. It is the responsibility of the Grantee to comply in full with all closeout-reporting requirements and to
submit closeout reports in a timely manner.
3, The Grantee shall initiate projectcloseout within 30 days of the grant's termination. date. At HUD's .
option, the Grantee may delay initiation of project oloSeout until the resolution of any ITUD
monitoring findings. If HUD exercises this option, the Grantee must promptly resolve the findings.
6

4. The Grantee recognizes that the closeout prOcess may entail review by HUD to determine compliance
with the grant agreeMent. The Grantee shall cooperate with any and all reviews which may include
making available records requested for on-site HUD inspection.
5, Within 30 days after the end date of the grant or any approved extension (revised enct-date), the
following documents must be submitted by the Grantee to the HUD field office;
a. A certification of project completion which is a statement signed by the grantee.
b. A certification of compliance with all requirements of the grant agreement which is a
statement signed by the grantee
0, Logic Model and Financial Report (l-425) (see Subsection E. For FSS, the Grantee
submits Logic Model and one SF-425 for the 12-month period of the grant. This submission
also serves as the grant's final report which is a cumulative summary of expenditures to date
and must indicate the exact balance of unexpended funds. (Report shall cover grant start date
to the end of grant). When the final HUD form SF-425 is approved, the HUD field office
will establish the amount due to HUD or cancel (recapture) any unused grant funds as
applicable.
6. When the HUD field office has determined to its satisfaction that the grant activities were completed
and all Federal requirements were satisfied, the HUD field office will execute a closeont amendment
to the Grant Agreement with the Grantee.
7. The Closeout Agreement or clause will include the Grantee's agreement to abide by any continuing
Federal requirements.
S. Failure to submit the required financial report, logic model, or arty required audit report; or to resolve
program, financial or audit issues, may result in a suspension or termination of any and/or all Hui)
grant payments.
SUB-ARTICLE11 DEFAULT
1. Definition. A default under this Agreement shall consist of using grant fitnds far a purpose other
than as authorized by this agreement; any noncompliance with legislative, regulatory, or other
requirements applicable to this Agreement; any other material breach of this Agreement; or any
material misrepresentation in the application submissions,
2. IlUft Frdllmlnaryfleteripingtiou offlefault. If HUD makes an initial determination that the
Grantee is In default, HUD will give the Grantee written notice of this determination and of the
corrective or remedial action the Grantee must take in order to avoid default. The Grantee shall have
an oppOrtunity to demonstrate, per HUD Handbook 2210.17, and on the basis of substantial facts and
data, that it is not in default, or that the proposed corrective or remedial action is inappropriate or
nnneeessary, before HUD implements the remedial action.
3. If HUE) determines that there is an imminent probability that the Grantee will continue to expend
grant funds contrary to this agreement unless HUD takes immediate action, HUD may, at the time of
7

written default notification to the Grantee, order a remedial action apprbpriate to prevent such
expenditure.
4. Corrective or remedial actions that HUD may order under this Agreement include, but shall not be
limited to, tilt following: .
a, Requiting the Grantee to prepare and follow a HUD approved schedule of actions and/or
a plan for properly completing the activities approved under the grant;
b. Discontinuing drawdowns under LOCCS and prohibiting payment or reimbursement for
any grant activities or, if more appropriate, for only those activities affected by the
. default; and
c. Requiring reimbursement by the Grantee to HUD for grant amounts used improperly.
5. Grartee Fabius to _ Rer x_.1 .31 'm. t1t. .,, Where HUD determines that remedial action's required by
HUD to be taken by the Grantee have not been undertaken as instructed, or will not be effective in.
correcting the default and to prevent further default, HOD may take the following additional
• corrective and remedial actions under this Agreement:
a. Put a hold on draws from eLOCCS pending HUD manual review and approval of every
drawdown request and permit draws only on a reimbursement basis.
b. Suspend the Grantee's authority to make drawdowns for affected activities for no more
than ninety (90) days pending action to cure the default and to prevent further default by
the Grantee, or pending final remedial action by HUD.
c. Reduce the grant in the amount affected by the default;
d. Terminate the grant and initiate closeout procedures;
e. Take action against the Grantee under 24 CPR Part 24 with respect to future HUD or
Federal grant awards;
f. Require reimbursement by the Grantee to HUD for grant amounts used improperly; and
g. Take any other remedial action legally available.
SIJBARTICLE I: GRANT MODIFICATION OR 1ER1V1INATION
IY AGREEMENT BETWEEN HUD AND GRANTEE
1. HUD and the Grantee may mutually agree to modify this agreement as to time, cost, or activity. using
form I-IUD-1044 in whole. or in part, at any time.
2. HUD or the Grantee, in accordance with 24 C.'FR Part 85 (in effect until December 26, 2014) and
replaced by 2 CFR Part 200 (effective December 26, 2014) may mutually agree to terminate the
agreement for convenience, after 30 days advance written notice, if it is in The best interest of any of
A

