AMENDMENT NO. 1.PDF

AMENDMENT No. 1
To
PRINTING AND DISTRIBUTION OF ELECTION BALLOTS
Between
Runbeck Election Services, Inc.
Maricopa County, Arizona
WHEREAS, Maricopa County, Arizona ("County") and Runbeck Election
Services, Inc. ("Contractor") have entered into a Contract for Printing and Distribution of
Election Ballots dated May 11, 2011 ("Agreement") and effective July 1, 2011, County
Contract No. 10124-SS.
WHEREAS, County and Contractor have agreed to further modify the Agreement
by changing certain terms and conditions;
NOW, THEREFORE, in consideration of the foregoing, and for other good and
valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree
as follows:
Section 1.0 Teti!'
Both parties agree to exercise the renewal option in Section 1.2 for five (5) years to
expire June 30, 2021
Exhibit A Pricing
Delete Exhibit A in its entirety and replace with Exhibit A effective 1-1-16
Exhibit B Scope of Work
Modi.b, Scope of Work (SOW) per Attachment A effective 1-1-16
Exhibit C Disaster Recovery Plan
Delete Exhibit C in its entirety and replace with Exhibit C effective 1-1-16
Exhibit D Sample Invoice Grids
Delete ALL sample invoice grids and replace with sample invoice grids effective
1/1/16
1

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.
IN WITNESS WHEREOF, this Amendment is executed on the date set forth below when
executed by Maricopa County.
( 76()
/J. /litt...- ,
Address
MARICOPA COUNTY:
Chairman, Board of Supervisors Date
ATTESTED:
Clerk of the Board Date
APPROVED AS TO FORM:
County Legal Counsel Date
2

EXHIBIT A
PRICING (Effective 1-1-16)
VENDOR NAME: Runbeck Election Services Inc.
VENDOR NUMBER: 20110006920
VENDOR ADDRESS: 2404W. 14th St., #110, Tempe AZ 85821
VENDOR PHONE NUMBER: 602-230-0510
VENDOR FAX NUMBER: 602-437-1411
VENDOR WEB SITE: www.runbeck.net
VENDOR REPRESENTATIVE: Wendy Ricker
VENDOR REPRESENTATIVE'S E-MAIL: wrickerarunbeck.net
OTHER GOV'T. AGENCIES MAY USE THIS CONTRACT: )a YES
PAYMENT TERMS:
NET 30 DAYS
1.1 BALLOTS
Three Column Ballots - 12" - 20" Prices below are reflected in furnished Optech Excel Ballot Grids which will be used for billing.
Setup Charges
Per Front Style $40.00
Per Back Style $20.00
Per Party Color $100.00
Per Colorstripe $100.00
Per lob Minimum 1,200.00
Run Charges
All Statewide Elections
Price Components . Total Price
Print 1/0, Cut Shrinkwrap Inkjet Fold *Paper per Ballot
lc, 1 side Official 0.15 0.005 0.055 $0.210
lc, 1 side EV 0.15 0.045 0.055 $0.250
lc, 1 side Dupe 0.15 0.005 0.055 $0.210
lc, 1 side Test 0.155 0.055 $0.210
Colorstri pe/Ba I lot $0.010
Party Color/Ballot $0.010
Back/Ballot $0.010
Add'I Cost/Ballot over 20" $0.100

EXHIBIT A
PRICING (Effective 1-1-16)
All Other Elections
Price Components Total Price Ballot Order Price after
Print 1/0, Cut Shrinkwrap Inkjet Fold *Paper per Ballot > 1,000,00C Discount
lc, 1 side Official 0.2 0.005 0.055 $0.260 -$0.020 $0.240
lc, 1 side EV 0.2 0.045 0.055 $0.300 -$0.020 $0.280
lc, 1 side Dupe 0.2 0.005 0.055 $0.260 -$0.020 $0.240
lc, 1 side Test 0.205 0.055 $0.260 -$0.020 $0.240
Col orstripe/Ba I I ot $0.010
Party Color/Ballot $0.010
$0.010
Back/Ballot
$0.100
Two Column Ballots - 12" - 20" Prices below are reflected in furnished Optech Excel Ballot Grids which will be used for billing.
Setup Charges
Per Front Style $40.00
Per Back Style $20.00
Per Party Color $100.00
Per Colorstripe $100.00
Per Job Minimum 1,200.00
Run Charges
All Elections
Price Components Total Price Ballot Order Price after
Print 1/0, Cut Shrinkwrap Inkjet Fold *Paper per Ballot > 1,000,00C Discount
lc, 1 side Official 0.15 0.005 0.045 $0.200 -$0.020 $0.180
lc, 1 side EV 0.15 0.045 0.045 $0.240 -$0.020 $0.220
lc, 1 side Dupe 0.15 0.005 0.045 $0.200 -$0.020 $0.180
lc, 1 side Test 0.15 0.045 $0.195 -$0.020 $0.175
Colorstripe/Ballot $0.010
Party Color/Ballot $0.010
$0.010
Back/Ballot
Add'I Cost/Ballot over 20" $0.100
One Column Ballots - 12" - 20" (No Price Grid Furnished)
Per Front Style $40.00
Per Official Ballot - 1/0 $0.15
Per Job Minimum $1,200.00

