CONTRACT RE REG DISTRIBUTION SVCS WITH DANIELS MS.PDF

CONTRACT PURSUANT TO PH RFP 15-030
CONTRACT #: 860-15-30C
This Contract is entered into this 9 th day of September, 2015 by and between Maricopa County ("County"), a
political subdivision of the State of Arizona, and Daniels Moving & Storage, ("Contractor") for the purchase of
Regional Distribution services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of three (3) years, beginning on the 9 th day of September, 2015 and
ending the 8 th day of September, 2018.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of five (5) years, (or at the County's sole
discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after
expiration). The County shall notify the Contractor in writing of its intent to extend the Contract
term at least thirty (30) calendar days prior to the expiration of the original contract term, or any
additional term thereafter.
2.0 FEE ADJUSTMENTS:
Any request for a fee adjustment must be submitted sixty (60) days prior to the current Contract annual
anniversary date. Requests for adjustment in cost of labor and/or materials must be supported by
appropriate documentation. If County agrees to the adjusted fee, County shall issue written approval of the
change. The reasonableness of the request will be determined by comparing the request with the
(Consumer Price Index) or by performing a market survey.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit "A."
3.2 Payment shall be made upon the County's receipt of a properly completed invoice.
3,3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
• Company name, address and contact
• County bill-to name and contact information
• Contract serial number
• County purchase order number
Page 1 of 33

CONTRACT #: 860-15-30C
• Invoice number and date
• Payment terms
• Date of service or delivery
• Quantity
• Contract Item number(s)
• Description of service provided
• Pricing per unit of service
• Extended price
• Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the County as listed on the
Purchase Order.
3.3,3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program, This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finanee/Vendors.asnx)
3.14 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated ftnancial
institution for access to those details.
3.4 APPLICABLE TAXES:
3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes, With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor's invoices.
3.4.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract_it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker's Compensation.
3.5 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.6 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
3.6.1 The County is a member of the SAVE cooperative purchasing group. SAVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the $AVE Cooperative Purchasing Agreement, and with the
concurrence of the successful Respondent under this solicitation, a member of $AVE
may access a contract resulting from a solicitation issued by the County. If you do not
want to grant such access to a member of $AVE, please so state in your proposal. In the
Page 2 of 33

CONTRACT 4: 860-15-30C
absence of a statement to the contrary, the County will assume that you do wish to grant
access to any contract that may result from this Request for Proposal.
3.7 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA' s)
3.7.1 County currently holds ICPA' s with numerous governmental entities throughout the State
of Arizona. These agreements allow those entities, with the approval of the Contractor,
to purchase their requirements under the terms and conditions of the County Contract.
Please indicate on Attachment A, your acceptance or rejection regarding such
participation of other governmental entities. Your response will not be considered as an
evaluation factor in awarding a contract
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract, County shall keep the Contractor fully informed as to the
availability of funds.
4.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection
with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit "B", or as otherwise directed in writing
by the Procurement Officer.
5.2 During the Contract term, County shall provide Contractor's personnel with adequate workspace
for consultants and such other related facilities as may be required by Contractor to carry out its
contractual obligations.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
Page 3 of 33

CONTRACT #: 860-15-30C
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
6.2 INSURANCE.
Lessee, its contractors and subcontractors at Lessee's or its contractors' and subcontractors' own
expense, shall purchase and maintain the herein stipulated minimum insurance from a company or
companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of
B++ 6. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a
company or companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of Lessor. The form of any insurance policies and
forms must be acceptable to Lessor. All insurance required herein shall be maintained in full force
and effect until all work or service required to be performed under the terms of the Lease is
satisfactorily completed and formally accepted and until the use of the Premises as contemplated
in this Lease has been terminated. Failure to do so may, at the discretion of Lessor, constitute a
material breach of this Lease. Lessee's insurance shall be primary insurance as respects Lessor,
and any insurance or self-insurance maintained by Lessor shall not contribute to it. Any failure to
comply with the claim reporting provisions of the insurance policies or any breach of an insurance
policy warranty shall not affect the Lessor's right to coverage afforded under the insurance
policies. The insurance policies may provide coverage that contains deductibles or self-insurance
retentions. Such deductible and/or self-insurance retentions shall not be applicable with respect to
the coverage provided to Lessor under such policies. Lessee shall be solely responsible for the
deductible and/or self-insurance retention and Lessor, at its option, may require Lessee to secure
payment of such deductibles or self-insurance retentions by a surety bond or an irrevocable and
unconditional letter of credit. Lessor reserves the right to request and to receive, within 10
business days, certified copies of any or all of the herein required insurance policies and/or
endorsements. Lessor shall not be obligated, however, to review such policies and/or
endorsements or to advise Lessee of any deficiencies in such policies arid endorsements, and such
receipt shall not relieve Lessee from, or be deemed a waiver of, Lessor's right to insist on strict
fulfillment of Lessee's obligations under this Lease. Lessee and its contractors' and
subcontractors' insurance policies required by this Lease, except Workers' Compensation, shall
name Lessor, its agents, representatives, officers, directors, officials and employees as Additional
Insureds. Lessee and its contractors' and subcontractors' insurance policies required hereunder,
except Workers' Compensation, shall contain a waiver of transfer of rights of recovery
(subrogation) against Lessor, its agents, representatives, officers, directors, officials and
employees for any claims arising out of Lessee's work or service or use or maintenance of the
Premises.
6.2.1 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
6.2.2 Automobile Liability.
Page 4 of 33

