SBUACONSBYL.PDF

Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
Articles I through VI shall comprise the Constitution
Titles I through VI shall comprise the Bylaws
Sections I through VI shall comprise the Technical Standards
Constitution
Article I, Section I
The name of this Association shall be, "Shaw Butte Users Association."
Article II, Section I
The object of this Association shall be to represent the permittees and/or
licensees as a group on matters relating to the use and occupancy of Shaw
Butte; to make necessary recommendations or requests to Arizona Public
Service Company ("APS"), the easement holder of the Shaw Butte road and
licensor of the right to use said road to the licensees, the users of Shaw
Butte. To maintain and present roads that are used by the membership. To
do any and all thing lawful, just and necessary to further the interests
of this Association in developing and improving the use of the area. Our
goal shall be for maximum and effective use of the present and future
Electro-Magnetic facilities that are and may be located on Shaw Butte.
Article III, Section I
Every holder of a lease, licensee permit or own property for use in the area
on Shaw Butte, (herein referred to as "member") must be a member of this
Association and shall include the Arizona Hang Gliders Association as a
special member. Members of the Association shall pay their share of the
cost of work authorized and performed as provided for in the Bylaws of
this Association.
Article IV, Section I
The officers of the Association shall consist of a President, Vice-President
and Secretary/Treasurer. There shall also be an Executive Board consisting
of the President of the Association, who shall be Chairman of the Executive
Board, the Vice-President, Secretary/Treasurer and one additional member.
The officers of the Association and members of the Executive Board shall
be chosen from members who hold leases, permits or own property on Shaw
Butte.
Section II
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
The officers of the Association and members of the Executive Board shall be
elected by ballot by members and installed at the annual meeting or at
a special meeting and shall hold office until the next annual meeting after
their election or thereafter until their successors have been elected and
installed.
Article V, Section I
The annual meeting of this Association shall be held in Phoenix, Arizona on
the Fourth Tuesday of January of each year.
Section II
Special meetings shall be held at such times and places as may be designated
by the President or a majority of the Executive Board. Written notice of
all meetings of the Association shall be sent to the last known address
of each member, by the Secretary/Treasurer at least 14 days before the
date of such meetings, unless otherwise agreed upon by a majority of the
members. Notices covering special meetings shall state the purpose for
which it is called. No business shall be transacted at a special meeting
except as stated in the notice.
Section III
Meetings of the Executive Board shall be called by the Secretary/Treasurer upon
request from the president or by a majority of the Executive Board.
Article VI, Section I
Amendments to the Constitution may be made at the annual meeting, unless otherwise
agreed upon by two-thirds of the members. A vote of two-thirds of the members
present shall be required to make the change. Notice of a change to be
made shall accompany the meeting notice to the members.
Bylaws
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
Title I - Officers
Section I
It shall be the duty of the President to preside at meeting of the Association
and Executive Board, to supervise the work of the Association and direct
the work of its officers. He shall approve the work and counter-sign all
checks for the expenditure of money for the Association and shall perform
all the duties that evolve from such an office.
Section II
The Vice-President shall perform all duties of the President in the absence
of the President or in event of his inability to act.
Section III
It shall be the duty of the Secretary/Treasurer to conduct the correspondence
of the Association, to keep all records and accounts and to do all things
necessary in the conduct of the business of the Association which may be
assigned to him by the Association or the Executive Board. He shall sign
all checks and vouchers for disbursing the funds of the Association or
funds received by him by reason for his office as Secretary/Treasurer of
the Association and the voucher shall show for what purpose such monies
are paid.
The books of the Secretary/Treasurer shall be audited at least yearly by such
persons as the Executive Board may designate and a report of the audit
shall be submitted to the association at each annual meeting. He shall
submit a written report to the Association at its annual meeting, giving
account of the business transactions of the Association for the year just
closed, amounts received and disbursed, from who and on what account
received, and for what purpose paid out. The books of the
Secretary/Treasurer shall be open for inspection by any member of the
Association at any and all times.
Title II - Executive Board
Section I
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
The Executive Board shall have power and authority between annual meetings of
the Association to perform all functions and do all acts which this
association might do or perform. During said interim period its decisions
shall be final in matters determined, "reasonable and proper."
