ADMINISTRATIVE ORDER 2015-108.PDF

IN THE SUPERIOR COURT OF THE STATE OF ARIZONA
IN AND FOR THE COUNTY OF MARICOPA
IN THE MATTER OF ACCESS TO CLOSED ) ADMINISTRATIVE ORDER
AND CONFIDENTIAL DATA FOR NO. 2015-108
CRADLES TO CRAYONS EVALUATION )
WHEREAS, individuals involved in dependency, and severance cases in the
Superior Court in Maricopa County ("Court") who have children under the age of three
are frequently ordered to participate in Cradles to Crayons ("C2C"); and
WHEREAS, C2C programs provide services and evaluations to children and
parents involved in dependency and severance cases; and
WHEREAS, the Court has a statutory duty to hear cases regarding the parent-
child relationship and the best interest of the child, and C2C provides the Court with
information used in making such determinations; and
WHEREAS, Court would benefit from an evaluation of C2C by Maricopa County
Justice Systems Planning and Information Department to assess and improve quality
and efficiency of C2C programs, including but not limited to severance and reunification
rates, parent participation and treatment, cost to state and county, impact on foster
care, and other matters related to dependency and severance matters with children
under the age of three; and
WHEREAS, records in dependency and severance cases are closed under Rule
47 of the Rules of Procedure for the Juvenile Court, A.R.S. § 8-208(F), and Rule 123 of
the Rules of the Supreme Court, but may be released upon court order; and
WHEREAS, the Privacy Rule of the Federal Health Insurance Portability and
Accountability Act of 1996 ("HIPAA") and the Federal Code of Regulations in 45 C.F.R.
164.512(e)(1) authorizes the disclosure of protected information pursuant to a court
order;
IT IS ORDERED that in addition to any public records, pursuant to the directives
of the Court, C2C may provide limited data to Maricopa County Justice Systems
Planning and Information Department ("JSPI") workers and staff assigned to the C2C
evaluation.
IT IS FURTHER ORDERED any records provided to JSPI under this
Administrative Order may only be used for the purposes provided in this Administrative
Order. Further dissemination of any data or records is strictly prohibited, except as
authorized by statute or court order.

IT IS FURTHER ORDERED JSPI may share their final report so long as it does
not contain any personally identifying data.
Dated this 28th day of September, 2015.
7-I
Colleen A. McNally
Juvenile Court Presiding
Original: Clerk of the Superior Court
Copies: Hon. Janet Barton, Presiding Judge
Juvenile Court Judges and Commissioners
Hon. Michael K. Jeanes, Clerk of the Court
Raymond Billotte, Judicial Branch Administrator
Richard Woods, Deputy Court Administrator
Sheila Tickle, Juvenile Court Administrator
Ryan Cotter, Director of JSPI