BLM GRANT L15AC00052.PDF

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CHOOSE ONE:
Grant and Cooperative Agreement COOPERATIVE
AGREEMENT
0 GRANT
CHOOSE ONE: El EDUCATION FACILITIES RESEARCH
SDCR TRAINING
1. GRANT/COOPERATIVE AGREEMENT NUMBER 2. SUPPLEMENT NUMBER 3. EFFECTIVE DATE 4. COMPLETION DATE
Ll5AC00052 06/02/2015 I
5. ISSUED NAME/ADDRESS TO OF RECIPIENT (No., Street CIty/County, 8. ISSUED BY ELM AZ-STATE OFC ADM SVCS (A2951 )
COUNTY OF MARICOPA State, ZIP) Malting Address: ONE N. CENTRAL AVE, SUITE 800
Attn I ATTN GOVERNMENT POC PHOENIX AZ 85004
301 W JEFFERSON ST STE 960
PHOENIX AZ 85003-2143
7. TAXPAYER IDENTIFICATION NO. (TIN) 9. PRINCIPAL INVESTIGATOR/ORGANIZATION% PROJECT OR
PROGRAM MGR. (Name &Phone)
8, COMMERCIAL & GOVERNMENT ENTITY (CAGE) NO, Sara Latin, saralatin@maiI.maricopa.gov
602-273-1411
0. RESEARCH. PROJECT OR PROGRAM TITLE
LM AZ Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix Distr:
)f fie ( PDO)
1. PURPOSE
ee Schedule
12. PERIOD OF PERFORMANCE (Approximately)
6 02 2015 throu h 06 01 2020
13A. AWARD HISTORY 138. FUNDING HISTORY
PREVIOUS $0.00 PREVIOUS
THIS ACTION $0.00
$30s000.00 THISACTION $30,000.00
CASH SHARE
$0,00 TOTAL $30,000,00
NON-CASH SHARE $0.00
RECIPIENT SHARE $0.00
TOTAL $30,000.00
14. ACCOUNTING AND APPROPRIATION DATA
1
URCHASE REQUEST NO. JOB ORDER NO. AMOUNT
020072361 STATUS
15. POINTS OF CONTACT
NAME MAIL STOP TELEPHONE E-MAILADDRESS
TECHNICAL OFFICER Fritz Mueller PDO 623-580-5622 fmul1erl@b1m.gov
NEGOTIATOR
ADMINISTRATOR Eddie Bell. t 02-417-9268 ebell@b1m.gov
PAYMENTS
18. THIS AWARD IS MADE UNDER THE AUTHORITY OF:
National Fire Plan - Wildlan.d Urban Interface Community Fire Assistance
17. APPLICABLE STATEMENT(S), IF CHECKED: 18. APPLICABLE ENCLOSURE(S), IF CHECKED:
0 NO CHANGE IS MADE TO EXISTING PROVISIONS o PROVISIONS 0 SPECIAL CONDITIONS
0 FDP TERMS AND CONDITIONS AND THE AGENCY-SPECIFIC O REQUIRED PUBLICATIONS AND REPORTS
REQUIREMENTS_APPLY TO THIS GRANT
UNITED STATES OF AMERICA COOPERATIVE AGREEMENT RECIPIENT
CONTRACTI OfFIC I DATE AUTHORIZED REPRESENTATIVE 1 DATE
Edd 06/02/2015

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Grant and Cooperative Agreement
ESTIMATED COST
ITEM NO. ITEM OR sERvice (Include Specificalions and Special Instructions) QUANTITY UNIT UNIT PECE AMOUNT
(A) (B) (C) (o) (El tri
CEDA Number: 15.228
DUNS Number: 077535144
11. PURPOSE:
his financial assistance agreement is made and
entered into by the Department of the Interior,
Bureau of Land Management, Arizona State Office
(BLM), and Maricopa County, the recipient, for
he purpose of transferring a thing of value to
the recipient to carry out a public purpose of
support or stimulation authorized by a law of the
United States. The purpose of these projects are
for the at-risk communities and unincorporated
areas in Maricopa County, Arizona, located in and
around public lands administered by the US
Department of the Interior Bureau of Land
anagement (USDI ELM). HFRA established
nprecedented incentives for communities to
develop comprehensive wildfire protection plans
in a collaborative, inclusive process.
Furthermore, this legislation gives direction to
ELM and the US Forest Service to address local
community priorities in fuel reduction
treatments, even on nonfederal lands. For a
community to take full advantage of the
epportunities provided in HFRA, it must first
f.repare a community Wildfire protection plan
(CWPP). A CWPP developed in accordance with HERA
is the most effective way to acquire federal
funding for fire preparedness and planning.
aricopa County, partner agencies, and
,sarticipating communities completed the 5 Year
pdate to the 2009 Maricopa County Community
ildfire Protection Plan (MCCWPP) in September
2014. This update will assist jurisdictions to
6etter protect their communities from wildfire
risk, to better prepare citizens, and to become
eligible to apply for and receive federal and
ontinued ...

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Grant and Cooperative Agreement
ESTIMATED COST
ITEM NO. ITEM OR SERVICE (Include Specifications and Special Ins!ructions) QUANTITY UNIT LNITPRICE AMOUNT
(A) (B) P (0) IFJ In
other grant monies to implement wildland fire
itigation projects and programs. A significant
J•ortion of this process involves identification
of wildland-urban interfaces (WUI) in which
.roject specific enhancements will mitigate
ildland fire from entering populated areas and
in turn will mitigate fires within population
centers from entering the wildland areas. This
wo-way methodology increases protection of both
•opulated areas and the wild lands in a win-win
conceptualization for all parties.