Section II
The Executive Board shall present a proposed budget at the annual meeting. This
budget shall be approved by a majority of the members in attendance. The
Executive Board shall operate within this budget or call a special meeting
of the membership for any proposed increase.
Title III - Funds
Section I
For the purpose of providing funds to accomplish the object of this Association,
an assessment shall be levied upon the members sharing the benefits of
the Association in accordance with the following formula. The assessment
will be the total budgeted cost for operating the Association for one fiscal
year.
The fee for each user will consist of two parts:
(A) Base Payment; which is computed by taking 50% of the total budget divided
by the total leases. Each building or each lot in the area set aside shall
pay one part.
(B) Variable payment; which is computed by taking 50% of the total budget,
divided by the total number of transmitters in the area set aside. Each
lot or lease shall pay for all transmitters on his lot.
The maximum assessed fee per permit per year shall not exceed two thousand dollars
and the assessment shall be subject to the governmental participating
agencies obtaining through their normal procedures, authorization
appropriation of fund assessment.
The Arizona Hang Gliders Association assessment shall be that of a site
holder/owner. The number of keys issued to the Arizona Hang Gliders
Association shall each count as a transmitter for assessment purposes.
Section II
Method and date of payments for assessments will be determined at the discretion
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
of the Executive Board. Each member shall pay its assessment upon the date
specified by the Executive Board. In the event a member fails to make timely
payment, it may lose the privilege of access on the Shaw Butte Road. The
Association shall recommend and request that APS deny access on Shaw Butte
and recover the key(s) issued to the delinquent member.
Section III
Any member not furnishing satisfactory information of transmitters on a lot
shall have the number of transmitters assigned, by the Executive Board
and by inspection as their best fair estimate.
Section IV
All disbursements of funds by the Association shall be made by checks.
Section V
Members of the Executive Boards shall receive no salary for services rendered
in their respective positions, but the Secretary/Treasurer shall be allowed
for his services what ever compensation the Association shall authorize.
Section VI
Any lease or permit holder shall pay any construction damage that may be incurred
due to his actions and his assessment shall be the same as was set up in
the last annual budget meeting of the association in accordance with Title
III, Section I.
Title - IV
Section I
Robert Rules of Order shall be followed on all parliamentary authority.
Title - V
Section I
Amendments to the Bylaws and Technical Standards may be made at a special meeting.
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
The letter notifying members shall state the purpose and the proposed
changes to any Bylaw or Technical Standard. All members shall be notified
at least two weeks in advance of this meeting. A vote of two-thirds of
the members present shall be required to make the change.
Title - VI
Section I
Failure to abide by the provisions herein shall result in a recommendation and
request to APS to deny access to Shaw Butte to a member in violation and
to recover the keys(s) issued to it.
Revision Dates:
February 16, 1993
March 20, 1991
January 16, 1990
November 14, 1983
September 8, 1983
April 7, 1981
Technical Standards
Adopted and Revised (2-16-93)
Section I - Technical Standards Committee
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
A. There shall be a permanent Technical Standards Committee (TSC) of the
Shaw Butte Users Association.
1. The Technical Standards Committee (TSC) members shall be elected by the
SBUA membership.
2. The TSC shall consist of one (1) Chair-person and one (1) person
representing each site, with no less than five (5) and no greater than nine
(9) members total.
3. SBUA officers shall not be eligible to serve on the TSC.
4. The Chair-person shall serve two (2) years.
5. The Chair-person's business number shall be made available to the general
membership to assist members with questions relating to site standards.
6. TSC members shall serve one (1) year terms.
7. The TSC members shall be eligible to run for successive terms, without
limit.
8. In the event a TSC member cannot complete their term, (for whatever reason)
the Primary Site User shall appoint a replacement.
9. The TSC's responsibilities shall not include road maintenance (Road
Committee) standards.
B. The function of this committee will be to:
1. Maintain and enforce a set of technical standards, adopted and approved
by the SBUA. Adherence to these standards will minimize physical damage and
prevent or eliminate RF interference, thus providing forimproved
electromagnetic compatibility of all Shaw Butte Electronic Site users.
