15048-RFP - CONTRACT - CLIMATEC.PDF

CONTRACT PURSUANT TO RFP
SERIAL 15048-RFP
This Contract is entered into this 13th day of January, 2016 by and between Maricopa County (“County”), a political
subdivision of the State of Arizona, and Climatec, LLC, an Arizona corporation (“Contractor”) for the purchase of
fire alarm system, fire suppression and fire extinguisher services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of two (2) years, beginning on the 1st day of February, 2016 and ending
the 31st day of January, 2018.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of four (4) additional years, (or at the County’s
sole discretion, extend the contract on a month-to-month bases for a maximum of six (6) months
after expiration). The County shall notify the Contractor in writing of its intent to extend the
Contract term at least sixty (60) calendar days prior to the expiration of the original contract term,
or any additional term thereafter.
2.0 FEE ADJUSTMENTS:
2.1 Any request for a fee adjustment must be submitted sixty (60) days prior to the current Contract
expiration or annual anniversary. Requests for adjustment in cost of labor and/or materials must
be supported by appropriate documentation. If County agrees to the adjusted fee, County shall
issue written approval of the change. The reasonableness of the request will be determined by
comparing the request with the (Consumer Price Index) or by performing a market survey.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit “A.”
3.2 Payment shall be made upon the County’s receipt of a properly completed invoice.
3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. Incomplete invoices will not be processed.
For Time & Material work, Contractor(s) must provide, at Contractor’s own expense, all
equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.),
miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform
all the required services. This shall be all inclusive as “cost of doing business” and as
such, be included in the contracted labor rates.

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3.3.2 Time and Materials Invoices are required to contain the following information:
• Company name, address and contact information
• County bill-to name and contact/requestor information
• Building Name and Building Number
• County purchase order number
• County contract number
• Maximo (FMD) service call number
• Invoice number and date
• Date of service or delivery
• Description of Purchase (services performed)
• Labor breakdown rate per hour x personnel type (time & materials)
• Material breakdown. Itemized parts list to contain unit price x quantity,
indicating mark-ups as contracted (time & materials)
• Arrival and completion time
• Total Amount Due with tax amounts separated. Must also clearly indicate the
tax rate being applied
• Payment Terms
3.3.3 Project Work Invoices are required to contain the following information:
• Company name, address and contact information
• County bill-to name and contact/requestor information
• Building Name and Building Number
• County purchase order number
• County contract number
• Maximo (FMD) service call number
• Invoice number and date
• Date of service or delivery
• Description of work performed (no itemization on labor, materials, equipment)
• Project cost – Total Amount Due with tax amounts separated. Must also clearly
indicate the tax rate being applied
• Payment Terms
3.3.4 Important notes for test and inspect billing:
3.3.4.1 Some sites may be required to bill on a separate invoice
3.3.4.2 Contractor may submit an invoice as:
3.3.4.2.1 One lump sum total for all sites – however, it is a requirement that all
individual sites be itemized listed on a separate sheet with each site
name, address, site number, and the maintenance fees.
3.3.4.2.2 Invoice, listing each site line-by-line, with site name, address, site
number, maintenance fees.
3.3.4.2.3 Billing shall be for the service interval, and not the annual cost.
3.3.4.3 Individual invoicing per site is UNACCEPTABLE
3.3.4.4 The Contractor shall NOT combine TEST AND INSPECT and TIME AND
MATERIALS or PROJECT work on one invoice. These are to be separated.
3.3.5 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County (ROI).

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3.3.6 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
3.3.7 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx).
3.3.8 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.4 APPLICABLE TAXES:
3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.4.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker’s Compensation.
3.5 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.6 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
3.6.1 The County is a member of the $AVE cooperative purchasing group. $AVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the $AVE Cooperative Purchasing Agreement, and with the
concurrence of the successful Respondent under this solicitation, a member of $AVE
may access a contract resulting from a solicitation issued by the County. If you do not
want to grant such access to a member of $AVE, please so state in your proposal. In the
absence of a statement to the contrary, the County will assume that you do wish to grant
access to any contract that may result from this Request for Proposal.
3.7 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
3.7.1 County currently holds ICPA’s with numerous governmental entities throughout the State
of Arizona. These agreements allow those entities, with the approval of the Contractor,
to purchase their requirements under the terms and conditions of the County Contract.
Please indicate on Exhibit A, your acceptance or rejection regarding such participation of
other governmental entities. Your response will not be considered as an evaluation factor
in awarding a contract.

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4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
4.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection
with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit “B”, or as otherwise directed in writing
by the Procurement Officer.
5.2 During the Contract term, County may provide Contractor’s personnel with adequate workspace
for consultants and such other related facilities as may be required by Contractor to carry out its
contractual obligations.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
6.2 INSURANCE:
6.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of

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Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
6.2.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
6.2.6 The insurance policies required by this Contract, except Workers’ Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
6.2.7 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
6.2.8 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
6.2.9 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $2,000,000 each occurrence with respect to any of the Contractor’s
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor’s work or services or use or maintenance of the Premises under this Contract.
6.2.10 Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work or services under this Contract; and Employer’s Liability insurance of not less than

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$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions Insurance:
Errors and Omissions insurance and, if necessary, Commercial Umbrella insurance,
which will insure and provide coverage for errors or omissions of the Contractor, with
limits of no less than $2,000,000 for each claim.
6.2.12 Certificates of Insurance:
6.2.12.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor’s
insurer(s), as evidence that policies providing the required coverage,
conditions and limits required by this Contract are in full force and effect.
Such certificates shall identify this contract number and title.
6.2.12.2 In the event any insurance policy (ies) required by this contract is (are) written
on a “claims made” basis, coverage shall extend for two years past completion
and acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
6.2.12.3 If a policy does expire during the life of the Contract, a renewal certificate
must be sent to County fifteen (15) days prior to the expiration date.
6.2.13 Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within 2
business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be expiring.
Such notice shall be sent directly to Maricopa County Office of Procurement Services
and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or
emailed to Procurement Officer noted in solicitation.
6.3 WARRANTY OF SERVICES:
6.3.1 The Contractor warrants that all services provided hereunder will conform to the
requirements of the Contract, including all descriptions, specifications and attachments
made a part of this Contract. County’s acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.3.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.

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6.4 INSPECTION OF SERVICES:
6.4.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
contract performance and for as long afterwards as the Contract requires.
6.4.2 County has the right to inspect and test all services called for by the Contract, to the
extent practicable at all times and places during the term of the Contract. County shall
perform inspections and tests in a manner that will not unduly delay the work.
6.4.3 If any of the services do not conform to Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at no
cost to the County. When the defects in services cannot be corrected by re-performance,
County may:
6.4.3.1 Require the Contractor to take necessary action to ensure that future
performance conforms to Contract requirements; and
6.4.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.4.4 If the Contractor fails to promptly perform the services again or to take the necessary
action to ensure future performance in conformity with Contract requirements, County
may:
6.4.4.1 By Contract or otherwise, perform the services and charge to the Contractor,
through direct billing or through payment reduction, any cost incurred by
County that is directly related to the performance of such service; or
6.4.4.2 Terminate the Contract for default.
6.5 REQUIREMENTS CONTRACT:
6.5.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maximum number of purchases will be made. It only
indicates that if purchases are made for the materials or services contained in the
Contract, they will be purchased from the Contractor awarded that item if the Contractor
can meet all the delivery requirements of the County. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.
6.5.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contractor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.
6.5.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
6.6 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for

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any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
6.7 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either—
6.7.1 Cancel the stop-work order; or
6.7.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County, clause of this contract.
6.7.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
6.8 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
6.9 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
6.9.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
6.9.2 Make progress, so as to endanger performance of this contract; or
6.9.3 Perform any of the other provisions of this contract.
6.9.4 The County’s right to terminate this contract under these subparagraph may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.
6.10 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person

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significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.11 CONTRACTOR LICENSE REQUIREMENT:
6.11.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
6.11.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.12 SUBCONTRACTING:
6.12.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
6.12.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates or the County has approved the increase. The Subcontractor’s invoice shall be
invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the
County, without mark-up. A copy of the Subcontractor’s invoice must accompany the
Prime Contractor’s invoice.
6.12.3 May Sub-Contract associated repairs not in this scope with a 5% markup. This includes
Firefighter aid systems which must be tested by a certified company.
6.13 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
6.14 ADDITIONS/DELETIONS OF SERVICE:
6.14.1 The County reserves the right to add and/or delete materials and services to a Contract. If
a service requirement is deleted, payment to the Contractor will be reduced
proportionately, to the amount of service reduced in accordance with the bid price. If
additional materials or services are required from a Contract, prices for such additions
will be negotiated between the Contractor and the County.
6.14.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.

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6.15 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
6.16 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
6.17 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona’s website
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby
incorporated into this contract as if set forth in full herein. During the performance of this contract,
CONTRACTOR shall not discriminate against any employee, client or any other individual in any
way because of that person’s age, race, creed, color, religion, sex, disability or national origin.
6.18 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.18.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
6.18.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.18.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
6.18.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.18.1.4 have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
6.18.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.19 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.19.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall

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furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are available
for download at USCIS.GOV.
6.19.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 6.19.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
6.20 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.20.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.20.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.21 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.21.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.21.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.21.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future invoices, request for credit,

SERIAL 15048-RFP
request for a check or deduction from current billings Submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
6.22 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.
6.23 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
6.24 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by
the Records Manager at the Office of Procurement Services. Offers shall be open to public
inspection and copying after Contract award and execution, except for such Offers or sections
thereof determined to contain proprietary or confidential information by the Office of Procurement
Services. If an Offeror believes that information in its Offer or any resulting Contract should not
be released in response to a public record request under Arizona law, the Offeror shall indicate the
specific information deemed confidential or proprietary and submit a statement with its offer
detailing the reasons that the information should not be disclosed. Such reasons shall include the
specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
6.25 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those
paid by any other customer for these or similar services.
6.26 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.27 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, co-employee, partnership, principal and agent,
or joint venture between the County and the Contractor.
6.28 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona

SERIAL 15048-RFP
6.29 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s license agreement, if
applicable, the terms of this Contract shall prevail.
6.30 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.30.1 Exhibit A, Pricing;
6.30.2 Exhibit B, Scope of Work;
6.30.3 Exhibit C, Fire Alarm Inventory
NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contractor:
Climatec, LLC
2851 W. Kathleen Road
Phoenix, Arizona 85053


SERIAL 15048-RFP
EXHIBIT A
PRICING
SERIAL 15048-RFP
FIRE ALARM NIGP CODE: 93633
FIRE SUPPRESSION NIGP CODE: 34029
FIRE EXTINGUISHER NIGP CODE: 34028,
34029, 93634
RESPONDENT NAME: CLIMATEC, LLC
VENDOR NUMBER :
ADDRESS: 2851 W. KATHLEEN RD.
PHOENIX, AZ 85053
P.O. ADDRESS: SAME
TELEPHONE NUMBER: 602-944-3330
FACSIMILY NUMBER: 602-674-1279
WEB SITE: WWW.CLIMATEC.COM
REPRESENTATIVE: ALLAN BARINQUE
REPRESENTATIVE E-MAIL: ALLANB@CLIMATEC.COM
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE SERVICES
UNDER THIS CONTRACT: [ X ] [ ]
WILL ACCEPT PROCUREMENT CARD
FOR PAYMENT: [ X ] [ ]
WILL OFFER REBATE (CASH OR CREDIT) FOR UTILIZING PROCUREMENT CARD: [ ] [ X ] %
(Payment shall be made within 48 hours of utilizing the Purchasing Card)
PAYMENT TERMS:
[ X ] NET 30 DAYS

