AMENDMENT RE TOBACCO PREV WITH AZ MULTIHOUSING ASSN.PDF

CONTRACT NO: C-86-15-072-3-01 AMENDMENT NO: 1
AMENDMENT TO
CONTRACT
Between
MARICOPA COUNTY
By and Through
DEPARTMENT OF PUBLIC HEALTH
4041 N Central Avenue, Suite 1400, Phoenix, Arizona 85012
and
ARIZONA MULTIHOUSING ASSOCIATION
I. The above named contract is hereby amended as specified below:
A. 1.0. Contact Term, 1.1, extend the contract term for one (1) year, beginning on
the 18th day of February, 2016 and ending the 31st day of October, 2016;
B. 6.28, Incorporation of Document, 6.28.1 Exhibit A, Pricing, Compensation/Fees,
Total Amount, change the Total Amount to an aggregate not-to-exceed amount
from $94,998.00 to $161,664.64, (increasing by $66,666.64 for the budget period
February 18, 2016 to October 31, 2016);
C. 6.28, Incorporation of Document, 6.28.2 Exhibit B, Scope of Work, replace with
an updated Exhibit B, Scope of Work;
D. Contractor’s Proposal, Work Plan replace with an updated Work Plan;
E. Contractor’s Proposal, Budget Compensation, Payment Schedule replace with
an updated Payment Schedule.
II. All other terms and conditions of the original contract and its amendments shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF FOR AND ON BEHALF OF
MARICOPA COUNTY ARIZONA MULTIHOUSING ASSOCIATION
By: By:
Chairman, Board of Supervisors
Date Date
ATTEST ATTEST
Clerk of the Board
Date Date
APPROVED AS TO FORM APPROVED AS TO FORM
Attorney for Maricopa County
Date Date
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SCOPE OF WORK
AMENDMENT 2016 for the Arizona Multihousing Association for Year 2
1.0 INTENT:
The Maricopa County Department of Public Health (MCDPH), on behalf of the Arizona Department of
Health Services, Bureau of Tobacco and Chronic Disease Prevention and the Maricopa County Office of
Tobacco and Chronic Disease Prevention (OTCDP), is contracting with the Arizona Multihousing
Association to ensure that all people living in Maricopa County and the state of Arizona have access to
smoke-free living facilities leading to healthier communities. The anticipated amount to be spent on this
contract is between $100,000 annually.
To accomplish the following goals the Contractor must:
 Participate in the Arizona Smoke-Free Living Coalition.
 Contribute to the ASFL database to track outreach activities, contact information and program
results.
 Gather, share, and disseminate evidence-based research to promote smoke-free housing.
 Dedicate at least 1.0 FTE to outreach and advocacy activities that will increase smoke-free
properties.
The County reserves the right to contract with multiple contractors or add additional contractors, at the
County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or
skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work.
The grantee will:
 Collect and manage apartment community outreach data to determine the impact of indoor air
quality project and activities.
 Educate decision makers in the multi-unit housing industry and affiliated industries about the risks
of secondhand smoke and the benefits of implementing smoke-free property policies.
 Build and leverage professional relationships with decision makers in the multi-unit housing
community to assist them in creating smoke-free policies in communities statewide.
 Research and advance state and municipal policy options to encourage smoke-free multi-unit
housing such as smoke-free ordinances, tax credit incentives and re/development financing credits.
SCOPE OF WORK:
Goal 1
Decrease Arizonan’s exposure to secondhand smoke in their homes by increasing access to
smoke-free multi-unit housing options.
OBJ 1.1
Conduct a detailed analysis of the status of smoke-free multi-unit housing policies in
Arizona and share results with ASFL. At a minimum, this analysis should include:
a. Property name
b. City
c. County
d. Owner
e. Management company
f. Property type (i.e. fair market, subsidized, age restricted)
g. Number of units
h. Whether a written smoke-free policy has been contemplated or adopted and
how many units are smoke-free
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i. Type of smoke-free policy (i.e. totally smokefree, smoking in common areas
only, smoking on patios)
j. Contact information for the property manager, owner or decision makers
including name, address, phone number and email address.
OBJ 1.2
Conduct at least 40 in-person educational sessions through regional briefings,
presentations, conference break-out sessions, or workshops to property owners, managers
and industry professionals to educate them about the process and benefits of going
smoke-free.
