15049-CONTRACT.PDF

PLEASE SUBSTITUTE ATTACHED REVISED
PAGES TO SUBJECT CONTRACT.
SERIAL 15049-S HVAC SERVICE AND REPAIR
DATE OF LAST REVISION: October 21, 2015 CONTRACT END DATE: October 31, 2017
CONTRACT PERIOD THROUGH OCTOBER 31, 2017
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for HVAC SERVICE AND REPAIR
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on October 21, 2015 (Effective November 1,
2015).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts.
The contract period is indicated above.
Wes Baysinger, Chief Procurement Officer
Office of Procurement Services
LA/jl
Attach
Copy to: Office of Procurement Services
Don Jeffery, Facilities Management
Cynthia Robinson, Department of Transportation
(Please remove Serial 08136-S from your contract notebooks)

ANDREW'S REFRIGERATION, 5617 E. HILLARY DRIVE, SCOTTSDALE, AZ 85254
COMPANY NAME: Andrew's Refrigeration Inc
DOING BUSINESS AS (DBA) NAME:
MAILING ADDRESS: 5617 E Hillery Dr Scottsdale AZ 85254
REMIT TO ADDRESS: same
ELEPHONE NUMBER: 602-992-9560
FACSIMILE NUMBER: 602-992-9570
WEB SIIE: weareiceonline.com
REPRESENTATIVE NAME: Jayson Wagner
REPRESENTATIVE IELEPHONE NUMBER: 602-725-0738
REPRESENTATIVE E-MAIL: jayson@weareiceonline.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price 0% OF TOTAL BID AMOUNT
adjustment is located in the solicitation document)
Wo' 1% 10 DAYS NET 30 DAYS
1ST CALL
Labor Rates: Commercial / Industrial
Item Qty Unit Price Total Notes
Regular Business Hours 1 hour $62.00 $62.00
After Business Hours 1 hour $93.00 $93.00
Weekends 1 hour $93.00 $93.00
Holidays 1 hour $93.00 $93.00
1 ST CALL
Labor Rates: Residential
Regular Business Hours 1 hour $62.00 $62.00 Please see all additional required
documents uploaded under this section
as it is the only space provided . Thank
YOU
After Business Hours 1 hour $93.00 $93.00
Weekends 1 hour $93.00 $93.00
Holidays 1 hour $93.00 $93.00
Additional Pricing:
Parts Materials and Components - 1 each 25% 25%
Cost Plus Percentage
Any Services Outside the Scope of 1 hour $62.00 $62.00
Work
Training 1 hour $62.00 $62.00

ANDREW'S REFRIGERATION, 5617 E. HILLARY DRIVE, SCOTTSDALE, AZ 85254
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: 1% 10 DAYS NET 30 DAYS
Vendor Number: 2011000646 0
Certificates of Insurance Required
Contract Period: To cover the period ending October 31,2017.

SERIAL I5049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMTTTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
o a.gov/materials . AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
Andrew's Refrigeration Inc. 86-0840431 012875360
RESPONDENT (FIRM) SUBMI 11 ING PROPOSAL FEDERAL TAX ID NUMBER DUNS #
Jayson Wagner Vice President
PRINTED ED NAME AND TITLE TXRTZ1ED SIcDURE
5617 E Hillery Dr 602-992-9560 602-992-9570
ADDRESS TELEPHONE FAX #
Scottsdale AZ 85254 5/21/2015
CITY STATE ZIP DATE
WEB SITE: weareiceonline.com EMAIL ADDRESS: jayson0,weareiceonline.com
IYIARICOPA COUNTY, ARIZONA
BY: Al A
CHIC PROCUREMENT OFFICER, DATE
OFFICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE

BEL-AIRE MECHANICAL, INC., 4201 NORTH 47 T11 AVE., PHOENIX AZ 85031
COMPANY NAME: Bel-Aire Mechanical, Inc.
DOING BUSINESS AS (DBA) NAME:
MAILING ADDRESS: 4201 North 47th Avenue, Phoenix, AZ 85031
REMIT TO ADDRESS: 4201 North 47th Avenue, Phoenix, AZ 85031
I ELEPHONE NUMBER: 623-846-8600
FACSIMILE NUMBER: 623-846-8700
WEB SIIE: www.belairemechanical.com
REPRESENTATIVE NAME: Howard Clifford
REPRESENTATIVE TELEPHONE NUMBER: 623-846-8612
REPRESENTATIVE E-MAIL: hclifford@belairemechanical.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price n/a% OF TOTAL BID AMOUNT
adjustment is located in the solicitation document)
NET 30 DAYS
5TH CALL
Labor Rates: Commercial / Industrial
Item Qty Unit Price Total Notes
Regular Business Hours 1 hour $82.00 $82.00
After Business Hours 1 hour $115.00 $115.00
Weekends 1 hour $150.00 $150.00
Holidays 1 hour $150.00 $150.00
6TH CALL
Labor Rates: Residential
Regular Business Hours 1 hour $82.00 $82.00 Attached doc Attachment B
and also References and
certifications of Servicemen.
After Business Hours 1 hour $115.00 $115.00
Weekends 1 hour $150.00 $150.00
Holidays 1 hour $150.00 $150.00
Additional Pricing:
Parts Materials and Components - Cost 1 each 19% 19%
Plus Percentage
Any Services Outside the Scope of Work 1 hour $65.00 $65.00
Training 1 hour $65.00 $65.00

BEL-AIRE MECHANICAL, INC., 4201 NORTH 47TH AVE., PHOENIX AZ 85031
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: NET 30 DAYS
Vendor Number: W000001391 X
Certificates of Insurance Required
Contract Period: To cover the period ending October 31, 2017.

Maricopa County Bid 15049-S
SERIAL 15049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT REP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
http://www.maricopa.eov/materials . AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
N/A Small Business Enterprise (SBE)
Bel-Aire Mechanical, Inc. 86-0558376 16-154-3111
RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER DUNS #
James E. Dinan, President and CEO
PRINTED NAME AND TITLE ORIZED SIGNA
4201 North 47th Avenue 623-846-8600 623-846-8700
ADDRESS TELEPHONE FAX #
Phoenix, AZ 85031 June 8, 2015
CITY STATE ZIP DATE
WEB SHE: wwvv.belairemechanical.com EMAIL ADDRESS : jdinan@belairemechanical.com
MARICOPA COUNTY, ARIZONA
BY: AI IA
CHIEF PROCUREMENT OFFICER, DATE
OFFICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE
5/22/2015 5:21 PM p. 32

DELTA BAP, 16614 N. 40TH DRIVE, PHOENIX, AZ 85053
COMPANY NAME: delta bap
DOING BUSINESS AS (DBA) NAME: delta bap
MAILING ADDRESS: 16614 n 40th dr., phoenix, az 85053
REMIT TO ADDRESS: 16614 n 40th dr., phoenix, az 85053
TELEPHONE NUMBER: 6027956014
FACSIMILE NUMBER: 6027956188
WEB SITE: vvvvvv.deltabap.com
REPRESENTATIVE NAME: Ivo Draginov
REPRESENTATIVE 1ELEPHONE NUMBER: 6026220397
REPRESENTATIVE E-MAIL: ivogdeltabap.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM k;''
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price adjustment is 0% OF TOTAL BID AMOUNT
located in the solicitation document)
NET 30 DAYS
4T11 CALL
Labor Rates: Residential
Regular Business Hours 1 hour $69.00 $69.00
After Business Hours 1 hour $89.00 $89.00
Weekends 1 hour $105.00 $105.00
Holidays 1 hour $105.00 $105.00
Additional Pricing:
Item Qty Unit Price Total
Parts Materials and Components - Cost Plus Percentage 1 each 10% 10%
Any Services Outside the Scope of Work 1 hour $74.00 $74.00
Training 1 hour $74.00 $74.00
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: NET 30 DAYS
Vendor Number: W000009342 X
Certificates of Insurance Required
Contract Period: To cover the period ending October 31,2017.

Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
http://www.maricepa.gov/materials . AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
- 22S'P 01–n1W-4-14 :z) C4-0 140 r41.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
)(V) IN:),krafkr\ \ a,„ OAJLIr
PRINTED NAME AND TIALL AUTHORIZED SIGNATURE
10(0 Ita 1 C-1( c ooa-z1R5- 6N 2-1 (Doac-D (0)1(
ADDRESS TELEPHONE FAX #
AZ
CITY STATE ZIT DATE
WEB SITE: c)..)!..a.)3 ..*a\ ) o2C Onn EMAIL ADDRESS: -Q-1+ a_e0bap,c,=0/1,-1
MARICOPA COUNTY, ARIZONA
BY:
1/1\1110\CUREMENT OFFICER. DATE
OF.FICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
'CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE
5/22/2015 5:22 PM p. 32

JOHNSON CONTROLS, INC., 2032 W. 4 TH STREET, TEMPE AZ 85281
COMPANY NAME: Johnson Controls, Inc.
DOING BUSINESS AS (DBA) NAME: Same
MAILING ADDRESS: 2032 West 4th Street, Tempe, AZ 85281
REMIT TO ADDRESS: Johnson Controls, Inc.,
P 0 Box 730068, Dallas, TX 75373
I ELEPHONE NUMBER: 480-517-3543
FACSIMILE NUMBER: 480-967-5213
WEB SITE: www.jci.com
REPRESENTATIVE NAME: Gary H. Whetstone
REPRESENTATIVE I ELEPHONE NUMBER: 602-550-1279
REPRESENTATIVE E-MAIL: Gary.H.Whetstone@jci.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
NET 30 DAYS
6TH CALL
Labor Rates: Commercial! Industrial
Item Qty Unit Price Total Notes
Regular Business Hours 1 hour $105.00 $105.00 Industrial HVAC work
After Business Hours 1 hour $157.50 $157.50 Industrial HVAC Work
Weekends 1 hour $210.00 $210.00 Industrial HVAC Work
Holidays 1 hour $210.00 $210.00 Industrial HVAC Work
7TH CALL
Labor Rates: Residential
Regular Business Hours 1 hour $90.00 $90.00 Light Commercial HVAC work
After Business Hours 1 hour $135.00 $135.00 Light Commercial HVAC work
Weekends 1 hour $180.00 $180.00 Light Commercial HVAC work
Holidays 1 hour $180.00 $180.00 Light Commercial HVAC work
Additional Pricing:
Parts Materials and Components - 1 each 25% 25%
Cost Plus Percentage
Any Services Outside the Scope of 1 hour $90.00 $90.00 Pricing shown is for Light Commerical
Work HVAC work on Regular working
hours. Industrial HVAC work on
regular working hours is $105.00/ hour
Training 1 hour $90.00 $90.00 Pricing shown is for light Commerical
HVAC training. For Industrial HVAC
training this rate would be $90.00/ hour
on regular working hours

JOHNSON CONTROLS, INC., 2032 W. 4TH STREET, TEMPE AZ 85281
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: NET 30 DAYS
Vendor Number: 2011001105 0
Certificates of Insurance Required
Contract Period: To cover the period ending October 31, 2017.

SERIAL 15049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
http://www.maricopa.gov/materiaIs . AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
jOR4So--4 („4741-720.P.st LTA), , M AeCe ‘19 64f -zetez,
RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER DUNS #
j4oe L gecv V9
PRINTED NAME AND TITLk AITIFIORIMD SIGNATURE
Ejes7-- 40 -57 7.3f';1 ' cz/A
ADDRESS TELEPHONE FAX #
t1tee. e.4 /4 2-
CITY STATE ZIP DATE
e-D //t/At'A714A_ge #4—c,/ , eon
WEB S11E: 1d L4914-9 , 1 EMAIL ADDRESS: 97e
SWes
MARICOPA COUNTY, ARIZONA
BY : N/A
CHIEF PROCUREMENT OFFICER, DATE
OFFICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE

SUN MECHANICAL CONTRACTING, 3951 E. COLUMBIA STREET, TUCSON AZ 85714
COMPANY NAME: Sun Mechanical Contracting
DOING BUSINESS AS (DBA) NAME: Sun Mechanical Contracting
MAILING ADDRESS: 3951 E. Columbia Street, Tucson, AZ 85714
REMIT TO ADDRESS: 3951 E. Columbia Street, Tucson, AZ 85714
TELEPHONE NUMBER: (520) 790-3100
FACSIMILE NUMBER: (520) 790-5513
WEB Sr fE: vvww.sunmechanical.net
REPRESENTATIVE NAME: David McLain
REPRESENTATIVE TELEPHONE NUMBER: 080) 694-8764
REPRESENTATIVE E-MAIL: dmclain@sunmechanical.net
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM 0%
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price 0% OF TOTAL BID AMOUNT
adjustment is located in the solicitation document)
2% 10 DAYS NET 30 DAYS
4111 CALL
Labor Rates: Commercial / Industrial
Item Qty Unit Price Total
Regular Business Hours 1 hour $82.00 $82.00
After Business Hours 1 hour $117.00 $117.00
Weekends 1 hour $117.00 $117.00
Holidays I hour $117.00 $117.00
2" CALL
Labor Rates: Residential
Regular Business Hours 1 hour $70.00 $70.00
After Business Hours 1 hour $90.00 $90.00
Weekends 1 hour $90.00 $90.00
Holidays 1 hour $90.00 $90.00
Additional Pricing:
Parts Materials and Components - Cost Plus Percentage 1 each 30% 30%
Any Services Outside the Scope of Work 1 hour $82.00 $82.00
Training 1 hour $82.00 $82.00

SUN MECHANICAL CONTRACTING, 3951 E. COLUMBIA STREET, TUCSON AZ 85714
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: 2% 10 DAYS NET 30 DAYS
Vendor Number: 2011006467 0
Certificates of Insurance Required
Contract Period: To cover the period ending October 31, 2017.