CONTRACT #: 860-15-30C
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $1,000,000 each occurrence with respect to any of the Lessee's owned,
hired, and non-owned vehicles assigned to or used in performance of the Lessee's work
or services or use or maintenance of the Premises under this Lease.
6.2.3 Workers' Compensation.
Workers' Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Lessee's employees engaged in the performance of the
work or services under this Lease; and Employer's Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Lessee, its contractors and its subcontractors waive all rights against Lessor and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers' Compensation and Employer's Liability or
commercial umbrella liability insurance obtained by Lessee, its contractors and its
subcontractors pursuant to this Lease.
6.14 Errors and Omissions (Professional Liability) Insurance.
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial
Umbrella insurance, which will insure and provide coverage for errors or omissions or
professional liability of the CONTRACTOR, with limits of no less than $2,000,000 for
each claim.
6.3 FORCE MAJEURE
6.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, Rood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution,
insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike,
interruption or failure of electricity or telecommunication service.
6.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
6.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could he contemplated.
6.3.4 The County shall reserve the right to terminate this Contract and/or any applicable order
or contract release purchase order upon non-performance by Contractor. The County
shall reserve the right to extend the Contract and time for performance at its discretion.
6.4 Certificates of Insurance
6.4.1 Prior to commencing work or services under this Contract, Contractor shall have
insurance in effect as required by the Contract in the form provided by the County, issued
by Contractor's insurer(s), as evidence that policies providing the required coverage,
Page 5 of 33

CONTRACT #: 860-15-30C
conditions and limits required by this Contract are in full force and effect. Such
certificates shall be made available to the County upon 48 hours notice. BY SIGNING
THE AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS
REQUIREMENT AND UNDERSTANDS THAT FAILURE TO MEET THIS
REQUIREMENT WILL RESULT IN CANCELLATION OF THIS CONTRACT.
6.4.1.1.1In the event any insurance policy (ies) required by this Contract is (are)
written on a "claims made" basis, coverage shall extend for two (2)
years past completion and acceptance of Contractor's work or
services and as evidenced by annual Certificates of Insurance.
6.4.1.1.2 If a policy does expire during the life of the Contract, a renewal
certificate must be sent to County fifteen (15) days prior to the
expiration date.
6.4.2 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.
6.5 WARRANTY OF SERVICES:
6.5.1 The Contractor warrants that all services provided hereunder will conform to the
requirements of the Contract, including all descriptions, specifications and attachments
made a part of this Contract. County's acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.5.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.
6.6 INSPECTION OF SERVICES:
6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
contract performance and for as long afterwards as the Contract requires.
6.6.2 County has the right to inspect and test all services called for by the Contract, to the
extent practicable at all times and places during the term of the Contract. County shall
perform inspections and tests in a manner that will not unduly delay the work.
6.6.3 If any of the services do not conform with Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at on
increase in Contract amount. When the defects in services cannot be corrected by re-
performance, County may:
6.4.3.1 Require the Contractor to take necessary action to ensure that future
performance conforms to Contract requirements; and
6.4.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.6.4 If the Contractor fails to promptly perform the services again or to take the necessary
action to ensure future performance in conformity with Contract requirements, County
may:
Page 6 of 33