the parties. The termination notice must specify the reason for the termination action and the
proposed effective date.
SUB-ARTICLE .1: DISPUTES
During the performance of this grant, disagreements may arise between the Grantee and HUD on various
issues. If a dispute concerning a question of fact arises, the grant Officer, after hearing from both parties,
HUD and the Grantee, shall prepare a final decision, taking into account all facts and documentation
presented. The decision shall be mailed to the Grantee. The Grantee may appeal any decision by letter to
the local HUD Field Office Director, Public FIousing Division/Office of Native American Programs of
the NUD office administering this Grant Agreement. The decision of the Director shall be final.
ARTICLE in; GRANTEE PERFORMANCE
• HUD will judge performance based upon whether the Grantee achieves the agreed upon activities within
grant time limits and within budget and whether the Grantee has produced tangible results through the
implementation of grant activities.
ARTICLE IV: GRANTEE MI(SREPRESENTATION
The Grantee or any subcontractor to the Grantee bound by this instmment who makes or causes to be
made a false statement, claim, or misrepresentation, which the Grantee or entity knows or has reason to ,
know is false, may be imprisoned and/or fined in accordance with civil or criminal penalties and/or fines
applicable under law, including Title 18 of the United States Code (U.S.C.), Title 31, et seq. (Program
Fraud Civil Remedies Act) and any other applicable provisions of Federal, State or local law.

WITNESS WEEROI=1, the patties have executed -this Grant Agreement by their duly authorized
signatories as of the date signed by both parties.
Signature of-Grante - DATE
*Ma-zr
6ce-ra7 ti
Name and Title
4/fhaccr( (y61)
Signature of Director, Office of Public DATE
Housing or Native American
Programs
10

t,t‘ wur '704,o
U.S. DgPARIMENT OF HOUSING AND URBAN DAVELONVIENT
I111111 1 t ' • WASHINGTON, DC 20410.5000
90 011e•
OF6CE OFrPUBLIC AND INMAN HOUSING
September 29, 2014
Ms. Abigail Diehl •
Bxecutive Director
Maricopa County HA
8910 N. 78th Ave.
Peoria, AZ 85345
Dear Ms. Diehl:
The Depariuient of Housing and Urban Development Is pleased to inform you that the Marieopa
County HA (2014-FSS- MPH- AZ009) has been selected to receive $34212 for the FY 2014
Family Self Sufficiency Program (FSS), to support the following positions:
Total Renewal FSS Program Coordinator Position(s)1 OS Total Amount: $34212.
By accepting this award, you assume certain administrative and financial responsibilities, including
timely submission of all financial and programmatic reports, resolution of all interim FSS audit
Endings and consent to reviews. You will also be required to comply with all of the provisions in the
FY14 PSS Notice of PutIding Availability; including the Affinnatively Furthering Pair Housing
requirements (p.13-14). (Tribes/TDHEs are excepted from this requirement.)
Your local HUD Field Office will be contacting you regarding execution of the obligation
documents, which include the Grant Agreement and Form HUD-1044, as well as any other
requirements you are required to enter into prior to accessing funds from this grant.
Your Field Office will be requesting that your agency sign and return the Grant Agreement within
72 hours of receipt, so please initiate any approvals/board resolutions, etc., that you may need to
have in place in order for this expedited grant execution to take place.
Should you have questions concerning this award letter, please contact Andrea Edmond or Lisa M.
Smyth, Grant Administrators at (202) 475-8851 or (202) 475-8835 respectively, or Rochelle Xatz at
(202) 4754967. Thank you for your interest in HUD and its programs.
Sincerely,
Cedric A. Brown
Director
Grants Management Center
Enclosure
www.11ud.gov espanol,hud.gav

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services Carnpleted S!dlls/Lire Enrolled Skills/Life ljaaityce Training-Jab job/type Training-Job (so it Training-Job Housins i-Eocterg
1Provision/ernpfoymont to enable transpodation-Traisportation Training-Parenting/Household Sells Training-Pasengng/Houseilold of skills)-Completed Aut.hcaity AuitraiLy
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Accountabili 7

ITEMIZED SERVICE BUDGET
CONTRACT SERVICE: HUD Family Self sufficiency Program Agency: Maricopa County Human Services Department
Contract Period: 01/01/2015 - 1213112015
Attachment B
HAMC
COST
ITOTALPERSONNELH. $28;502;
IOTA L: EN1i4,0YE -EA8LATEb- EXPEkSES ::$5,7101
TOTAL REVENUE: $34,212