EXHIBIT A
PRICING (Effective 1-1-16)
Total Over 20"
Cost 12"- Please Total Cost
1.2 Three Column Ballot Shells *Paper Print Score 20' Add Over 20"
Blank Stock, scored $0.055 $0.100 $0.020 $0.175 $0.100 $0.275
1 color, 1 side, scored $0.055 $0.150 $0.020 $0.225 $0.100 $0.325
*Ballot paper price was established 2/10/11. It will be reviewed each May/June. Price per ballot will be adjusted by the
percentage of increase or decrease in cwt and will remain in affect for the following 12 months.
cwt price Ballots/1000 Price/Ballot
2/10/11 parent sheets 2/10/11
3-Column, 11C $79.57 2,700 $0.055
2-Column, 11C $79.57 3,600 $0.041
1.3 Printing and Mailing of Sample Ballots
Printing
1.3.1 Presidential Preference Please Refer to Exhibit B - 2.14.8.5 (to be added by MC)
Price/M
75M to 275M $56.00
over 275M $45.00
1.3.2 Primary Prices below are reflected in furnished Sample Ballot Grid which will be used for billing.
Please Refer to Exhibit B - 2.14.8.1
Prep, Plate, Makeready per Front Vs. $57.500 ea.
Print 2/1, Trim, Fold $0.150 ea.
**Paper $0.040 ea.
Prep, Plate, Makeready per Back Vs. $40.000 ea.
Prep, Plate, Makeready per Party Color $290.000 ea.
Discount if formatted to fit RES equipment 18.0%
1.3.3 General Prices below are reflected in furnished Sample Ballot Grid which will be used for billing.
Please Refer to Exhibit 13 - 2.14.8.3
Prep, Plate, Makeready per Front Vs. $103.200 ea.
Print 1/1, Trim, Fold $0.157 ea.
**Paper $0.070 ea.
Prep, Plate, Makeready per Back Vs. $135.750 ea.
Discount if formatted to fit RES equipment 18.0%
1.3.4 Jurisdictional Please Refer to Exhibit 13 - 2.14.8.4
Price/M
Up to 9,999 $438.75
10,000 - 50,000 $114.75
Over 50,000 $74.75

EXHIBIT A
PRICING (Effective 1-1-16)
**Sample Ballot paper price was established 8/5/15. It will be reviewed each May/June. Price per ballot will be adjusted
by the percentage of increase or decrease in cwt and will remain in affect for the following 12 months.
Paper Price Per
cwt price Ballots/1000 Sample Ballot
8/5/15 parent sheets 8/5/15
Primary $64.00 2,700 $0.040
General $64.00 1,800 $0.070
Mailing
1.3.5.1 Presidential Preference
Price/M
0 219,999 $83.25
25011 500P4 *53,08
1.3.5.2 Primary Prices below are reflected in furnished Sample Ballot Grid which will be used for billing.
Please Refer to Exhibit B - 2.14.8.1
Setup per Pct/Style $2.030 ea.
Tab 2 $27.000 per 1000
CASS, Presort, Inkjet, Prepare for USPS .10011-t-e-580k4 $58.750 per 1000
CASS, Presort, Inkjet, Prepare for usps Gver--5007000 $5-2,5-00 per -1-800
Discount if formatted to fit RES press 10.0%
1.3.5.3 General Prices below are reflected in furnished Sample Ballot Grid which will be used for billing.
Please Refer to Exhibit B - 2.14.8.3
Setup per Precinct $2.700 ea.
Tab 2 $27.000 per 1000
CASS, Presort, Inkjet, Prepare for USPS 10011 to 50014 $58.750 per 1000
CASS, Presort, Inkjet, Prepare for USES Over 500,000 $5275.00 -I:re-F-14300
Discount if formatted to fit RES press 10.0%
1.3.5.4 Jurisdictional Please Refer to Exhibit B - 2.14.8.4
Price/M
0 240,999 $83.25
2501-1 . 500P4 $53,00
Over 50014 $50.75
1.4 Printing of Early Voting Affidavit Envelopes on 24# Canary Wove Please Refer to Exhibit B - 2.17.8
Price/M
1.4.1.1 100 M to 249 M $93.82
1.4.1.2 250 M to 499 M $47.64
1.4,1.3 500 M to 999 M $43.51
1.4.1.4 1,000 M + $38.76
1.4.1.5 Discount for 24# White -$2.75