SERIAL 15049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
http://www.maricona.2ov/materials . AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
-U3L0Zi0co OR b42-
Uv1 PLeStall(c-Cl. ivte-- •
SPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER DUNS It
Jae-ob f-11)44- c f- (e.Aitap . s 0,41
PRINTED NAME AND TITLE AUTHORIZED SIGNATURE
‘i0- 776- 61)
ADDRESS TELEPHONE FAX #
85 (4{
Ueel/A
CITY STATE ZIP DATE
WEB SITE: MOLd Ctiointe.Gher.Atcc-i•flak EMAIL ADDRESS: )1/I 01-kr e-StIVIrtezito en to-1 ..4-4-
MARICOPA COUNTY, ARIZONA
BY:
CHIEF P 0 UREMENT OFFICER, DATE
OFFICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE iiI
APPROVED AS TO FORM:
LEGAL COUNSEL DATE

TRANE U.S. INC., 850 W. SOUTHERN AVE., TEMPE, AZ 85282
COMPANY NAME: Trane U.S. Inc.
DOING BUSINESS AS (DBA) NAME: Trane
MAILING ADDRESS: 850 W. Southern Ave., Tempe, AZ 85282
REMIT TO ADDRESS: Trane
P.O. Box 98167, Chicago, IL 60693
1ELEPHONE NUMBER: (602) 258-9600
FACSIMILE NUMBER: (602) 253-3801
WEB SI 1E: wwvv.trane.com
REPRESENTATIVE NAME: Jamie C. Batsell
REPRESENTATIVE 'I ELEPHONE NUMBER: (602) 502-2439
REPRESENTATIVE E-MAIL: jbatsell@trane.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price 0% OF TOTAL BID AMOUNT
adjustment is located in the solicitation document)
1% 10 DAYS NET 30 DAYS
3RD CALL
Labor Rates: Commercial / Industrial
Item Qty Unit Price Total
Regular Business Hours 1 hour $75.00 $75.00
After Business Hours 1 hour $112.50 $112.50
Weekends 1 hour $112.50 $112.50
Holidays 1 hour $150.00 $150.00
5TH CALL
Labor Rates: Residential
Regular Business Hours 1 hour $75.00 $75.00
After Business Hours 1 hour $112.50 $112.50
Weekends 1 hour $112.50 $112.50
Holidays 1 hour $150.00 $150.00
Additional Pricing:
Parts Materials and Components - Cost Plus Percentage 1 each 29% 29%
Any Services Outside the Scope of Work 1 hour $99.00 $99.00
Training 1 hour $99.00 $99.00

TRANE U.S. INC., 850 W. SOUTHERN AVE., TEMPE, AZ 85282
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: 1% 10 DAYS NET 30 DAYS
Vendor Number: 2011001488 0
Certificates of Insurance Required
Contract Period: To cover the period ending October 31, 2017.

SERIAL 15049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
http://www.maricopa.gov/materials. AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
Trane U.S., Inc.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
Marshall Kauffman, Service Sales Manager
PRINTED NAME AND TITLE .\--AUTH01411.ZED SIGNAT
850 W Southern Ave (602) 502-2439
ADDRESS TEI.F.PHONE FAX #
Tempe, AZ 85282 June 9, 2015
CITY STATE ZIP DATE
WEB SITE: www.trane.com EMAIL ADDRESS: mkauffman2@trane.com
MARICOPA COUNTY, ARIZONA
BY: A)/
CHIEF PROCUREMENT OFFICER, DATE
01-HCE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE

UNITED TECHNOLOGIES, 18704 E. CHANDLER HEIGHTS ROAD, QUEEN CREEK, AZ
85142
COMPANY NAME: United Technologies
DOING BUSINESS AS (DBA) NAME: United Technologies
MAILING ADDRESS: 18704 E. Chandler Heights Road, Queen Creek, AZ 85142
REMIT TO ADDRESS: 18704 E. Chandler Heights Road, Queen Creek, AZ 85142
1ELEPHONE NUMBER: 480-888-0264
FACSIMILE NUMBER: 480-987-2680
WEB SITE: www.unitedmechanical.com
REPRESENTATIVE NAME: Jose Granado
REPRESENTATIVE TELEPHONE NUMBER: 480-888-0264 ext 102
REPRESENTATIVE E-MAIL: jose@uni-tech.com
YES NO REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
FUEL COMPRISES (if section for fuel price N/A% OF TOTAL BID AMOUNT
adjustment is located in the solicitation document)
NET 30 DAYS
2" CALL
Labor Rates: Commercial / Industrial
Item Qty Unit Price Total
Regular Business Hours 1 hour $69.00 $69.00
After Business Hours 1 hour $99.00 $99.00
Weekends 1 hour $99.00 $99.00
Holidays 1 hour $99.00 $99.00
3" CALL
Labor Rates: Residential
Regular Business Hours 1 hour $69.00 $69.00
After Business Hours 1 hour $99.00 $99.00
Weekends 1 hour $99.00 $99.00
Holidays 1 hour $99.00 $99.00
Additional Pricing:
Parts Materials and Components - Cost Plus Percentage 1 each 20% 20%
Any Services Outside the Scope of Work 1 hour $99.00 $99.00
Training 1 hour $99.00 $99.00

UNITED TECHNOLOGIES, 18704 E. CHANDLER HEIGHTS ROAD, QUEEN CREEK, AZ
85142
PRICING SHEET: NIGP CODE 03113 91017 91036 94155 99247
Terms: NET 30 DAYS
Vendor Number: 2011006472 0
Certificates of Insurance Required
Contract Period: To cover the period ending October 31, 2017.

Maricopa County Bid 15049-S
SERIAL 15049-S
ATTACHMENT B
AGREEMENT PAGE
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the
Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the
Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith
made a part of this specific procurement
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED
THE ADMINISTRATIVE INFORMATION AND DRAFT RFP CONTRACT'S TERMS AND CONDITIONS LOCATED AT
htto://www.maricopa.govinaaterials. AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
Small Business Enterprise (SBE)
UNI-TECH 86-0978017 17-015-0127
RESPONDENT (FIRM) SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER DUNS #
Jose Granada, President
PRINTED NAME AND TITLE AUTHORIZED SIG
18704 E. Chandler Heights Road 480-888-0264 480-987-2680
ADDRESS TELEPHONE FAX #
Queen Creek, Arizona 85142 June 8, 2015
CITY STATE ZIP DATE
WEB SITE www.unitedmechanical.com EMAIL ADDRESS: jose@uni-tech.com
MARICOPA COUNTY, ARIZONA
BY: N L
CHIEF PROCUREMENT OFFICER, DATE
OFFICE OF PROCUREMENT SERVICES
BY:
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE
5/2212015 5:21 PM p. 32

