AGRMT RE SNS WITH UTD SVC AUTO ASSN.PDF

USAA CONTRACT CONTROL NUMBER: HHL0000165
MARICOPA COUNTY DEPARTMENT OF PUBLIC HEALTH — OFFICE OF PREPAREDNESS AND RESPONSE
4041 N. Central Ave., Suite 600 Phoenix, AZ 85012
AGREEMENT TO PROVIDE STRATEGIC NATIONAL STOCKPILE ASSETS
This Agreement is entered into by and between Maricopa County, through the Maricopa County Department of
Public Health (MCDPH) and United Services Automobile Association ("USAA") for the purpose of distributing
medications, other medical materials and information to USAA for dispensing to USAA's employees and their
families (the "Authorized Recipients") in the event of a public health emergency. MCDPH or USAA may
individually be referred to in this Agreement as a "Party" or the entities collectively as the "Parties."
RECITALS
WHEREAS, pursuant to A.R.S. §36-787, when there is a state of emergency or state of war emergency in
which there is an occurrence or imminent threat of an illness or health condition that threatens the public health,
the Arizona Department of Health Services ("ADHS") has the responsibility for planning and executing public
health emergency assessment, mitigation, preparedness response and recovery for the state, and coordinating
public health emergency response among state, local and tribal authorities; and in furtherance of its responsibility
ADHS has entered into an agreement with Maricopa County through MCDPH to develop and enhance the state's
emergency response capabilities; and
WHEREAS, pursuant to A.R.S. §26-308, Maricopa County and each incorporated city and town has the
responsibility for establishing and providing for emergency management within its jurisdiction in accordance with
state emergency plans and programs; and
WHEREAS, by resolution adopted by the Maricopa County Board of Supervisors, the Maricopa County
Department of Emergency Management defines authorities and duties regarding emergency plans and programs
related to emergency services, and the Maricopa County Department of Emergency Management has
acknowledged the MCDPH as the Lead County Agency for the Health and Medical Emergency Support Function,
and the SNS Points of Dispensing ("POD") are integral to a Public Health Emergency Response; and
WHEREAS, the MCDPH has created the Office of Preparedness and Response ("OPR") to coordinate
and prepare a Health and Medical plan to support the Maricopa County Emergency Operations Plan, and to
respond to a Public Health Emergency in which there is an occurrence or imminent threat of an illness or health
condition caused by a natural event, bioterrorism, an epidemic or pandemic disease or a highly fatal infectious
agent or biological toxin that poses a substantial risk to public health; and
WHEREAS, OPR has been asked by USAA to provide USAA with Strategic National Stockpile ("SNS")
assets at its location, One Not:terra Drive, Phoenix, Arizona 85085, as may be necessary to respond to a public
health emergency; and
WHEREAS, MCDPH and OPR wish to cooperate with USAA by providing USAA with SNS assets for
distribution to the Authorized Recipients in the event of such a public health emergency;
NOW, THEREFORE, the Parties agree as follows:
1. Delivery of SNS assets
1.1. In the event of a public health emergency, MCDPH through OPR will deliver to USAA
medications, vaccinations, dispensing information or such other SNS materials as available and
may be necessary to respond to a public health emergency, under the conditions specified in this
Agreement. USAA understands that such SNS assets cannot be provided by MCDPH until said
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assets are released by the Arizona Department of Health Services and the Division of Strategic
National Stockpile Program to OPR. USAA's responsibilities under this Agreement are to take
custody of the assets for the puiTose of dispensing to the Authorized Recipients, and to
reasonably cooperate with MCDPH to ensure the accessibility of the USAA delivery site at One
Norterra Drive, Phoenix, Arizona 85085, as a delivery point.
