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SEP 2 3 2015 State of Arizona Department of Homeland Security Governor Douglas A. Ducey Director Gilbert M. Orrantia September 11,2015 Director Pete Weaver Maricopa County Department of Emergency Management 5630 E McDowell Road Pheonix, AZ 85008-3455 Subject: FFY 2015 Homeland Security Grant Program Award Subrecipient Agreement Number: 150203-01 Project Title: Central Region COOP/COG/EOP Cloud Dear Director Pete Weaver: The application that your agency submitted to the Arizona Department of Homeland Security (AZDOHS) for consideration under the Homeland Security Grant Program has been awarded. The project titled "Central Region COOP/COG/EOP Cloud" has been fully funded under the STATE HOMELAND SECURITY GRANT PROGRAM for $113,000. The grant performance period is October 1, 2015 through September 30, 2016. This grant program is part of the U.S. Department of Homeland Security Grant Program and specifically is awarded under CFDA #97.067 (Catalog of Federal Domestic Assistance). To initiate the award process, the following action items must be completed, signed and returned to AZDOHS: 1. Project Administration Page (enclosed). 2. Environmental and Historic Preservation (EHP) required documentation, if applicable (see enclosed EHP Designation Letter). 3. Two Subrecipient Agreements - go to vvww.azdohs.gov under Grants and download two original Subrecipient Agreements. 4. NIMS Compliance Certification - go to www.azdohs.gov under Grants and download one original certification. Hard copies of the Subrecipient Agreement and NIMS Compliance Certification will not be mailed to you. These items must be completed and on file at AZDOHS in order for your agency to be eligible for reimbursement. if all documentation listed in numbers 1, 2 (if applicable), 3 and 4 above is not sinned and received by AZDOHS on or before January 31, 2016, this award is rescinded and the funds will be reallocated. Additional grant requirements: • Reimbursements are limited to approved quantities and funding thresholds. • If your project requires an Environmental and Historic Preservation (EHP) review; this must be completed, submitted and approved by FEMA/AZDOHS prior to any expenditure of funds. • All radio equipment purchased with Homeland Security funds should be P25 capable, comply with SAFECOM Guidance, and the Land Mobile Radio Minimum Equipment Standards as approved by the Statewide Interoperability Executive Committee (SIEC), and be programmed in accordance with the Arizona State Interoperable Priority Programming Guide. • Subrecipients are subject to the AZDOHS Site Monitoring Program. • Quarterly programmatic reports must be submitted on the most recent form/template available on the AZDOHS website. • Consultants/Trainers/Training Providers costs must be within the prevailing rates; must be obtained under consistent treatment with the procurement policies of the subrecipient and 2 CFR 200; and shall not exceed the maximum of $450 per day per consultant/trainer/training provider unless prior written approval is granted 1700 West Washington Street Suite 210 Phoenix, Arizona 85007 Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohs.qov by the AZDOHS. • Terrorism Liaison Officer (TLO) Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) Response Vehicles purchased with Department of Homeland Security Grant Program funding must be assigned to and used by certified TLOs working with the Arizona Counter Terrorism Information Center (ACTIC). o Persons receiving TLO vehicles shall be available to respond to incidents and events on a "call out" basis and shall be available for regional and statewide deployment for TLO operations and training. o TLO equipment and/or services purchased or maintained with Department of Homeland Security Grant Program funding will be assigned to and used by certified TLOs working with the ACTIC TLO Program. This equipment may include: radios, computers, cell phones, cellular and satellite service fees, open source data services, cameras, GPS devices and any other equipment needed to complete the TLO mission. • All reimbursements for personnel costs must be in compliance with AZDOHS Time and Effort Reporting requirements available on the AZDOHS website. • Subrecipients are either required to submit an electronic copy of their annual A133 Audit or a statement stating that they were not required to complete an audit to AZDORS each year to audits@azdohs.gov . The AZDOHS reserves the right to withhold reimbursement payments or future subrecipient agreements until the A133 Audit or statement has been received and, if applicable, an approved action plan for compliance has been completed. • The FFY 2015 federal award date as indicated in the U.S. OHS award package is 8/10/2015 with a total amount of funding of $21,768,000. The Federal Award Identification Number is EMW-2015-SS-00084-801. • AZDOHS reserves the right to request additional documentation at any time. If you should have any questions, please do not hesitate to contact your Strategic Planner. Congratulations on your Homeland Security Grant Program award. Sincerely, Gilbert M. Orrantia Director Cc: Director Pete Weaver Attachments: Project Administration Page, Application Summary Page, Budget Narrative page(s), EHP Designation Letter 1700 West Washington Street Suite 210 Phoenix, Arizona 85007 Office: (602) 542-7013 Fax: (602) 542-1729 www.azdohssiov