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Douglas A. Ducey Misael Cabrera Governor Director October 1, 2015 Maricopa County Air Quality Department Ms. Michelle Lehnhardt 1001 N. Central Ave., Suite 125 Phoenix, AZ 85004 MichelleLehnhardt@mail.maricopa.gov Re: Contract ADEQ12-008176, EV11-0065, Amendment 11, Travel Reduction Program, Maricopa County Air Quality Department Dear Ms. Lehnhardt, The above referenced Amendment is attached for your review. Please sign and return via email. Once executed, a copy can be obtained through ProcureAZ for your records. If you have any questions regarding this Amendment, please contact Susan Holt at holt.susan@azdeq.gov or 602-771-4256. Sincerely, Susan Holt Procurement Officer Approved by CPO, Version 08/17/2015 CONTRACT AMENDMENT CONTRACT NO.: ADEQ12-008176 (EV11-0065) ADEQ PROCUREMENT AMENDMENT NO.: 11 1110 W. Washington Street TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007 CONTRACTOR: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-4256 THE PURPOSE OF THIS AMENDMENT IS TO: 1. Authorize funding in the amount of $815,200 for FY16. 2. Scope of Work. Scope of Work FY16 is hereby incorporated and made part of this Agreement (4 pages). 3. All other Terms and Conditions remain unchanged. MARICOPA COUNTY AIR QUALITY DEPARTMENT ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY The Contractor hereby acknowledges receipt and The above referenced contract Amendment is hereby understanding of the above Amendment. executed this day at Phoenix Arizona. Day of 2015 Signature of Authorized Individual Date Typed or Printed Name and Title Eric C. Massey Director, Air Quality Division Available online at Procure.AZ.gov Page 1 Approved by CPO, Version 08/17/2015 Maricopa County Air Quality Department Travel Reduction Program 1001 North Central Avenue Suite 125 Phoenix, Arizona 85004 MARICOPA COUNTY TRAVEL REDUCTION PROGRAM Phone: (602) 506-6750 Fax: (602) 506-6669 Scope of Work Fiscal Year 2016 July 1, 2015 — June 30, 2016 Task 1: Maricopa County - Travel Reduction Program Task la - Reporting Task 2: Subcontractor RPTA — TRP Training and Assistance Program Overview In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona and Maricopa County for failure to meet the Ambient Air Quality Standards for carbon monoxide. The federal court ordered the State of Arizona to write a State Implementation Plan to comply with the standards. In response, the Arizona Legislature passed the 1988 Air Quality Bill (ARS 49-581 et seq.) which mandated a Travel Reduction Program for employers and schools in Maricopa County. The Maricopa County Travel Reduction Program (TRP) is included in regional carbon monoxide plans and also included as committed transportation control measures in several ozone and PM-10 particulate plans. Metropolitan area employers and media have pointed out that they see little difference in the objectives of the Travel Reduction Program and the Clean Air Campaign as both are rooted in legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel by single occupancy vehicles. The Clean Air Campaign continues as a year-round public relations and education effort supporting the efforts of employers to encourage commuters to use alternative modes of transportation, and to educate the general public. While the campaign will continue to place heavy emphasis on the winter carbon monoxide season, as required by statute, ozone and particulates will also be addressed. The Maricopa County Air Quality TRP staff will continue to operate the research, planning, coordinating and regulatory aspects of the TRP. Public relations, employer training, technical assistance and the Clean Air Campaign will be carried out through a contract with the Regional Public Transportation Authority/Valley Metro — Commute Solutions and under direction of County staff liPage Maricopa County Air Quality Department Scope of Work Continue implementation of the Regional Travel Reduction Program pursuant to Arizona Revised Statutes, Title 49, Chapter 3, Article 8 (49-581 through 49-593) and the Regional Voluntary No-Drive Day Campaign pursuant to Arizona Revised Statute, Title 49, Chapter 3, Article 3 (49-506) and the Maricopa County Trip Reduction