SERIAL 15048-RFP
1.0 FIRE ALARM PRICING:
***Refer to Exhibit C Fire Alarm Inventory for a detailed list for each location***
SITE
Unit Total Description
Title Qty UofM
Price Price
1.1 MC/AVONDALE SUBSTAT $100.00 1 quarterly $400.00 0309
1.2 MC/BUCKEYE MCDOT $251.00 1 quarterly $1,004.00 0406
1.3 NEW BUCKEYE MCDOT $137.00 1 quarterly $548.00 0410
1.4 BUCKEYE SHOOTING RANGE $138.00 1 quarterly $552.00 0501
1.5 SUN LAKES LIBRARY $118.00 1 quarterly $472.00 1217
1.6 MC/DOT ADMIN $211.00 1 quarterly $844.00 1401
1.7 MC/FLOOD CONTROL OFF $193.00 1 quarterly $772.00 1402
1.8 MC/ESTRELLA JAIL $1,986.00 1 quarterly $7,944.00 1403
1.9 MC/FLOOD CONTROL OPS $118.00 1 quarterly $472.00 1404
1.10 MC/TRANS OPERATIONS $137.00 1 quarterly $548.00 1405
1.11 MC/DOT WAREHOUSE $174.00 1 quarterly $696.00 1408
1.12 MC/TRANS TRAFFIC OPS $193.00 1 quarterly $772.00 1409
ESTRELLA SUPPORT $326.00 1 quarterly $1,304.00
1.13 BUILDING 1412
1.14 MC/FMD $270.00 1 quarterly $1,080.00 1414
1.15 MC/ADMIN BLDG/ SHOP $326.00 1 quarterly $1,304.00 1501
DURANGO PARKING $137.00 1 quarterly $548.00
1.16 GARAGE 1513
MC/DURANGO JAIL (includes $991.00 1 quarterly $3,964.00
1.17 1620 & 1621) 1601
1.18 MC/TOWERS JAIL SITE $854.00 1 quarterly $3,416.00 1611
1.19 CON - TENTS $100.00 1 quarterly $400.00 1619
1.20 M/C BARRACK A $137.00 1 quarterly $548.00 1620
1.21 M/C BARRACK B $137.00 1 quarterly $548.00 1621
1.22 M/C DURANGO EDU $174.00 1 quarterly $696.00 1625
MC/JUVENILE COMPLEX $2,048.00 1 quarterly $8,192.00
1.23 (includes 1702-1705) 1701
JUVENILE COURTS (includes $1,716.00 1 quarterly $6,864.00
1.24 1714 & 1715) 1713
1.25 JUVENILE COURTS $326.00 1 quarterly $1,304.00 1714
1.26 JUVENILE COURTS $1,320.00 1 quarterly $5,280.00 1715
1.27 MC/ANIMAL CONTROL $289.00 1 quarterly $1,156.00 1417
MC/DURANGO-MCSO $100.00 1 quarterly $400.00
1.28 MOTORS 1914
1.29 MC/ADULT PROB MCSO $100.00 1 quarterly $400.00 1915
1.30 MC/COURT RECORDS $419.00 1 quarterly $1,676.00 1916
1.31 MC/DURANGO SOC SVC $156.00 1 quarterly $624.00 1920
1.32 SHERIFF TRAINING $571.00 1 quarterly $2,284.00 1951
1.33 PROPERTY & EVIDENCE $271.00 1 quarterly $1,084.00 1952
1.34 LOWER BUCKEYE JAIL $10,923.00 1 quarterly $43,692.00 1961
1.35 MC/LBJ FOOD FACTORY $701.00 1 quarterly $2,804.00 1962

SERIAL 15048-RFP
1.36 MC/LBJ LAUNDRY $289.00 1 quarterly $1,156.00 1963
1.37 MC/LBJ CENTRAL PLANT $420.00 1 quarterly $1,680.00 1964
1.38 MC/RESIDENTIAL ADDMIN $174.00 1 quarterly $696.00 1965
1.39 MC/LBJ TRUCK WASH $137.00 1 quarterly $548.00 1968
1.40 MC/RESIDENTIAL UNIT A $289.00 1 quarterly $1,156.00 1966
1.41 MC/RESIDENTIAL UNIT B $289.00 1 quarterly $1,156.00 1967
MC/SURPRISE SERVICE $118.00 1 quarterly $472.00
1.42 STATION 2006
1.43 MC/SURPRISE SUB STATION $137.00 1 quarterly $548.00 2021
MC/NORTHWEST MAINT $137.00 1 quarterly $548.00
1.44 YARD 2025
1.45 MC/NW REGIONAL CENTER $174.00 1 quarterly $696.00 2029
1.46 MC/GILA BEND SUB STA $297.00 1 quarterly $1,188.00 2201
1.47 MC/GLENDALE REG DAY $479.00 1 quarterly $1,916.00 2310
MC/WEST MESA JUSTICE $230.00 1 quarterly $920.00
1.48 COURT 2801
1.49 MESA DAY REPORTING $345.00 1 quarterly $1,380.00 2814
1.50 E. FLOOD CONTROL YARD $345.00 1 quarterly $1,380.00 2818
1.51 MC/SUB STA DIST #1 $211.00 1 quarterly $844.00 2853
1.52 MC/SE REG PUB SVC $1,003.00 1 quarterly $4,012.00 2855
1.53 MC/SE JUNVENILE FAC $1,136.00 1 quarterly $4,544.00 2856
MC/SE MESA PARKING $174.00 1 quarterly $696.00
1.54 GARAGE 2860
MC/SOUTH EAST JUVENILE $1,569.00 1 quarterly $6,276.00
1.55 DETENTION 2871
1.56 PNI WAREHOUSE $686.00 1 quarterly $2,744.00 2874
1.57 MESA FMD (HURLEY BLDG) $686.00 1 quarterly $2,744.00 2875
MESA ENVIRONMENTAL $345.00 1 quarterly $1,380.00
1.58 SERVICES 2891
1.59 MC/WEST COURTS BLDG $1,343.00 1 quarterly $5,372.00 3301
1.60 MC/SHERIFF'S ADMIN $1,063.00 1 quarterly $4,252.00 3302
1.61 MC/EAST COURTS BLDG $1,590.00 1 quarterly $6,360.00 3303
MC/SUPERVISOR $289.00 1 quarterly $1,156.00
1.62 AUDITORIUM 3304
1.63 MC/CENTRAL COURTS $2,232.00 1 quarterly $8,928.00 3305
1.64 MC/MADISON JAIL $1,419.00 1 quarterly $5,676.00 3309
1.65 MC/ADMIN BUILDING $796.00 1 quarterly $3,184.00 3310
1.66 MC/FACILITIES BLDG $230.00 1 quarterly $920.00 3311
MC/JACKSON STREET $335.00 1 quarterly $1,340.00
1.67 GARAGE 3315
1.68 4TH AVE JAIL $22,400.00 1 quarterly $89,600.00 3316
1.69 MCSO HEADQUARTERS $1,902.00 1 quarterly $7,608.00 3318
MC/FORENSIC SCIENCE $967.00 1 quarterly $3,868.00
1.70 BUILDING 3320
1.71 SANTA FE DEPOT $137.00 1 quarterly $548.00 3321
1.72 SOUOTH COURT TOWER $4,698.00 1 quarterly $18,792.00 3325
1.73 MC/OLD COURTHOUSE $553.00 1 quarterly $2,212.00 3401
1.74 NORTH EAST COURTS $516.00 1 quarterly $2,064.00 3853
1.75 MC/ADULT PROB CTR $212.00 1 quarterly $848.00 3817
1.76 PUBLIC HEALTH $1,997.00 1 quarterly $7,988.00 3846

SERIAL 15048-RFP
1.77 NE COURTS $516.00 1 quarterly $2,064.00 3853
MC/ADULT PROBATION $137.00 1 quarterly $548.00
1.78 OFFICE 3933
1.79 7TH AVE WIC $345.00 1 quarterly $1,380.00 4040
1.80 MC/SECURITY CENTER $571.00 1 quarterly $2,284.00 4137
1.81 MC/SECURITY BUILDING $335.00 1 quarterly $1,340.00 4157
1.82 MC/SCOTTSDALE ASSESSOR $100.00 1 quarterly $400.00 4602
MC/SCOTTSDALE JUSTIC $156.00 1 quarterly $624.00
1.83 COURTS 4608
NEW RIVER MCDOT $345.00 1 quarterly $1,380.00
1.84 (INCLUDES 4811) 4808
1.85 MC/EASTSIDE VET CTR $193.00 1 quarterly $772.00 5105
1.86 WHITE TANKS LIBRARY $345.00 1 quarterly $1,380.00 5719
1.87 MC/ WAREHOUSE/PRINT $100.00 1 quarterly $400.00 6202
1.88 ELECTIONS $100.00 1 quarterly $400.00 6205
1.89 AGUILA LIBRARY $345.00 1 quarterly $1,380.00 204
1.90 SAN TAN COURTS $346.00 1 quarterly $1,384.00 1216
1.91 EMERGENCY SERVICES $156.00 1 quarterly $624.00 3801
DOWNTOWN JUSTICE $968.00 1 quarterly $3,872.00
1.92 CENTER 4053
1.93 1 WEST MADISON $119.00 1 quarterly $476.00 4039
1.94 CHAMBERS WHSE $382.00 1 quarterly $1,528.00 4052
1.95 BLACK CANYON $212.00 1 quarterly $848.00 4166
AIR QUALITY (TRAILER AT $345.00 1 quarterly $1,380.00
1.96 PNI WAREHOUSE) 7087
1.97 COMPUTER CENTER $193.00 1 quarterly $772.00 4121
$84,806.00 $339,224.00
MONITORING
Title Unit Price UofM Total Description
Price
Annual
Annual Monitoring for Parks and Monitoring
Recreation Locations $300.00 Annually for Parks and
Recreation
1.98 Locations
LABOR
Title Unit Price Qty UofM Total Price Description
Labor,
Labor, business hours: $83.00 1 hour $83.00 business
1.99 hours:
Labor, after hours: $124.00 1 hour $124.00 Labor, after
1.100 hours:
Labor,
Labor, weekends and holidays: $124.00 1 hour $124.00 weekends
and
1.101 holidays:
Labor, for
Labor, for services outside the services
scope of contract: $83.00 1 hour $83.00 outside the
scope of
1.102 contract:

SERIAL 15048-RFP
TRIP CHARGE
Title Unit Price Qty UofM Total Price Description
1.103 Trip Charge
Trip Charge (Exhibit B, Section $83.00 1 trip $83.00 (See Exhibit
2.3): B, Section
2.3):
TRAINING
Title Unit Price Qty UofM Total Price Description
Technical
1.104 Technical training (Exhibit B, training
Sec. 2.23) [Business hrs.] per $40.00 1 hour $40.00 (See Exhibit
student, per 4-hr. session B, Section
2.23)
Technical
1.105 Technical training (Exhibit B, training
Sec. 2.23) [After hrs.] per student, $125.00 1 hour $125.00 (See Exhibit
per 4-hr. session B, Section
2.23)
Technical
1.106 Technical training (Exhibit B, training
Sec. 2.23) [Weekends hrs] per $125.00 1 hour $125.00 (See Exhibit
student, per 4-hr. session B, Section
2.23)
PARTS
Unit Total
Title Qty UofM Description
Price Price
Parts,
Parts, components, accessories, 35.00% 1 each 35.00% components,
cost plus % accessories,
1.107 cost plus %
Price used to
calculate fire
alarm
Devices added or Deleted $14.00 1 each $14.00 test/inspect
charges if
building is
1.108 modified.
OTHER
Unit Total
Title Qty UofM Description
Price Price
Optional F/T
tech.
Optional F/T tech. Assigned 8 hr. $680.00 1 day $680.00 Assigned 8
daily per Exhibit B, Sec. 2.10 hr. daily per
Exhibit B,
1.109 Sec. 2.10