1.2 MCDPI-1 will provide USAA with notice as soon as possible when an event triggers the activities
under this Agreement. The USAA contact for MCDPH is:
Dr. Peter Wald
AVP, USAA Medical Director
9800 Fredericksburg Rd.
San Antonio, Texas 78288
(210) 498-7620
(210) 913-7620
Anthony Bishop
ED, USAA Business Continuation
9800 Fredericksburg Rd.
San Antonio, Texas 78288
(210) 456-2648
(210) 296-8724
The MCDPH contact will promptly advise the USAA Medical Director of MCDPH's intent to
deliver SNS assets to that location. MCDPH may also contact the delivery site directly if need be.
The USAA Medical Director contact will be responsible for coordinating MCDPH's access to the
delivery site, for offloading the SNS assets, and for security and appropriate storage of the SNS
assets once delivered. The Parties agree to exchange whatever information is necessary to
facilitate planning and coordination in preparation for delivery of SNS assets to USAA.
1.3. MCDPH will deliver sufficient SNS assets to USAA to serve an estimated targeted population of
17,500 Authorized Recipients provided appropriate and secure storage facilities for materials or
antibiotics are available. Depending upon the supply, MCDPH may provide more medical
counteimeasures, if requested and needed. If SNS assets received by MCDPH are limited and
MCDPH is unable to supply the entire amount required for USAA, MCDPH will determine an
allocation for USAA based on an analysis of the current situation. Personnel, supplies, and
equipment needed to dispense to the service population, such as copy machines and paper,
furniture such as tables and chairs, and other items, will be supplied by USAA.
1.4. USAA agrees to dispense SNS assets using USAA personnel or volunteers who have the
appropriate licensure, training, and/or certification to dispense SNS assets, to dispense SNS assets
only to the Authorized Recipients as specified under OPR guidelines, to distribute product
information sheets provided by OPR, to return to OPR any excess SNS assets inventory, to
provide OPR approved documentation of all dispensing, and to reconcile SNS assets received
with those dispensed and those returned to OPR. USAA agrees not to charge for SNS assets or for
any of the services provided as part of the administration or dispensing of SNS assets unless
agreed upon separately in writing.
1.5. As a condition of this Agreement and prior to the distribution of any SNS assets to USAA, USAA
agrees to arrange sufficient time for the personnel who would be involved in SNS asset
distribution at USAA to participate in an OPR-provided training on the procedures for dispensing
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of SNS assets. The minimum number of people to attend the training for USAA will be mutually
agreed upon.
1.6 During transfer of custody of SNS assets to USAA at One Norterra Drive, Phoenix, Arizona
85085, USAA will be responsible for offloading and moving the assets to the storage area USAA
plans to utilize, and for sufficient security to maintain order and safeguard persons against bodily
injury. The Maricopa County Sheriff's Office is the lead_ agency for security during transport and
delivery of assets to the USAA delivery site.
1.7 USAA agrees to utilize dispensing information, including prophylaxis or treatment dispensing
algorithms, guidelines, and patient information forms, provided by OPR and to provide OPR with
a completed patient infoimation form within 48 hours for each person to whom SNS assets were
dispensed. USAA agrees to have trained employees (Section 1.5) oversee the dispensing of SNS
assets to the Authorized Recipients.
[Intentionally Blank]
2. Insurance. MCDPH shall maintain a self-insurance program under the Revised Restated Declaration of
Trust for Maricopa County, Arizona Self-Insured Risk Trust Fund during the term of this Agreement. At
the signing of this Agreement, MCDPH shall furnish USAA with certificates of self-insurance
evidencing the coverages and limits listed below at the following address:
James Tax
VP, USAA Global Services Delivery
9800 Fredericksburg Rd.
San Antonio, Texas 78288
MCDPH's insurance must be primary, and any insurance or self-insurance maintained by TJSAA shall not
contribute to it. If any part of this Agreement is contracted, these insurance requirements also apply to all
contractors.