HVAC SERVICE AND REPAIR
1.0 INTENT:
1.1 The intent of this Solicitation is to provide a source for Repair, Maintenance, Installation, and
Retrofit for Heating, Ventilation, and Air Conditioning (HVAC) and Evaporative Cooling
Equipment, for the Facilities Management Department (FMD) throughout Maricopa County. Major
retrofits and projects will be requested through the use of quotes from all Contractors awarded to this
contract, at the time of the project.
1.2 Each bidder shall be ranked as First Call, Second Call, and Third Call, so on and so forth. The
Contractor of record having the lowest labor rate bid for normal business hours shall be called first
by the requesting department for time and materials service work. If the contractor is unable to
respond in the time parameters, the requesting agency shall proceed to the next lowest bidder.
1.3 Other governmental entities under agreement with the County may have access to services
provided hereunder (see also Sections 3.9 and 3.10, below).
1.4 The County reserves the right to add additional contractors, at the County's sole discretion, in
cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the
County's needs or to ensure adequate competition on any project or task order work.
2.0 SPECIFICATIONS:
2.1 The work shall consist of repairs, maintenance, retrofitting (replacement of like-for-like with the
exception of technology or inadequate performance of the unit), for the following HVAC groups, but
not limited to:
2.2 Group 1: Residential, 1.5 ton through 20 ton units:
2.2.1 Package air conditioning units
2.2.2 Air conditioning compressors:
2.2.2.1 Hermetic
2.2.2.2 SEMI Hermetic
2.2.2.3 Open Drive Reciprocating
2.2.3 HVAC/split systems/remote condensing units
2.2.4 Evaporative Cooler
2.3 Group 2:Commercial/Industrial, 1.5 ton through 250 ton:
2.3.1 Package Air Conditioning Units
2.3.2 Air Washers
2.3.3 Fan Coils & Air Handlers
2.3.4 Gas Fired Heating Systems
2.3.5 Chilled Water Systems

2.3.6 Condenser/chilled water pumps:
2.3.6.1 Centrifugal
2.3.6.2 Submersible
2.3.6.3 Vertical
2.3.6.4 Turbine
2.3.7 Cooling towers:
2.3.7.1 Drift Eliminators
2.3.7.2 Spray Nozzles
2.3.7.3 Float Mechanisms
2.3.7.4 Drive Motors, Shafts, and Bearings
2.3.7.5 Fan and Fan Assemblies
2.3.8 Variable Air Volume (VAV) units
2.3.9 Associated support components:
2.3.9.1 Distribution Piping/Plumbing Including Component Parts
2.3.10 Electrical Components and Devices:
2.3.10.1 Contactors
2.3.10.2 Stand Alone Thermostats
2.3.10.3 Magnetic Starters
2.3.10.4 Transmitters
2.3.11 Duct:
2.3.11.1 Fabrication, Design And Installation
2.3.11.2 Repair
2.3.11.3 Distribution diffusers
2.3.12 Pneumatic Controls:
2.3.12.1 Repair, Replace, Calibrations
2.3.12.2 Repairs' to the Pneumatic System
2.3.13 Air/Dirt Separator Units
2.3.14 Solar Thermal Systems
2.3.14.1 Solar Panel Array
2.3.14.2 Pumps

2.3.14.3 Piping/plumbing including component parts
2.3.14.4 Valves and Valve assemblies
2.3.14.5 Glycol makeup
2.3.14.6 Sensors and relays
2.4 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and all effort
necessary required to repair, retrofit, or replacement of HVAC systems and products used in the
residential, commercial, and industrial environments.
2.5 Machinery/equipment that will be rented as additional cost and used indirectly to the HVAC
industry for the performance of normal services, such as, but not limited to:
2.5.1 Backhoes
2.5.2 Jackhammers
2.5.3 Concrete cutters
2.5.4 Excavators
2.5.5 Chain hoists
2.5.6 Cranes
2.5.7 These items (and other approved equipment), if rented from a rental contractor, will be
allowed the rental charge plus an administrative mark-up cost not to exceed five percent
(5%).
2.6 HOURS OF SERVICE:
2.6.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday,
excluding County holidays.
2.6.2 AF IER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
2.6.3 WEEKENDS are anytime Saturday or, Sunday.
2.6.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
2.6.5 Services shall be available 24/7, 365 days per year.
2.6.6 Contractor shall provide 24/7; 365 days per year telephone access, and respond to a call
for services within thirty (30) minutes of receipt.
2.7 RESPONSE TIMES:
2.7.1 During REGULAR HOURS, AF IER HOURS, WEEKEND or HOLIDAYs, Contractor
shall respond on-site within four (4) hours of receipt of a service request.
2.7.2 If the request is designated by the County as an EMERGENCY, the contractor shall
respond on-site within two hours of receipt of a service request regardless of the time of
day, WEEKEND or HOLIDAY.

2.8 TRIP CHARGE:
2.8.1 Trip charges are permitted when time and material work is requested at the following
sites only:
2.8.1.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
2.8.1.2 County offices located in Gila Bend, AZ
2.8.1.3 County offices located in Buckeye, AZ
2.8.1.4 County offices located in Aguila, AZ
2.8.1.5 Only one trip charge may be charged per service call.
2.8.1.6 If the contractor arrives onsite and is unable to locate a County representative
familiar with the work or unable to gain access to the work site, the Contractor
may only bill for a trip charge. The Contractor is not authorized to incur nor
will the County accepting billing for any labor charges.
2.9 CONTRACTOR REQUIREMENTS:
2.9.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort
necessary to perform the Scope of Work presented.
2.9.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of
repair parts and equipment to perform services per Scope of Work presented.
2.9.3 The Contractor agrees to utilize only experienced, responsible and capable people in the
performance of the work.
2.9.4 All employees of the Contractor shall wear a company uniform identified with the
company name consisting of a minimum of one of the following:
2.9.4.1 Shirt/blouse
2.9.4.2 Vest
2.9.4.3 Cap
2.9.5 No one except authorized employees of the Contractor is allowed on the premises of
Maricopa County. Contractor's employees are NOT to be accompanied in their work area
by acquaintances, family members, assistants, or any other person unless said person is
an authorized employee of the Contractor.
2.9.6 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building occupants. Upon completion of work the Contractor shall clean and
remove from the job site all debris, materials and equipment associated with the work
performed.
2.9.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site.
2.10 BUILDING SECURITY (KEYS):
2.10.1 The Contractor may be provided keys to required County Facilities at the discretion of
FMD. Keys may be acquired by:
2.10.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt
of and accepts responsibility for keys. The keys must be returned at the completion of