SERIAL 15048-RFP
2.0 FIRE SUPPRESSION PRICING:
Pricing, per specifications
Bidders to insert their singular price. This will be automatically inserted into "Individual
Service Pricing" below --- total is automatically calculated.
SINGULAR PRICE:
2.1 Fire Sprinkler System (priced by flow switch): $ 55.00 / each per service
2.2 Halon system: $ 170.00 / each per service
2.3 Pre-action: $ 75.00 / each per service
2.4 Fire pump, electric: $ 450.00 / each per service
2.5 Fire pump, diesel: $ 450.00 / each per service
2.6 Hose 75/100': $ 40.00 / each per service
2.7 FM200/Innert Gas: $ 170.00 / each per service
2.8 Hood: $ 125.00 / each per service
2.9 Fire Hydrant (charged to bldg. 1414) $ 40.00 / each per annual service
Individual Interval Service Annual
Site Bldg # Type Backflow Qty Service Price per year Cost
fire
2.10 SUN LAKES LIBRARY 1217 sprinkler yes 1 $55.00 4 $220.00
9330 E. Riggs Rd.
Sun Lakes,AZ
fire
2.11 MCDOT ADMINISTRATION 1401 sprinkler 1 $55.00 4 $220.00
2901 W. Durango
Phoenix, AZ
FLOOD CONTROL fire
2.12 ADMINISTRATION 1402 sprinkler 1 $55.00 4 $220.00
2801 W. Durango halon 1 $170.00 2 $340.00
Phoenix, AZ
fire
2.13 MCSO-ESTRELLA JAIL 1403 sprinkler yes 5 $275.00 4 $1,100.00
2939 W. Durango hose 1 $40.00 1 $40.00
Phoenix, AZ
FLOOD CONTROL fire
2.14 OPERATIONS 1404 sprinkler 1 $55.00 4 $220.00

SERIAL 15048-RFP
2801 W. Durango
Phoenix, AZ
fire
2.15 MCDOT OPERATIONS 1405 sprinkler 1 $55.00 4 $220.00
2919 W. Durango
Phoenix, AZ
MCDOT DISTRIBUTION fire
2.16 CENTER 1408 sprinkler yes 3 $165.00 4 $660.00
2222 S. 27 Ave. hose 3 $120.00 1 $120.00
Phoenix, AZ
MCDOT TRAFFIC fire
2.17 OPERATIONS 1409 sprinkler 1 $55.00 4 $220.00
2909 W. Durango
Phoenix, AZ
MCSO ESTRELLA SUPPORT fire
2.18 BLDG 1411/1412 sprinkler 1 $55.00 4 $220.00
2939 W. Durango
Phoenix, AZ
fire
2.19 FMD 0&M OPERATIONS 1414 sprinkler yes 1 $55.00 4 $220.00
2401 S. 28th Dr. fire hydrant 67 $2,680.00 1 $2,680.00
Phoenix, AZ
fire
2.20 PARKS & RECREATION 1415 sprinkler yes 1 $55.00 4 $220.00
2410 S. 27th Dr.
Phoenix, AZ
fire
2.21 EQUIPMENT SERVICES 1501 sprinkler yes 2 $110.00 4 $440.00
3325 W. Durango
Phoenix, AZ
fire
2.22 TELECOMMUNICATIONS 1511 sprinkler 1 $55.00 4 $220.00
3324 W. Gibson Lane fm200 1 $170.00 2 $340.00
Phoenix, AZ
DURANGO PARKING fire
2.23 GARAGE 1513 sprinkler yes 2 $110.00 4 $440.00
3225 W. Gibson Lane hose 19 $760.00 1 $760.00
Phoenix, AZ
fire
2.24 MCSO DURANGO JAIL 1601 sprinkler 4 $220.00 4 $880.00
3225 W. Durango
Phoenix, AZ

SERIAL 15048-RFP
2.25 MCSO TOWERS JAIL 1612 hose 11 $440.00 1 $440.00
3127 W. Durango
Phoenix, AZ
MCSO TOWERS CON- fire
2.26 TENTS 1619 sprinkler 1 $55.00 4 $220.00
3127 W. Gibson Lane
Phoenix, AZ
1701,1704, fire
2.27 JUVENILE DURANGO 1706, 1712 sprinkler 2 $110.00 4 $440.00
3125 W. Durango
Phoenix, AZ
1713,1714, fire
2.28 JUVENILE COMPLEX 1715 sprinkler yes 17 $935.00 4 $3,740.00
3131 W. Durango pre-action 2 $150.00 2 $300.00
Phoenix, AZ hose 14 $560.00 1 $560.00
fire
2.29 WAREHOUSE 1901, 1910 sprinkler 1 $55.00 4 $220.00
3465 W. Durango
Phoenix, AZ
fire
2.30 TEMPORARY OFFICES 1916 sprinkler 1 $55.00 4 $220.00
3345 W. Durango
Phoenix, AZ
VECTOR CONTROL fire
2.31 STORAGE 1922 sprinkler 1 $55.00 4 $220.00
3343 W. Durango
Phoenix, AZ
MCSO TRAINING fire
2.32 ACADEMY 1951 sprinkler 2 $110.00 4 $440.00
2627 S. 35th Ave.
Phoenix, AZ
MCSO PROPERTY & fire
2.33 EVIDENCE 1952 sprinkler 1 $55.00 4 $220.00
3420 W. Lower Buckeye Rd. pre-action 2 $150.00 2 $300.00
Phoenix, AZ fire hose 1 $40.00 2 $80.00
MCSO LOWER BUCKEYE fire
2.34 JAIL 1961 sprinkler yes 37 $2,035.00 4 $8,140.00
fire pump
3250 W. Lower Buckeye Rd. (elec) 1 $450.00 1 $450.00
fire pump
Phoenix, AZ (diesel) 1 $450.00 1 $450.00

SERIAL 15048-RFP
fire
2.35 MCSO CENTRAL SERVICES 1962 sprinkler yes 8 $440.00 4 $1,760.00
3150 W. Lower Buckeye Rd. pre-action 1 $75.00 1 $75.00
Nirogen
Phoenix, AZ pump 1
fire
2.36 MCSO LAUNDRY 1963 sprinkler yes 1 $55.00 4 $220.00
3170 W. Lower Buckeye Rd.
Phoenix, AZ
fire
2.37 MCSO CENTRAL PLANT 1964 sprinkler yes 1 $55.00 4 $220.00
3180 W. Lower Buckeye Rd.
Phoenix, AZ
JUVENILE RESIDENTIAL fire
2.38 TREATMENT ADMIN 1965 sprinkler yes 4 $220.00 4 $880.00
3445 w. Durango
Phoenix, AZ
JUVENILE RESIDENTIAL fire
2.39 MANAGEMENT (A) 1966 sprinkler yes 1 $55.00 4 $220.00
3445 W. Durango pre-action 1 $75.00 2 $150.00
Phoenix, AZ
JUVENILE RESIDENTIAL fire
2.40 MANAGEMENT (B) 1967 sprinkler yes 1 $55.00 4 $220.00
3445 W. Durango pre-action 1 $75.00 2 $150.00
Phoenix, AZ
fire
2.41 MCSO LBJ TRUCK WASH 1968 sprinkler 1 $55.00 4 $220.00
3160 W. Lower Buckeye Rd.
Phoenix, AZ
EQUIP. SERVICES N. fire
2.42 VALLEY 2006 sprinkler 1 $55.00 4 $220.00
16821 N. Dysart Rd.
Surprise, AZ
2.43 MCSO DYSART RD. 2021 hose yes 2 $80.00 1 $80.00
13063 W. Bell Rd.
Surprise, AZ
MCDOT NORTHWEST fire
2.44 YARD 2025 sprinkler yes 1 $55.00 4 $220.00
12975 W. Bell Rd.
Surprise, AZ

SERIAL 15048-RFP
NORTHWEST REGIONAL fire
2.45 CENTER 2029 sprinkler 1 $55.00 4 $220.00
14264 W. Tierra Buena
Surprise, AZ
MCSO JUSTICE COURT fire
2.46 GILA BEND 2201 sprinkler yes 1 $55.00 4 $220.00
209 E. Pima
Gila Bend, AZ
ADULT PROBATION fire
2.47 GLENDALE 2310 sprinkler yes 1 $55.00 4 $220.00
6655 W. Glendale Ave.
Glendale, AZ
JUSTICE COURT WEST fire
2.48 MESA 2801 sprinkler 1 $55.00 4 $220.00
2050 W. University Dr.
Mesa, AZ
EQUIPMENT SERVICES
2.49 MESA 2852 halon 1 $170.00 2 $340.00
155 E. Coury
Mesa, AZ
fire
2.50 MCSO MESA SUBSTATION 2853 sprinkler yes 1 $55.00 4 $220.00
1840 S. Lewis St.
Mesa, AZ
fire
2.51 SOUTHEAST REGIONAL 2855 sprinkler yes 13 $715.00 4 $2,860.00
fire pump
222 E. Javalina (elec) 1 $450.00 1 $450.00
Mesa, AZ wet hood 2 $250.00 2 $500.00
fire
2.52 JUVENILE MESA 2856 sprinkler yes 5 $275.00 4 $1,100.00
1810 S. Lewis St. pre-action 1 $75.00 2 $150.00
Mesa, AZ
fire
2.53 JUVENILE GARAGE MESA 2860 sprinkler 4 $220.00 4 $880.00
1840 S. Lewis St.
Mesa, AZ
fire
2.54 JUVENILE S.E. ADDITION 2871 sprinkler yes 6 $330.00 4 $1,320.00
1840 S. Lewis St. pre-action 2 $150.00 2 $300.00
Mesa, AZ hose 9 $360.00 1 $360.00

SERIAL 15048-RFP
fire
2.55 SUPERIOR COURT WCB 3301 sprinkler 8 $440.00 4 $1,760.00
fire pump
111 S. 3rd Ave. (elec) 1 $450.00 1 $450.00
Phoenix, AZ fm200 1 $170.00 2 $340.00
halon 3 $510.00 2 $1,020.00
hose 5 $200.00 1 $200.00
fire
2.56 MCSO 1ST AVE JAIL 3302 sprinkler 2 $110.00 4 $440.00
120 S. 1st. Ave. halon 1 $170.00 2 $340.00
Phoenix, AZ pre-action 1 $75.00 2 $150.00
hose 30 $1,200.00 1 $1,200.00
fire
2.57 SUPERIOR COURT ECB 3303 sprinkler 6 $330.00 4 $1,320.00
pre-
101 W. Jefferson St. action/vesda 1 $75.00 2 $150.00
Phoenix, AZ hose 12 $480.00 1 $480.00
SUPERVISORS
2.58 AUDITORIUM 3304 hose 2 $80.00 1 $80.00
205 W. Jefferson St.
Phoenix, AZ
fire
2.59 SUPERIOR COURT CCB 3305,3307 sprinkler yes 28 $1,540.00 4 $6,160.00
fire pump
201 W. Jefferson St. (elec) 2 $900.00 1 $900.00
Phoenix, AZ halon 1 $170.00 2 $340.00
pre-
action/vesda 1 $75.00 2 $150.00
hose 2 $80.00 1 $80.00
MCSO MADISON STREET fire
2.60 JAIL 3309 sprinkler 9 $495.00 4 $1,980.00
fire pump
225 W. Madison St. (elec) 1 $450.00 1 $450.00
Phoenix, AZ hose 24 $960.00 1 $960.00
COUNTY fire
2.61 ADMINISTRATION 3310 sprinkler yes 11 $605.00 4 $2,420.00
fire pump
301 W. Jefferson St. (elec) 1 $450.00 1 $450.00
Phoenix, AZ halon 1 $170.00 2 $340.00
pre-action 1 $75.00 2 $150.00
FACILITIES MANAGEMENT fire
2.62 & GARAGE 3311 sprinkler yes 2 $110.00 4 $440.00
401 W. Jefferson St. hose 31 $1,240.00 1 $1,240.00
Phoenix, AZ