EXHIBIT A
PRICING (Effective 1-1-16)
1.5 Printing of Early Voting Mail Envelopes on 24# Canary Wove Please Refer to Exhibit B - 2.17.8
Price/M
1.5.1.1 100 M to 249 M $79.07
1.5.1.2 250 M to 499 M $68.67
1.5.1.3 500 M to 999 M $58.98
1.5.1.3 1,000 M + $55.81
1.5.1.3 Discount for 24# White -$3.00
1.6 Printing of Early Ballot Insert - 8-1/2x11, 60# Canary, 1/1 Please Refer to Exhibit B - 2.12.2
With "I
Without "I Voted Voted
Stickers'' Stickers"
Price/M Price/M
1.6.1.1 100 M to 249 M $35.70 $57.50
1.6.1.2 250 M to 499 M $33.35 $55.00
1.6.1.3 500 M to 999 M $30.70 $53.60
1.6.1.4 1,000 M + $27.85 $51.45
Full Service EV Mail Processing
Preparation, Inserting, Labeling (Inkjet), Sorting,
1.7 Metering, Bundling, Tracking of Outbound Early Please Refer to Exhibit B -2.17
Price/M
1.7.1.1 < 50 M $1,510.00
1.7.1.2 50 M to 399 M $1,370,00
1.7.1.3 400 M to 999 M $1,050.00
1.7.1.4 1,000 M + $980.00
Scanning, Sorting and Packaging of
1.8 Returned Early Ballots Please Refer to Exhibit B - 2.18
Price/M
1.8.1.1 < 50 M $1,100.00
1.8.1.2 50 M to 399 M $980.00
1.8.1.3 400 M to 999 M $980.00
1.8.1.4 1,000 M + $950.00
1.90 Printing of Registers and Rosters Please Refer to Exhibit B - 2.15
1.9.1 - 1.9.5 Registers and Rosters are calculated based on the number of registered voters, number
of books per precinct, and polling places in a given election. Please refer to the attached Excel
pricing matrix.
Price Per Precinct if ordering 4 Books $7.75
Price Per Precinct if ordering 5 Books $9.91 Federal Elections Only
Price per Voter if ordering 4 Books $0.02
Price per Voter if ordering 5 Books $0.03 Federal Elections Only
Programming $304.00/Hr
New Form $152.00/Ea.
Minimum Charge $1,300.00

EXHIBIT A
PRICING (Effective 1-1-16)
Price Per
Adds and Deletes Printed Record Please Refer to Exhibit B - 2.16
1.9.6 Add-On Roster Pages $0.035
1.9.7 Add-On Register Pages $0.035
1.9.8 Delete Pages $0.035
Plea3e-Refer-te-Exhibit-B-271443:-2
Pricc/M
1.10.1 2-page *160.00
1.10.2 3 page -$5813,08
1.10.3 4-Page $690.00
Inease-Refer-ta-Exhibit-13-2,14y8,2
Price/4
1.11.1 2 page $4-1-0430
1.11.2 3 page 010,98
1.11.3 4-Page $112.00
1.10 Independent Primary Sample Ballots - Print, Fold, Insert, Prepare for Mail Please Refer to Exhibit B - 2.14.8.2
Price/M
1.11.1 2 page $525.00
1.11.2 3 page $645.00
1.11.3 4 page $814.00
1.11 Independent Primary Sample Ballot Window Envelopes
Price/M
$45.00
1.12 Paper Storag $.01 per ballot/ballot shell ordered
(Will be billed at end of each election cycle)
Plea3e-Refer-te-Exhibit-0-2,1,20
Price/I4
50 M to 99 P4 $46,09
100 P1 to 149 P4 0748
500 P1 to 999 P4 $30.95
1,000 M $-30,90
Please-Refer-te-Exhibit-B-2=120
Price-H4
100 P1 to 219 P4 $87,00
-250-P4-te-499-P4 $87.00
500 M to 999 P4 $8-7,88
470843-M—F $8-7,G9

