FY2016 AATA LE AGREEMENT MCSO.PDF

ARIZONA AUTOMOBILE THEFT AUTHORITY
FY 2016 LAW ENFORCEMENT
GRANT AGREEMENT
This Agreement is made this 07/0112015, by and between the Arizona Automobile Theft
Authority, hereinafter referred to as the AATA, and Maricopa County on behalf of the
Maricopa County Sheriffs Office, hereinafter referred to as the GRANTEE. AATA and
GRANTEE are referred to herein individually as a "Party" and collectively as the "Parties."
The AATA enters into this Agreement pursuant to its authority under the provision of A.R.S. §
41-3451 and having satisfied itself as to the qualifications of the GRANTEE.
NOW, THEREFORE, it is agreed between the Parties as follows:
1. This Agreement will commence on 07/01/2015. All grant funds must be expended
by 06/30/2016. This agreement is subject to cancellation pursuant to the provision
of A.R.S. §38-511. This AATA grant expires at the end of the agreement period,
unless prior written approval for an extension has been obtained from the AATA.
The GRANTEE agrees to return all unexpended funds to the AATA within 60 days
of the expiration date of this grant should termination occur prior to original
expiration date, unless a grant extension is agreed to and an approved carry forward
is authorized.
2. Grant funds will not be used to supplant Federal, State, County, or local funds that
would otherwise be made available to the GRANTEE for law enforcement
purposes. Grant funds that are distributed pursuant to this agreement are not to
be expended for any indirect costs incurred by the GRANTEE for the
administration of this grant.
3. If equipment is valued over $1,000, the AATA requires the GRANTEE to record
and report performance data and impact on vehicle theft in itsjurisdiction for
five years or the useful life of the equipment, whichever is less. In addition, the
GRANTEE will own the equipment awarded through the grant and will be
responsible for maintaining the equipment in good working order.

4. The GRANTEE shall operate in a manner consistent with, and in
compliance with, the provisions and stipulations of the approved AATA
grant application letter and this agreement. If the AATA finds non-
compliance, the GRANTEE will receive a formal written notice that
identifies the area of non-compliance and the appropriate corrective action
to be taken. If the GRANTEE does not respond within 30 calendar days to
this notice, and does not provide sufficient information concerning the steps
that are being taken to correct the problem, the AATA may suspend funding
or permanently terminate the agreement or revoke the grant. Any deviation
or failure to comply with the purposes and/or conditions of this agreement
without written permission from the AAT A may constitute sufficient reason
for the AATA to terminate the agreement. The revocation of the grant will
require the return of all unspent funds, require that an audit of expended
funds be performed at GRANTEE's expense. It will also require the return
of any previously expended funds that may have been spent in violation of
the purposes and conditions of the grant.
5. The final funding schedule will be determined by the AATA and will be
based on funding availability.
6. Requests for budget adjustments and/or reprogramming must be
submitted in writing to the AAT A.
7. The grant funds awarded under this agreement are conditioned upon the
availability of funds appropriated or allocated for the cash payment of such
obligation. If funds are not allocated, are reverted or otherwise unavailable
for the continuance of this agreement, the AATA may terminate this
agreement at the end of the period for which funds are available. No
liability shall accrue to the AATA in the event this provision is exercised,
and the AAT A shall not be obligated or liable for any future payments or for
any damages as a result of termination under this paragraph.
APPROVED FY GRANT REQUEST:
Ii1Ii
il
Other Operating Expenditures $4,161.00
Total AATA Approved $4,161.00
2

PERFORMANCE MEASURE AND FINANCIAL REPORTING REOUIREMENTS
Measure Group Performance Measure Reporting Period
Bait Vehicle Program Data (if Number of Bait Cars (operational & non-op) Quarterly
applicable)
Number of AATA Funded Bait Car Systems Quarterly
Number of Activations Quarterly
Number of Arrests Quarterly
FTE Positions Number of FTE's Assigned to Auto Theft Unit Quarterly
License Plate Reader (LPR) Data Number of Fixed LPR Systems Quarterly
(if applicable)
Number of AATA Funded LPR Systems Quarterly
Number of Mobile LPR Systems Quarterly
Number of Shifts LPR's Deployed Quarterly
Number of Scans/Shift Quarterly
Number of Stolen Vehicles Recovered Quarterly
Number of Stolen License Plates Quarterly
Number of Stolen License Plates Recovered Quarterly
Number of Arrests Quarterly
Value of Vehicles Recovered Quarterly
Vehicle Theft Data Number of Felony Auto Theft Arrests Quarterly
Number of Chop Shops Investigated Quarterly
Vehicles Recovered Number of Vehicles Recovered Quarterly
Number of Vehicles Recovered (Abandoned) Quarterly
Number of Vehicles Recovered (Occupied) Quarterly
Occupied Vehicles: (Number of Occupants) Quarterly
VIN Etching Program Data (if Number ofVin Etching Events Quarterly
applicable)
Number of Vehicles VIN Etched Quarterly
Number of Participants at Promotional Events Quarterly
3

