FISCAL YEAR 2016 FILL THE GAP PLAN.PDF

FILL THE GAP (FTG) APPLICATION
A. APPLICANT INFORMATION
. COURT NAME: SUPERIOR COURT OF ARIZONA IN MARICOPA COUNTY
. CONTACT PERSON: CHRISTOPHER BLEUENSTEIN 3. TITLE: DEPUTY CRIMINAL COURT ADMINISTRATOR
. ADDRESS (STREET, CITY, STATE, ZIP): 201 WEST JEFFERSON, 2" FLOOR, PHOENIX, AZ 85003
. PHONE: 7. E-MAIL ADDRESS:
602-506-1941 6. FAX: 602-506-1183 BLELIENSTEINC@SUPERIORCOURTNARIcOPA.GO
V
B. BUDGET INFORMATION
. PROJECT TITLE; FILL-THE-GAP (FTG)
. BEGIN DATE: JULY 1, 2015 END DATE: JUNE 30, 2016
AMOUNT STATE FIG REQUESTED: AMOUNT LOCAL FTG REQUESTED: LOCAL BALANCE
(COURT PORTION):
$ 1,531,617.00 $ 2,538,707.25 PLUS CARRYOVER $ 2,616,118.13
10 .
FOR SUP COURT ($77,369.77) & AS OF: SEPTEMBER 17, 2015
CLERK OF COURT ($83,654.86) (CERTIFIED BY COUNTY
TREASURER)
11. OTHER ACTIVE APPROVED GRANTS FOR FIG (STATE $ AMOUNT):
12. 0 NEW REQUEST X CONTINUE PROJECT—TIME & MONEY E EXTEND PROJECT
• CONTINUE PROJECT—ADDITIONAL STAFF MORE TIME
No ADDITIONAL FUNDS
GPT # ASSIGNED BY AOC GPT#
C. PROJECT INFORMATION
13. DESCRIPTION OF PROJECT PLAN.
THE FUNDAMENTAL VISION OF THE COMPREHENSIVE PLAN FROM CRIMINAL CASE MANAGEMENT IS TO BRING FELONY
CASE PROCESSING IN LINE WITH THE TIME STANDARDS DEVELOPED BY THE ARIZONA SUPREME COURT AS
REFLECTED IN RULE 8 OF THE ARIZONA RULES OF CRIMINAL PROCEDURE. SUPERIOR COURT HAS A PRIMARY ROLE
IN CRIMINAL CASE MANAGEMENT PROJECT PLAN AND THE CLERK OF COURT HAS A SUPPORTIVE ROLE.
S:\FinanceIFY2015-16kBudget1Special Funds1218 - FTGIFTG Application 2016 (COC Working Copy).docx
Page 1 o16