EXHIBIT A
PRICING (Effective 1-1-16)
1.13 90 Day Notice -Print and Personalize, Perforate, Fold, Tab 2, Mail Please Refer to Exhibit B - 2.1.20
Price/M
50 M to 99 M $166.00
100 M to 449 M $136.50
500 M to 999 M $129.95
1,000 M + $129.00
1.15 Full Text Inserts (48 page self-cover) Please Refer to Exhibit B - 2.12.3
Price/M
1,000,000 + $127.50
1.16 NCOA Mailing Please Refer to Exhibit B - 2.1.21
Price/M
Over 15,000 $176.75
1.17 8-1/2" Wide Ballot Types Other than Optech
8-1/2x11 to 8-1/2x20 Ballots Prices below are reflected in furnished Accuyote Excel Ballot Grids which will be used for billing.
Setup Charges
Per Front Style $40.00
Per Back Style $40.00
Per Party Color $100.00
Per Colorstripe $100.00
Per Job Minimum 1,200.00
Run Charges
All Elections
Price Components Total Price
Print 1/1, Cut Shrinkwrap Inkjet Fold *Paper per Ballot
lc, 2 side Official 0.205 0.01 0.055 $0.270
lc, 2 side EV 0.205 0.04 0.055 $0.300
lc, 2 side Provisional 0.205 0.01 0.055 $0.270
lc, 2 side Dupe 0.205 0.055 $0.260
lc, 2 side Test 0.205 0.055 $0.260
Colorstripe/Ballot $0.010
Party Color/Ballot $0.010
Add'I Cost/Ballot over 20" $0.100
Volumes over 350M in one election -$0.020

EXHIBIT A
PRICING (Effective 1-1-16)
8-17,2:A4-Ballet3
Setup-aarges
Per rront Style $40,80
Per Back Style $40,00
Pcr arty Color $290.00
Per-C-elerstripe $290.00
Per--Jeb-Matimurn
Run Charges
All Elections
Price-Components Totai-Priee Ballot Order Price after
Print 1/0, Cut Sarinkwr-ap Inkjet Feld *Paper per Ballot > 1,000,00C Discount
lc, 1 side Official G4€ 4944 0,04 $erzle $0.020 $8,180
lc, 1 side EV 0424 04i-2 0,01 0,84 D8,194 $0.020 D0A-74
lc, 1 side Provisional 0.124 0,0-1 0.02 0,04 80.194 -$0,020 D0.-1-74
lc, 1 side Dupe 0.124 0,0-2 0,04 $8,1-84 $0.020 $0-.464
lc, 1 side Test 0.124 0.02 43,04 $0.184 $0.020 se.164
Colorstripc/Ballot $r:haze
Party-Color/Ballot $cheae
percentage of increa.,c or decrease in cwt and will remain in affect for the following 12 months.
cwt price Ballots/1000 Price/ Ballet
2/10/11 parent sheets 2/10/11
8 1/2x14, 8 1/x18, 9C $148.35 37600 $0,044
112x11, 90# $190.00 7,200 $0.02G
1.18 Standard Service EV Mail Processing
Preparation, Inserting, Labeling (Inkjet), Sorting, Metering, Bundling of Outbound Early
Price/M
$650.00

Attachment A
2.1.20.5 The text and information required for the "90 Day Notice" mailing is governed by state law and therefore the design
and format of this mailing will be prescribed for by MCED. Current specifications are:
• Duplex
• Page size - 8-1/2"X 11"
• Folded Size — 8-1/2" X 5-1/2"
• Tab two per postal regulations (Effective 1-1-16)
• Quantity - Approx. 1,000,000 to 1,500,000 for a countywide election cycle mailing & 500,000 for a jurisdictional election
cycle.
• Prints black & red
• Art: Common copy will be provided as I . (Effective 1-1-16) Adobe PDF files
• Inkjet variable data — multiple fields
• Print on 9pt reply card to meet postal requirements
2.12.3 Full Text Insert:
Pamphlet Format (Countywide Elections)
• Final fold dimensions: 8"112 X 5"112 81/4 x 5 (Effective 1-1-16)
• Page count may vary (past countywide election pamphlet page count of 48 pages)
• Folded/Printed Size — to fit early ballot mail-out envelope
. Quantity — Approximately 13-000F000 1,500,000 (Effective 1-1-16) or more for a Primary or General Election
• Prints 1/1 black
• Contractor will design and layout 8"1/2 X 5"1/2 pamphlet using text provided by MCED
• Paper Stock — 30# newsprint
• Tab 1 (Effective 1-1-16)
2.14.8.1 Primary Election Sample Ballot Specifications
• Duplex
• Flat Size: 10 1/2" x 28"
• Folded Size: 10 1/2" x 6 1/8"
• Option to print on RES equipment
Flat Size: 11x17
Folded Size: 5-1/2x8-1/2 (Effective 1-1-16)
• Quantity: Approximately 4004)00 275,000 (Effective 1-1-16) Stock: 400 700 (Effective 1-1-16) Offset
• Print party color stripe on white paper: Blue stripe for Democrats,
Salmon stripe for Republicans, Yellow stripe for Libertarian and other
colors as needed if other political parties qualify for ballot status.
• Prints: 1/1 black Precinct and party unique — 1200 precincts
• Art: Provided as a combination of electronic files: variable data
provided in vendor ballot layout system, common copy provided as
Quark Xpress or Adobe PDF files.
• Inkjet household address, polling place address and small polling place
map (tiff image) that is specific to the precinct.
• Mail at non-profit bulk rate.
• Polling place/location shall be printed in black red (Effective 1-1-16) ink.
• Print small polling place map (tiff artwork file to be provide by
MCED).
• Tab two per postal regulation
2.14.8.3 General Election Sample Ballot Specifications
• Duplex
• Flat Size: 20" x 28"
• Folded Size: 10 1/4" x 5 3/4"
• Option to print on RES equipment
• Flat Size: 25x20 (Effective 1-1-16)
• Folded Size: 6-1/4x10
• Quantity: Approximately Print Quantity - -700,000 500,000 (Effective 1-1-16) Approximate Mail Quantity - 6754100
460,000 (Effective 1-1-16)