Ordinance No. P-7. Comply with all tasks and items listed in the Special Terms and Conditions of the Grant Agreement. Task 1: Maricopa County Air Quality - Travel Reduction Program o Administer the TRP to major employers within Maricopa County who have 50 or more employees. o Issue paper/internet/intranet surveys to participating TRP employers. o Process and analyze the TRP surveys for participating employers. o Research and identify new major employers that are legally required to take part in the TRP. o Provide summary analyses to employers participating in the TRP regarding their employee commuting habits based on the employee survey results. With this information, employers are able to formulate plans that will reduce single occupancy vehicle trips. o Submit completed plans to the Maricopa County Regional Travel Reduction Task Force for approval. o Review and monitor employer TRP annual plans. o Negotiate an intergovernmental agreement with the Regional Public Transportation Authority/Valley Metro with which to coordinate TRP outreach including training, technical assistance, collateral materials for the TRP and promotion of all alternative transportation modes and strategies. Task la: Reporting Submit to ADEQ Monthly, Quarterly and Annual Reports describing activities for which ADEQ funding has been received. Monthly Statements of Work, to be filed with ADEQ with monthly invoices, will include the following: o A recap of commute survey distribution, survey response rates, survey analysis reports generated and annual plans received/approved o A summary of enforcement activities o Narratives on other general program operation activities o A separate report from subcontractor RPTA addressing outreach events, employer contacts, and employer assistance efforts Quarterly Reports, to be filed with ADEQ within 30 days following the conclusion of each quarter, will include the following: o A recap of commute survey distribution, survey response rates, survey analysis reports generated and annual plans received/approved for the quarter o A summary of enforcement activities for the quarter o Narratives on other general program operation activities for the quarter 2P age Maricopa County Air Quality Department o A separate report from subcontractor RPTA addressing outreach events, employer contacts, and employer assistance efforts for the quarter Annual Reports, to be filed with ADEQ within 105 days of the completion of each fiscal year, will include the following: o Summary of program participation levels including employer count, survey site count, and employee/driving-age student count information o A summary evaluation of pollution/emissions prevented associated with program operations as estimated using the regional miles per pound of pollution factor supplied annually by the Maricopa Association of Governments o Discussion of changes in SOV/SOVMT rates, employee/student survey response rates and alternative mode participation rates for the program in total o A summary of enforcement activities and compliance assistance efforts for the reporting period; including action taken regarding survey response and other program elements o Identification of performance with program goals by employers, including recommendations and commitments made under ARS § 49-588(D) Maricopa County will coordinate with ADEQ and other ADEQ-funded travel reduction programs in identifying the metrics and methodologies to allow for consistent reporting and data sharing across programs. This will include developing a strategy to identify appropriate metrics and methodologies to assess program elements for their effectiveness in increasing alternative mode usage. This information will be used in gauging program efficacy and in assisting employers that participate in the program. By April 1, 2016 Maricopa County will submit to ADEQ an overview of the vision and planning for the FY17 program including highlights of proposed initiatives, operational changes, as well as recommendations to increase TRP compliance results. Submission of this document may accompany proposed scope of work and budget request for the FY17 grant cycle. Task 2: Subcontractor RPTA — TRP Training and Assistance • Provide