the work or at the direction of FMD. Keys not returned may cause the County to re-key
the ENTIRE building or locations that the set of keys opened with the cost being borne
by the Contractor.
2.10.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the
discretion of FMD.
2.10.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost,
misplaced, stolen or otherwise not within the Contractor's control.
2.10.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall
immediately return all badges and keys to FMD.
2.11 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be
determined prior to incorporation in the contractor's bid price. Salvage rights automatically apply
for all work if in the best interest to the County. Salvageable materials without pre-approved
contractor salvage rights shall be securely stored and are not to be transported off the site without
written permission from Maricopa County. If contractor is given salvage rights, salvageable
materials shall be removed daily. No on site storage of contractor's salvaged materials will be
permitted.
2.12 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County.
The cost of this service shall be incurred by the County. No Contractor employee may access
County property without approval of FMD. Bidders/proposers need to be aware that there may be
multiple background checks (Sheriff's Office, County Attorney's Office, Courts as well as
Maricopa County general government) to determine if the respondent is acceptable to do business
with the County. This applies to (but is not limited to) the company, sub-contractors and
employees and the failure to pass these checks shall deem the respondent non-responsible.
2.13 PROJECT WORK AND TIME AND MA1ERIALS:
2.13.1 Project work shall mean work performed on major retrofits/repairs, which, in the best
interest of the County, would be more advantageous to be performed as "all inclusive" as
opposed to time and materials. Each of the contractors assigned to this contract shall be
provided a request for project quote with a detailed Scope of Work. As such, each
contractor MUST submit a response, with award to the lowest quote of the project.
Contractors are not to submit their own project quote sheets. Only County letterhead
quote sheets are acceptable. All terms and conditions are those established under this
agreement. All additional labor charges outside the Scope of Work are those established
on the pricing page of the Contractor.
2.13.2 The threshold from time and materials to project work shall be ($5,000). Exceptions to
this shall be emergencies that arise and must be dealt with immediately without the time
for project quotes. This figure is not firm fixed. The County reserves the right to adjust
this figure to a higher-level if deemed in the best interest of the department.
2.13.3 A construction tax may be applied to the total project cost. This is calculated at 65% of
the retail tax rate applied to the combined labor and materials associated with project
work.
2.13.4 The County's project quote sheet will contain the following information:
2.13.4.1 The contract serial number;
2.13.4.2 Name and address of site;
2.13.4.3 FMD site ID number;

2.13.4.4 Detailed scope of work,
2.13.4.5 Other information relative to the SOW,
2.13.4.6 Line item, project cost,
2.13.4.7 Check box for "will quote" or "will not quote" the project,
2.13.4.8 Deadlines for quote delivery,
2.13.4.9 Signature line for both the County and the Contractor
2.13.5 After site review of the project, the Contractor must submit the project quote sheet back
to the requestor, either with acceptance and a firm price or decline with a written reason
explaining why the project was declined. Contractors who have declined project work
three times during a six-month period shall be required to attend a meeting with the
Office of Procurement Services and FMD to discuss possible default of contract.
2.13.6 The submitted project price quote shall be all-inclusive. Any cost overruns shall be
absorbed by the Contractor; or cost savings shall be additional profit. Exceptions shall be
changes requested by the County that incur higher project cost and longer delays. All
change orders to a project must be in writing, referencing the contract serial number, and
approved by FIVID (or County user agency if requested by them) prior to any
authorization to proceed. Contractor failing to acquire change orders in writing run the
risk of incurring these additional costs without payment. ALL contractors shall have an
opportunity to quote on project work, and the County user agencies MUST ensure all
contractors of record for HVAC services receive such documentation.
2.13.7 Contractors shall be compensated for additional work requested that is not detailed in the
scope at labor rates bid on the pricing page of the Contractor.
2.13.8 This contract may also be used for time and materials work (under $5,000) and priced per
hour as bid in the pricing section. Each bidder shall be ranked as first call, second call,
third call, and so forth. The contractor of record having the lowest labor bid shall be called
first by the requesting depaitinent for time and materials service. If the contractor is unable
to respond in the time parameters, the requesting agency shall proceed to the next lowest
bidder. If the vendor cannot perform work, the County will not be charges for an
evaluation. The County will maintain a rank call log. Consistent decline of service requests
by a contractor or consistent non-compliance with response time specifications shall cause
the County to review the file and make a determination for default of contract.
2.13.9 TIME AND MA IERIALS, LABOR HOUR QUOTES:
2.13.9.1 The Contractor, when submitting a quote to perform a T&M HVAC task, shall
use his/her quote as an "estimate". The County will monitor the Contractor's
time, ensuring hours spent on each job is verifiable. Only actual hours on the
job shall be billed. Exceptions are "project quotes", wherein one price is all-
inclusive to perform an entire job.
2.14 DE I ENTION FACILI I IES:
2.14.1 Contractors should be aware to use caution when servicing a detention facility. It shall be a
requirement that the Contractor's service vehicle be secured and locked. Tools taken into
a detention facility must be monitored and accounted for at all times.
2.14.2 Areas in detention facilities may require the Contractor to make repairs in stages rather
than in whole due to the nature of the facility. This should be a consideration when
preparing a quote.
2.15 The Contractor shall be responsible for sourcing all HVAC parts/components/units necessary in
the repair/replacement of HVAC systems. Exceptions are if in the best interest of the County, to
utilize its own HVAC commodity contracts to source said supplies.

2.16 WARRANTY:
Replacement parts/components/units shall be new and with minimum warranty of ninety (90)
days, unless longer warranties are available from manufacturers. All labor for repairs shall have a
90-day warranty.
2.17 Contractor must meet all Federal EPA and OSHA guidelines in the proper handling and disposal
of refrigerant.
2.18 Repair work for HVAC service shall be performed with the use of one (1) HVAC technician. If
needed, Contractor may dispatch a laborer to aid the technician. Any additional technicians or
laborers needed for a specific job must be pre-approved by the County user agency.
2.19 I ECHNICAL TRAINING TO COUNTY STAFF:
The Contractor(s) may be required to provide technical expertise training in HVAC services.
These training sessions will be on-request by applicable County agencies. The training requested
may be for old or new technology. The training will be held at a County facility, or if deemed
necessary, the Contractors facility. Training aids (i.e., service manuals, mock-up equipment; etc.)
shall be provided by the Contractor. The County under a separate purchase order may purchase
Service manuals. The Contractor shall be given advance notice to prepare, research, and schedule
staff in order to provide an adequate presentation. The cost of this service will be line item priced
in the pricing section of the contract. Exceptions: equipment units purchased under project work
will be specified in the job scope to include training. Technical training shall be performed during
regular business hours.
2.20 Contractor to pay for all connections, installation, use, development, etc. fees and/or charges, and
obtain and pay required permits and licenses. These costs to be billed back to the County without
mark-up.
2.21 CONTRACTOR QUALIFICATIONS:
2.21.1 Contractor's firm must be in business HVAC service a minimum five (5) years, and
completely familiar with the specified requirements and methods needed for proper
performance of this contract. Contractor must have a minimum of three (3) fully stocked
service vehicles. Proof of these requirements must accompany bid package.
2.21.2 Contractor's technical staff must have CFC certification. Technicians must be thoroughly
trained with a minimum of five (5) years' experience in the field of air conditioning and
heating, and have Factory Certified Training. Proof of these requirements must
accompany bid package.
2.21.3 Contractors shall be licensed by the State of Arizona, Registrar of Contractors, by having
an L-3-9 C 39 license for Air Conditioning and Refrigeration and Solar. Copies of
license must accompany bid package.
2.21.4 The Contractors service truck fleet shall carry sufficient supply of repair parts and
equipment to perform routine HVAC service and repairs, and hot water boiler service and
repair. The Contractor shall have a local shop and/or warehouse that stocks parts to keep
their trucks supplied daily. As part of the County's due diligence, these requirements
shall be verified by FMD via a formal inspection after bid submittals and prior to bid
award.
2.21.5 Contractor MUST meet all Federal E.P.A. and 0.S.H.A. guidelines in the proper handling
and disposal of refrigerants, refrigerant oils, and refrigerant filters/dryers.
2.22 CONTRACTOR REQUIREMENTS:
2.22.1 All service work performed by Contractor shall be to a professional standard, meeting all
required city building codes, and susceptible to Facilities Management staff inspection.