2. Represent the SBUA in technical matters.
3. Report to and advise the Executive Board in such matters as:
a. Compliance with technical standards.
b. Compatibility with existing installations.
c. Site inspections.
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
4. Conduct annual site inspections.
5. Prepare and present a written report of site inspection findings to the
Executive Board of the SBUA and the inspected party.
6. Review and update Technical Standards and make recommendations annually
for approval by the SBUA membership.
7. The TSC requires that:
a. All Electronic Site Users cooperate with the SBUA and TSC in
identification, coordination, and elimination of interference related
problems.
b. When a "newcomer" applies for a permit to install a system, or an existing
Primary Electronic Site User applies for an amendment to their site, the
TSC Chair-person shall be notified. The notice shall include a data sheet
describing the new communications equipment parameters. The TSC will in turn,
advise all of the existing Primary Electronic Site Users as to the technical
and physical parameters of the proposed system addition. Primary Electronic
Site Users may then ascertain if the proposed installation is compatible
with their existing system(s).
c. All Electronic Site Users shall submit completed Technical Data Sheets(s)
describing their equipment, a brief estimate on how active their transmitters
are in a twenty four (24) hour period, and a copy of the station FCC license(s).
Blank data sheets can be acquired from the TSC. The data sheets include
transmitting and receiving frequencies, power output, type control tones,
cavity filters, ferrite isolators, antenna type/model/gain/azimuth, and
service date.
Primary Electronic Site Users with existing equipment shall complete and return
the data sheet(s) and copies of FCC station licenses within one year of the
creation of the TSC.
Existing Primary Electronic Site Users applying for amendments to their site
and "newcomer" applicants can submit data sheets to the TSC simultaneously
with their FCC filing by including a copy of the FCC application.
d. Electronic Site Users will be given a period, not to exceed thirty (30)
days from the receipt of the above application, in which to comment to the
TSC and the applicant on predicted interference. All comments received will
be evaluated by the TSC.
e. If technical evaluations reflect that there may be interference problems
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
with other Electronic Site Users, the applicant has up to thirty (30) days
to respond to the predicted interference problem. These remedies may include
engineering analysis and other pertinent information. A field test for
compatibility may be requested at the expense of the applicant. Based on
the data submitted by the applicant, the TSC will make a recommendation to
the SBUA with supporting rationale.
Section II - Structures
A. Buildings
1. All buildings shall conform to the latest edition of the "Uniform Building
Code," local laws and regulations.
2. All metallic materials used shall be galvanized, plated or coated.
Dissimilar metals shall not be placed in contact with each other in a manner
that may create galvanic junctions.
B. Electrical
1. All electrical facilities, equipment and the installation thereof, shall
conform to the most recent
edition of the "National Electric Code," local laws and regulations.
2. All external electrical facilities shall conform to the above codes.
3. All permanent AC wiring shall be installed in metallic conduit.
C. Towers and Guy Lines
1. All metal towers shall meet current EIA-222 Standards (Structural
Standards for Steel Antenna Towers). Wooden structures shall be installed
and maintained in accordance with local building codes.
2. All metallic structural materials will be galvanized or plated. Dissimilar
metals will not be placed in contact with each other in such a manner that
could create galvanic junctions.
3. All towers that require guying must be guyed using proper hardware, as
stipulated by the tower manufacturer. Bi-metallic contacts must be avoided.
Towers must be connected to the site ground with grounding jumpers using
either exothermic welding, "listed" (i.e. ANSI, IEEE, UL, etc.) pressure
connections, clamps, or other listed means. Connection devices that depend
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
solely on solder shall not be used. Large towers with wide spaced legs (three
feet or more) shall have a ground conductor on each leg bonded to the site
ground. Minimum conductor size for outside grounding and bonding shall be
#2 AWG. Below ground connections must use either an exothermic welding
process, (i.e. Cadweld, Burndy, etc.) copper wedge pressure devices (i.e.
Ampact, Wrench-lock, etc.) or brazed silver solder (applicable only on copper
tubing and copper strap ground systems).