SERIAL 15048-RFP
JACKSON ST. CUSTOMER fire
2.63 SERVICE CNTR 3315 sprinkler yes 4 $220.00 4 $880.00
fire pump
601 W. Jackson St. (elec) 1 $450.00 1 $450.00
Phoenix, AZ fm200 2 $340.00 1 $340.00
(includes Sante Fe Freight
Depot bldg 3321) hose 39 $1,560.00 1 $ 1,560.00
fire
2.64 MCSO FOURTH AVE. JAIL 3316 sprinkler yes 94 $5,170.00 4 $20,680.00
fire pump
201 S. 4th Ave (elec) 1 $450.00 1 $450.00
Phoenix, AZ pre-action 39 $2,925.00 2 $5,850.00
FORENSIC SCIENCE & fire
2.65 GARAGE 3317,3320 sprinkler yes 8 $440.00 4 $1,760.00
701 W. Jefferson St. pre-action 1 $75.00 2 $150.00
fire pump
Phoenix, AZ (elec) 1 $450.00 1 $450.00
fire
2.67 OLD COURT HOUSE 3401 sprinkler yes 7 $385.00 4 $1,540.00
fire pump
125 W. Washington St. (elec) 1 $450.00 1 $450.00
Phoenix, AZ hose 10 $400.00 1 $400.00
PUBLIC
HEALTH/ENVIRONMENTAL fire
2.68 SERV. 3846 sprinkler 6 $330.00 4 $1,320.00
1645 E. Roosevelt
Phoenix, AZ
SUPERIOR COURT fire
2.69 NORTHEAST 3853 sprinkler 3 $165.00 4 $660.00
18380 N. 40th St.
Phoenix, AZ
ADULT PROBATION fire
2.70 SOUTHPORT 3933 sprinkler 1 $55.00 4 $220.00
3535 S. 7th St.
Phoenix, AZ
OLD CHAMBERS
2.71 WAREHOUSE 4052 sprinkler yes 5 $275.00 4 $1,100.00
301 S. 4th Ave.
Phoenix, AZ
2.72 MCSO LEDC 4121 halon 1 $170.00 2 $340.00
2656 > 27th Ave.
Phoenix, AZ

SERIAL 15048-RFP
fire
2.73 JUSTICE COURT PEORIA 4126 sprinkler yes 1 $55.00 4 $220.00
11601 N. 19th Ave.
Phoenix, AZ
SECURITY CENTER & fire
2.74 BUILDING 4137, 4157 sprinkler 14 $770.00 4 $3,080.00
fire pump
222/234 N. Central Ave. (diesel) 1 $450.00 1 $450.00
Phoenix, AZ hose 16 $640.00 1 $640.00
BLACK CANYON
2.75 HIGHWAY BUILDING 4166 sprinkler 3 $165.00 4 $660.00
2445 W. Indianola
Phoenix, AZ
fire
2.76 ASSESSOR SCOTTSDALE 4602 sprinkler 1 $55.00 4 $220.00
15023 N. 75th Ave.
Scottsdale, AZ
JUSTICE COURT
SCOTTSDALE & fire
2.77 NORTHWEST 4608 sprinkler 1 $55.00 4 $220.00
8230 E. Butherus
Scottsdale, AZ
MATERIALS MGT & MCSO fire
2.78 WAREHOUSE 6202, 6205 sprinkler 3 $165.00 4 $660.00
fm200 1 $170.00 1 $170.00
pre action 1 $75.00 2 $150.00
MCDOT BUCKEYE fire
2.79 MAINTENANCE FACILITY 0410 sprinkler 1 $55.00 4 $220.00
26529 WEST MC-85
Buckeye, AZ
fire
2.80 MCSO SHOOTING RANGE 0501 sprinkler 1 $55.00 4 $220.00
fire pump
26900 W. Buckeye Hills Dr. (diesel) 1 $450.00 1 $450.00
Buckeye, AZ fire hydrant 1 $40.00 1 $40.00
fire
2.81 SAN TAN JUSTICE COURTS 1216 sprinkler 1 $55.00 4 $220.00
201 EAST CHICAGO
STREET
CHANDLER, AZ
fire
2.82 ACC FULL SERV FACILITY 1417 sprinkler 1 $55.00 4 $220.00
2500 SOUTH 27TH AVENUE
Phoenix, AZ

SERIAL 15048-RFP
MESA - DAY REPORTING fire
2.83 CENTER 2814 sprinkler 1 $55.00 4 $220.00
245 NORTH CENTENNIAL
WAY
Mesa , AZ
fire
2.84 PNI WAREHOUSE 2874 sprinkler 13 $715.00 4 $2,860.00
fire pump
1920 SOUTH LEWIS (diesel) 1 $450.00 1 $450.00
Mesa, AZ
MESA ENVIRONMENTAL fire
2.85 SERVICES 2891 sprinkler 1 $55.00 4 $220.00
106 E BASELINE RD
Mesa, AZ
fire
2.86 MCSO HEAD QUARTERS 3318 sprinkler 12 $660.00 4 $2,640.00
550 WEST JACKSON ST FM200 1 $170.00 4 $680.00
Phoenix, AZ Inert Gas 1 $170.00 4 $680.00
Nitrogen
Pump 1 $175.00 4 $700.00
fire
2.87 COURT TOWER 3325 sprinkler 31 $1,705.00 4 $6,820.00
175 WEST MADISON ST FM200 3 $510.00 2 $1,020.00
Phoenix, AZ Pre Action 2 $150.00 2 $300.00
Fire Pump
(elec) 1 $450.00 1 $450.00
Backflow
(elec) 1 $80.00 1 $80.00
ADULT PROBATION - DAY fire
2.88 REPORTING CENTER 3817 sprinkler 1 $55.00 4 $220.00
1022 EAST GARFIELD
STREET
Phoenix, AZ
fire
2.89 ONE WEST MADISON BLDG 4039 sprinkler 1 $55.00 4 $220.00
1 WEST MADISON ST
Phoenix, AZ
fire
2.90 7TH AVENUE WIC 4040 sprinkler 1 $55.00 4 $220.00
1260 SOUTH 7TH AVENUE
Phoenix, AZ
DOWNTOWN fire
2.91 CONSOLIDATED CAMPUS 4053 sprinkler 6 $330.00 4 $ 1,320.00
620 WEST JACKSON
STREET
Phoenix, AZ

SERIAL 15048-RFP
WHITE TANK BRANCH fire
2.92 LIBRARY 5719 sprinkler 3 $165.00 4 $660.00
20304 WEST WHITE TANK fire pump
MOUNTAIN RD (diesel) 1 $450.00 1 $450.00
Waddell, AZ
LAW ENFORCEMENT
2.93 COMPUTER CENTER 4121 halon 1 $170.00 2 $340.00
2656 NORTH 37TH AVENUE
Phoenix, AZ
TOTAL FOR ALL
2.94 BUILDINGS $131,415.00
The following will require manual
input for pricing:
BACKFLOW UNITS:
Backflow, fire suppression, 1/2" / test,
2.95 - 1 1/2" $ 45.00 each
2.96 Repair labor rate: $ 75.00 / per hr.
Backflow, fire suppression, 2" - / test,
2.97 4" $ 55.00 each
2.98 Repair labor rate: $ 75.00 / per hr.
Domestic backflow preventer,
2.99 repair: $ 75.00 / per hr.
2.100 OTHER:
Sensitivity test for smoke
2.101 detectors: $ 15.00 / each
(Non-fire suppression systems)
2.102 Fire hydrant repair labor rate: $ 75.00 / per hr.
Technical training, per student,
2.103 4-hour session: $ 25.00 / each
(Business hours only) (See
Exhibit B, Sec. 2.47 of contract)
OTHER LABOR:
2.104 Labor, Business Hours: $ 75.00 / hour
2.105 Labor, After Hours: $ 115.00 / hour
Labor, Weekend and Holiday
2.106 Hours: $ 140.00 / hour
Trip Charge (See Exhibit B,
2.107 Section 2.3) $ 125.00 per trip
2.108 Kitchen Hood Service: $ 75.00 /hour
2.109 Ansul System: $ 75.00 /hour
Annual Internal Valve
2.110 Inspection (EPA): $ 125.00 /ea
Parts, Components, Other at
2.111 Cost Plus: $ 35.00 %
2.112 Dead End Call $ 75.00 /ea
FUEL COMPRISES % OF
2.113 TOTAL BID AMOUNT. 6 %

SERIAL 15048-RFP
3.0 FIRE EXTINGUISHER PRICING:
Extinguisher Pricing
Annual 6-12 Yr Hydro
Title New or Replacement Inspection Inspection Static Recharge
Inspection
3.1 Size 2.5 lbs Dry Chemical $30.58 $3.50 $10.00 $22.00 $10.00
3.2 Size 5 lbs Dry Chemical $48.83 $4.60 $15.00 $30.00 $15.00
3.3 Size 5 lbs CO2 $182.31 $4.60 $10.00 $10.00 $10.00
3.4 Size 10lbs Dry Chemical $82.16 $4.60 $20.00 $30.00 $20.00
3.5 Size 10 lbs CO2 $291.27 $4.60 $10.00 $20.00 $20.00
3.6 Size 15 lbs CO2 $285.27 $1.00 $1.00 $10.00 $10.00
3.7 Size 20 lbs Dry Chemical $131.94 $3.00 $20.00 $30.00 $25.00
3.8 Size 20 lbs CO2 $307.11 $1.00 $10.00 $20.00 $20.00
3.9 Size 6 ltr K Class $188.32 $2.00 $10.00 $60.00 $60.00
3.1 Size 2.5 gal AFFF $109.82 $2.00 $10.00 $20.00 $20.00
3.11 All Sizes, Halon $2.00 $1.00 $1.00 $1.00
Bidder Notes:
Labor Rates
Title Unit UofM Bidder Notes
Price
3.12 Labor, normal business hours: $75.00 hour
3.13 Labor After Hours $95.00 hour
3.14 Labor Weekend and Holidays $125.00 hour
3.15 Lot Charge (less than 20 units at a site) $65.00 per visit
Parts, Materials, Supplies not covered 35.00% Cost plus 35% each
3.16 under Full Maintenance

SERIAL 15048-RFP
EXHIBIT B
SCOPE OF WORK
2.0 GENERAL REQUIREMENTS:
2.1 HOURS OF SERVICE:
2.1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday,
excluding County holidays.
2.1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
2.1.3 WEEKENDS are anytime Saturday or, Sunday.
2.1.4 HOLIDAYS are County holidays.
2.1.5 Services shall be available 24/7, 365 days per year.
2.1.6 Contractor shall provide 24/7; 365 days per year telephone access, and respond to a call
for services within thirty (30) minutes of receipt.
2.2 RESPONSE TIMES:
2.2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYS, Contractor
shall respond on-site within four (4) hours of receipt of a service request.
2.2.2 If the request is designated by the County as an EMERGENCY, the contractor shall
respond on-site within two (2) hours of receipt of a service request regardless of the time
of day, WEEKEND or HOLIDAY.
2.3 TRIP CHARGE:
2.3.1 Trip charges are permitted when time and material work is requested at the following
sites only:
2.3.1.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
2.3.1.2 County offices located in Gila Bend, AZ
2.3.1.3 County offices located in Buckeye, AZ
2.3.1.4 County offices located in Aguila, AZ
2.3.1.5 Only one trip charge may be charged per service call.
2.3.1.6 If the contractor arrives onsite and is unable to locate a County representative
familiar with the work or unable to gain access to the work site, the Contractor
may only bill for a trip charge. The Contractor is not authorized to incur nor
will the County accepting billing for any labor charges.
2.4 CONTRACTOR REQUIREMENTS AND QUALIFICATIONS:
2.4.1 Contractor shall provide all labor, supervision, parts, tools, equipment, transportation, and
all effort necessary to perform said services in accordance with all National Fire
Protection Association (NFPA) codes and standards and the specifications herein. All
repairs shall be billable with the exception of repairs required due to negligence on the
part of the contractor or his subcontractor.