Delivery Location Code: 0004276181
ELM-AZ PHOENIX DISTRICT OFFICE*
21605 N 7TH AVE
PHOENIX AZ 85027-2099 US
ccount Assignment: 1( G/L Account: 6100.411C0
usiness Area: L000 Commitment Item: 411C00 Cost
enter: LLAZP00000 Functional Area:
LF3100000.AM0000 Fund: XXXL1125AF Fund Center:
LLAZP00000 Project/WES: LF.HF.CK010000 PR Acct
ssign Line: 01
Period of Performance: 06/02/2015 to 06/01/2020
00010 ontinue Implementation of Projects 30,000.00
Obligated Amount: $30,000.00
he plan of action for this project will be to
address the WUI boundaries as identified through
1.rioritization in the Maricopa County Community
ildf ire Protection Plan (MCCWPP). Comprehensive
education and outreach to those private entities
encompassing the Will will be a critical component
o engage them in the initial fuels reduction
irocess to produce an acceptable defensible
i.oundary and on-going maintenance for those
ontinued ...

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Grant and Cooperative Agreement
,
ESTIMATED COST
ITEM NO. ITEM OR SERVICE (Include SpedicaUans and Spacial Inatrudons) QUANTITY UNIT MIT in MICE AMOLIN7 IF)
(A) (N (C%) (N
areas. Government stakeholders (Federal, State,
County, Local) through collaborative process and
as signatory of the MCCWPP will schedule and
coordinate in-kind resources in concert with
those resources obtained as part of this grant to
complete the fuels reduction to produce the
outputs necessary for success in obtaining
initial outcomes. These participating government
stakeholders include, but are not limited to fire
departments, public works departments, debris
management, solid waste and going green
initiatives for BIOMASS re-utilization.
Inspections of the NUIzs will occur on an annual
interval whether treated or not for annual status
update for the MCCWPP.
County and local jurisdictions will utilize the
MCCWPP to identify those areas of codes,
ordinances and rules that if adopted or modified
though formal government processes, will aid in
maintenance of the protected WUI through local
enforcement processes for areas in which
voluntary action is declining. The portion of
the project will also encourage defensible space
mithin the urban areas that further project goals
in alignment with the Health Forest Restoration
Act.
BLM Point of Contact (POC) is Eddie W Bell Jr,
Grants Management Specialist, 602-417-9268. BLM
Program Officer is Fritz Mueller, District FM0
Phone 623-580-5622, The BLM TECHNICAL ADVISOR
(TA), Josh Tibbetts, Fuels Specialist,
623-580-5500
The total amount of award: $30,000.00. The
obligation for this award is $30,000.00,

IEILM AZ Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix. District Office (PDO)
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I. STATEMENT OF JOINT OBJECTIVES
A. Purpose.
This financial assistance agreement is made and entered into by the Department of the
Interior, Bureau of Land Management, Arizona State Office (BLM), and Maricopa County,
the recipient, for the purpose of transferring a thing of value to the recipient to carry out a
public purpose of support or stimulation authorized by a law of the United States. The
purpose of these projects are for the at-risk communities and unincorporated areas in
Maricopa County, Arizona, located in and around public lands administered by the US
Department of the Interior Bureau of Land Management (USDI BLM). HFRA established
unprecedented incentives for communities to develop comprehensive wildfire protection
plans in a collaborative, inclusive process. Furthermore, this legislation gives direction to
BLM and the US Forest Service to address local community priorities in fuel reduction
treatments, even on nonfederal lands. For a community to take full advantage of the
opportunities provided in HFRA, it must first prepare a community Wildfire protection
plan (CWPP). A CWPP developed in accordance with HFRA is the most effective way to
acquire federal funding for fire preparedness and planning. Maricopa County, partner
agencies, and participating communities completed the 5 Year update to the 2009 Maricopa
County Community Wildfire Protection Plan (MCCWPP) in September 2014. This update
will assist jurisdictions to better protect their communities from wildfire risk, to better
prepare citizens, and to become eligible to apply for and receive federal and other grant
monies to implement wildland fire mitigation projects and programs. A significant portion
of this process involves identification of wildland-urban interfaces (Will) in which project
specific enhancements will mitigate wildland fire from entering populated areas and in turn
will mitigate fires within population centers from entering the wildland areas. This two-
way methodology increases protection of both populated areas and the wild lands in a win-
win conceptualization for all parties.
The National Fire Plan directs the BLM to collaboratively develop and implement WUI
projects that are identified in Community Wildfire Prevention Plans. Maricopa County
Emergency Management currently manages the communitywide Maricopa County CWPP.
The county will be the focal point for implementation of this CWPP and will utilize the
funds to implement projects that are currently being identified in the CWPP development
process.
Projects consistent with the development of CWPP's in Arizona and other western states
through meta-analysis include an initial fuels reduction at the WUI through acceptable
thinning processes and education/outreach to residents, businesses and local government
agencies on the importance of on-going WUI maintenance in conjunction with defensible
space initiatives. Focal points of this magnitude require a great deal of time and money,
however, the return on investment for all involved (Federal, State, Local) is substantial for
short and long term goals. Current economic conditions have created declining budgets
and workforce reductions for most jurisdictions in Arizona including those in Maricopa
County. While the importance of this project is realized by the agencies, and they are
willing to provide in-kind assistance, the success of this project is in jeopardy without
financial assistance.
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B. Objective.
I. Initial fuels reduction in WUI as identified in the MCCWPP prioritized hazard
threat analysis and agreed to by the MCCWPP technical group.
a Equipment, personnel to create fuels break in the WIN
b. Methods of Disposal for the BIOMASS created by removal of fuels
c. Community outreach for participation in the initial WUI fuels reduction
2. Revision/adoption of county and local codes/ordinances and rules to compliment
maintenance of the WUI
a. Engage in the adoption of the Fire wise Program throughout the CWPP
identified areas.
b. Engage in the adoption of the International Wildland-Urban Interface
Code by county and local jurisdictions.
c. Engage in the adoption of other local codes and ordinances that will
further the efforts of defensible space appropriate for jurisdictions.