Documentation, through an audit and feedback system of contract administration shall be
used in this contract, by the Facilities Management Department.
2.22.2 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building tenants. Upon completion of work the Contractor is responsible for
cleaning and removing form the job site all debris, materials and equipment associated with
the work performed, having sign-off by user agency, or Facilities Management
2.22.3 The Contractor shall make necessary repairs to HVAC units in such a manner that does not
damage County property. In the event damage occurs to Maricopa County property, or any
adjacent property by reason of any repairs or installations performed under this Contract,
the Contractor shall replace or repair the same at no cost to the County. If damage caused
by the Contractor has to be repaired or replaced by the County, the cost of such work shall
be deducted from the monies due the Contractor.
2.22.4 In the event the work performance of the Contractor is unsatisfactory, the Contractor will be
notified by FMD and be given 4 hours to correct the work. Labor for all re-work will be at
no cost to the County. Any additional parts replaced shall be billed at contract pricing.
3.0 PURCHASING REQUIREMENTS:
3.1 ACCEPTANCE:
Upon delivery and successful installation, the material(s) shall be deemed accepted and the
warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.2 FACTORY AUTHORIZED SERVICE AVAILABILITY:
The Contractor shall have and maintain a local factory authorized service facility within the
Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing
component parts, troubleshooting, repairing and maintaining the material(s). Minimum service
hours shall be from 8:00 A.M. through 5:00 P.M., Arizona Time, Monday through Friday.
3.3 USAGE REPORT:
The Contractor shall furnish the County a usage report upon request delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
3.4 INVOICES AND PAYMENTS:
3.4.1 Invoices are required to contain the following information:
3.4.1.1 Company name, address and contact
3.4.1.2 County bill-to name and contact information
3.4.1.3 Building Name and Building Number
3.4.1.4 County purchase order number
3.4.1.5 Maximo (FMD) service call number
3.4.1.6 Invoice number and date
3.4.1.7 Date of service or delivery
3.4.1.8 Description of Purchase (services performed)
3.4.1.9 Pricing per unit of purchase

3 .4.1.10 Extended price
3.4.1.11 Arrival and completion time
3.4.1.12 Total Amount Due
3.4.2 Billable Parts Pricing:
3.4.2.1 All parts sold to the County MUST be itemized and priced in one of two formats:
3.4.2.1.1 Priced separately as:
3.4.2.1.1.1 Contractor's cost, then cost + percentage price (i.e., $25.00
[contractor's cost] $30.00 [cost + percentage]), or
3.4.2.1.1.2 Parts priced singularly (contractor's cost + percentage, i.e.,
$30.00), with a statement at the bottom of invoice that
states "The above parts pricing reflects XX% over cost."
3.4.3 Invoicing for project work must contain .
3.4.3.1 Contract serial number;
3.4.3.2 Purchase order number (If used);
3.4.3.3 Terms as bid;
3.4.3.4 Description of work performed;
3.4.3.5 Location ofjob site and FMD site number);
3.4.3.6 Project cost as quoted;
3.4.3.7 Applicable construction tax if required (65% of retail tax rate);
3.4.3.8 Grand total;
3.4.3.9 Attached to the invoice must be the project quote sheet and all change orders.
3.4.4 Invoicing that does not have all the required information as listed above, will be sent back
for corrections, delaying payment to the Contractor.
3.4.5 Problems regarding billing or invoicing shall be directed to the using agency as listed on the
Purchase Order.
3.4.6 Payment may be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Award the Contractor shall fill out an EFT Enrollment form (to be provided
by the Procurement Officer) or as located on the County Department of Finance Website as
a finable PDF document (www.maricopa.gov/finance/).
3.4.7 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated fmancial
institution for access to those details.
3.5 APPLICABLE TAXES:
3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor

under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor's invoices.
3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract_it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker's Compensation.
3.6 TAX (SERVICES):
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.7 DELIVERY:
It shall be the Contractor's responsibility to meet the proposed delivery requirements. Maricopa
County reserves the right to obtain services on the open market in the event the Contractor fails to
make delivery and any price differential will be charged against the Contractor.
3.8 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.
3.9 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the SAVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please state so in your proposal. In the absence of a statement to the contrary, the County will
assume that you do wish to grant access to any contract that may result from this Request for
Proposal.
3.10 INIERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA' s):
County currently holds ICPA's with numerous governmental entities throughout the State of
Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase
their requirements under the terms and conditions of the County Contract. Please indicate on
Attachment A, your acceptance or rejection regarding such participation of other governmental
entities. Your response will not be considered as an evaluation factor in awarding a contract.
3.11 VOLUNTARY EMPLOYEE DISCOUNTS:
3.11.1 Contractors may voluntarily offer discounts to County employees for products or services
provided under this contract. Whether a Contractor offers or does not offer an employee
discount is not a factor in nor considered in the evaluation of responses to this
solicitation.

3.11.2 Any discount offered is part of a commercial transaction between the contractor and the
individual County employee, the County is not a party to the transaction. Any disputes
or issue that arises from an individual commercial transaction between the contractor and
an individual County employee is a matter between the Contractor and the employee. If
a discount is offered, the terms will be announced to County employees.
4.0 CONTRACTUAL TERMS & CONDITIONS:
4.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of
two (2) years.
4.2 OPTION TO RENEW:
The County may, at its option and with the concurrence of the Contractor, renew the term of this
Contract up to a maximum of Four (4) additional years, (or at the County's sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County's
intention to renew the contract term at least thirty (60) calendar days prior to the expiration of the
original contract term..
4.3 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) days prior to the
Contract annual anniversary date. Requests for adjustment in cost of labor and/or materials must
be supported by appropriate documentation. If County agrees to the adjusted price terms, County
shall issue written approval of the change. The reasonableness of the request will be determined by
comparing the request with the Consumer Price Index or by performing a market survey.
4.4 FUEL COST PRICE ADJUSTMENT:
4.4.1 This provision provides for limited increased or decreased costs of motor fuels (fuels)
used to perform services under this Contract. This provision does not apply to burner
fuel (i.e. propane, natural gas, fuel oil, used motor oil). It applies to motor fuel only.
Fuel cost adjustments may be either positive or negative. A positive fuel cost adjustment
will result in an increase in payments to Contractor while a negative fuel cost adjustment
will result in a decrease in payments to Contractor.
4.4.2 This provision is intended to minimize risk to both parties to this Contract due to fuel cost
fluctuations that may occur during the term of this Contract. This provision is not
designed to estimate actual quantities of fuel used in providing services under this
Contract, but to provide a reasonable basis for calculating a fuel cost adjustment based on
average conditions.
4.4.3 Application of this provision will come into effect upon Contractor submittal of a fuel
cost adjustment request. A request may be submitted only when the increased cost of
fuel, established as a percentage of total contract price (base fuel cost) upon award of this
Contract, exceeds ten (10%) percent of the base fuel cost. The Contractor may request a
fuel surcharge no more than four (4) times annually, during the month(s) of March, June,
September and December. The request must be submitted no later than the tenth (10 th) of
the month. Any surcharge shall be effective the first of the following month after receipt
and approval. The date of County approval of a fuel cost adjustment request shall
become the base date for any future Contractor adjustment requests.
4.4.4 Contractor shall include, as part of its price bid, the percentage of total contract price fuel
represents (e.g., fuel cost equals 10% of Contractor cost) (see also, Attachment A,
Vendor Information). This percentage will represent and establish the base fuel cost for
this Contract. The base fuel cost shall be established as the due date for submission of
proposals for this Contract. All subsequent fuel cost adjustments shall be based upon the
date the County approves a Contractor's request for fuel cost adjustment (e.g. fuel cost