SERIAL 15048-RFP
2.4.2 The Contractor’s technical staff must be thoroughly trained on fire alarm systems repair
and maintenance (with no less than five (5) years of experience). Contractor shall be an
authorized EST3distributor and have factory certified staff that is trained for installation,
programming, and maintenance of EST 3 and Technicians shall have the required key to
run software required to perform system functions. Copies of employee certification for
completion of acceptable training on fire alarm systems must accompany the bid
package.
2.4.3 The Contractor’s service truck fleet shall carry a sufficient supply of repair parts and
equipment to perform routine fire suppression service and repairs. The Contractor shall
have a local shop (50 miles within the Phoenix metropolitan area), and/or warehouse that
stock parts to keep their trucks supplied daily. These requirements shall be verified by
FMD via an informal inspection after bid submittals and prior to award.
2.4.4 The Contractor shall have the CSA or NICET Level 4 Certification. Proof of such must
accompany bid package.
2.4.5 All inspection forms utilized in this contract shall meet the minimum requirements as
specified in NFPA Fire Protection Systems, current edition, Inspection, Test, and
Maintenance manual.
2.4.6 All supplies, materials, and chemicals will be new and unused, except Halon (or
alternate) may be reused.
2.4.7 All tests performed by the Contractor that triggers the building fire alarm system shall
require disabling and enabling the fire panel, as not to disrupt building occupants. The
fire suppression contractor shall not disable or enable a building fire alarm system.
2.4.8 The Contractor must possess and use a Halon closed recovery system and comply with all
CFC regulations including Federal Clean Air Act for stratospheric ozone protection, or
any codes, rules, or laws that apply.
2.4.9 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building tenants. Upon completion of work the Contractor is responsible for
cleaning and removing from the job site all debris, materials and equipment associated
with the work performed. Bypass fire alarm as needed to avoid unwanted alarms and
building evacuations.
2.4.10 Contractor shall be Inert gas qualified
2.4.11 Contractor shall be Fireworks Factory certified with ample factory certified staff and have
Fireworks network and Bosch receiver interface experience on a large commercial scale.
2.4.12 Contractor must have current Government contract experience within the State of Arizona
with local offices and trained qualified staff capable of supporting Maricopa County and its
12 million square feet of building space.
2.4.13 All employees of the Contractor shall wear a company uniform identified with the
company name consisting of a minimum of one of the following:
2.4.13.1 Shirt/blouse
2.4.13.2 Vest
2.4.13.3 Cap
2.4.14 No one except authorized employees of the Contractor is allowed on the premises of
Maricopa County. Contractor’s employees are NOT to be accompanied in their work area

SERIAL 15048-RFP
by acquaintances, family members, assistants, or any other person unless said person is
an authorized employee of the Contractor.
2.4.15 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site.
2.5 REQUIRED LICENSES:
2.5.1 The Contractor must have a valid and current State of Arizona Registrar of Contractors
license #L-67 (or K-67) license for Low Voltage Communications Systems or any current
required licenses required to perform work on the fire system. Proof of such must
accompany bid package.
2.5.2 The Contractor shall have a valid State of Arizona Registrar of Contractors license #L-16
for Fire Protection Systems. Proof of such must accompany bid package.
2.5.3 Per the State Registrar of Contractors either a #L-05 or #L-37 license is required to
perform any work on back flow prevention valves. Contract award shall be contingent
upon the successful Contractor either holding one of the current licenses or obtaining one
within a negotiated time frame after award.
2.6 BUILDING SECURITY (KEYS):
2.6.1 The Contractor may be provided keys to required County Facilities at the discretion of
FMD. Keys may be acquired by:
2.6.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt
of and accepts responsibility for keys. The keys shall be returned at the completion of the
work or at the direction of FMD. Keys not returned may cause the County to re-key the
ENTIRE building or the locations that the set of keys opened, with the cost being borne
by the Contractor.
2.6.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the
discretion of FMD.
2.6.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost,
misplaced, stolen or otherwise not within the Contractor’s control.
2.6.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall
immediately return all badges and keys to FMD.
2.7 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be
determined prior to incorporation in the contractor’s bid price. Salvage rights automatically apply
for all work if in the best interest to the County. Salvageable materials without pre-approved
contractor salvage rights shall be securely stored and are not to be transported off the site without
written permission from Maricopa County. If contractor is given salvage rights, salvageable
materials shall be removed daily. No on site storage of contractor’s salvaged materials will be
permitted.
2.8 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County.
The cost of this service shall be incurred by the County. No Contractor employee may access
County property without approval of FMD.
Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s
Office, County Attorney's Office, Courts as well as Maricopa County general government) to

SERIAL 15048-RFP
determine if the respondent is acceptable to do business with the County. This applies to (but is
not limited to) the company, sub-contractors and employees and the failure to pass these checks
shall deem the respondent non-responsible.
2.9 STAFF REPORTING CONSISTENCY:
Maricopa County comprises approximately 12 million square feet of building space. Knowing
where to go, where to park, access issues, panel locations, sensor locations, wiring runs, repair
histories -- just to name a few; are all necessary to ensure there are no hindrances to the Contractor
as he traverses County sites. Additionally, FMD or other County staff should not be burdened
with having to escort Contractors staff who has no building knowledge. As such, the Contractor
shall make every effort possible to assign this contract to a technician(s) on a consistent basis who
will become familiar with the various sites and security requirements. (See also §2.10 OPTIONAL
FULL-TIME ASSIGNMENT).
2.10 OPTIONAL FULL-TIME ASSIGNMENT TO MARICOPA COUNTY:
At the County’s option, the Contractor shall assign a technician who shall be stationed at the
downtown area (downtown Phoenix complex only) full-time during normal business hours, not to
exceed an eight (8) hour day. Fees for such shall be line item priced in Exhibit A, PRICING. If the
County does not exercise this option, response times in §2.2 shall prevail.
2.11 REMOVAL OF CONTRACTOR’S EMPLOYEES:
The Contractor agrees to utilize only experienced, responsible and capable people in the
performance of the work. The County may require that the Contractor remove from the job
covered by this contract any employee who endanger persons or property or whose continued
employment under this contract is inconsistent with the interest of Maricopa County.
2.12 FIRE ALARM SYSTEMS:
This service contract is for the fire alarm, suppression and extinguisher side of the building fire
protection system. This section will focus on the fire alarms.
2.13 ALARM TESTING, INSPECTION, AMD PREVENTATIVE MAINTENANCE:
2.13.1 This contract is for the annual testing, inspection, preventive maintenance of all fire
alarm systems located in County owned buildings. The Contractor shall incorporate into
their bid a cost necessary for testing and preventive maintenance only. Device cleaning
shall be included in the testing price; this includes cleaning of devices between times of
normal scheduled maintenance, unless there is documentation supplied proving excessive
cleaning is required. Devices requiring cleaning every two months or sooner may be
considered excessive dependent upon the environment the device is located.
2.13.2 The Contractor shall perform all fire alarm related testing of a periodic nature as required
by NFPA codes. Contractor shall inspect and test all fire alarm systems to ensure the
proper, efficient, reliable, and safe performance of all equipment. Pricing is established
in Exhibit A, PRICING for such test and inspection.
2.14 REPAIRS TO THE SYSTEM:
Problems found while testing or that arises in between tests will be billed at hourly rates as bid in
Exhibit A, PRICING.
2.15 COMPONENTS OF THE FIRE ALARM SYSTEM:
2.15.1 Items of equipment and material considered to be part of the fire alarm system are, but
not limited to: alarm annunciators, heat detectors, combustion detectors, signal devices,
door holders (magnetic release of doors), door closures, drop doors, whan doors,

SERIAL 15048-RFP
batteries, smoke removal systems and dampers, illuminating devices, manual pull
stations, alarm control panels and associated circuit boards, fire phones and jacks, air
handler shutdown, and any other fire alarm system equipment attached and controlled by
a fire alarm system not specifically mentioned herein including wiring. This includes
VESDA systems reporting to the fire alarm panel but not the pre-action panels triggered
by the fire alarm system. Any VESDA systems reporting directly to a pre-action panel
shall be the responsibility of the fire-extinguishing contractor. VESDA systems shall
have every port tested.
2.16 USE OF LIFT AND RENTAL EQUIPMENT:
Some sites will require the use of man-lift equipment to perform the required test and inspect
process. The Contractor shall provide an appropriate lift device for testing and inspection at no
cost to the County. If a lift device or special equipment is necessary for maintenance and repair,
the cost of renting this equipment shall be billed back to the County not exceeding a five percent
(5%) markup. A copy of the rental company invoice SHALL accompany the Contractor’s invoice
to the County.
2.17 FIRE ALARM SYSTEM SOFTWARE:
Manufacturer’s proprietary software for system operations shall be the responsibility of the
Contractor to coordinate with the software maker. Any system changes for software programming
shall be paid by the County, but contracting for services shall be the Contractor’s responsibility.
2.18 DEAD END CALLS:
If a service call is made and the contractor cannot access the equipment through the fault of the
County, the Contractor is allowed to charge for a dead end call.
2.19 MODIFICATIONS TO THE FIRE ALARM SYSTEM:
The Contractor may propose modifications to a fire alarm system to the County FAS staff in
writing. Correspondence must reference the contract serial number and name. Dependent on
budgets, the County may or may not approve the modification.
2.20 INSTALLATION OF NEW FIRE ALARM SYSTEM:
Installation of a new system in a building that has none -or- the extension of a system into an area
that had none before shall be Project Work.
2.21 REPLACEMENT OF EXISTING FIRE ALARM SYSTEM:
This contract shall allow for the replacement of an existing fire alarm system. Written scope of
work must be presented to the County detailing all work to be performed. This shall be done as a
project and not time and materials. Any taxes imposed shall be part of the project cost and not a
separate line item. The Contractor’s quote sheet shall not have terms and conditions or a required
signature from the County. All correspondence must reference the contract serial number.
2.22 STOCK OF REPLACEMENT PARTS AND MATERIALS:
2.22.1 The Contractor shall maintain an adequate stock of commonly used replacement parts and
materials to assure the level of response specified. All parts shall be original equipment
manufacturer (OEM).
2.22.2 The County understands that no one contractor can possibly supply all parts to all of the
various fire panel systems that are currently installed throughout the County. As such, at
a minimum, the Contractor must commit to providing all effort necessary in obtaining
parts for the County.