C. Authority.
HAZARDOUS FUELS REDUCTION, Wildland Fire Management, Annual
Appropriations (2014 Public Law 113-76),
Wildland Fire Management, which states in part: That using the amounts designated under
this title of this Act, the Secretary of the Interior may enter into procurement contracts,
grants, or cooperative agreements, for hazardous fuels reduction activities, and for training
and monitoring associated with such hazardous fuels reduction activities, on Federal land,
or on adjacent non-Federal land for activities that benefit resources on Federal land:
Provided further, That the costs of implementing any cooperative agreement between the
Federal Government and any non-Federal entity may be shared, as mutually agreed on by
the affected parties: Provided further, That notwithstanding requirements of the
Competition in Contracting Act, the Secretary, for purposes of hazardous fuels reduction
activities, may obtain maximum practicable competition among: (I) local private,
nonprofit, or cooperative entities; (2) Youth Conservation Corps crews or related
partnerships with State, local, or non-profit youth groups..."
D. Public Benefit. The activity(ies) to be undertaken through this assistance provide the
following public benefit(s):
The overall mission of this project is to reduce the potential impacts of wildfire to life
and property in the populated areas and to the wild lands through creation of environmentally
friendly WM fuels reduction, defensible space and an on-going maintenance program by
residents, business and government agencies through cooperative collaboration, appropriate
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BLM AZ Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix District Office (PDO)
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rules, regulations and codes. The public will benefit through safer communities, reductions in
loss to life and property, potential reductions in homeowners insurance and preservation of the
landscape for the short and long term. Overall reduction of damaging fires will save the
taxpayers local and federal dollars for years to come.
E. Performance Measures. The activity(ies) to be undertaken through this assistance
agreement will be evaluated using the following BLM Performance Measures:
a. Mission Area I (M1): Provide Natural and Cultural Resource Protection and
Experiences GOAL 4 (G4): Manage the Impacts of Wildland Fire
(Full Goal: We will swiftly act to minimize the risk of unwanted wild land fire
whenever possible. When unwanted wildfires occur, we will work to control their
spread and effects on safety, public and private property, and the environment.)
b. Strategy 1 (Si): Establish fire -adapted ecosystems.
M1G4S2.01: Percent of acres treated which achieve fire management objectives as
identified in applicable management plans..
II. PROJECT MANAGEMENT PLAN
A. The recipient and the BLM both agree the attached proposal entitled " BLM AZ
Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix
District Office (P1)0)," and dated I May 2015, is accepted as is.
Documents Incorporated by Reference. The following recipient documents are
incorporated by reference: Standard Form (SF) 424, Application for Federal Assistance, SF-
424A, Budget Information — Non-Construction Programs, SF-424B, Assurances - Non-
Construction Programs, Detailed Budget Breakdown, and Certification Regarding Lobbying —
Certification for Contracts, Grants, Loans and Cooperative Agreements.
D. Documents Incorporated by Reference. The following recipient documents are
incorporated by reference: Standard Form (SF) 424 Application for Federal Assistance, SF-
424A Budget Information - Non-Construction Programs, SF-42413 Assurances - Non-
Construction Programs, Detailed Budget Breakdown, and Certification Regarding Lobbying -
Certification for Contracts, Grants, Loans and Cooperative Agreements.
III. TERM OF AGREEMENT
A. Term. This agreement shall become effective as of the date shown on the signed award
cover page and may remain in effect for a maximum of five (5) years. All program expenses
incurred from 2 June 2015 to the date of signature of the GMO are authorized for payment. The
BLM will consider continued support of the project upon; (a) the recipient showing progress
satisfactory to the BLM toward program goals and the determination by the BLM that
continuation of the program would be in the best interests of the Government, and/or (b) the
availability of funds.
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B. Modifications.
I. Recipients must request prior approvals from BLM's GMO for one or more of the
following program or budget-related reasons: I). Report deviations from budget or project scope
or objective, 2). Any change in the project scope, key personnel, period of performance,
budgeted costs, cost share or matching, administration or any other change to this agreement
constitutes a modification of the agreement.
2. All requests for modification of the agreement shall be made in writing, provide a
full description of the reason for the request, and be sent to the attention of the BLM Program
Officer 30 calendar days before the expiration of the agreement and/or project/budget period.
Requests involving additional support or funding will require new SF-424 Applications for
Federal Assistance, including new project proposals and budgets. Any determination to modify,
extend the period of performance, or provide follow-on funding for continuation of a project is
solely at the discretion of the BLM.
3. All modifications to the agreement shall be in writing and signed by the GMO. No
oral statements, or any written statements made by any person other than the GMO, shall in any
manner modify or otherwise affect the terms of the agreement. All modifications to the
agreement may be signed unilaterally by the GMO, including actions to suspend or terminate the
agreement in accordance with 2 CFR, Subpart D. Section 200.339, Termination.
C. Budget Revisions.
I. The budget submitted as part of the SF-424 Application for Federal Assistance and
approved during the award process is the financial expression of the project scope, objective or
program. Recipients are required to report deviations from the approved budget and program
plans and request prior approval for revisions in accordance with 2 CFR Subpart C 200.308,
Revision of budget and program plans.
2. The BLM may, at its option, restrict the transfer of funds among direct cost
categories or programs, functions and activities for awards in which the federal share of the
project exceeds $100,000 and the cumulative amount of such transfers exceeds, or is expected to
exceed, ten percent (10%) of the total budget as last approved by the BLM, No revision or
transfer of funds shall be used for purposes other than those consistent with the original intent of
the award.
D. Termination. This agreement may be terminated in accordance with the provisions of 2
CFR, Subpart D. Section 200.339, Termination.