• Prints: 1/1 black
• Stock: 40# 80# (Effective 1-1-16) white offset
• Art: Provided as a combination of electronic files: variable data provided in vendor ballot layout system, common
copy provided as Quark Xpress or Adobe PDF files.
• Inkjet household address, polling place address and small polling place map (tiff image) that is specific to the
precinct.
• Mail at non-profit bulk rate.
• Polling place/location shall be printed in black red (Effective 1-1-16) ink.
• Print small polling place map (tiff artwork file to be provide by MCED).
• Tab two per postal regulation
2.14.8.4 Jurisdictional Sample Ballot Specifications
• Duplex
• Flat size: 8 1/2" x 14"
• Foldedsize:3 1/2"x8 1/2"
• Yearly quantity: (for bidding purposes only - actual quantity may vary) EApprox. quantity 150,000 with 10
to 20 versions Stock: 60# 70# (Effective 1-1-16) white offset
• Art: as Quark Xpress files, Adobe PDF files or as camera ready artwork.
• Prints: 1/1 Black Quantities and versions may vary based upon household counts. Approximate quantities
shall be given to the Contractor by MCED 120 days prior to the election. (This pertains to sample ballots
only).
• Inkjet household address and polling place address.
• Mail at non-profit bulk.
• Polling place/location shall be printed in black ink (no map printed for jurisdictional).
• Tab two per postal regulation.
2.14.8.5 Presidential Preference (Previously referred to as Legal Size on spreadsheet)
• Duplex
• Flat size: 8 1/2" x 14"
• Foldedsize:31/2"x81/2"
• 60# 70# (Effective 1-1-16) white offset
• Print 2/2, Black + Party color bar
• One Version per party
• Inkjet household address in black and polling place address in red.
• Mail at non-profit bulk.
• Tab one two (Effective 1-1-16) per current postal regulation
2.17.8 In order to fit the current optical scan ballot dimensions and to maintain the ability to automate the inserting
process, envelopes must meet the following specifications:
Carrier (Mail-out) Envelope: 6 1/16" X 11 1/8" — 2/0, Black + 485 red. Open Window on back of envelope at 1 1/4"
X 5". Cello Window on front of envelope at 1 3/4" X 2 5/16" 24# white or canary (Effective 1-1-16) wove
Affidavit (Return) Envelope: 5 5/8" X 10 1/4" — 2/0, Black + 485 red 24# white or canary (Effective 1-1-16) wove

Exhibit C Disaster
Recovery Plan
(Effective 1-1-16)
1.0 Runbeck Election Services (RES) has developed a disaster recovery plan (DRP) for Maricopa County
that anticipates multiple possible events from facility disasters to loss of data events. Each will be
addressed in detail within this document.
Our Disaster Recovery Plan encompasses the following major categories:
• Data including Maricopa County early voting request data, in process data, ballot files and all
other electronic information necessary for the production of multiple versions of ballots and
the processing of outgoing and incoming mail packets.
• Business continuity including the ability to resume ballot production and mail processing at an
alternative location.
• Materials recovery to include having access to specialized paper and mailing supplies required
by Maricopa County
• Human Resources to include deployment of key individuals to any back up facilities
2.0 DATA
RES's DRP for data is multi-tiered and is designed to minimize data loss, allow for rapid recovery of
production processes and to know the disposition of each piece within the production cycle; to
guard against duplication or non-fulfillment of any portion of the project.
3.0 SERVERS
RES will have two back up servers for all data and file recovery needs. Because of the unique
relationship between RES and Maricopa County, we will back up all applicable information directly
to a server designated by Maricopa County within their facility. This will allow for direct access to
the information by the county and on RES' behalf as necessary based on circumstances. The
second backup server will be at a secure offsite location RES utilizes for the backup of mission
critical data and files. The connection to this external server is through a dedicated circuit and
adheres to the security requirements of the county.
4.0 SCHEDULE
All data will be backed up every night at a time when it is least likely to interrupt production
processes, typically between the hours of midnight and 4AM. Because of production schedules, it
is sometimes necessary for RES to work 24 hours per day. In those periods, backups will be done in
a staged fashion, coordinating different back up processes with production activities happening in
the facility. If necessary, production will be stopped to allow the backup process to occur.
5.0 DATA TYPES FOR BACKUP
Following is the data that RES expects to back up as part of this DRP for Maricopa County:
• Actual prepped and approved ballot files-These are files approved for printing and already
backed up. These files will be backed up only when there are changes to the previously backed
up files.