adjustment approved by County on January 1, 2006, January 1, 2006 becomes base date
for any next Contractor request for adjustment).
4.4.5 Fuel Cost Application Requirement. The Contractor must provide documentation
including type of motor fuel and fuel invoices with price of the fuel used in providing
services under this Contract, from the month bids were due and the month of the cost
adjustment request, with any fuel cost adjustment application. The fuel cost adjustment
application must be completed with all applicable data, and signed by the Contractor.
Any cost adjustment will be calculated by the County by using the bureau of Labor
Statistics, Producer Price Index for Gasoline — WPU0571 and #2 Diesel Fuel —
WP057303 (http://data.b1s.gov/cgi-bin/surveymost?wp).
4.4.6 The fuel surcharge shall be based on the current quarterly index of the West Coast
(PADD5) Diesel (On-Highway)-All Types or Reformulated Areas Gasoline compared to
the previous quarterly index period as reported on the Energy Information Administration
(ETA) website: http://www.eia.doe.gov/
4.4.7 The computation of the fuel surcharge amount shall be determined as follows:
4.4.7.1 The fuel cost component from Attachment A (vendor information) of the
Contract with Maricopa County, multiplied by the percent of change indicated
by the ETA report from the previous index period.
4.4.7.2 Upon agreement by the County to the surcharge, the County shall issue written
approval of the change prior to any adjusted invoicing submitted for payment.
4.4.7.3 The surcharge shall be added as a separate line item to the invoice.
4.5 INDEMNIFICATION:
4.5.1 To the fullest extent permitted by law, and to the extent that claims, damages, losses or
expenses are not covered and paid by insurance purchased by the Contractor, the
Contractor shall defend indemnify and hold harmless the County (as Owner), its agents,
representatives, agents, officers, directors, officials, and employees from and against all
claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court
costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings)
arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or
mistakes relating to the performance of this Contract.
4.5.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents,
representatives, agents, officers, directors, officials, and employees shall arise in
connection with any claim, damage, loss, or expense that is attributable to bodily injury,
sickness, disease, death or injury to, impairment of, or destruction of tangible property,
including loss of use resulting there from, caused by negligent acts, errors, omissions, or
mistakes in the performance of this Contract, but only to the extent caused by the
negligent acts or omissions of the Contractor, a subcontractor, any one directly or
indirectly employed by them, or anyone for whose acts they may be liable, regardless of
whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
4.5.3 The amount and type of insurance coverage requirements set forth herein will in no way
be construed as limiting the scope of the indemnity in this paragraph.
4.5.4 The scope of this indemnification does not extend to the sole negligence of County.
4.5.5 Each Party (as "indemnitor") agrees to indemnify, defend, and hold harmless the other
Party (as "indemnitee") from and against any and all claims, losses, liability, costs, or
expenses (including reasonable attorney's fees) (hereinafter collectively referred to as
"claims") arising out of the negligent performance of this Agreement, but only to the
extent that such claims which result in vicarious/derivative liability to the indemnitee are

caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its
officers, officials, agents, employees, or volunteers.
4.6 INSURANCE:
4.6.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
4.6.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
4.6.3 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County's right to coverage
afforded under the insurance policies.
4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
4.6.6 The insurance policies required by this Contract, except Workers' Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
4.6.7 The policies required hereunder, except Workers' Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor's work or service.
4.6.8 COMMERCIAL GENERAL LIABILITY:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
4.6.9 AUTOMOBILE LIABILITY:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $1,000,000 each occurrence with respect to any of the Contractor's
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor's work or services or use or maintenance of the Premises under this Contract.

4.6.10 WORKERS' COMPENSATION:
4.6.10.1 Workers' Compensation insurance to cover obligations imposed by federal and
state statutes having jurisdiction of Contractor's employees engaged in the
performance of the work or services under this Contract; and Employer's
Liability insurance of not less than $1,000,000 for each accident, $1,000,000
disease for each employee, and $1,000,000 disease policy limit.
4.6.10.2 Contractor, its contractors and its subcontractors waive all rights against
Contract and its agents, officers, directors and employees for recovery of
damages to the extent these damages are covered by the Workers'
Compensation and Employer's Liability or commercial umbrella liability
insurance obtained by Contractor, its contractors and its subcontractors
pursuant to this Contract.
4.6.11 CERTIFICATES OF INSURANCE:
4.6.11.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor's insurer(s),
as evidence that policies providing the required coverage, conditions and limits
required by this Contract are in full force and effect. Such certificates shall
identify this contract number and title.
4.6.11.2 In the event any insurance policy (ies) required by this contract is (are) written
on a "claims made" basis, coverage shall extend for two years past completion
and acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
4.6.11.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) days prior to the expiration date.
4.6.12 CANCELLATION AND EXPIRATION NOTICE:
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.
4.7 ORDERING AUTHORITY:
4.7.1 Any request for purchase of product(s) shall be accompanied by a valid purchase order,
issued by Office of Procurement Services, a Purchase Order issued by the using
Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase
Card for payment.
4.8 REQUIREMENTS CONTRACT:
4.8.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maximum number of purchases will be made. It only
indicates that if purchases are made for the materials contained in the Contract, they will
be purchased from the Contractor awarded that item. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.
4.8.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contractor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.

4.8.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
4.9 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
4.10 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either
4.10.1 Cancel the stop-work order; or
4.10.2 Terminate the work covered by the order as provided in the Termination for Default or
the Termination for Convenience of the County clause of this contract.
4.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
4.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
4.12 1ERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
4.12.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
4.12.2 Make progress, so as to endanger performance of this contract; or
4.12.3 Perform any of the other provisions of this contract.
4.12.4 The County's right to terminate this contract under these subparagraphs may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.

