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Special Meeting Minutes Monday, December 14, 2015 Board Members 10:00 AM Steve Chucri, Chairman, District 2 Clint Hickman, Vice Chairman, District 4 BOARD OF SUPERVISORS Denny Barney, District 1 Maricopa County, Arizona Andrew Kunasek, District 3 (and the Boards of Directors of the Flood Control Steve Gallardo, District 5 District, Library District, Stadium District, Improvement Districts, Housing Authority of County Manager Maricopa County, Housing Authority of Maricopa Tom Manos County and/or Board of Deposit) Clerk of the Board Fran McCarroll "The mission of Maricopa County is Meeting Location to provide regional leadership and Sullivan Conference Room fiscally responsible, necessary public services to its residents so 301 W. Jefferson, 10th Floor they can enjoy living in healthy Phoenix, AZ 85003 and safe communities” BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Arizona convened in Special Session at 9:30 a.m., November 18, 2015, in the Supervisors’ Auditorium, 205 W. Jefferson, Phoenix, Arizona, with the following members present Denny Barney, District 1 (via phone); Steve Chucri, District 2; Andrew Kunasek, District 3. Absent: Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Tom Manos, County Manager and Michelle Wood, Legal Counsel. Minutes compiled by Lori Medaris, Minutes Coordinator. Votes of the Members will be recorded as follows: aye-nay-absent-abstain. ACTION 1. RICHARD FINLEY ET AL V. MARICOPA COUNTY, CV2015-005614 Authorize counsel to serve upon Plaintiffs an offer of judgment pursuant to Rule 68 of the Arizona Rules of Civil Procedure in this case in the amount of $2,061,600, inclusive of all damages, taxable court costs, interest and attorneys’ fees. This matter was discussed in Executive Session on December 10, 2015. (C-64-16-055-S- 00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Chucri, Barney, Kunasek Absent: Hickman, Gallardo 2. APPOINTMENT TO THE PLANNING AND ZONING COMMISSION Approve the appointment of Jennifer Ruby to the Planning and Zoning Commission representing District 3. The term will be from the date of Board approval to December 31, 2016. (C-06-16-280-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek Absent: Hickman, Gallardo 3. SPECIAL EVENT LICENSE FOR HEALING HEARTS ANIMAL SANCTUARY, INC. Special Meeting Minutes Monday, December 14, 2015 Page 2 of 4 Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Jennifer Kristin Coller Brumbaugh for Healing Hearts Animal Sanctuary, Inc. at 6636 East Dale Lane, Cave Creek, Arizona 85297 to be held on Thursday, December 31, 2016 from 4:00 pm to 11:00 pm. (Supervisorial District 2) (C-06-16-283-L-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek Absent: Hickman, Gallardo 4. SPECIAL EVENT LICENSE FOR SCW BOOMERS CLUB Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Roberta Davidson for SCW Boomers Club at 14401 R.H. Johnson Boulevard, Sun City West, Arizona 85375 to be held on Thursday, December 31, 2016 from 8:30 pm to 12:30 am. (Supervisorial District 4) (C-06-16-278-L-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek Absent: Hickman, Gallardo 5. ONE TIME CONTINGENCY REQUEST In accordance with A.R.S. 42-17106(B), decrease the expenditure authority for the Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) Contingency (4711) in the line "Unreserved Contingency" by $316,112.52 and increase the expenditure authority in the Non Departmental (470) General Fund (100) Non Recurring Non Project (0001) in the line "Judgments" by $316,112.52 in FY 2016. Also direct the Department of Finance to issue payment according to the Court Order issued by the U.S. Court of Appeals for the Ninth Circuit on December 3, 2015 in the matter of Lopez-Valenzuela, et al. v. Joseph Arpaio, et al.; Ninth Circuit Case No. 11- 16487 and D.C. No. 2:08-cv-00660-SRB. These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. Approval of this action will allow the Finance Department to issue payment according to the Court Order issued in the Ninth Circuit Court of Appeals. (C-19-16-020-M-00) Supervisor Kunasek said the County should follow the court’s order and pay the judgment. Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Chucri, Barney, Kunasek Absent: Hickman, Gallardo FLOOD CONTROL DISTRICT The Board of Directors of the Flood Control District convened in Special Session at 10:30 AM on Monday, December 14, 2015, in the Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Steve Chucri, Chairman, District 2; Special Meeting Minutes Monday, December 14, 2015 Page 3 of 4 Denny Barney, District 1 (via phone); Andy Kunasek, District 3; Steve Gallardo, District 5. Absent: Clint Hickman, Vice Chairman, District 4. Also present: Fran McCarroll, Clerk of the Board; Tom Manos, County Manager; and Michelle Wood, Legal Counsel. Minutes compiled by Maria Armstrong, Minutes Coordinator. Votes of the Members will be recorded as follows: aye- nay-absent-abstain. F-1. AMENDMENT TO CONSTRUCTION MANAGER AT RISK VINEYARD ROAD FLOOD RETARDING STRUCTURE REHABILITATION PROJECT Authorize the execution by the Chairman of the Construction Manager at Risk contract with PCL/Blount, A Joint Venture as the selected respondent to a Request for Qualifications for Vineyard Road Flood Retarding Structure (FRS) Rehabilitation Construction Manager at Risk Pre-Construction and Construction Services. Authorize the Chairman to execute any and all additional contracts to PCL / Blount, A Joint Venture necessary to complete the construction without further action by the Board of Directors provided that the aggregate of all such contracts does not exceed the sum of $55,969,500. Vineyard Road FRS is one of three District operated and maintained earthen FRSs located in northwestern Pinal County, east of the Central Arizona Project (CAP) canal and south of Baseline Road. These three FRSs work as a hydraulically connected system, where the impoundment water from all three FRSs discharges to one outlet, the Powerline Floodway. The Powerline, Vineyard Road, and Rittenhouse FRSs Rehabilitation or Replacement Project was a District sponsored planning study which analyzed alternatives and selected a preferred alternative that would; correct the dam deficiencies, maintain the flood control benefits to downstream properties, and comply with NRCS and state dam safety requirements. The selected alternative for Vineyard Road FRS involves raising and rehabilitating the structure. The raising and rehabilitation of the 5-mile long Vineyard Road FRS involves reconstructing two emergency spillway reinforced concrete structures, raising the embankment, constructing a filter for the entire length of the structure, reconstructing the principal outlet, and erosion protection measures. This Agenda Item impacts Supervisorial Districts 1 and 2. (C-69-15-008-5-01) Supervisor Barney indicated he would check with Bill Wiley, Director of Flood Control District, later regarding the lease buyout amount. Motion to approve by Director Barney, seconded by Director Gallardo Ayes: Chucri, Barney, Kunasek, Gallardo Absent: Hickman MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. Special Meeting Minutes Monday, December 14, 2015 Page 4 of 4 ________________________________ Steve Chucri, Chairman of the Board ATTEST: _____________________________ Fran McCarroll, Clerk of the Board