COMPTN IMPRACTICABLE RE SOFTWARE AGRMT WITH CHALLENGESOFT.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services L 320W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573, The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT FOC#
Public Health- Office of Family Health
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 10/23/2015
Company: The Challenger Group, Inc. (d.b.a. ChallengerSoft) REQUESTED DELIVERY
Address: PO Box 314 Date: 12/1/2015
City, State: Stafford, TX QUOTED PRICE: 109,000
Zip/Postal Code: 77497-0314
Phone: (281) 499-0095 Accounting String 5328618653HEE0080108HS16
Fax:
Contact Name: Michael W. Barron (ext. 101)
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: Os $100k 0> $100k
Is this a Technology Procurement? (:)Yes C) No
The South Phoenix Healthy Start (SPHS) program is seeking to obtain enhanced software that is standardized to the Healthy Start 3.0 model, which
Is federally granted. Currently the SPHS uses an Access database that is not all encompassing of the reports nor does it capture all of the custom
data forms or data validation software needed to implement Healthy Start 3.0 effectively. ChallegerSoft is a case management software that has
been specifically configured for over 20 Healthy Start programs nationwide. It is a web-based software and is delivered as an Online Service, making
It accessible anywhere. The Previous Competition Impracticable (The estimated cost included: Initial payment/standardization to the federal
reporting requirements, consulting services and staff training, travel cost, and a two (2) year on-line subscription for up to 20 people) was approved
for $97,000 on 9/21/15. Additional$12,000 for Customization / Consulting services based on 80 hours @ $150 per hour.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Marlcopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition Is Impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
e.,Software license renewals, additions, or upgrades available
0 Grant specified (supporting documents attached) `--"from only one source
r, Brand compatibility available from only one source (no other
( ) Mailing lists, subscriptions or media advertising \-i distributors)
0 Warranty voided if service provided by other contract vendor °Other proprietary situation
(74.) Other (Provide written explanation below)

THIS PROCURNIENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
This product is licensed for use by each individual Healthy Start program; the ChallengerSoft Case
Management System is configured based on ChallengerSoft's ongoing work and experience with
multiple Healthy Start programs. ChallengerSoft has previous experience in tracking and
documentation of case-related activities for Healthy Start, specifically including: custom Process Flows
(or Work Flows), custom data input forms, specific data validation, program-specific reporting
requirements and security features that comply and are standardized with the Healthy Start Federal
grants requirements. In addition, the integrated reporting tools facilitate a standardized evaluation of
the program in order to produce reports required by HRSA and MCH B.
SEARCH
A search was conducted consisting of (check all that apply) RESULTS
El Market research IIII Public notice given, list El no alternatives were identified
• Other vendors contacted • Other al no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
We researched the Internet and were unable to find any alternatives that had the same capability of
this vendor. In addition we were told by our Grantor that this vendor is the preferred supplier as it is
standardized with the grant requirements.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durat on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Ei Comparison to public sector contract pricing
r-i Comparison to previous comparable purchases 0 Discount off published catalog pricing
L-1 from a different vendor 171 Market survey
0 Independent estimate El Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
This is the standard pricing they charge all their public sector and other Healthy Start programs.

CERTIFICATIONS
i certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the Information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor Is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Re uired)
,04,9 224--a 1/-2 , /,
...--
Printed Name Sig ature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request Is over $100,000 and must be submitted as an agenda
Item to the Board of Supervisors for consideration.
E]<lecommended to BOS for approval.
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Printed Name i a re Date