IV. FINANCIAL SUPPORT
A. Funding. This agreement shall be funded each fiscal year (FY) based on the
availability of BLM funding.
B. Fiscal Year Carryover. Funds obligated but not expended by the recipient in a FY may
be carried forward and expended in subsequent years.
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BLM AZ Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix District Office (PDO)
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C. Maximum Obligations. The total obligations, including modifications, represent the
amount for which the BLM will be responsible under the terms of this agreement. The BLM
shall not be responsible to pay for, nor shall the recipient be responsible to perform, any effort
that will require the expenditure of Federal funds above the current obligated amount.
D. Cost Sharing or Matching.
1. There is no cost share or matching legislatively required for this award.
E. Program Income. Program income generated for this agreement shall be in accordance
with 2 CFR, Subpart D, Section 200.307, Program income. Unless otherwise stated, program
income shall be added to the funds committed to this agreement and be used for the purposes,
and under the conditions of, the grant agreement,
F. Indirect Costs,
1. Indirect costs are approved for reimbursement under this agreement at the rate of
10% of the base modified total direct costs (MTDC). MTDC consists of all salaries and wages,
fringe benefits, materials and supplies, services, travel, and subgrants and subcontracts up to the
first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or
subcontract). Equipment, capital expenditures, charges for patient care, rental costs and the
portion of subgrants or subcontracts in excess of $25,000 shall be excluded from MTDC.
Participant support costs shall generally be excluded from MTDC.
2, BLM AZ approved the IDR of 10%, submitted 2 June 2015
V. PAYMENTS
A. Automated Standard Application for Payment (ASAP) System.
1. Payments will be made by the U.S. Department of the Treasury, Financial
Management Service (FMS), ASAP system. The ASAP (https://www.asap.gov ) system is an
online recipient-initiated payment and information system for Financial Assistance Agreements.
The recipient must register and request federal funds that are due directly from the Federal
Reserve Bank on a reimbursable basis.
2. The ASAP Requestor ID, furnished by the Department of the Treasury, is used for
account access and requesting reimbursement payments. The BLM will create an ASAP
Account ID unique to this agreement. The first ten (10) characters will be the agreement
number, and the remaining characters will identify ELM funding line items. Drawdown of funds
must be taken from specific lines on the agreement.
B. Advance Payments. Payments are made by the Department of the Treasury through the
ASAP system within three (3) days after request. Advance payments should not be required.
C. Drawdowns. Treasury Circular 1075 (31 CFR 205) requires that drawdowns to a
recipient organization shall be limited to the minimum amounts needed and shall be timed to be
in accordance with the actual, immediate cash requirements of the recipient organization in
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BLM AZ Maricopa County Community Wildfire Protection Plan (CWPP) Continuation Phoenix District Office (PDO)
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carrying out the purposes of the approved program or project. The timing and amount of cash
advances shall be as close as is administratively feasible to the actual disbursements by the
recipient organization for direct program or project costs and the proportionate share of any
allowable indirect costs.
vi. PROPERTY MANAGEMENT
A. Government-Furnished Property (GFP). Tools and equipment furnished by the BLM to
the recipient shall be used for official purposes only and shall be subject to the terms of the
agreement. Tools and equipment shall be returned in the same condition received except for
normal wear and tear in project use.
B. Property Management Provisions. Any BLM property used or other property acquired
under this agreement, including intangible property such as copyrights and patents shall be
governed by the property management provisions of 2 CFR, Subpart D, Sections 200.310 to
200.316, Property Standards.
C. Defensive Driving. Recipient staff will be required to complete a BLM-approved
Defensive Driving Course if driving a Government-owned vehicle (GOV),
D. All-Terrain Vehicles (ATV). Recipient staff will be required to complete a BLM-
approved Four-wheel ATV safety and train big program if using Government-furnished ATVs.
E. Power Equipment. Recipient staff will be required to complete a BLM-approved safety
and training program if using Government-furnished power equipment, such as chainsaws, wood
chippers, etc. The recipient will be responsible for meeting all protective equipment
requirements if using Government-furnished equipment.
VII. LIABILITY, INSURANCE, AND INDEMNIFICATION
A. Liability. The BLM assumes no liability for any actions or activities conducted under
this agreement except to the extent that recourse or remedies are provided by Congress under the
Federal Tort Claims Act, 28 USC 2671.
B. Flow-down. For the purposes of this clause, "recipient" includes such subrecipients,
contractors, or subcontractors as, in the judgment of the recipient and subject to the
Government's determination of sufficiency, have sufficient resources and/or maintain adequate
and appropriate insurance to achieve the purposes of this clause.
C. Identifi d Activities. All activities carried out in connection with this financial
assistance agreement.
VIII. REPORTING REQUIREMENTS
A. Periodic Reporting. Submission of periodic financial, performance/progress, and (if
applicable) youth employment reports is required whether or not any work has been attempted or
completed and/or whether or not any funds have been drawn down or expended.
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B. Federal Financial Reports.
1. Recipients of federal financial assistance are required to submit periodic financial
reports which document the financial status of their awards. The Federal Financial Report form
(FFR), also known as Standard Form (SF) 425, is the standard form used to report financial
status. Award expenditures and/or income may be reported either on a cash or accrual basis,
whichever method is normally used by the recipient Financial reports are reviewed to identify
questionable patterns of expenditures, such as accelerated or delayed drawdowns, and to assess
whether performance or financial management problems exist.
2. In addition to the SF-425, the recipient must include detailed information on the
costs for which the funds were used, listed by budget category as approved on their SF-424A
Budget Information form. This additional information must be cumulative and may include a
brief narrative describing the grant activities supported by the funds.
3. Recipients must sign the SF-425 in Box 13b certifying that the information being
reported is complete, accurate, consistent with the recipient's accounting system, and that all
expenditures and obligations are for the purposes set forth in the agreement. The SF-425
represents a claim to the Federal government. Filing a false claim may result in civil or criminal
penalties.