Insurance coverage required under this Agreement is as set forth below (or the equivalent coverage with
respect to Maricopa County or any other self-insured entity):
Maricopa County:
3.1. Commercial General Liability insurance with a limit of not less than $2,000,000 per occurrence
for bodily injury, property damage, personal injury, products and completed operations, and
blanket contractual coverage, including but not limited to, the liability assumed under the
indemnification provisions of this Agreement;
3.2. Automobile Liability insurance with a combined single limit for bodily injury and property
damage of not less than $2,000,000 each occurrence with respect to MCDPH' s owned, hired, and
non-owned vehicles;
3.3. Workers' Compensation insurance with limits statutorily required by any Federal or state law
and Employer's Liability insurance of not less than $2,000,000 for each accident, $2,000,000
disease for each employee, and $2,000,000 disease policy limit; and
2.4. Professional Liability insurance covering acts, errors, mistakes, and omissions arising out of the
work or services performed by MCDPH, or any person employed by MCDPH, with a limit of not
less than $2,000,000 each claim.
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Receiving Agency:
USAA shall maintain during the term of this Agreement insurance policies described below issued by
companies licensed in the State of Arizona with a current AM Best, Inc. rating of B++ VII or better. In
the alternative, USAA may submit required coverage under a self-insured program. At the signing of this
Agreement, USAA shall furnish MCDPH with Certificates of Insurance or Self-Insurance evidencing the
required coverages, conditions and limits required by this Agreement.
3,5. Commercial General Liability insurance with a limit of not less than $2,000,000 per occurrence
for bodily injury, property damage, personal injury, products and completed operations, and
blanket contractual coverage, including but not limited to, the liability assumed under the
indemnification provisions of this Agreement;
3.6. Automobile Liability insurance with a combined single limit for bodily injury and property
damage of not less than $2,000,000 each occurrence with respect to USAA's owned, hired, and
non-owned vehicles;
3.7. Workers' Compensation insurance with limits statutorily required by any Federal or state law
and Employer's Liability insurance of not less than $2,000,000 for each accident, $2,000,000
disease for each employee, and $2,000,000 disease policy limit; and
3,8. Professional Liability insurance covering acts, errors, mistakes, and omissions arising out of the
work or services performed by USAA, or any person employed by USAA, with a limit of not less
than $2,000,000 each claim.
In the event any insurance policies required by this Agreement are written on a "claims made" basis,
coverage shall extend for two years past expiration of the Agreement and must be evidenced by annual
Certificates of Insurance upon request from MCDPH.
4. [-verification of employees:
warrants that it is in compliance with A.R.S. § 41-4401, and further acknowledges:
4.1 That USAA and its subcontractors, if any, performing work under this Agreement warrant their
compliance with all federal immigration laws and regulations that relate to their employees and
their compliance with A.R.S. § 23-214, subsection A;
4.2 That a breach of a warranty under subsection 4.1 above, shall be deemed a material breach of this
Agreement that is subject to termination of the Agreement;
4.3 That MCDPH retains the legal right to inspect the papers of USAA or subcontractor employee
who performs work under this Agreement to ensure that USAA or subcontractor performing work
under this Agreement is complying with the warranty provided under subsection 4.1 above and
that USAA agrees to make all papers and employment records of said employee(s) available
during normal working hours in order to facilitate such an inspection, but such inspection shall
not be unreasonably disruptive of the business operations of USAA.
5. Nothing herein shall make USAA or any subcontractor an agent or employee of MCDPH.
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6. Termination. Either party may terminate this Agreement at any time by giving 90 days written notice to
the other party, but in no case after the declaration of a Public Health Emergency, until it has been
determined and declared to be ended.