4. It is suggested that towers be inspected and hardware tightened at least
once every two years. Inspections should be performed by qualified personnel.
All oxidation must be removed, rusty bolts and hardware replaced and guy
tension checked. Wooden poles must have all steel attachments galvanized
and bonded using the aforementioned processes.
5. Anti-climb devices, removable steps or other means to discourage
unauthorized climbing of towers are highly recommended.
6. Guy wires shall not encroach on any power line easement. Proposed placement
of guy anchors on neighboring property shall be pre-approved, in writing,
by the property owner.
7. No new building, tower or other structure shall be allowed to obstruct
an existing microwave path.
D. Fences
1. All metal fences shall be galvanized, plated or coated and effectively
grounded and bonded to prevent galvanic junctions.
E. Site and Equipment Grounding
1. Site grounding must be constructed of copper, with #2 AWG or larger wire
or 2" or larger solid copper strap, connected to an adequate site ground
electrode system. Guy wires should also be grounded, using manufacturers
approved methods to preclude bi-metallic junction and corrosion. All
equipment on the site (buildings, towers, power units, transmitters,
receivers, antennas, combiners, telephone systems, power cabinets, HVAC
units, etc.) must be connected to the site ground. High power operations
should use copper strap bonding in accordance with manufactures
specifications. The grounding systems shall comply with applicable laws,
codes and in accordance with standard engineering practice.
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
F. Miscellaneous Equipment
1. Any miscellaneous equipment that causes harmful interference shall be
adequately shielded or removed.
Section III - Electronic Equipment
A. Transmitters
1. All transmitters shall be FCC Type-Accepted, except amateur radio services
covered under Part #97 of the FCC Rules and Regulations, meet type-acceptance
criteria, and be licensed.
2. All transmitters and receivers will have protective devices, designed
into or externally installed, to prevent direct interference with other
Electronic Site Users and be specifically designed to operate in a multi-user
site.
3. Direct radiation of out-of-band emissions (i.e. transmitter wideband
noise, spurious emissions, harmonics, etc.) shall be reduced to a
non-interfering level by using band-pass, low-pass, and/or harmonic
filtering. Band-reject filtering may be required in certain applications.
4. Re-radiation of intermod signals by a transmitter and its associated
antenna system shall be prevented by installing appropriate suppression
devices (i.e. ferrite isolators(s) and low-pass filter(s), etc.) exhibiting
a minimum isolation of 25dB.
5. The transmitter or radiating antenna must not exceed the maximum output
power or ERP for which it is licensed through the FCC.
a. If the ERP of the system is greater than or equal to 5000 watts, all
transmitted out-of-band emissions must be attenuated below that of the main
carrier by an amount determined in the following equation:
Power(Db)(out-of-band) <= 43dB + 10 * [Log(Output Power in Watts)]
b. If the ERP of the system is less than 5000 watts, all transmitted out-of
band emissions must be attenuated below the main carrier by 80dB.
Point-to-point or point-multi-point microwave systems are exempt from this
requirement.
c. To further reduce the possibility of re-radiated out-of-band signals,
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
band-pass filters are required at the output of all transmitters. In the
event of interference caused to any service, greater attenuation may be
required.
6. Transmitting systems shall be checked periodically, including the
operation of suppression devices, to assure optimum operating conditions.
7. Continuous duty services (broadcasting, paging, point-to-point
microwave, etc.) shall employ only transmitters rated for "continuous duty
operation" by the manufacturer.
B. Receivers
1. All receivers shall comply with all applicable Parts of the FCC Rules
and Regulations, including Parts 2 and 15.
2. All receivers shall have sufficient "front-end" preselection and external
cavity filtering, as needed, to control receiver produced intermodulation
and adjacent channel interference.
C. Antennas
1. All Antennas and associated transmission lines not in immediate use shall
be terminated at their characteristic impedance (Zo) to control re-radiation
of intercepted signals or noise.
2. All broken and defective antennas shall be removed.
D. Transmission Lines
1. Coaxial cable utilized on the exterior of buildings or on towers must
be fabricated with a solid outer conductor to prevent stray RF radiation.
The coaxial cable shall be jacketed or if not available in jacketed form,
be installed in accordance with manufactures specifications.