FTG Application
14. DESCRIBE THE NEED FOR THIS PROJECT AND HOW THE EXPENDITURE OF THESE MONIES WILL ADDRESS THE
NEED.
SUPERIOR COURT — Fill-the-Gap (FTG) funding has allowed the Court to manage pending criminal
cases. The Court is committed to resolving felony cases within the established standards
promulgated by the State Supreme Court. Superior Court has the primary role in managing the
project plan while the Clerk of Superior Court and Adult Probation have supportive roles.
CLERK OF COURT — The Clerk of the Superior Court contributes to criminal case processing
improvements primarily through staff support positions. For FY2015-16, the Clerk of the Superior
Court requests funding for 48 positions, comprised of 22 Courtroom Clerks, 2 Courtroom Services
Supervisors, 22 Justices System Clerks, and 2 Justice System Clerk Leads. Courtroom Clerk
positions perform mandated functions directly related to criminal case processing — covering
various criminal calendars, recording court proceedings, transcribing notes, and recording and
securing exhibits. Document management and clerical support positions provide staff resources for
case filing, docketing, scanning and related document management processes. These
document/clerical support functions are integral to the processing of criminal felony cases.
15. LIST THE PROJECT'S PERFORMANCE MEASURES.
RULE 8 OF THE ARIZONA RULES OF CRIMINAL PROCEDURE AMENDED IN DECEMBER 2002, REQUIRES DISPOSING OF
FELONY CASES WITHIN THE FOLLOWING STANDARDS: 1) WITHIN 150 DAYS OF ARRAIGNMENT WHERE THE
DEFENDANT IS IN CUSTODY; 2) WITHIN 180 DAYS OF ARRAIGNMENT WHERE THE DEFENDANT IS OUT OF CUSTODY; 3)
CASES DESIGNATED AS COMPLEX WITHIN ONE YEAR OF ARRAIGNMENT; AND 4) CAPITAL CASES WITHIN 24 MONTHS
OF ARRAIGNMENT.
THE SUPERIOR COURT MANAGES MANY PROGRAMS AND IS PLANNING NEW ONES TO MEET THESE STANDARDS.
SUPERIOR COURT HAS THE PRIMARY ROLE IN ESTABLISHING AND REPORTING RESULTS AGAINST THE PROJECT
PLAN; CLERK OF COURT HAS A SUPPORTIVE ROLE.
D. BUDGET (SUPERIOR COURT) (SEE ATTACHMENT FOR COMPLETE BREAKDOWN OF PROPOSED EXPENDITURE).
PERSONNEL $ 1,987,864.00
PROFESSIONAL SERVICES $ 215,036.00
TRAVEL $ 0
OTHER OPERATING $ 0
OFFICE EQUIPMENT $ 0
COMPUTER EQUIPMENT $ 0
TOTAL $ 2,202,900.00
PLEASE ENTER THE PORTION IN SECTION D. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW H.B. $ 0
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
Page 2 of 6

FIG Application
E. BUDGET (CLERK OF THE COURT)
PERSONNEL $ 2,028,448.88
PROFESSIONAL SERVICES $ 0
TRAVEL $ 0
OTHER OPERATING $ 0
OFFICE EQUIPMENT/FURNITURE $ 0
COMPUTER EQUIPMENT $ 0
TOTAL $ 2,028,448.88
PLEASE ENTER THE PORTION IN SECTION E. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW H.B. $ 0
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
F. BUDGET (JUSTICE COURT)
PERSONNEL $
PROFESSIONAL SERVICES $
TRAVEL $
OTHER OPERATING $
OFFICE EQUIPMENT $
COMPUTER EQUIPMENT $
TOTAL $
PLEASE ENTER THE PORTION IN SECTION F. TOTAL THAT WAS PREVIOUSLY
FUNDED BY LOCAL OR COUNTY FUNDS PRIOR TO 7/1/09. (SESSION LAW H.B. $
2010, SUSPENDING A.R.S. 12-102.02 AND 12-102.03)
G. PERSONNEL EXPENDITURE DETAIL
COURT
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
4.0 Bailiffs — Classified $ 169,971.00
4.0 Court Commissioners $ 697,632.00
4.0 Judicial Assistants — Classified $ 206,166.00
Page 3 of 6

FTG Application
4,0 Judicial Clerk $ 195,383.00
11.0 1 Judicial Clerk Associate $ 507,623.00
3.0 Judicial Clerk Supervisor $ 211,089.00
Total $ 1,987,864.00
CLERK OF THE COURT
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
22 Courtroom Clerks $ 762,837.88
2 Courtroom Services Supervisors $ 145,233.00
22 Justice System Clerks $1,013,385.00
2 Justice System Clerk Leads $ 106,993.00
Total $2,028,448,88
JUSTICE COURTS
Number of Position Description (use additional sheets if Salary Amount
Positions necessary) (Include ERE)
N/A N/A $ 0
Total $ o
H. EQUIPMENT EXPENDITURE DETAIL
SUPERIOR COURT
Type of Equipment Amount
NIA $ 0
Total $ 0
Page 4 of 6

FIG Application
CLERK OF THE COURT
Type of Equipment/Furniture/Other Operating Amount
N/A
Total $ o
JUSTICE COURT
Type of Equipment Amount
N/A $
Total $ o
Page 5 of 6