7. Cancellation. This Agreement is subject to cancellation pursuant to the terms of A.R.S. §38-511.
8. Notices. Any notices hereunder shall be -written notices, personally delivered to the other party, except
that in the event of a Public Health Emergency, notice may be given by any means, to be followed by
written, personally delivered notice, as soon as is reasonably practicable. Such personally delivered
notice shall be at the following addresses:
For MCDPH/OPR:
Program Manager
Maricopa County Department of Public Health
Office of Preparedness and Response
4041 N. Central Avenue, Suite 600
Phoenix, AZ 85012
Tel: 602-506-2651
Email: OPR@mail.maricopa.gov
For USAA:
USAA Unified Command Center
9800 Fredericksburg Road
San Antonio, TX 78288
210-498-2666
Latasha Causey
Ex Admin Director Regional Site Manager — PBX
USAA Phoenix Campus
One Norterra Drive
Phoenix, AZ 85085
(623)715-7214
(623)203-0644
Dr. Peter Wald
AVP, USAA Medical Director
9800 Fredericksburg Rd.
San Antonio, Texas 78288
(210) 498-7620
(210) 913-7620
Use of Name. MCDPH/OPR shall not use the names or trademarks of USAA or of any of USAA's
affiliated entities in any advertising, publicity, endorsement, or promotion unless USAA has provided
prior written consent for the particular use contemplated. All requests for approval pursuant to this
Section must be submitted to the USAA at least 5 business days prior to the date on which a response is
needed. The terms of this Section survive the termination, expiration, non-renewal, or rescission of this
Agreement.
10. Amendments. This Agreement may not be amended or modified except in writing signed by both parties
and identified as an amendment to this Agreement.
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11. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties, their
successors and assigns.
12. Waiver. The failure of either party to complain of any default by the other party or to enforce any of such
party's rights, no matter how long such failure may continue, will not constitute a waiver of the party's
rights under this Agreement. The waiver by either party of any breach of any provision of this Agreement
shall not be construed as a waiver of any subsequent breach of the same or any other provision. No part of
this Agreement may be waived except by the further written agreement of the parties.
13. Entire Agreement. This Agreement together with the Attachments hereto constitutes the entire
agreement -between the parties with respect to its subject matter and supersedes all past and
contemporaneous agreements, promises, and understandings, whether oral or written, between the parties.
14. Assignment This Agreement may not be assigned by either party without the prior written consent of the
other party, Any purported assignment in violation of this clause is void. Such written consent, if given,
shall not in any manner relieve the assignor from liability for the performance of this Agreement by its
assignees.
15. Severability. In the event any provision of this Agreement is held to be invalid or unenforceable, the
remainder of this Agreement shall remain in fall force and effect as if the invalid or unenforceable
provision has never been a part of the Agreement.
16. Independent Contractor Status. It is mutually understood and agreed that the relationship between the
parties is that of independent contractors. Neither party is the agent, employee, or servant of the other.
Except as specifically set forth herein, neither party shall have nor exercise any control or direction over
the methods by which the other party performs work or obligations under this Agreement. Further,
nothing in this Agreement is intended to create any partnership, joint venture, lease or equity relationship,
expressly or by implication, between the parties.
17. Counterparts. This Agreement may be executed in any number of counterparts which, when taken
together, will constitute one original, and photocopy, facsimile, electronic or other copies shall have the
same effect for all purposes as an ink-signed original.
18. Representation on Authority of Parties/Signatories. Any individual executing this Agreement on
behalf of a Party represents and warrants to the other Party that they are duly authorized to execute this
Agreement on behalf of such Party, and that upon their signature this Agreement shall be binding upon
the Parties.
19. No Individual Liability. This agreement is an obligation of USAA, a reciprocal inter-insurance exchange.
No individual liability shall attain in favor of MCDPH/OPR as against any officer, director, employee,
agent or member of USAA, but MCDPH/OPR shall look solely to the assets of USAA for satisfaction of
this agreement.
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MCDPH: USAA:
MARICOPA COUNTY UNITED SERVICES AUTOMOBILE
DEPARTMENT OF PUBLIC HEALTH ASSOCIATION
MARICOPA COUNTY BOARD OF SUPERVISORS
By:
Title: Chairman of the Board
Date: Date:
ATTEST: Vogel
Cc. -:trnt Advisor
Procurement Services
By:
Clerk of the Board
Date:
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By:
Attorney for Maricopa County Dr. Peter Wald, USAA Medical Director
Date: Date:
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