4. Blank SF-425 forms and instructions are available on the Office of Management &
Budget's (OMB) web site, address: http://www.whitehouse.gov/omb/grants forms.
5. Standard Form (SF) 425 financial reports for this cooperative agreement shall be
submitted: SEMI-ANNUALLY.
a. The first financial report covers from the date of award through: 30 Sept 2015
b. Semi-annual financial reports are due 30 calendar days past the reporting period
end date and each reporting period end date thereafter for the term of the agreement. The table
below shows the reporting periods and their corresponding report submission due dates:
Semi-Annual Reporting Period Submit Reports By
October 1 to March 31 April 30th
April 1 to September 30 October 30th
c.Email Financial Reports to: blm az fa@b1m.gov . In
addition, send courtesy copies (cc) to the BLM Program Officer(s) and Technical Advisor(s) as
listed on the award cover pages.
6. Final SF-425 financial reports shall be submitted no later than 90 calendar days
after the expiration, termination, and/or project completion of this agreement.
C. Performance/Progress Status Reports
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1. The recipient shall submit an original and one copy of the quarterly, semi-annual, or
annual performance report(s) to the GMO. The performance report must be prepared in
accordance with 2 CFR, Subpart D, Section 200.328, Monitoring and reporting program
performance.
The performance report shall include a narrative summary both of completed activities
and activities in progress, a calculation of percent of completed work based on work identified in
the Recipient's submitted proposal, Project Management Plan, the reason for slippage if
objectives or milestones are not met, a prediction of future activities and how they will be
accomplished, and a discussion of issues and problems which may impact the ability to complete
the work on time. Recommendations to overcome problems shall also be provided. In addition,
the performance report should reflect the BLM Performance Measures as listed in Section III,
Paragraph B.
2. Performance/progress reports for this cooperative agreement shall be submitted:
ANNUALLY.
a. The first performance/progress report covers from the date of award through:
30 December 2015
b. Annual performance/progress reports are due 90 calendar days after the grant
year, i.e. 12 months after the approved effective date of the agreement and every 12 months
thereafter for the term of the agreement.
c. Email Performance/Progress Reports to address lniz 1 ao. In
addition, send courtesy copies (cc) to the BLM Program Officer(s) and Technical Advisor(s) as
listed on the award cover pages.
3. Final performance/progress reports shall be submitted no later than 90 calendar
days after the expiration, termination, and/or project completion of this agreement.
E. Non-compliance: Failure to comply with the reporting requirements contained in this
agreement may be considered a material non-compliance with the terms and conditions of the
award. Non-compliance may result in withholding of future payments, suspension or
termination of the agreement, recovery of funds paid under the agreement, and withholding of
future awards.
F. Agency Review: If a recipient has a history of poor performance, financial instability,
has a management system not meeting standards prescribed by the Uniform Administrative
Requirements, has not conformed to the terms and conditions of the award, and/or is not
otherwise responsible in safeguarding federal funds, they may be placed on Agency Review.
Agency Review limits a recipient's access to funds by requiring that all drawdowns must be
requested, reviewed, and approved prior to their being released. Recipients on agency review
must submit a completed Standard Form (SF) 270 Request for Advance Payment or
Reimbursement for each payment requested along with a detailed explanation of how the costs
correspond to the approved budget categories as listed on their Application for Federal
Assistance SF-424A Budget Information and their Detailed Budget Breakdown or Challenge
Cost Share Program Commitment Document, whichever is applicable. This process does not
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relieve the recipient of their required SF-425 financial report or performance report submission
requirements.
IX. MONITORING
A. General The recipient is responsible for oversight of the operations of the federal
award supported activities to assure compliance with applicable Federal requirements and
performance expectations. The BLM conducts pre-award and post-award, programmatic and
financial monitoring. Depending upon the program, monitoring activities may include desk
reviews (review of the award file including discussion(s) with the recipient regarding reporting,
award activities, and project status), monitoring reviews (analysis of performance/progress and
financial reports), and onsite or virtual site visits (discussion(s) of specific issues related to
project implementation, observation of project activity, and review of planned versus actual
progress).
I. Programmatic Monitoring. Program monitoring addresses the content and
substance of the program. It is a qualitative review to determine performance, innovation, and
contributions to the field. The BLM may make site visits as warranted by program needs. In
addition, the BLM has the right of timely and unrestricted access to any books, documents,
papers, or other records of the recipient's that are pertinent to the award, in order to make audits,
examinations, excerpts, transcripts and copies of such document. This right also includes timely
and reasonable access to recipient personnel for the purpose of interviews and discussions related
to such documents.
2. Financial Monitoring. Financial monitoring ensures compliance with financial
guidelines and general accounting practices, Onsite or internal financial reviews are conducted
to determine if: (1) award recipients are properly accounting for the receipt and expenditures of
federal funds; (2) expenditures are in compliance with federal requirements and award special
conditions; and (3) proper documentation on financial monitoring activities is prepared,
maintained, and distributed as appropriate.
B. Inspection. The BLM has the right to inspect and evaluate the work performed or being
performed under this agreement, and the premises where the work is being performed, at all
reasonable times and in a manner that will not unduly delay the work. If BLM performs
inspection or evaluation on the premises of the recipient or a sub-recipient, the recipient shall
furnish and shall require sub-recipients to furnish all reasonable facilities and assistance for the
safe and convenient performance of these duties.
