COMPETITION IMPRACTICABLE WEST COURT FIREPROOFING IMPROVEMENTS.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition Is over $100,000. This form must be submitted for approval to: Office of Procurement Services 320 W.
Lincoln !Phoenix, AZ 85003. Fax number: 602.258,1573. The signed form must be retained In the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
FACILITIES MANAGEMENT
PROPOSED CONTRACT VENDOR
NEED IDERTINED Date: 711/2015
Company: Spray systems REQUzsTED DELIVERY 3/3/2016
Address: 2702 West Medtronic Way #108 Date:
City, State: Tempe, AZ QUOTED PRIM 275,000
Zip/Postal Code: 85281
Phone: (480) 967-8300 Accounting -Strind: 44547134713FACM0915053301
Fax:
Conte ctName; Chris Boyles
DESCRIPTION OF GOODS OR SERVICE REQUIRED:.
The estimated cost.of this Procurement is: ()$100k e.> $100k
Is this a Technology Procurement? 0 Yes ( No
Abating, removing, and reapplying fireproofing on structuraJ steel in a tight vertical air-shaft space
containing existing large HVAC Ducts and associated bracing/framing, and having limited
maneuvering working space:
SINGLE SOURCE CATEGORY (CheckapplIcable box, attach documentation or grovicte explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" mans an acquisition where, competition is impractical because
of standardization, warranty, or other factors.as approved by theBoard of Supervisors.
NOTE: The following are unlikely_to be sufficient single source justifications:
• Personal-or agenc-y preference for a product or vendor
.Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Spedal incentive or deal offered (can be assessed in open and competitivesolicitation)
• Agency convenience
0 Grant specified :(supporting documents attached) 0 Software license renewals, additions, or upgrades available
'from only one sOurce
r1Mailing lists, subscriptions or media advertising 0 Brand compatibility available from only one source (no other
' distributors)
°Warranty voided if serVice provided by other contract vendor 0 Other proprietary situation
® Other (Provide written explanation below) .

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Contractor has unique experience and background with the =fined space in which the difficult and
problematic work of abating, removing, and reapplying fireproofing Work is to be conducted.
SEARCH
A search was conducted consisting of (check all that apply) RESULTS
0 Market research D Public notice given, list 0 no alternatives were Identified
• Other vendors contacted N Other ri no alternatives were deemed acceptable
'' " because (explain below):
Describe the search from above In detail:
County Risk Management works with the Contractor on a regular basis due to the Cbatractoes unique
experience and background with the confined space in which the difficult and problematic work of
abating, removing, and reapplying fireproofing work which is to be this project.
PRICE
1V1C1-352-B states: The Using Agency requesting a Competition impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta I .:Mg an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 0 Comparison to public sector contract pricing
Comparison to previous comparable purchases 0 Discount off published catalog pricing
El from a different vendor 0 Market survey
• Independent estimate Other, explain:
Describe methodology and results (attach arty written supporting data, e.g., surveyor market analysis):
Previous work of a similar type but less complex cost on a cost-over-time basis was 13% more than
the quote for this. Previous similar work was in an open shaft utilizing swing-stage work platforms
and a larger area over which to spread cost. Current work requires complex scaffolding work
platforms in close-quarters and working around existing HVAC ducts and secondary bracing, with
more complex logistics makes cost per square foot comparisons invalid.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use ofcompetitive solicitations unless
exempted by law, I have reviewed the Information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor, is fair, reasonable, and provides the best value to MarIcopa
County; and
3.) this request for an exception to the competitive solicitation process is not the result of Inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delega - I i . e - - i - red)
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Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supetvisors for consideration.
IfKlecommended to BOS for approval.
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