4.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF IN I EREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
.A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
4.14 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
4.15 SUBCONTRACTING:
4.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
4.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher
rates. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor,
who in turn shall pass-through the costs to the County, without mark-up. A copy of the
Subcontractor's invoice must accompany the Prime Contractor's invoice.
4.15.3 Should the prime contractor require work outside of their own competency and expertise,
they may then use a subcontractor to perform such work. Examples would be, but not
limited to: concrete cutting, underground detection, asbestos removal, or concrete removal
and reinstallation. In these examples, the work is not HVAC in nature, and therefore the
subcontractor may perform the services and bill at the prevailing rate for the service. In this
case, the subcontractors accepted charges shall be paid by the prime, and invoiced to the
County.
4.15.4 Additionally, insurance and bonding requirements as outlined in this contract shall be a
requirement of the subcontractor.
4.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
4.17 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete materials to a Contract. If a service
requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount
of service reduced in accordance with the bid price. If additional materials are required from a
Contract, prices for such additions will be negotiated between the Contractor and the County.
4.18 ACCESS TO AND REIENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
4.18.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after

final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy, and make use of, any and all said materials.
4.18.2 If the Contractor's books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
4.18.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future invoices, request for credit,
request for a check or deduction from current billings submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
4.19 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
4.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
4.21 RELATIONSHIPS:
4.21.1 In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be
construed as to create the relationship of employer and employee, co-employee,
partnership, principal and agent, or joint venture between the County and the Contractor.
4.21.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.
4.22 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona's website
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/recil which is hereby
incorporated into this contract as if set forth in full herein. During the performance of this contract,
CONTRACTOR shall not discriminate against any employee, client or any other individual in any
way because of that person's age, race, creed, color, religion, sex, disability or national origin.
4.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.23.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
4.23.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;

4.23.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
4.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
4.23.1.4 Have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
4.23.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
4.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUIES §41-
4401 AND FEDERAL IMIVITGRATION LAWS AND REGULATIONS:
4.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV .
4.24.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 4.24
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
4.25 CONTRACTOR LICENSE REQUIREMENT:
4.25.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.

4.25.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
4.26 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any unethical
conduct may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
4.26.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
4.26.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
4.27 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information in its offer and submit a
statement with its offer detailing the reasons that the information should not be disclosed. Such
reasons shall include the specific harm or prejudice which may arise. The Records Manager of the
Office of Procurement Services shall determine whether the identified information is confidential
pursuant to the Maricopa County Procurement Code and the Arizona Public Records Law.
5.0 FACILITIES MANAGEMENT OPERATION REQUIREMENT
5.1 HOURS OF SERVICE:
5.1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday,
excluding County holidays.
5.1.2 AF [ER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
5.1.3 WEEKENDS are anytime Saturday or, Sunday.
5.1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
5.1.5 Services shall be available 24/7, 365 days per year.
5.1.6 Contractor shall provide 24/7; 365 days per year telephone access, and respond to a call
for services within thirty (30) minutes of receipt.
5.2 RESPONSE TIMES:
5.2.1 During REGULAR HOURS, AF 1ER HOURS, WEEKEND or HOLIDAYs, Contractor
shall respond on-site within four (4) hours of receipt of a service request.

5.2.2 If the request is designated by the County as an EMERGENCY, the contractor shall
respond on-site within two hours of receipt of a service request regardless of the time of
day, WEEKEND or HOLIDAY.
5.3 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
5.3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
5.3.2 County offices located in Gila Bend, AZ
5.3.3 County offices located in Buckeye, AZ
5.3.4 County offices located in Aguila, AZ
5.3.5 Only one trip charge may be charged per service call.
5.3.6 If the contractor arrives onsite and is unable to locate a County representative familiar
with the work or unable to gain access to the work site, the Contractor may only bill for a
trip charge. The Contractor is not authorized to incur nor will the County accepting
billing for any labor charges.
5.4 CONTRACTOR REQUIREMENTS:
5.4.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort
necessary to perform the Scope of Work presented.
5.4.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of
repair parts and equipment to perform services per Scope of Work presented.
5.4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the
performance of the work.
5.4.4 All employees of the Contractor shall wear a company uniform identified with the
company name consisting of a minimum of one of the following:
5.4.4.1 Shirt/blouse
5.4.4.2 Vest
5.4.4.3 Cap
5.4.5 No one except authorized employees of the Contractor is allowed on the premises of
Maricopa County. Contractor's employees are NOT to be accompanied in their work area
by acquaintances, family members, assistants, or any other person unless said person is
an authorized employee of the Contractor.
5.4.6 The Contractor shall perform the work in a way to minimize disruption to the normal
operation of building occupants. Upon completion of work the Contractor shall clean and
remove from the job site all debris, materials and equipment associated with the work
performed.
5.4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,
State, County, and Municipal governments pertaining to safety on the job site.
5.5 BUILDING SECURITY (KEYS):
5.5.1 The Contractor may be provided keys to required County Facilities at the discretion of
FMD. Keys may be acquired by:
5.5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt
of and accepts responsibility for keys. The keys must be returned at the completion of

the work or at the direction of FMD. Keys not returned may cause the County to re-key
the ENTIRE building or locations that the set of keys opened with the cost being borne
by the Contractor.
5.5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the
1111.:.••>> ::Isls,,DiD
5.5.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost,
misplaced, stolen or otherwise not within the Contractor's control.
5.5.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall
immediately return all badges and keys to FMD.
5.6 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be
determined prior to incorporation in the contractor's bid price. Salvage rights automatically apply
for all work if in the best interest to the County. Salvageable materials without pre-approved
contractor salvage rights shall be securely stored and are not to be transported off the site without
written permission from Maricopa County. If contractor is given salvage rights, salvageable
materials shall be removed daily. No on site storage of contractor's salvaged materials will be
permitted.
5.7 INVOICES AND PAYMENTS:
5.7.1 For Time & Material work, Contractor(s) must provide, at Contractor's own expense, all
equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.),
miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform
all the required services. This shall be all inclusive as "cost of doing business" and as
such, be accounted for in the contracted labor rates.
Invoices are required to contain the following information:
5.7.2 Company name, address and contact information
5.7.3 County bill-to name and contact/requestor information
5.7.4 Building Name and Building Number
5.7.5 County purchase order number
5.7.6 County contract number
5.7.7 Maximo (FMD) service call number
5.7.8 Invoice number and date
5.7.9 Date of service or delivery
5.7.10 Description of Purchase (services performed)
5.7.11 Labor breakdown (rate per hour x personnel type)
5.7.12 Material breakdown. Itemized parts list to contain (unit price x quantity, indicating mark-
ups as contracted)
5.7.13 Arrival and completion time
5.7.14 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate
being applied
5.7.15 Payment Terms
5.8 CONTRACTOR EMPLOYEE BACKGROUND CHECK:
A background check is required for all Contractor employees providing services to the County.
The cost of this service shall be incurred by the County. No Contractor employee may access
County property without approval of FMD.