SERIAL 15048-RFP
2.23 TRAINING:
The Contractor shall be required, on an as needed basis, provide technical expertise training for
fire alarm systems to County staff. These training sessions will be on-request by FMD staff. The
training requested may be for old or new technology. The training will be held at a County facility,
or if deemed necessary, the Contractor’s facility. Training aids (i.e., service manuals, mock-up
equipment; etc.) shall be provided by the Contractor. Service manuals may be purchased by the
County under a separate purchase order. The Contractor shall be given advance notice to prepare,
research, and schedule staff in order to provide an adequate presentation. The cost of this service
will be line item priced in the pricing section of the contract. Technical training may be performed
during regular business hours or after hours or weekends.
2.24 SCHEDULING WITH THE ELEVATOR CONTRACTOR:
The Contractor(s) assigned to this contract must provide all effort necessary to work in
partnership, not only with the County, but with the contractor responsible for the fire suppression
side and the elevator contractors. When a system testing is scheduled, FMD will coordinate also
with the fire suppression and elevator contractors. Once a schedule is agreed on, each must
provide their element of professionalism in carrying out this commitment.
2.25 FIRE SUPPRESSION:
This service contract is for the fire alarm, suppression and extinguisher side of the building fire
protection system. This section will focus on fire suppression.
2.26 FIRE SUPPRESSION COMPONENTS:
Items of equipment and material considered part of this service for fire suppression systems are,
but not limited to; sprinkler systems, main drain valves, water supply systems, flow switches,
tampers, pre-action systems, backflow preventers, County-owned fire hydrants, Halon/FM200
systems (or alternate), fire pumps, fire hoses, and fixed wet systems (kitchen hoods).
2.27 WATER SUPPLY SYSTEMS:
2.27.1 Inspections/testing of the water supply are part of the inspection and test program. Water
supply system repairs shall be performed on a time and materials basis.
2.27.2 All equipment specified shall be inspected, tested, serviced, and repaired in accordance
with current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.
2.27.3 The Contractor shall notify the Facilities Automation Specialist staff and Central Plant
Operator that testing will be conducted and notify when testing is completed.
2.28 FIRE SPRINKLER SYSTEMS:
2.28.1 Contractor shall perform inspections and tests quarterly. Repairs shall be quoted and
invoiced as time and materials. The Contractor shall inspect and test systems to ensure the
proper, efficient, reliable, and safe performance of all equipment. Work shall be in
accordance with NFPA or local codes, equipment manufacturer's recommendations, and the
specifications herein. Any federal or municipal codes, rules, and/or regulations shall
prevail over the specifications listed herein. Bypass fire alarm as needed to avoid
unwanted alarms and building evacuations.
2.28.2 Fire sprinkler testing for the sites listed below will need to be performed during weekend
hours. All other sites can be performed during normal business hours. However, if
inadvertent triggering of the system should occur, then testing shall be rescheduled to
weekend hours -- at no additional cost to the County. All inspections and testing shall be
scheduled and coordinated by the Facilities Automation Specialist staff member. This will
include the following buildings, but not limited to:

SERIAL 15048-RFP
2.28.2.1 Central Court Building
2.28.2.2 East Court Building
2.28.2.3 First Ave. Jail
2.28.2.4 West Court Building
2.28.2.5 OCH Courthouse
2.28.2.6 Security Building
2.28.2.7 Security Center
2.28.2.8 Consolidated Downtown Justice Center
The County may observe these tests.
2.28.3 Water leaks found in plumbing lines that serve a fire suppression system shall be repaired
as a billable item, unless the leak is caused by the Contractor wherein repairs costs shall be
incurred by the Contractor.
2.28.4 All control valves located in high traffic areas shall be chain locked in the open position.
Control valves located in areas not exposed to high traffic shall not be locked. The
Contractor is to notify Facilities Automation Specialist staff of any valves requiring locks
and shall not to put on any locks unless supplied by the County. Inspect spare head
storage box for spares and wrench. The Contractor shall notify the Facilities Automation
Staff of any deficiencies and obtain a service call number prior to replenishing.
2.28.5 A discharge hose shall be installed at all main drains and inspector test discharge lines
during testing to prevent damage and erosion to site landscaping. Any damage to
landscaping shall be the responsibility of the Contractor to repair at no additional cost to the
County. Should the County find it necessary to make any repairs for landscape damage or
erosion caused by the Contractor, the cost shall be deducted from monies owed to the
Contractor.
2.28.6 Check gauges on both sides of the check valve to determine that pressures are
approximately equal.
2.28.7 Unlock chain and exercise all control valves from full open to full close and return to full
open. Lubricate stem during exercising. Tamper alarm should appear on main Fire Panel if
installed.
2.28.8 Open Main drain valve for one full minute. Correlate flow pressure rating at main valve.
2.28.9 Open Inspectors Test Valve and discharge water until alarm is received. Maximum five (5)
minutes flow switch should be activated at main fire panel.
2.28.10 Ensure electrical and/or water fire alarm bell is activated on flow test.
2.28.11 Inspect sprinklers, sprinkler piping, pipe hangers, seismic braces, and look for missing or
broken escutcheons to make sure all are in good condition. Notify Facilities Automation
Staff of deficiencies for service prior to repair.
2.28.12 Water storage tanks shall be inspected annually. Test level switch and alarms. Lubricate
all float assemblies.
2.28.13 All discrepancies and required repairs will be noted on the inspection form and forwarded
to FMD.
2.28.14 Complete and attach new inspection tag or punch existing.

SERIAL 15048-RFP
2.29 FIRE PUMPS:
2.29.1 Contractor shall provide inspections and tests annually. Repairs shall be time and materials.
Some pumps are operated by electric motors. The Contractor shall be responsible for
lubrication of the motor, but not repairs or replacement. Five sites have pumps that are
powered by diesel engines. The engine repair and maintenance shall NOT be the
responsibility of the Contractor. Bypass fire alarm as needed to avoid unwanted alarms and
building evacuations.
2.29.2 All inspections, testing, and service of fire pumps systems shall be in accordance with
current NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.
2.29.3 Notify Facilities Automation Specialist staff and Central Plant Operator that testing will be
conducted and notify when testing is completed.
2.29.4 All Jockey pumps and main fire pumps will be inspected quarterly for leaks, corrosion and
proper operation. Record start and stop pressures on Jockey and main pump during
quarterly sprinkler inspection. Routine cleaning and adjustments of pump packing will be
incorporated into the test and inspect cost and should be completed during the quarterly test.
2.29.5 Ensure all safety devices and relief valves are functioning properly during the quarterly
sprinkler service.
2.29.6 Lubricate pump motors and all associated valves annually.
2.29.7 Perform fire pump flow test annually as specified in systems in accordance with current
NFPA, Federal, State, and Municipal codes, rules, regulations and ordinances.
2.29.8 Clean up all water spills.
2.29.9 Complete and attach new inspection tag or punch existing.
2.30 FIRE HOSE:
2.30.1 Contractor shall provide inspections and tests annually. The inspection and test service for
fire hose shall be all inclusive. Any repairs or parts required shall be done on a time and
material basis.
2.30.2 Each hose cabinet with lined PCT hose is to be tested, inspected, and serviced using the
current NFPA codes.
2.30.3 The County may request the Contractor to replace a hose cabinet that is worn, vandalized,
or damaged due to rust or corrosion. This shall be done as a time and material cost.
Contact the Facilities Automation Specialist staff for a trouble call number prior to
starting any work.
2.30.4 Inspect hose for signs of leakage in the pressure regulating device prior to un-racking hose
assembly.
2.30.5 Disconnect each hose and remove from cabinet. Examine it thoroughly for holes, rotten
spots, and any other deterioration. Apply a “twist and tug” test to each hose end and fitting.
Do not reinstall a defective hose, but red tag it and return to FMD, annotating the record
accordingly. Replace all defective, missing unlined hoses. No hoses are to be cut for
testing unless specifically authorized by a Facilities Automation Staff person in writing.
Missing or vandalized hoses shall be a chargeable commodity to the County.
2.30.6 Replace all missing break bars and chains on locking-type glass front cabinets, and ensure
door is operating properly. Parts missing shall be charged as a commodity to the County.

SERIAL 15048-RFP
Notify the Facilities Automation Staff prior to replacement and obtain a service call
number.
2.30.7 Replace any missing or inoperable nozzles with plastic fog type units. Missing nozzles
shall be a chargeable commodity to the County. Notify the Facilities Automation Staff
prior to replacement and obtain a service call number.
2.30.8 If a fog type nozzle is present, remove nozzle to make sure it is not plugged or corroded
shut. Rotate nozzle at least one full turn in each direction to assure operability.
2.30.9 After attaching test hose, open valve and drain for a full one minute into appropriate
container. Lubricate stem and check for leaks.
2.30.10 Install new gasket (if needed) in female hose fitting.
2.30.11 Re-rack hose in cabinet, creating new fold.
2.30.12 Attach new inspection tag to valve handle.
2.31 PRE-ACTION SYSTEMS:
2.31.1 Contractor shall perform inspection and test semi-annually. Repairs shall be quoted and
invoiced as time and materials.
2.31.2 Test the deluge and pre-action systems semi-annually and trip test annually.
2.31.3 Any VESDA systems reporting directly to a pre-action panel shall be the responsibility of
the Contractor as an all-inclusive service. Semi-annual price shall include all
replacement parts (i.e., filters, etc.), calibrations, and any preventive maintenance
required to maintain system to manufacturers’ specifications or current codes or laws.
2.31.4 Notify Facilities Automation Specialist staff and Central Plant Operator that testing will be
conducted and notify when testing is completed.
2.31.5 All actuating devices will be inspected and tested semi-annually. Check if alarm panel has
been triggered. Alarm system contractor to be present during testing to ensure reporting to
main fire panel and bypassing of building system devices.
2.31.6 Check the low air pressure alarm for operation.
2.31.7 Complete and attach new inspection tag or punch existing.
2.31.8 Test nitrogen system and service as per manufacture recommendations.
2.32 HALON / FM200 OR ALTERNATIVES:
2.32.1 Contractor shall perform inspection and test semi-annually.
2.32.2 The inspection and test service for Halon/FM200 or alternatives and all device cleaning
shall be included in the bid pricing. Exceptions shall be vandalism or damage caused by the
County or the Contractor. Repairs to be quoted and invoiced as time and materials. Bypass
fire alarm as needed to avoid unwanted alarms and building evacuations.
2.32.3 Items of equipment and material considered to be part of the Halon / FM200 or alternatives
system are, but not limited to: control heads, signal devices, door holders, batteries,
compressors, illuminating devices, smoke detectors, manual pull stations, pneumatic
cylinders, weight cartridges, piping, fire control panels, and discharge nozzles.

SERIAL 15048-RFP
2.32.4 The fire panel located at the Sheriff’s Computer Center shall be the responsibility of the
fire suppression Contractor. This panel has a few devices and the system is a Halon
system.
2.32.5 CAL METER may be used in lieu of weighing cylinders providing the CAL METER has a
current annual calibration tag by an approved calibration laboratory.
2.32.6 Complete and attach new inspection tag or punch existing.
2.33 FIRE FIGHTER AIR SYSTEMS:
Air Systems shall be tested and inspected quarterly per standards and codes. Reports shall be sent to
FMD. All repairs shall be quoted and invoiced as time and materials. Contractor shall bypass fire
alarm system as needed to avoid unwanted alarms and building evacuations.
2.34 FIRE HYDRANTS:
2.34.1 Contractor shall provide inspection and test annually. Repairs to be quoted and invoiced as
time and materials.
2.34.2 All County owned fire hydrants (approximately 67) will be inspected annually in
accordance with current NFPA, Federal, State, and Municipal codes, rules, regulations
and ordinances.
2.34.3 All hydrants owned by the County are located at the Durango Complex and will be
scheduled by the designated Facilities Automation Specialist staff.
2.34.4 Open each hydrant and flow for not less than 1 minute. After shutting down check for
drainage. Hydrant should drain within 60 seconds.
2.34.5 Lubricate the operating nut, parking and thrust collar annually, to make sure the hydrant can
be readily opened.
2.34.6 Underground water supply lines to the hydrant shall not be the responsibility of the
Contractor.
2.34.7 As all hydrants owned by the County are located at various locations in the Durango
Complex, all annual inspections, repairs, replacements shall be charged to Building 1414.
2.35 BACKFLOW PREVENTERS TESTING:
2.35.1 Contractor shall provide inspections and tests annually.
2.35.2 Backflow preventers shall have an annual inspection and test. Repairs necessary on
backflow units shall be time and materials.
2.35.3 Inspection, testing, and repairs to all backflow preventers listed in these specifications
shall be serviced in accordance with current Federal, State, and Municipal codes, rules,
regulations and ordinances. Bypass fire alarm as needed to avoid unwanted alarms and
building evacuations.
2.35.4 All inspections and repairs will be performed only by persons who have a valid tester
certification and by companies approved and listed on a Certified Testers List with the
Municipality wherein the service is being performed. Proof of such must accompany bid
package.
2.35.5 All test reports will be forwarded to FMD. All reports and correspondence must reference
the contract serial number and name. All Municipal filing fees to be paid by the Contractor
and added to the invoice as a pass-through cost to the County without markup.