C. Audit Requirements.
I. Non-Federal entities that expend $750,000 or more in federal funds during a year
shall have a single or program-specific audit conducted for that year in accordance with the
Single Audit Act Amendments of 1996 (31 7501-7507) and revised OMB Circular A-
133, which is available at http://www.whitehouse.gov/omb/grants/grants eirculars.html
Federal awards are defined as federal financial assistance and federal cost-reimbursement
contracts that non-federal entities receive directly from federal awarding agencies or indirectly
from pass-through entities. They do not include procurement contracts under grants or contracts
used to buy goods or services from vendors. Non-federal entities that expend less than $500,000
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for a fiscal year in federal awards are exempt from federal audit requirements for that year,
except as noted in A-133, §_215(a), but records must be available for review or audit by
appropriate officials of the federal agency, pass-through entity, and General Accounting Office
(GAO).
2. Audits shall be made by an independent auditor in accordance with generally
accepted government auditing standards covering financial audits. Additional audit requirements
applicable to this agreement are found at 2 CFR, Subpart F, Section 200.501, Audits.
3. This and any other federal financial assistance award should be reported under its
appropriate Catalog of Federal Domestic Assistance (CFDA) number.
4. For more information on the Single Audit process, go to the Federal Audit
Clearinghouse Web Site at htips://harvester.census.govffacweb/Default.aspx.
X. KEY OFFICIALS
The key officials on this agreement are listed on the award cover page(s) and are
considered to be essential to ensure maximum coordination and communication between the
parties and the work being performed. Upon written notice, either party may designate an
alternate to act in the place of their designated key official.
XL STANDARD AWARD TERMS AND CONDITIONS
Due to changes to Federal grant regulations on December 26, 2013, the Office of Management
and Budget (OMB) issued final rules for implementation of the new Uniform Guidance for
grants. The Uniform Guidance consolidates guidance previously contained in the OMB circulars
governing grants administration (A-21, A-87, A-110, and A-122, A-89, A102, and A-133: and
the guidance in Circular A-50 on Single Audit Act follow-up). The new Uniform Guidance
provides a streamlined format to improve clarity and consistency and may affect how you
receive, manage, expend and report Federal grant funds. Currently, guidance is posted in Title 2
of the Code of Federal Regulations (CFR).
The U.S. Department of the Interior agencies, including the Bureau of Land Management
implemented the new regulations on December 26, 2014 in the 2 CFR, Part 200—UNIFORM
ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS
A. Administrative and National Policy Requirements:
I. Office of Management and Budget Circulars. By accepting Federal funding
under the current Federal assistance, your organization agrees to abide by the applicable OMB
Circulars in the expenditure of Federal funds and performance under this program. OMB
circulars are available at the following web site: http://www.whitehouse.gov/ornb/circularsi
B. Administrative Requirements:
1) 2 CFR Part 200 Subparts A through D Uniform Administrative
Requirements and Cost Principles.
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2) 2 CFR Part 200 Subpart F - Audit Requirements. Non-Federal entities that
expend $750,000.00, or more, in federal awards in a single year shall have a single or program-
specific audit conducted for that year in accordance with the Single Audit Act Amendments of
1996 (31 U.S.C. 7501-7507) and revised OMB Circular A-133, available at:
httn://www.whitehouse.gov/omb/circulars default.
3) Indirect Facilities and Administration (F&A) Costs.
(a) 2 CFR Part 200.414 - Indirect (F&A) Costs
(b) 2 CFR, Appendix 111 to Part 200 - Indirect (F&A) Costs Identification and
Assignment, and Rate Determination for Institutions of Higher Education (JHEs)
(c) Appendix IV to Part 200 - Indirect (F&A) Costs Identification and
Assignment, and Rate Determination for Nonprofit Organizations
(d) Appendix V to Part 200 - State/Local Government-wide Central Service Cost
Allocation Plans
(1) The provisions of 2 CFR 200.414(c) require Federal agencies to accept
federally negotiated indirect cost rates. The BLM has applied the following policies, procedures
and general decision-making criteria for deviations from negotiated Indirect Cost Rates for
financial assistance programs and agreements.
(2) Distribution Basis. For all deviations to the Federal negotiated indirect cost
rate, including statutory, regulatory, programmatic, and voluntary, the basis of direct costs
against which the indirect cost rate is applied must be:
(i) The same base identified in the recipient's negotiated indirect cost rate
agreement, if the recipient has a federally negotiated indirect cost rate agreement; or
(ii) The Modified Total Direct Cost (MTDC) base in cases where the recipient
does not have a federally negotiated indirect cost rate agreement or, with prior approval of the
Awarding Agency, when the recipient's federally negotiated indirect cost rate agreement base is
only a subset of the MTDC (such as salaries and wages) and the use of the MTDC still results in
an overall reduction in the total indirect cost recovered. MTDC is the base defined by 2 CFR
200.68, "Modified Total Direct Cost (MTDC)."
(iii)In cases where the recipient does not have a federally negotiated indirect cost
rate agreement, under no circumstances will the Department use a modified rate based upon
Total Direct Cost or other base not identified in the federally negotiated indirect cost rate
agreement or defined within 2 CFR 200.68. The purpose of this restriction is to ensure that the
reduced rate is applied against a base that does not include any potentially distorting items (such
as pass-through funds, subcontracts in excess of $25,000, and participant support costs) and is
based on the requirements outlined in 2 CFR 200.68; 2 CFR 200.414(f); 2 CFR 200 Appendix
III, Section C.2.; 2 CFR 200 Appendix IV, Section B.3.f.; and Appendix VII, Section C.2.c.
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(3) Indirect Cost Rate Reductions Used as Cost-Share. Instances where the
recipient elects to use a rate lower than the federally negotiated indirect cost rate, and uses the
balance of the unrecovered indirect costs to meet a cost-share or matching requirement required
by the program and/or statute, are not considered a deviation from 2 CFR 200.414(c) as the
federally negotiated indirect cost rate is being applied under the agreement in order to meet the
terms and conditions of the award.