training, technical assistance, develop collateral materials, on-line support, e-newsletters, webinars and in-person training. Develop promotional kits for employers and associated collateral pieces - up to four times per year that promote the use of alternative modes. • Produce brochures, informational materials, collateral materials and promotional items pursuant to established guidelines for promotional items as necessary, to promote travel reduction strategies. • Provide technical assistance to TRP employers in achieving the prescribed reductions in single occupant vehicle trips or single occupant vehicle miles traveled through one-on-one assistance, promotion and materials as available. • Provide training to TRP employer transportation coordinators on the requirements of the law including the survey process, plan writing and documentation; types of alternative modes; and travel reduction strategies. • Form and facilitate TRP Transportation Coordinator Associations. • Monitor and track activities to evaluate the effectiveness of the training, promotions and collateral materials as part of the Annual On-line Transportation Coordinator Survey. Conduct a year round campaign for regional employees that encourage weekly use of travel reduction solutions through integrated campaigns which may include print materials, paid media, public and media relations, public affairs, and events. 3IPage Maricopa County Air Quality Department Travel Reduction Program ADEQ12-008176, EV11-0065 Maricopa County DRAFT FY 2016 Budget Costs and Hours By Task CONTRACTOR - MCAQD/TRP (TR16) Period: July 1, 2015- June 30, 2016 Hours by Personnel & Task Raw Direct 1 2 Labor Travel Reduction Training & Total Total Personnel Hourly Rate Program Assistance Hours Cost Cody, Maria (Program Manager) $37.13 1,044.00 1,044.00 $38,763.72 Cummings, Phil (Research & Analysis Supervisor) $30.18 1,044.00 1,044.00 $31,507.92 vacant $18.45 1,044.00 1,044.00 $19,261.80 vacant $16.76 1,044.00 1,044.00 $17,497.44 Hartsock, Brad (Plan Review & Monitoring Supervisor) $30.18 1,044.00 1,044.00 $31,507.92 Herb, Patrice $15.67 1,044.00 1,044.00 $16,359.48 Jannett, Ernie $23.01 1,044.00 1,044.00 $24,022.44 Martinez, Sylvia $20.45 1,044.00 1,044.00 $21,349.80 Moeller, Greg $21.29 . 1,044.00 1,044.00 $22,226.76 O'Rourke, Linda $19.36 1,044.00 1,044.00 $20,211.84 Starr, Sheila $20.14 1,044.00 1,044.00 $21,026.16 Wheatley, Michele $15.06 1,044.00 1,044.00 $15,722.64 Monroe, Patience (Grants Coordinator - Part Time) $23.49 419.21 419.21 $9,847.15 Hourly Cost $289,305.07 Total Hours 12,947.21 12,947.21 Total Hourly Cost $289,305.07 $289,305.07 Fringe Benefit 42.98% $124,342.86 $124,342.86 Total Labor with Fringe $413,647.93 $413,647.93 REIMBURSABLE EXPENSES Expenses by Task Total Description . Task 1 • Cost Supplies ' $5,000.00 $5,000.00 Non-Capital Equipment and software $8,447.87 $8,447.87 Services (Rent; Equip Leases, Shipping, Purchases, R&M, Other) $25,759.01 $25,759.01 Total Reimbursable Expenses $39,206.88 $39,206.88 , SUBCONTRACTOR - RPTANalley Metro (QK06) Task 2 Period: July 1, 2015- June 30, 2016 Training & Total Total Personnel Hourly Rate Assistance Hours Cost Coomer, Dawn (Project Manager) $44.74 180.96 180.96 $8,096.15 Day, Suzanne $29.46 361.92 361.92 $10,662.16 Duarte, Lillian $29.46 361.92 361.92 $10,662.16 Reid, Jeff $22.14 361.92 361.92 $8,012.91 Subtotal $37,433.38 Total Hours 1,266.72 1,266.72 Total Hourly Subcontractors Cost $37,433.38 $37,433.38 Fringe Benefit 59.92% $22,430.08 $22,430.08 Overhead 58.24% $21,801.20 $21,801.20 RPTA Consultants (Marketing/Graphics) $128,735.34 $128,735.34 Reimbursable Expense (Meetings & Mileage) $12,800.00 $12,800.00 Reimbursable Expense (Postage/Print/Misc.) $36,800.00 $36,800.00 Total Subcontractor Expenses $260,000.00 - $260,000.00 GRAND TOTAL Total Costs by Task Period: July 1, 2015 - June 30, 2016 Task 1 Task 2 Description Travel Reduction Training & Total Program Assistance Cost Total Labor with Fringe $413,647.93 $413,647.93 Reimbursable Expenses $39,206.88 $39,206.88 Overhead 23.00% $102,345.19 $102,345.19 Subcontractor (RPTA/Valley Metro) S $260,000.00 $260,000.00 TOTAL $555,200.00 $260,000.00 $815,200.00 TRP FY2016 Budget_20150625.xlsx 6/25/2015