SERIAL 15048-RFP
2.35.6 All backflow preventers failing inspection and test will be repaired and re-tested within five
(5) working days. Facilities Automation Specialist staff to be notified within four (4) hours
after the Contractor has tested and failed a backflow device. Contractor to obtain trouble
call number for any repairs required.
2.35.7 Backflow preventers feeding building fire sprinkler systems shall be maintained and tested
on a routine scheduled basis. Preventers that feed buildings (or parts of buildings) that DO
NOT feed a fire sprinkler system (Domestic Backflow Units) shall be serviced “as needed”
and priced per service as a separate line item in the Exhibit A, PRICING. City report fees
shall be paid by the Contractor and added to the invoice as a pass-through cost to the
County without markup.
2.35.8 Contractor must tag all backflow units that have passed any testing requirements. The tag
is to be supplied by the contractor and must be weatherproof along with its attaching
method. Additionally, the tag must depict the date of the test and the tester’s initials.
2.36 KITCHEN HOODS, DRY/WET CHEMICAL (SEMI-ANNUAL):
2.36.1 Full Maintenance Service On Kitchen Hoods, Dry/Wet Chemical units:
All service to kitchen hoods (dry or wet chemical extinguish systems) shall be at no
additional cost other than the semi-annual maintenance fee. All parts and services replaced
for normal wear and tear should be included in the price. Exceptions include vandalism,
damage or expelled chemical caused by the County.
2.36.2 Inspect, test, and service, chemical kitchen hood systems in accordance with NFPA 13, 17,
17A, and 96 or current enforceable codes. Bypass fire alarm as needed to avoid unwanted
alarms and building evacuations.
2.36.3 Complete inspection, testing and service of each unit shall be performed semi-annually as
scheduled by the designated County Facilities Automation staff.
2.36.4 All cylinders are to be weighed and tagged in accordance with NFPA requirements.
Fusible links and water wash automatic sprinkler heads shall be replaced annually and
noted on the inspection report. All used fusible links and water wash automatic sprinkler
heads replaced will be returned to the County. Ensure nozzle caps do not have and
accumulation of grease and are in place.
2.36.5 All actuating devices will be inspected and tested semi-annually. Check if alarm panel has
been triggered.
2.36.6 Ensure gas and electric are off during each test. Reset gas valve and re-light pilot lights.
Reset, if necessary, and circuit breakers.
2.36.7 Perform hydrostatic tests on cylinders as required. Hydrostatic test due dates on all
cylinders will be noted on the inspection forms. All inspection reports will be submitted to
Facilities Automation Specialist staff with invoicing.
2.36.8 Discharge of systems and repairs caused by negligence of the Contractor, its employee,
servants, or agents will be at no cost to the County.
2.37 ANSUL SYSTEMS, SEMI-ANNUAL TESTING AND AS NEEDED SERVICE:
2.37.1 Full Maintenance service on Ansul systems:
2.37.2 All service to Ansul systems shall be at no additional cost other than the semi-annual
maintenance fee. All parts and services replaced for normal wear and tear should be
included in the price. Exceptions are vandalism, damage or expelled chemical caused by the
County.

SERIAL 15048-RFP
2.37.3 Inspect, test, and service, Ansul systems in accordance with NFPA 13, 17, 17A, and 96 or
current enforceable codes. Bypass fire alarm as needed to avoid unwanted alarms and
building evacuations.
2.37.4 Complete inspection, testing and service of each unit shall be performed semi-annually as
scheduled by the designated County Facilities Automation staff.
2.37.5 Perform hydrostatic tests on cylinders as required. Hydrostatic test due dates on all
cylinders will be noted on the inspection forms. All inspection reports will be submitted to
Facilities Automation Specialist staff with invoicing.
2.37.6 Discharge of systems and repairs caused by negligence of the Contractor, its employee,
servants, or agents will be at no cost to the County.
2.37.7 Ansul Systems are located at:
2.37.7.1 Building # 1403 - Maricopa County Estrella Jail - Kitchen Hood - 1
2.37.7.2 Building # 1404 - Maricopa County Flood Control Ops - Outside Locker - 2
2.37.7.3 Building # 1601 - Maricopa County Durango Jail - Kitchen Hood 5
2.37.7.4 Building # 1701 - Maricopa County Juvenile Complex - Kitchen Hood 2
2.37.7.5 Building # 1962 - Maricopa County LBJ Food Factory - Kitchen Hood 3
2.37.7.6 Building # 1966 - Maricopa County Residential Unit A - Kitchen Hood 1
2.37.7.7 Building # 1967 - Maricopa County Residential Unit B - Kitchen Hood 1
2.37.7.8 Building # 2025 - Maricopa County Northwest Maintenance Yard - Outside
Locker 1
2.37.7.9 Building # 2818 - Maricopa County East Mesa Flood Control - Outside
Locker 1
2.37.7.10 Building # 2853 - Maricopa County Sub Stadium District #1 - Kitchen Hood 1
2.37.7.11 Building # 3307 - Maricopa County East Courts Building - Kitchen Hood 2
2.37.7.12 Building # 3309 - Maricopa County Madison Jail - Kitchen Hood 1
2.37.7.13 Building # 4136 - Maricopa County Flood Control North – Outside Locker 1
2.38 FIRE SUPPRESSION SYSTEM SOFTWARE/HARDWARE:
It shall be the Contractor’s responsibility to coordinate all system operations which entail a
manufacturer’s proprietary software/hardware to coordinate with the software/hardware maker.
2.39 MODIFICATIONS TO THE FIRE SUPPRESSION SYSTEM:
The Contractor may propose modifications to a fire suppression system to the County Facilities
Automation Staff in writing. Correspondence must reference the contract serial number and name,
and depending upon budgets, the County may or may not approve the modification.
2.40 INSTALLATION OF NEW FIRE SUPPRESSION SYSTEM:
Installation of a new system in a building that has none --or-- the extension of a system into an
area that had none before shall be considered Project Work and can be completed under this
contract if in the best interest of the County and at the County’s sole discretion.
2.41 REPLACEMENT OR UPGRADE OF EXISTING FIRE SUPPRESSION SYSTEM:
This contract shall allow for the replacement or upgrade of an existing fire system, if in the best
interest of the County and at the County’s sole discretion. Written scope of work must be
presented to the County detailing all work to be performed. This shall be done as a project and not
time and materials. Any taxes imposed shall be part of the project cost and not a separate line
item. The Contractor’s quote sheet shall not have terms and conditions or a required signature
from the County. All correspondence must reference the contract serial number.

SERIAL 15048-RFP
2.42 WORK SCHEDULES:
All inspections, tests, cleaning, routine repairing, and other approved preventative maintenance
activities shall be performed in accordance with schedules approved by the County.
2.43 EXCLUSIONS:
The reporting of tamper and flow switches shall be the responsibility of the fire alarm contractor.
However, the device shall be the responsibility of the fire suppression contractor, as systems require
isolating and draining for replacement of these devices.
2.44 COMPLIANCE WITH FEDERAL, STATE AND LOCAL SAFETY AND BUILDING CODE
REGULATIONS:
2.44.1 All work must comply with EPA, OSHA, and any local regulations in effect at each service
occurrence.
2.44.2 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site. Not only for
the Contractor’s employees, but also County employees and the public.
2.44.3 If the Contractor is found to not be in compliance with said Federal, State, County, and/or
Municipal safety rules, ordinances, policy, procedure, or codes, the Contractor may be
placed on suspension until such non-compliant issues are rectified to the satisfaction of the
Facilities Management Department. Any costs incurred by the County for testing or repairs
while Contractor is on suspension shall be deducted from money owed to the Contractor.
2.45 DAMAGE TO COUNTY PROPERTY:
The Contractor shall carry on the operation in such a manner that does not damage County property.
In the event damage occurs to Maricopa County property or any adjacent property by reason of any
service operations performed under this contract, the Contractor shall replace or repair the same at no
cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County,
the cost of such work shall be deducted from the monies due the Contractor.
2.46 FIRE SUPPRESSION IN-HOUSE SERVICE:
The County plans to bring part of this service in-house. The actual dates and buildings impacted
have yet to be decided. The Contractor shall be notified in writing sixty (60) days prior of any
building or buildings to be removed from his responsibility.
2.47 TRAINING:
The Contractor shall be required, on an as needed basis, provide technical expertise training for
fire suppression systems to County staff. These training sessions will be on-request by FMD staff.
The training requested may be for old or new technology. The training will be held at a County
facility, or if deemed necessary, the Contractor’s facility. Training aids (i.e., service manuals,
mock-up equipment; etc.) shall be provided by the Contractor. Service manuals may be purchased
by the County under a separate purchase order. The Contractor shall be given advance notice to
prepare, research, and schedule staff in order to provide an adequate presentation. The cost of this
service will be line item priced in the pricing section of the contract. Technical training shall be
performed during regular business hours.
2.48 DELIVERY:
It shall be the Contractor’s responsibility to meet the County’s delivery requirements, as called for
in the Technical Specifications. Maricopa County reserves the right to obtain services on the open
market in the event the Contractor fails to make delivery and any price differential will be charged
against the Contractor. As fire suppression testing must be performed routinely as a life safety

SERIAL 15048-RFP
matter, it is imperative the contractor not fall behind in scheduling. Should this happen, and not
corrected within thirty (30) calendar days, the County reserves the right to obtain services outside
this contract as stated above.
2.49 QUALITY AND ACCEPTABILITY OF WORK:
The Facilities Management Department Facilities Automation Specialist or his authorized
representative shall decide all questions, which may arise as to the quality and acceptability of any
work performed under this contract. Contractual issues will be addressed to the FMD Contract
Administrator, in writing. All correspondence must reference the contract serial number and name.
2.50 FIRE EXTINGUISHERS:
This service contract is for the fire alarm, suppression and extinguisher side of the building fire
protection system. This section will focus on fire extinguishers.
2.51 CONTRACTOR REQUIREMENTS:
The Contractor shall furnish all necessary supervision, labor, tools, equipment, supplies,
transportation, and all effort necessary to perform the specifications herein at the designated
locations.
2.52 SERVICE HOURS FOR INSPECTION/TESTING:
Routine maintenance inspections/testing shall be made during regular service hours (unless required
otherwise).
2.53 INSPECTION AND INVENTORY FORM:
Fire inspection forms utilized in this contract shall be provided by Maricopa County Facilities
Management Department. All other inspection forms requested shall meet the minimum
requirements as specified in NFPA Fire Protection Systems, second edition, Inspection, Test, and
Maintenance manual, or current edition (See also §2.56.7).
2.54 PRICING:
Pricing shall be based on services performed per type of extinguisher.
2.54.1 Extinguishers requiring only inspection and re-tagged shall be priced as annual
inspection.
2.54.2 Extinguishers that are exhausted and require recharged shall be priced as recharge.
2.54.3 Extinguishers requiring hydrostatic testing shall be priced as hydro static inspection.
2.54.4 Extinguishers requiring a 6 or 12 year inspection shall be priced as 6-year or 12-year
inspection.
2.54.5 Extinguishers purchased as new or replacement shall be priced as bid.
2.55 MINIMUM LOT CHARGE:
2.55.1 If service requested is less than 10 units, the minimum lot charge may be applied.
2.55.2 Exceptions: The lot charge shall not apply to any site at the Durango Campus, Downtown
area or Southeast Regional Campus while performing the annual service.
2.55.3 No Lot charge shall apply when a unit under a full maintenance program requires repairs
due to normal wear and tear. (Refer to Section 2.56.2.1).