• Early Voting request files-This is the data file RES receives from Maricopa County for the
printing, assembly and processing of ballots for voters that are either on the PEVL or request a
Early Voting Ballot.
• Processed outgoing files-These are files that have been processed through the print, insertion
and sorting equipment. The purpose of backing up this data is to enable RES to accurately
determine the status of any project for management at either a backup location or our own
location when we resume production.
• Processed return mail files-These are files that represent those EV ballots that have been
returned by the voter and are in various stages of processing.
• Image Files-All outbound and inbound image files that are captured by the sorting system.
• Internal production documentation-This is information that details the requirements of a
project. These files are backed up as part of RES' internal corporate back up and will be backed
up to the Run beck recovery server only.
6.0 BUSINESS CONTINUITY
The DRP allows for RES to resume production and mailing as soon as practical after a disaster event
utilizing a number of local and non-local alternatives. The goal of the Business Continuity plan is to
minimize disruption of all mission critical production processes.
7.0 LOCATIONS AND FACILITIES
7.1. RES will ensure the continued production of Maricopa County's projects using a combination of
long standing partnerships and our own facilities located outside of Maricopa County when
necessary. Each facility has many years of ballot printing and mailing experience. In addition, the
combinations of backup partners encompass all types of production equipment and processes
needed to produce the products required by the county, adhering to strict parameters for quality
and schedules required.
Following is a list of the backup facilities to be utilized if needed, including a brief description of
their qualifications:
• Ironwood Lithographers, Tempe AZ-Ironwood has been printing and finishing ballots for RES
since the original Maricopa County contract. They have offset and digital equipment as well as
personnel that are qualified to meet the exacting standards and critical schedules required by
Maricopa County.
• Airo Graphics, Tempe AZ-Airo has been printing and finishing ballots for RES for the past 10
years. They are largely an offset facility and have all needed equipment for the successful
production of ballots.
• United Mailing, Phoenix AZ-United Print and Mailing is a well-staffed mailing facility that can
handle EV ballots. They have work with RES on election material for many years.
2 I Page

• Runbeck Election Services, Florida- RES maintains print and mail capabilities imbedded with
our partner Rex # in Clearwater Florida. RES employees supervise all election work
performed at this facility.
• The RES Tempe facility is comprised of three buildings with separate power and depending on the
nature of the disaster may be able to transfer work to an adjacent building.
• RES also maintains good working relationships with ballot printers across the country and we routinely
support each other in times of need.
7.2. In the event RES needs to transition production and mailing of Maricopa County's projects to an
offsite location, we will look to our local partners first followed by eastern options. If necessary
we will split work across locations to facilitate completion in the most efficient manner possible.
7.3. It is anticipated that when coupled with other elements of this DRP, RES will be able to resume
production within 6-72 hours depending on the nature of the disruption.
8.0 MATERIALS
Materials required to produce Maricopa County's ballots, EV packets and related materials are
unique and not readily available in the marketplace. In order to ensure we have the proper
materials available to resume production as quickly as possible, we will warehouse a portion of all
critical items off site. Following is a list of critical materials that are needed for resumption of work
and our plan for off-site storage:
• Ballot Paper - RES manufactures paper to meet Maricopa's unique specifications. RES
maintains inventory based on 150% of estimated future short-term needs. In order to ensure
we have access to paper we split the storage of the paper between our facility in Tempe and
the paper merchant's facility in West Phoenix. In addition, RES has access to paper that is not
the preferred choice of Maricopa County but is approved by the tabulation company.
• Envelopes -The outgoing and affidavit reply envelopes used by Maricopa County are customized
in both their construction and the image printed on them. Typically the county orders large
amounts of envelopes to cover multiple elections. In order to ensure we have access to the
envelopes if needed, we will split the storage of these similar to how we propose to handle
paper. With agreement from Ma ricopa County, envelopes can also be stored at the Maricopa
County warehouse. This would allow for 24 hour access to materials.
• Ancillary printed products -These are the pieces we print for Maricopa County that are used for
a variety of purposes, mostly for insertion into Early Voting packets. These items are typically
produced on paper that is readily available or can be substituted as necessary. However,
Maricopa County orders large quantities of instruction inserts for multiple elections. They also
order approximately 1,000,000 Full Text inserts for a general election to be used over a period of
several weeks. With agreement from Ma ricopa County, a portion of these two items can be
stored at the Maricopa County Elections warehouse.
9.0 HUMAN RESOURCES
The last element of our DRP is ensuring that our DRP partners have access to the knowledge RES
possesses relative to Maricopa County's requirements and the election business in general. Should
we need to execute on our DRP RES will assign our key employees to those facilities where
recovery activities occur to provide management and leadership as needed. In addition, we will
use our production and project management staff in the same fashion, augmenting staff at our
3 I Page

