Extracted text (via pymupdf_layout)
7549 characters
Office of Procurement Services GOODS AND SERVICES SOLE SOURCE FORM This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Maricopa County Attorney N/A Department Contact Contact Phone Number Jennifer Anderson-Romero +1(602) 506-7656 PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 08/01/2015 Company: JS1Telecom REQUESTED DELIVERY 10/31/2015 Address: 99 Michael Cowpland Drive Date: City, State: Kanata, Ontario, Canada K2M1X3 QUOTED PRICE: 265,150 Zip/Postal Code: Phone: (703) 481-0075 Accounting String: 2131931920PROSRICO Fax: Contact Name: Joshua Walker Material / Service Information Is this a Technology Procurement? ak` Yes C No IvICAO provides technical investigative support for law enforcement agencies Needs Statement: throughout the County. A refresh of hardware and software is needed to allow MCAO Describe in detail the material or service to be procured and to continue to provide key technology support to local law enforcement for the how only it meets your needs, investigation and prosecution of criminal offenders. The hardware and software refresh will provide the ability to collect information based Features/Requirements: on the current standards and protocols. Identify the major features/capabilities that are required. What unique design/performance feature(s) make this material or vendor the only one that can meet your requirements? Provide a brief explanation as to why only these features or this vendor can meet your requirements. Identify the manufacturer/model or your existing equipment, service or system if applicable. JSI is the sole provider of this specific hardware and integration software. It is proprietary and there are no competing brands or vendors. Their equipment has been Competing Brands/Vendors Investigated: in use by MCAO for many years. Making any type of switch would not be cost effective Did you consider other materials or vendors with similar and would be impractical as it is based on standards recognized by law enforcement capabilities? Indicate specific competitor's brands/models or and prosecutors. vendors that were investigated and describe why they do not meet your requirements. You need to state that - to the best of your knowledge - these are the only companies making this material, equipment or providing this service. List sales representatives and their phone numbers so the Procurement Officer can contact them to verify that other materials, equipment or services do not meet your requirements. THIS PROCURIVIENT IS A SOLE SOURCE BECAUSE (attach additional page if needed): There are no other competing vendors. Making any type of switch would not be cost effective and would be impractical as it is based on standards recognized by law enforcement and prosecutors, SEARCH MC1 -349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does not alone justify a sole source Procurement if there is more than one potential Respondent for that item. A search was conducted consisting of: (check all that apply) RESULTS Market research D Public notice given, list D no alternatives were identified Other vendors contacted 0 Other 02 no alternatives were deemed acceptable w because (explain below): Describe the search from above in detail: The County Attorney currently owns existing hardware and the proprietary software that is currently warrantied and serviced by this company. All system upgrades must be purchased directly from them in order to maintain the warranty. PRICE The estimated cost of this Procurement is: C ..5._ $100k Ci > 00k MC1 -348 States: The Board of Supervisors may Award a contract for a Commodity or Service without competition by the Board of Supervisors based on written documentation submitted by the Using Agency that there is only one source for the required Commodity or Service. Sole source Procurement shall be avoided, except when no reasonable alternative source exists. Price has been fairly and reasonably established by: El Comparison to public sector contract pricing ill Comparison to previous comparable purchases III Discount off published catalog pricing I. from a different vendor INI Market survey 0 Independent estimate [II Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): The MCAO purchased a new system from this company in 2010 (original purchase occurred in 1997). At the time of this purchase, the County Attorney reviewed other services and it was determined that .151 provided the best price for the system's capabilities. As part of the refresh of MCAO's existing infrastructure, .151 will utilize existing components and replace only what is necessary to maintain system compatibility and implement the required updates. This methodology resulted in a lower quoted price and is a benefit to Maricopa County. CONFLICT OF INTEREST STATEMENT The submitting department agrees that there is no real or potential conflict of interest in recommending this material or service as a sole source procurement NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition. CERTIFICATIONS I certify: 1) !recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Appointing Authority Signature (Required) / / ,,,,,... / / William G. Montgomery, County Attorney 1// c4.>'-/ . . .i". 1/11774- . — ---( / t,zia/K ! eft/ –/F Printed Name Signature N Date / Office of Enterprise Technology (This procurement is classified as a technology procurement and must be forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be returned to the requestor.) .. Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed ' equipment or service, and is considered to be a sole source procurement. 1111 Not Approved. Reasoning: Printed Name Signature Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. R(Recom mended to BOS for approval. 2) /SO I S Printed N\aerntL) Signature Date Email Save