SERIAL 15048-RFP
2.55.4 Mileage charges are NOT permitted.
2.56 PORTABLE FIRE EXTINGUISHERS:
2.56.1 Annual Service:
All County owned portable fire extinguishers (those mounted within County-owned
buildings) shall be inspected, serviced, tested, and repaired annually in accordance with
NFPA-10 or current enforceable codes.
The exceptions to this are detention and FMD facilities which may have “spares” that are
NOT mounted. These also shall be serviced.
Inspection "Quick Check" as described in NFPA-10-4.2.1 is specifically excluded from
this contract and will remain the responsibility of the County. All other inspections must
be in compliance by the Contractor.
The Contractor shall check, in addition to NFPA inspection and service requirements, the
following:
 Check to see if the extinguisher is located in the designated place and either
mounted to a wall, in a cabinet, or as a spare set-aside.
 Check for no obstructions for access or visibility of extinguisher.
 Check operating instructions are on face of unit, legible, and facing outward.
 Check seals, pull-pins, and tamper indicators are not broken or missing
(Exceptions: Detention facilities).*
 Determine fullness and contents by weighing or hefting.
 Examine for physical damage, corrosion, leakage, or clogged nozzle.
 Examine pressure gauge or indicator to ensure in operable range or position.
* Important Note: The Arizona State Fire Marshall has given expressed permission to
allow the pins to be removed at Maricopa County operated detention facilities only. The
reason for this: pull pins can be removed and used as a weapon.
2.56.2 Full Maintenance Service On Portable Fire Extinguishers:
2.56.2.1 After the Contractor has performed a 6/12 year, hydrostatic inspection,
recharge or installed as new, the unit then placed under a full maintenance-
free program for one (1) year. The date posted on the inspection tag shall be
used to determine if a unit is under the full maintenance program or a billable
unit. Any problems with that unit that arise after the service date shall be at
no cost to the County. Exceptions to this are units that have been discharged
by the County, damaged by the County, or pull-pins removed by the County,
or damage by others not employed by the Contractor, or any other detrimental
impact to the unit not caused by the Contractor. Should any of the
aforementioned occur to the unit, it shall be billed as time and materials.
2.56.3 Some areas within County buildings may be locked or otherwise not easily accessible by
contactors. . It shall be the Contractor’s responsibility to contact the Facilities Automation
Specialist staff to make access arrangements in order to perform the services required under
the contract.

SERIAL 15048-RFP
2.56.4 Contractor is not to perform non-routine service work at any location until specifically
directed to do so by Facilities Automation Specialist staff or an agency of the County who
has agreed with the Contractor to fund the billable call. This shall be accomplished by
Contractor receiving an FMD trouble call number (for FMD requests) or a purchase order
number (for other County departments). This number must be posted on the invoice (See
§3.8 invoicing).
2.56.5 Service requested by other County departments will not be the responsibility of FMD.
2.56.6 Halon extinguishers that require the three/six year maintenance, hydrostatic testing or
require recharging shall be replaced with an ABC type extinguisher.
2.56.7 FMD Inspection Form:
2.56.7.1 Fire inspection forms utilized in this contract shall be NFPA 72.
2.56.7.2 The Contractor is required to fill out this form with every service they make,
and attach such form to the invoice at the end of each month.
2.56.8 If, for whatever reason, a portable extinguisher must be brought into Contractor's shop for
repairs, the Contractor shall leave a loaner of approximate size and type. Loaner
extinguishers supplied to the County while a unit is in for repair shall be at NO CHARGE
to the County. Should the County discharge the loaner, the cost of recharging shall be
incurred by the County.
2.56.9 Portable Fire Extinguisher Schedules:
2.56.9.1 The Contractor shall perform services via schedules established by FMD.
2.56.9.1.1 Scheduled service shall be in divided geographically as follows:
2.56.9.1.1.1 West of 7th Ave to be performed annually every
February – June
2.56.9.1.1.2 East of 7th Ave. to be performed annually every July -
November
2.56.10 The Facilities Automation staff or his authorized representative shall decide all questions
which may arise as to the quality and acceptability of any work performed under this
contract. Contractual issues will be addressed to the FMD Contract Administrator, in
writing. All correspondence must reference the contract serial number and name.
2.57 ADDITIONAL REQUIREMENTS, FIRE EXTINGUISHER SERVICE:
2.57.1 All supplies, materials, and chemicals will be new and unused, except Halon (or
alternate) may be reused.
2.57.2 CAL METER may be used in lieu of weighing cylinders providing the CAL METER has a
current annual calibration tag by an approved calibration laboratory.
2.57.3 If requested, contractor must return to Facilities Automation Specialist staff all equipment
and/or parts. Parts shall be labeled, identifying part and system to which it came from, no
exceptions.
2.58 PROJECT WORK AND TIME & MATERIALS:
2.58.1 Project work shall mean work performed, not under maintenance, which, in the best
interest of the County, would be more advantageous to be performed as “all inclusive” as
opposed to time and materials. The Contractor(s) assigned to this contract shall be

SERIAL 15048-RFP
provided a request for project quote containing a detailed Scope of Work. Contractors are
not to submit their own project quote sheets (exceptions: if the contractor’s quote sheet
has no terms and conditions and no provisions for a signature from the County). Inquiries
may be submitted by telephone or at the time of walk through but must be followed up in
writing. No oral communication is binding on Maricopa County. Any changes to the
original specification must be acknowledged in writing as part of the response to the
solicitation/quote. Project work shall not have any minimum threshold.
2.58.2 If the Contractor’s quote sheet contains any of the aforementioned, it shall be returned.
All terms and conditions are only those established under this agreement.
2.58.3 The submitted project price quote is to be all-inclusive. That is, any cost overruns to be
absorbed by the Contractor, or cost savings to be additional profit. Exceptions to this are
changes requested by the County that incur higher project cost and/or longer delays. All
change orders to a project must be in writing, referencing the contract serial number, and
approved by FMD prior to any authorization to proceed. The Contractor who fails to
acquire change orders in writing runs the risk of incurring these additional costs without
payment.
2.58.4 This contract may also be used for time and materials work and priced per hour as bid in
the pricing section. The threshold from time and materials to project work shall be
$25,000.00. Exceptions to this shall be emergencies that arise and must be dealt with
immediately without the time for project quotes. This figure is NOT firm fixed.
Exceeding this amount is determined on a case by case basis by FMD and in
collaboration with the Office of Procurement Services.
2.59 INSPECTION FREQUENCY:
2.59.1 All systems shall be scheduled for test as specified in Exhibit A, PRICING. All tests shall
be a part of FMD’s Master Schedule. The Contractor shall confirm these test dates to
designated Facilities Automation Specialist staff seven (7) days prior to the test. Tests that
are disruptive to normal utilization of the building system such as elevators, alarm
sounding, etc., shall be performed on weekends or during afterhours on workdays (See §2.1
SERVICE HOURS and §2.60.5 WORK SCHEDULES).
2.59.2 The County may exercise the option of witnessing these tests.
2.60 WORK SCHEDULES:
2.60.1 All inspections, tests, cleaning, routine repairing, and other approved preventative
maintenance activities shall be performed in accordance with schedules approved by the
County.
2.60.2 The Contractor shall perform all fire alarm system testing periodically as required by
appropriate NFPA codes. The Contractor shall inspect and test all fire alarm systems to
ensure the proper efficiency, reliability, and the safe performance of all equipment. Work
shall be in accordance with NFPA codes, equipment manufacturer's recommendations, and
the specifications herein.
2.60.3 Detailed documentation of inspections (inspection reports) shall be completed following
each test. The testing report should list each device on a point by point basis and include
an FMD supplied service call number. Respondents shall submit a clean copy of
inspection report forms used by their company. Electronic reports will be acceptable
after review and acceptance of format by the County.
2.60.4 Routine maintenance inspection shall be made during regular working hours unless
specifically requested by the Facilities Automation Specialist staff member, or as specified
elsewhere in this contract.

SERIAL 15048-RFP
2.60.5 Fire alarm testing for the sites listed below may be performed during business hours.
However, if inadvertent triggering of the system should occur, then testing shall be
rescheduled to be performed after business hours, 6:00 PM – 6:00 AM, Monday through
Friday -- at no additional cost to the County. All inspections and testing will be scheduled
and coordinated by the Facilities Automation Specialist staff member. This to include the
following buildings, but not limited to:
2.60.5.1 East Court Building
2.60.5.2 West Court Building
2.60.5.3 Central Court Building
2.60.5.4 OCH Courthouse
2.60.5.5 Southeast Regional Center
2.60.5.6 Southeast Juvenile Center
2.60.5.7 Security Building
2.60.5.8 Security Center
2.61 CONTRACT ADMINISTRATION:
The Facilities Management Department’s Facilities Automation staff or his authorized
representative shall decide all questions which may arise as to the quality and acceptability of any
work performed under this contract. Contractual issues not resolved between the Contractor and
FMD staff will be addressed to the FMD Contract Administrator, in writing. All correspondence
must reference the contract serial number and name.
2.62 EXCLUSIONS:
2.62.1 The reporting of tamper and flow switches shall be the responsibility of the fire alarm
contractor. However, the device shall be the responsibility of the fire extinguishing
contractor.
2.62.2 The reporting of fire alarm systems to the front-end monitoring site and fireworks stations
installed shall not be the responsibility of the fire alarm contractor.
2.62.3 Mechanical portions of HVAC systems shall be billable to the County. Mechanical shall
mean devices of HVAC equipment that are triggered by the fire alarm system but serve
other functions as well.
2.63 COMPLIANCE WITH FEDERAL, STATE AND LOCAL SAFETY AND BUILDING CODE
REGULATIONS:
2.63.1 All work must comply with EPA, OSHA, and any local regulations in effect at each service
occurrence.
2.63.2 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site. Not only for
the Contractor’s employees, but also County employees and the public.
2.63.3 If the Contractor is found to be not in compliance with said Federal, State, County, and/or
Municipal safety rules, ordinances, policy, procedure, or codes, the Contractor may be
placed on suspension until such non-compliant issues are rectified to the satisfaction of the
Facilities Management Department.
2.64 DAMAGE TO COUNTY PROPERTY:
The Contractor shall carry on the operation of maintenance and repair in such a manner that does
not damage County property. In the event damage occurs to Maricopa County property or any
adjacent property by reason of any service operations performed under this contract, the
Contractor shall replace or repair the same at no cost to the County. If damage caused by the
Contractor has to be repaired or replaced by the County, the cost of such work shall be deducted
from the monies due the Contractor

SERIAL 15048-RFP
EXHIBIT C
FIRE ALARM INVENTORY
15048-Exhibit C- FIRE
ALARM INVENTORY.xls