C. Program Legislation and/or Regulations. N/A
D. Standard Award Terms and Conditions:
a. Code of Federal Regulations/Regulatory Requirements, as applicable (contact your
program officer with any questions regarding the applicability of the following):
1) 2 CFR Part 25, Universal Identifier and System of Award Management
2) 2 CFR Part 170, Reporting Subawards and Executive Compensation
3) 2 CFR Part 175, Award Term for Trafficking in Persons
4) 2 CFR Part 1400, Government-wide Debarment and Suspension (Non-
procurement)
5) 2 CFR Part 1401, Requirements for Drug-Free Workplace (Financial
Assistance)
6) 43 CFR 18, New Restrictions on Lobbying: Submission of an application also
represents the applicant's certification of the statements in 43 CFR Part 18, Appendix A,
Certification Regarding Lobbying.
7) 41 USC '54712, Pilot Program for Enhancement of Recipient and Sub-
recipient Employee Whistleblower Protection: This requirement applies to all awards issued after
July 1,2013 and shall be in effect until January I, 2017.
8) 41 USC §6306, Prohibition on Members of Congress Making Contracts with
Federal Government: No member of or delegate to the United States Congress or Resident
Commissioner shall be admitted to any share or part of this award, or to any benefit that may
arise therefrom; this provision shall not be construed to extend to an award made to a corporation
for the public's general benefit.
9) Executive Order 13513, Federal Leadership on Reducing Text Messaging
while Driving: Recipients are encouraged to adopt and enforce policies that ban text messaging
while driving, including conducting initiatives of the type described in section 3(a) of the order.
10) Executive Order 13043 , Increase Seat Belt Use in the United States
Recipients of grants/cooperative agreements and/or sub-awards are encouraged to adopt and
enforce on-the-job seat belt use policies and programs for their employees when operating
company-owned, rented, or personally owned vehicles. These measures include, but are not
limited to, conducting education, awareness, and other appropriate programs for their employees
about the importance of wearing seat belts and the consequences of not wearing them.
1 I ) Opposition to Any Legislation. In accordance with the Department of the
Interior, Environment, and Related Agencies Act, 2006, Title IV, Section 402, no part of any
appropriation contained in this Act shall be available for any activity or the publication or
distribution of literature that in any way tends to promote public support or opposition to any
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legislative proposal on which Congressional action is not complete other than to communicate to
Members of Congress as described in 18 U.S.C. 1913.
12) Metric Conversion. All performance and final reports, other reports, or
publications, produced under this agreement, shall employ the metric system of measurements to
the maximum extent practicable. Both metric and inch-pound units (dual units) may be used if
necessary during and transition period(s). However, the recipient may use non-metric
measurements to the extent the recipient has supporting documentation that the use of metric
measurements is impracticable or is likely to cause significant inefficiencies or loss of markets to
the recipient, such as when foreign competitors are producing competing products in non-metric
units.
13) Reimbursable Costs and Limitations. The recipient shall not incur costs or
obligate funds for any purpose pertaining to operation of the program or activities beyond the
expiration date stated in the agreement. The only costs which are authorized for a period of up to
90 days following the award expiration date are those strictly associated with closeout activities
for preparation of the final report.
The BLM's financial participation is limited. The BLM will only fund up to its share of those
amounts requested in the project proposal and as are subsequently approved and funded in the
agreement. The recipient shall not be obligated to continue performance under the agreement or
to incur costs in excess of the costs set forth in the proposal and subsequent agreement.
However, if the Recipient chooses to expend funds in excess of the approved project budget, the
Recipient will be responsible to fund the excess without funding participation by the Bureau.
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14) 2 CFR, Part 200 Procurement Standards.
200-317 Procurement by States. When procuring property and services under a Federal award, a
state must follow the same policies and procedures it uses for procurements from its non-Federal
funds. The state will comply with §200322 Procurement of recovered materials and ensure that
every purchase order or other contract includes any clauses required by section §200.326
Contract provisions.
All other non-Federal entities, including subrecipients of a state, will follow §§200.318 General
procurement standards through 200.326 Contract provisions.
§200.318 General procurement standards.
§200.319 Competition.
(a) All procurement transactions must be conducted in a manner providing full and
open competition consistent with the standards of this section. In order to ensure objective
contractor performance and eliminate unfair competitive advantage, contractors that develop or
draft specifications, requirements, statements of work, or invitations for bids or requests for
proposals must be excluded from competing for such procurements
§200.320 Methods of procurement to be followed.
The non-Federal entity must use one of the following methods of procurement.
(a) Procurement by micro-purchases.
(b) Procurement by small purchase procedures.
(c) Procurement by sealed bids (formal advertising).
15) Compliance with Buy American Act. NOTICE: Pursuant to Section 307 of the
Omnibus Consolidated Appropriations Act of 1997, Public Law 104-208, 110 Stat. 3009, please
be advised of the following: In the case of any equipment or product that may be authorized to
be purchased with financial assistance provided using funds made available in this act, it is the
sense of the Congress that entities receiving the assistance should, in expending the assistance,
purchase only American-made equipment and products.
16) Endorsements.
I. Recipient shall not publicize or otherwise circulate, promotional material (such as
advertisements, sales brochures, press releases, speeches, still and motion pictures, articles,
manuscripts or other publications) which states or implies governmental, Departmental, bureau,
or government employee endorsement of a product, service, or position which the recipient
represents. No release of information relating to this award may state or imply that the
Government approves of the recipient's work products, or considers the recipient's work product
to be superior to other products or services.
2. All information submitted for publication or other public releases of information
regarding this project shall carry the following disclaimer:
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The views and conclusions contained in this document are those of the
authors and should not be interpreted as representing the opinions or
policies of the U.S. Government. Mention of trade names or commercial
products does not constitute their endorsement by the US. Government.
3. Recipient must obtain prior Government approval for any public information
releases concerning this award which refer to the Department of the Interior or any bureau or
employee (by name or title). The specific text, layout photographs, etc. of the proposed release
must be submitted with the request for approval.