8. The GRANTEE agrees to account for the interest earned on AATA grant funds,
use interest only for the purpose of paying AATA approved grant expenditures,
and shall remit interest earned to the AAT A within 60 days of the expiration of
this grant, unless a prior written request justifying the uses of such funds is
submitted and approved by the AAT A
9. The GRANTEE agrees that it will provide accounting, auditing, and monitoring
procedures to safeguard AATA grant funds and keep such records to assure
proper fiscal controls, management, and the efficient disbursement of AATA
grant funds.
10. Pursuant to the provisions of AR.S §35-214 and AR.S §35-215, GRANTEE
shall retain all books, account reports, files, and other records relating to this
agreement and performance of this agreement for a period of five (5) years
after the completion of this agreement. All such documents shall be subject to
inspection and audit at reasonable times.
11. The GRANTEE agrees to submit quarterly financial and performance reports to
the AATA, documenting the activities supported by the AATA grant funds and
providing an assessment of the impact of those activities on the criminal justice
system. Reports are submitted through the AATA Grant Database web-portal.
12. This agreement may be modified only by a written amendment signed by
persons duly authorized to enter into agreements on behalf of the AATA and
GRANTEE. Any notice given pursuant to this agreement shall be in writing
and shall be considered to have been given when actually received by the
following addressees or their agents or employees.
If to the AATA:
AUTOMOBILE THEFT AUTHORITY
1400 W. Washington Street, Suite 270
Phoenix, Arizona 85007
Attn: Frederick W. Zumbo, AATA Executive Director
If to the GRANTEE:
Maricopa County Sheriffs Office
550 W. Jackson Street
Phoenix, AZ 85003
Attn: Gerard Sheridan
4

13. The GRANTEE agrees that it will comply with applicable nondiscrimination
requirements of A.R.S. §41-1463, applicable State and Federal civil rights
laws, and Executive Order 2009-9.
14. The GRANTEE agrees that in the event that a Federal or State court, or Federal
or State administrative agency, after a due process hearing, makes a finding of
discrimination on the grounds of race, color, religion, national origin, sex, age,
or handicap against the GRANTEE regarding the program or activities
supported by this grant, the GRANTEE will forward a copy of such findings to
theAATA.
15. The GRANTEE certifies it will comply with the Drug-Free Workplace Act of
1988 as delineated in 28 CFR Part 67, Subpart F, for grantees, as defined in 28
CFR Part 67 Sections 67.615 and 67.620.
16. The GRANTEE warrants compliance with all Federal immigration laws and
regulations relating to employees and warrants its compliance with A.R.S. §
41- 4401 and A.R.S. § 23-214, Subsection A. (That subsection reads: "After
December 31, 2007, every employer, after hiring an employee shall verify the
employment eligibility if the employee through the E-Verify program.)
A breach of a warranty regarding compliance with immigration laws and
regulations shall be deemed a material breach of the contract and the
GRANTEE may be subject to penalties up to and including termination of the
contract.
Failure to comply with a State audit process to randomly verify the employment
records of contractors and subcontractors shall be deemed a material breach of
the contract and the GRANTEE may be subject to penalties up to and including
termination of the contract.
The State Agency retains the legal right to inspect the papers of any employee
who works on the contract to ensure that the contractor or subcontractor is
complying with the warranty under paragraph 1.
17. The GRANTEE agrees that it is acting as an independent contractor and
agrees to hold the AATA harmless from the actions of the GRANTEE AND
GRANTEE'S employees.
18. The GRANTEE and the AATA agree to use arbitration in the event of
disputes in accordance with the provisions of ARS §12-1501 et seq.
No right or interest in this Agreement shall be assigned by GRANTEE
without prior written approval of the AATA. No delegation of any duty of
GRANTEE shall be made without the prior written approval ofthe AAT A.
5

19. The GRANTEE assigns to the State any claim for overcharges resulting from
antitrust violations to the extent that such violations concern materials or services
supplied by third parties to the GRANTEE toward fulfillment of this agreement.
SPECIAL TERMS & CONDITIONS
Item #
1. The Grantee agrees to provide product/equipment evaluation and data-sharing as
required by the AATA.
IN WITNESS WHEREOF, the parties have made and executed this agreement the day and
year first above written.
Maricopa County Sheriff's Office:
Date:------
Gerard (Jerry) Sheridan, Chief Deputy
FOR MARICOPA COUNTY
Date:------
Steve Chucri, Chairman
Maricopa County Board of Supervisors
ATTEST:
Date:------
Fran McCarroll, Clerk of the Board
APPROVED AS TO FORM:
Date: _
Deputy County Attorney
FOR THE AUTOMOBILE THEFT AUTHORITY:
Date: _
Frederick W. Zumbo, Executive Director
6