FIG Application
I. SIGNATURES OF SUBMITTING PARTIES
y4.AGREE 0 AGREE
0 DISAGREE (ATTACH EXPLANATION) 0 DISAGREE (ATTACH EXPLANATION)
DA E CHAIRMAN, BOARD OF SUPERVISORS DATE
PLEASE PRINT NAME PLEASE PRINT NAME
)1- AGREE AGREE
0 DISAGREE (ATTACH EXPLANATION ) 0 DISAGREE (ATTACH EXPLANATION )
ERK OF THE SUPERIORCOURT DATE PRESIDING JUSTICE OF THE PEA DATE
MichoeA K. .) (3- 6Yle-s
PLEASE PRINT NAME
RETURN COMPLETE APPLICATION AND SEND TO'
JERRI MEDINA, GRANT SPECIALIST
COURT SERVICES DIVISION
ADMINISTRATIVE OFFICE OF THE COURTS
1501 W. WASHINGTON, SUITE 410
PHOENIX, AZ 85007
Page 6 of 6

Clerk of the Superior Court
Fill the Gap Fund (218)
FY 2016 - Operating
(Current) Budgeted
Revised New FY16
Yes No
Revenue Budget Budget
OBJ 0634 $ 730,002 $ 730,002 $ 35,807 $ 765,809
OBJ 0635 1,185,694 1,185,694 (6,708) 1,178,986
Total Revenue $ 1,915,696 $ 1,915,696 $ 29,098 $ 1,944,794
(Current) Budgeted
Revised New FY16
Yes No
Expenditure Budget Budget
OBJ 0701 $ 1,697,815 $ 1,697,815 $ 112,753 $ 1,810,568
OBJ 0705 39,672 39,672 39,672
OBJ 0750 754,887 754,887 754,887
OBJ 0795 (576,678) (576,678) (83,655) (660,333)
OBJ 0796 - - - -
OBJ 0801 - - - -
OBJ 0804 - - -
OBJ 0812 - - - -
OBJ 0820 - - - -
OBJ 0825 - - -
OBJ 0841 - - - -
Total Revenue $ 1,915,696 $ 1,915,696 $ 29,098 $ 1,944,794
0
Clerk of the Superior Court
Fill the Gap Fund (218)
FY 2016 - Non-Recurring/Non-Project
(Current) Budgeted
Revised New FY16
Yes No
Expenditure Budget Budget
OBJ 0796 - 83,655 83,655
Total Revenue $ - $ - $ 83,655 $ 83,655
10/16/2015 COCISurnmary of Changes'

Superior Court (800) (Current) OPERATING
Fill the Gap Fund (264) REVISED Budgeted New FY 16
REVENUE BUDGET YES NO Budget
OC 634 $ 760,979 $ 750,979 $ 14,829 $ 765,808
OC 635 $ 1,466,149 $ 1,466,149 $ (29,057) $ 1,437,092
OC 645 1,600 $ 1,600 $ (1,600) $
TOTAL REVENUE: $ 2,218,728 $ 2,218,728 $ (15,828) $ 2,202,900
EXPENDITURES
OC 701 $ 1,366,435 $ 1,366,435 $ $ 1,366,435
OC 710 $ 5,000 $ 5,000 $ - $ 5,000
OC 750 $ 594,989 $ 594,989 $ - $ 594,989
OC 750 $ 6,440 $ 6,440 $ - $ 6,440
OC 790 $ 15,000 $ 15,000 $ - $ 15,000
OC 810 230,864 $ 230,864 $ (15,828) $ 215,036
$ 2,218,728 $ (15,828) $ 2,202,900
TOTAL EXPENDITURES: 2,218,728 1 $ 2,218,728 $ (15,828) $ 2,202,900
NON-RECURRING
Budgeted New FY 16
YES NO Budget
$ - $
$ - $ - $ _
$ - $ - $ .