4. A recipient further agrees to include this provision in a subaward to and
subreeipient, except for a subaward to a State government, a local government, or to a federally
recognized Indian tribal government.
17) Retention and Access Requirements for Records.
I. All recipient financial and programmatic records, supporting documents, statistical
records, and other grants-related records shall be maintained and available for access in
accordance with 2 CFR, Subpart D, Sections 200.333 through 200.337, Record Retention and
Access.
2. Inspector General's (IG's) Office Access to Records - Recipients shall provide
additional access for the 10's office to examine recipient's records and to interview
officers/employees of recipient.
18 Copyrights,
1. For recipients subject to the administrative standards set forth in OMB
Circular A-110, the following copyright provision, as implemented by 43 CFR 12.936(a),
shall apply:
a. The recipient may copyright any work that is subject to copyright and
was developed, or for which ownership was purchased, under an award. The Federal
awarding agency(s) reserves a royalty-free, nonexclusive and irrevocable right to
reproduce, publish, or otherwise use the work for Federal purposes, and to authorize
others to do so."
2. For recipients subject to the administrative standards set forth in OMB Circular A-
102 and the Grants Management Common Rule, the following copyright provision, as
implemented by 43 CFR 12.74, shall apply:
a. The Federal awarding agency reserves a royalty-free, nonexclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for
Federal Government purposes:
(1) The copyright in any work developed under a grant, subgrant, or contract
under a grant or subgrant; and
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(2) Any rights of copyright to which a grantee, subgrantee or a contractor
purchases ownership with grant support."
19) Rights to Data.
For recipients subject to the administrative standards set forth in OMB Circular A-110, the
following provision, as implemented by 43 CFR 12.936(c), shall apply:
a. The Federal Government has the right to:
(1) Obtain, reproduce, publish or otherwise use the data first produced under an
award; and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data
for Federal purposes.
20) Order of Precedence. Any inconsistency in this agreement shall be resolved
by giving precedence in the following order: (a) Any national policy requirements and
administrative management standards; (b) 43 CFR Part 12; (e) requirements of the applicable
OMB Circulars and Treasury regulations; (d) special terms and conditions; (e) all agreement
sections, documents, exhibits, and attachments; and (f) the recipient's project proposal.
XII. SPECIAL TERMS AND CONDITIONS
A. Deposit of Publications. In addition to any requirements listed in the Project
Management Plan, two (2) copies of each applicable publication produced under this agreement
shalt be sent to the Natural Resources Library with a transmittal that identifies the sender and the
publication, and states that the publication is intended for deposit in the Natural Resources
Library. Publications shall be sent to the following address:
U.S. Department of the Interior
Natural Resources Library
Interior Service Center
Gifts and Exchanges Section
1849 C Street, N.W.
Washington, D.C. 20240
XIII. DEFINITIONS & ACRONYMS
A. Agency Review: If a recipient has a history of poor performance, financial instability,
has a management system not meeting standards prescribed by the Uniform Administrative
Requirements, has not conformed to the terms and conditions of the award, and/or is not
otherwise responsible in safeguarding federal funds, they may be placed on Agency Review.
Agency Review limits a recipient's access to funds by requiring that all payments must be
requested, reviewed, and approved prior to their being released.
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B. Award Recipient: The Award Recipient is the recipient's individual who is authorized
to act for the applicant and to assume the obligations imposed by the Federal laws, regulations,
requirements, and conditions that apply to grant applications or grant awards.
C. BLM: Bureau of Land Management may also be referred to as Bureau.
D. CFR: The Code of Federal Regulations.
E. DOI: The Department of the Interior.
F. FFR: Federal Financial Report (FFR), Standard Form (SF) 425.
G. Financial Assistance Agreement: This awarded grant or cooperative agreement. The
term grant is defined as all Federal financial assistance that provides support or stimulation to
accomplish a public purpose. Use of the term "grant" includes grants and/or cooperative
agreements awarded by the Federal Government to eligible recipients.
H. FY: The Federal Fiscal Year which runs from October 1 through September 30 of each
year.
I. GMO: Grants Management Officer, the only individual in the BLM who is authorized
to obligate funds, award, modify, and/or terminate assistance agreements.
J. GMS: Grants Management Specialist, the administrative individual authorized to
prepare assistance agreement awards and modifications, but who cannot obligate funds, award,
modify, and/or terminate the agreement.
K. NTE or Not-to-Exceed Amount: The maximum Federal funding amount available for
reimbursement to the recipient.
L. OMB: The Office of Management and Budget. OMB leads development of
government-wide policy to assure that grants are managed properly and that Federal dollars are
spent in accordance with applicable laws and regulations. OMB Circulars that apply to this
agreement may be found on the OMB webs ite at:
http://www.whitehouse.gov/omb/circulars default/
M. PI or RPM: The recipient's Principal Investigator, also known as the recipient's
project/program manager or technical leader, designated to direct the project or activity being
supported by the grant. The RPM is responsible and accountable to the recipient and BLM for
the proper implementation of the project or activity.
N. PO: The BLM Program Officer appointed for the purposes of monitoring the technical
aspects of the agreement. The PO will work closely with the PURPM and is authorized to clarify
technical requirements, and review and approve work which is clearly within the objectives
specified in this agreement. The PO will review financial, performance, and youth employment
reports, and review and recommend approval of payments to the GMO if a recipient is on agency
review. The PO is not authorized to modify this agreement or obligate the Government in any
way.
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0. Recipient: The organization and/or individual named in Box 5. of the "Grant and
Cooperative Agreement" cover sheet.
P. TA: The BLM Technical Advisor assists the BLM Program Officer in administering
and monitoring the technical aspects of the agreement. The Technical Advisor is not authorized
to modify this agreement or obligate the Government in any way.
END OF AGREEMENT
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