outside partners and allowing our project management personnel to continue performing their
function within a different facility.
10.0 FINAL COMMENTS
Disaster recovery is a necessary and critical component of all business continuity planning.
Continuing to meet deadlines and conduct elections as planned — in spite of natural or man-made
disasters— is the purpose and objective. This plan ensures we will meet your needs even when
unexpected events occur.
4 I Page

0.00 00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL #DIV/01 #DIV/01
COST TAX COST COST Press COST TAX COST COST
Makeready of TOTAL SALES TOTAL UNIT RES fit TOTAL SALES TOTAL UNIT
Color Number to
Plate, Party Colors formatted
Prep, Per ENTER Party if
Discount
Version of
Plate, Number Changes
Makeready Back
Prep, Per ENTER Back-up
I 0
of Printe
Ballots Number Ballots
Elections
Sample Paper ENTER Sample
Elections 1/1/16 Fold Printed 0
for of
County Matrix Wide DATE Trim, Number Ballots
2/1,
Price County EFFECTIVE Print ENTER Sample
for Makeready Precinc ORDERED
Maricopa Confidential Version of
Printing Plate, Number Changes BALLOTS
Front Style
Prep, Per ENTER or SAMPLE
Election TOTAL
Services
Election Primary
Party

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 .00 0.00 0.00 0.00
TOTAL #DIV/0! #DIV/0!
COST TAX COST COST Press COST TAX COST COST
Version of TOTAL SALES TOTAL UNIT RES fit TOTAL SALES TOTAL UNIT
Number Changes to
Plate, Makeready Back formatted
Prep, Per ENTER Back-up if
Printec 0 Discount
of
Ballots Number Ballots
Elections
Sample Paper ENTER Sample
for Elections 1/1/16 Fold Printed 0
Wide DATE Trim, of Ballots
County Matrix 1/1, Number
Price County EFFECTIVE Print ENTER Sample
for Makeready Precinc ORDERED
Maricopa Confidential Version of
Printing Plate, Number Changes BALLOTS
Front Style
Prep, Per ENTER or SAMPLE
Election TOTAL
Services,..
Election General
•

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL
of Mailed 0 COST SUBTOTAL TAX TOTAL Press COST SUBTOTAL TAX TOTAL
Ballots Mail Number Ballots TOTAL SALES RES fit TOTAL SALES
Elections to
Sample Process ENTER Sample formatted
Elections 1/1/16 Printed 0 if
for of Discount
County Matrix Wide DATE Number Ballots
Price County EFFECTIVE Two Tab ENTER Sample
for Precinc ORDERED
Maricopa Confidential Version of
Mailing Number Changes BALLOTS
Front Style
Per ENTER or SAMPLE
Election TOTAL
Primary

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL
of Mailed 0 COST SUBTOTAL TAX TOTAL Press COST SUBTOTAL TAX TOTAL
Ballots Mail Number Ballots TOTAL SALES RES fit TOTAL SALES
Elections to
Sample Process ENTER Sample formatted
Elections 1/1/16 Printed if
for of Discount
County Matrix Wide DATE Number Ballots
Price County EFFECTIVE Two Tab ENTER Sample
for Precinc ORDERED
Maricopa Confidential Version of
Mailing Number Changes BALLOTS
Front Style
Per ENTER or SAMPLE
Election TOTAL
General