All transmission lines used on the interior of buildings shall be double-braided
or solid shielded and jacketed. Double-braided cable shall have over 98.5%
shield coverage.
2. Use of "N" or "TNC" connectors is preferred over other non-constant
impedance types. Every effort shall be made to prevent the use of coax
adapters.
3. All transmission lines, including those not in immediate use shall be
terminated at their characteristic impedance (Zo) to prevent re-radiation
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
of intercepted signals or noise.
4. Bare metallic ties are prohibited for securing transmission lines to
towers. In the case of large lines, use of stainless steel or galvanized
hangers is permitted.
5. Protection of equipment from lightning damage is recommended. Coaxial
feed-through lightning protectors are recommended on all coaxial cables
entering equipment shelters.
E. Site Safety
1. Obstacles (i.e. guy cables, gate mechanisms, building overhangs and
attachments, barbed security wire, etc.) that presents a danger to pedestrians
and vehicles, as determined by the TSC, shall be clearly marked, have
appropriate barriers installed, or be removed.
F. Housekeeping
1. Housekeeping has environmental, visual, and aesthetic impact. It further
has an electromagnetic compatibility impact. Debris which is permitted to
remain adrift, and the residue of construction, installation, removal,
modification or other evolutions, raise the noise floor which often defies
identification. Therefore, no debris shall be allowed to accumulate.
Section IV - Annual Inspections
1. All Electronic Site users, shall be in compliance with the Technical
Standards within two (2) years.
2. The TSC shall conduct an annual inspection on each communication site.
This inspection will verify:
a. Compliance with Technical Standards.
b. Electromagnetic compatibility.
3. The TSC shall provide written notice of the scheduled inspection date
at least thirty (30) days in advance, and each Primary Electronic Site User
shall arrange to have a representative available at the site at the time
of the inspection.
4. Any non-compliance found shall be recorded by the inspection team and
a written copy of the report shall be forwarded to the party or organization
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
in violation within thirty (30) working days following the inspection. The
report shall include:
a. a description of the violation,
b. what corrective measure is required,
c. the name, address, and organization of the responsible Electronic Site
User,
d. the time allowed for completion of corrective measures,
e. what action is anticipated in the event of non-compliance with remedial
instructions,
f. the method, manner, and time allowed to appeal.
Section V. - Interference
A. Interference
1. All Electronic Site Users shall comply with the Technical Standards within
two (2) years.
2. It is the intent of the SBUA that Electronic Site Users affected by
interference cases make a dedicated effort to resolve issues by working
cooperatively and directly with all involved parties, including the perceived
offending party(s) and other complainants. If the interference cannot be
resolved despite the best efforts of the involved parties, the TSC chairman
shall be apprised of the deadlock, whereupon, the TSC shall act in a
disinterested manner by determining and issuing remedial recommendations
to the affected party(s).
If it is determined that an interference case is caused by equipment of interest
to members of the investigative team, they shall voluntarily remove themselves
from the team to preclude conflicts of interest.
The SBUA emphasizes that, an interfered-with Electronic Site User upon
determination that their equipment is not the cause of the interference,
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Shaw Butte Users Association
Constitution, Bylaws and Technical Standards
(revised 2/16/93)
may then, notify the presumed interfering user and the TSC.
Interference conditions shall be resolved in the following manner with primary
responsibility residing with the offending party.
a. New Transmitters
If interference is assumed to be caused by a new transmitter, the transmitter
shall cease operation immediately upon receipt of a complaint from an existing
Electronic Site User, until the source of interference is verified and
remedied to the satisfaction of the complainant(s).
b. Existing Transmitters
If interference is assumed to be caused by an existing Electronic Site Users
equipment, it shall be allowed to continue operation for a period of time
needed for interference emissions testing and verification. When the source
of interference is verified, the party responsible for the interference shall
cease operation or otherwise remedy the interference to the satisfaction
of the complainant(s).
Section VI. - Enforcement
A. Any non-compliance with these Technical Standards shall be subject to
the SBUA Bylaws, title VI, section I.
Technical Standards, Revisions;
February 16, 1993
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