1.2.1 List type of presentation (regional briefings, presentations, conference
break-out sessions, or workshops to property owners, managers and industry
professionals), (2) audience name, (3) date of presentation and (4) number of
participants in education session below.
OBJ 1.3
Promote incentives for going smoke-free (i.e. Low Income Housing Tax Credit points for
having a smoke-free policy) and connect owners, managers and developers to existing
training opportunities.
1.3.1 Reach out to decision makers in the multi-family industry to provide
education, resources and technical support leading to adoption and
implementation of smoke-free policies in targeted Arizona counties.
1.3.2 Work on a systems level approach to persuade management companies or
property owners to adopt a smoke-free policy for their entire portfolio.
1.3.3 Research, develop outreach plans, and lead advocacy efforts for state and
municipal policy options to encourage smoke-free multi-unit housing.
Goal 2
Increase awareness among multi-housing industry professionals of the health risks and
economic impact of secondhand smoke through social media campaigns, collateral material,
and websites.
OBJ 2.1
Build messaging and disseminate campaigns to create a deeper understanding of health
risks associated with secondhand smoke exposure and return on investment for properties
going smoke-free.
OBJ 2.2 Disseminate messaging on multi-housing industry websites, social media,
newsletters or other channels and drive traffic to www.AZSmokeFreeLiving.org.
OBJ 2.3 Contribute resources and content to www.AZSmokeFreeLiving.org and ASFL
social media on an ongoing basis.
OBJ 2.4 Implement a community relations and recognition program for properties with
ASFL smoke-free designations and other partners supporting smoke-free efforts.
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Work Plan
Goal/Objective Activity Date
Develop and Administer Survey for Assessment about
status of smoke free policy implementation in
multihousing complexes throughout Arizona. 4/30/2016
Data will collected through May 2016. 5/31/2016
Survey/Detailed Analysis of smoke- Conduct Focus Groups and Key Informant Interviews. 7/31/2016
free policies in multi-housing units Analyze and compile data, complete report. 10/31/2016
Conduct 40 Educational Sessions through the state at
Provide 40 Educational Sessions conferences, events, and other meetings. 10/31/2016
Conduct meetings with AMA members, Elected Officials,
and other Key Stakeholders about smoke-free On-going throughout
Advocacy/Incentive Promotion multihousing policies project period
Disseminate messaging on Activities will begin by April and continue throughout the On-going throughout
websites, social media project. project period
Initial meeting scheduled with ASFL will take place by
03/31/16 and a plan for content contribution at least On-going throughout
Contribute resources to ASFL quarterly. project period
Community Relations and Provide a minimum of four recognition activities by the
recognition program end of the project period. 10/31/2016
Staff will document all activities related to the project on
monthly basis in a documentation database. Beginning March 2016
Submit Monthly reports - 15 days after the end of each Ending November
Reporting (Usage Report) month. 2016
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Budget Compensation
Payment Schedule
Date Deliverables
Monthly Report to Maricopa County, Continued activites related to survey and data collection process,
4/20/2016 documentaton of meetings with collaborators, partners, members, elected officials (6 week reporting period).
Monthly Report to Maricopa County, Continued activites related to survey and data collection process, 10
Community Education Activities during the Quarter, Documentation of meetings with collaborators, partners,
5/20/2016 members, elected officials.
Monthly Report to Maricopa County, Continued activites related to survey and data collection process,
6/20/2016 ocumentation of meetings with collatborators, partner, member, elected officials.
Monthly Report to Maricopa County, Continued activites related to survey and data collection process,
7/20/2016 documentation of meetings with collatborators, partner, member, elected officials.
Monthly Report to Maricopa County, Continued activites related to survey and data collection process, 10
Community Education Activities during the Quarter, Documentation of meetings with collaborators, partners,
8/20/2016 members, elected officials.
Monthly Report to Maricopa County, Continued activites related to survey and data collection process,
9/20/2016 documentation of meetings with collatborators, partner, member, elected officials.
Monthly Report to Maricopa County, Continued activites related to survey and data collection process,
10/20/2016 documentation of meetings with collaborators, partners, members, elected officials.
Monthly Report to Maricopa County, Final Report related to survey and data collection process, 10 Community
Education Activities during the Quarter, Documentation of meetings with collaborators, partners, members,
11/20/2016 elected officials.
AMA requests equal payments of $8,333.33 (a total of $66,666.64 for a 8 month project period) on a monthly
basis after documentation has been provided through monthly report that stated deliverables have been
achieved. A detailed line item budget in support of this request.
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