Maricopa County Elections Confidential Price Matrix for:
EFFECTIVE DATE 1/1/2016 Accuvote Ballots
Sales Tax Revised 8/29/13 ImageCast Democracy Suite ballots
OpenElect or other Unisyn ballots
Electionware or other ES&S ballots
All Hart ballots
And other optically/digitally scanned paper ballots
Use for 8-1/2"x11" up to 8-112"x20" Ballots
Maximum Length includina stubs: 20"
ENTER Number of ENTER Number of ENTER Number of ENTER Number o ENTER Number of ENTER Number of ENTER Number , Total Ballots Printed ENTER Number of ENTER Number of Balk ENTER Number ENTER Number of
I 1./.1 IJCIIIMLO.
Party or Jurisdiction Precincts or Styles Official Ballots Early Voting Ballots Provisional Ballots Duplicate Ballots Test Ballots Ordered Back-up Change With Backs Party Color Changes. with Party Color Color Stripes Color Stripe Ballots TOTAL
0.00
0.00
0.00
0.00
0.00
0.00
0.00 .
0.00
0.00
0.00
0.00.
0.00
0.00
0.00
TOTALS 0 0 0 0 0 0 0 0 0 0
TOTAL COST 0.00
A Minimum charge of $1,200.00 will apply to each election or UANTITY DISCOUNT 0.00
if the TOTAL COST from the worksheet is less than $1,200.0 SALES TAX 0.00
TOTAL COST 0.00
PRETAX UNIT COST #DIV/0!

RU1
Election Services,. Maricopa County Elections
Confidential Price Matrix for Optech Ballots
EFFECTIVE DATE 1/1/16
Sales Tax Revised 8/29/13
Statewide Elections
3 Column Ballots, 20" in Total Length
ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number ENTER Number of Ball ENTER Number of ENTER Number of Ball ENTER Number ENTER Number of
Party or Jurisdiction Precincts or Styles Official Ballots Early Voting Ballots Duplicate Ballots Test Ballots Total Ballots Ordered Ballots Over 19" Back-up Change that are backed-up Party Color Change :with Party Color Color Stripes Color Stripe Ballots TOTAL
0.00
0.00
0.00
0.00
0.00
0.00
o 0.00
o 0.00
o 0.00
0.00
0.00
0.00
0.00
0 0.00
TOTALS 0 0 0 0 0 0 0 0 0 0
TOTAL COST 0.00
A Minimum charge of $1,200.00 will apply to each election or SALES TAX 0.00
if the TOTAL COST from the worksheet is less than $1,200.0 TOTAL COST 0.00
UNIT COST BEFORE TAX #DIV/O!

RUNTBECK
Eixtion Services Maricopa County Elections
Confidential Price Matrix for Optech Ballots
EFFECTIVE DATE 1/1/16
Sales Tax Revised 8/29/13
Jurisdictional Elections
3 Column Ballots, 20" in Total Length
ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number . ENTER Number of Ball ENTER Number of ENTER Number of Ball ENTER Number ENTER Number of
Party or Jurisdiction Precincts or Styles Official Ballots Early Voting Ballots Duplicate Ballots Test Ballots Total Ballots Ordered Ballots Over 19" Back-up Change that are backed-up Party Color Change. with Party Color Color Stripes Color Stripe Ballots TOTAL
o 0.00
0.00
o 0.00
0.00
0.00
0.00
0.00
0.00
o 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTALS 0 0 0 0 0 0 0 0 0 0
TOTAL COST 0.00
A Minimum charge of $1,200.00 will apply to each election or UANTITY DISCOUNT 0.00
if the TOTAL COST from the worksheet is less than $1,200.0 SUBTOTAL 0.00
SALES TAX 0.00
TOTAL 0.00
UNIT COST BEFORE #DIV/0!

Maricopa County Elections
Confidential Price Matrix for Optech Ballots
EFFECTIVE DATE 1/1/2016
Sales Tax Revised 8/29/13
Jurisdictional Elections
2 Column Ballots, 19" in Total Length
ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number of ENTER Number ENTER Number of Ball ENTER Number of ENTER Number of Ball ENTER Number ENTER Number of
Party or Jurisdiction Precincts or Styles Official Ballots Early Voting Ballots Duplicate Ballots Test Ballots Total Ballots Ordered Ballots Over 19'' Back-up Change that are backed-up Party Color Change. with Party Color Color Stripes Color Stripe Ballots TOTAL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 .
o 0.00
.. 0.00 .
TOTALS 0 0 0 0 0 0 0 0 0 0
TOTAL COST 0.00
A Minimum charge of $1,200.00 will apply to each election or UANTITY DISCOUNT 0.00
if the TOTAL COST from the worksheet is less than $1,200.0 SUBTOTAL 0.00
SALES TAX 0.00
TOTAL 0.00
UNIT COST BEFORE #DIV/0!