CONTRACT #: 860-15-30C
6.4.4.1 By Contract or otherwise, perform the services and charge to the Contractor any
cost incurred by County that is directly related to the performance of such
service; or
6.4.4.2 Terminate the Contract for default.
6.7 NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Department of Public Health
Attn: Cheryl Rentscheler, Procurement Officer
4041 N. Central Avenue, 41400
Phoenix, AZ 85012
(602) 506-6886
cherylrentschelermaiLmaricopa.gpv
For Contractor:
Daniels Moving & Storage
Attn: Jim Fellenz
6131 W. Van Buren
Phoenix, AZ 85043
(877) 278-6110
Jim@danielsmovi-ng.com
6.8 REQUIREMENTS CONTRACT:
6.8.1 Contractor signifies its understanding and agreement by signing this document that this
Contract is a requirements contract This Contract does not guarantee any purchases will
be made (minimum or maximum). Orders will only be placed when County identifies a
need and issues a purchase order or a written notice to proceed.
6.8.2 County reserves the right to cancel purchase orders or notice to proceed within a
reasonable period of time after issuance. Should a purchase order or notice to proceed be
canceled, the County agrees to reimburse the Contractor for actual and documented costs
incurred by the Contractor. The County will not reimburse the Contractor for any
avoidable costs incurred after receipt of cancellation, or for lost profits, or shipment of
product or performance of services prior to issuance of a purchase order or notice to
proceed.
6.8.3 Purchase orders will be cancelled in writing.
6.9 Suspension of Work
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
Page 7 of 33

CONTRACT #: 860-15-30C
6.10 Stop Work Order
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either-
6.10.1 Cancel the stop-work order; or
6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County, clause of this contract.
6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor,
6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
6,12 TERMINATION FOR DEFAULT:
6.12.1 In addition to the rights reserved in the Contract, the County may terminate the Contract
in whole or in part due to the failure of the Contractor to comply with any term or
condition of the Contract, to acquire and maintain all required insurance policies, bonds,
licenses and permits, or to make satisfactory progress in performing the Contract. The
Procurement Officer shall provide written notice of the termination and the reasons for it
to the Contractor.
6.122 Upon termination under this paragraph, all goods, materials, documents, data and reports
prepared by the Contractor under the Contract shall become the property of and be
delivered to the County on demand.
6.12.3 The County may, upon termination of this Contract, procure, on terms and in the manner
that it deems appropriate, materials or services to replace those under this Contract. The
Contractor shall be liable to the County for any excess costs incurred by the County in
procuring materials or services in substitution for those due from the Contractor.
6.12.4 The Contractor shall continue to perform, in accordance with the requirements of the
Contract, up to the date of termination, as directed in the termination notice.
6.13 TERMINATION BY THE COUNTY:
If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit
of its creditors, or if a receiver should be appointed on account of its insolvency, the County may
terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail,
except in cases for which extension of time is provided, to provide enough properly skilled
workers or proper materials, or persistently disregard laws and ordinances, or not proceed with
work or otherwise be guilty of a substantial violation of any provision of this Contract, then the
County may terminate the Contract. Prior to termination of the Contract, the County shall give the
Page 8 of 33

CONTRACT #: 860-15-30C
Contractor fifteen- (15) calendar day's written notice. Upon receipt of such termination notice, the
Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies.
6.14 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. §38-511 the County may cancel this Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S §38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.15 OFFSET FOR DAMAGES;
In addition to all other remedies at law or equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance under this contract.
6.16 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete products and/or services provided under this
Contract. If a requirement is deleted, payment to the Contractor will be reduced proportionately to
the amount of service reduced in accordance with the proposal price. If additional services and/or
products are required from this Contract, prices for such additions will be negotiated between the
Contractor and the County.
6.17 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, partnership, principal and agent, or joint venture
between the District and the Contractor.
6.18 SUBCONTRACTING:
The Contractor may not assign this Contract or subcontract to another party for performance of the
terms and conditions hereof without the written consent of the County, which shall not be
unreasonably withheld. All correspondence authorizing subcontracting must reference the
Proposal Serial Number and identify the job project.
6.19 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. The
Public Health Procurement Officer and/or the Office of Procurement Services' Chief Procurement
Officer shall be responsible for approving all amendments for Maricopa County.
6.20 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.20.1 In accordance with section MCI 367 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
Page 9 of 33

CONTRACT #: 860-15-30C
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.20.2 If the Contractor's books, records, accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.20.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future claim submitted by the
Contractor by the amount of the disallowance, or to require reimbursement forthwith of
the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.21 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.
6.22 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
6.23 RIGHTS IN DATA:
The County shall own have the use of all data and reports resulting from this Contract without
additional cost or other restriction except as provided by law. Each party shall supply to the other
party, upon request, any available information that is relevant to this Contract and to the
performance hereunder.
6.24 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona"s website
http://www.azgovernor.gov/dms/unload/E0 2009 09.pdf which is hereby incorporated into this
contract as if set forth in full herein. During the performance of this contract, CONTRACTOR
shall not discriminate against any employee, client or any or any other individual in any way
because of that person"s age, race, creed, color, religion, sex, disability or national origin.
6.25 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.26 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.26.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
Page 10 of 33

CONTRACT #: 860-15-30C
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV .
6.26.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph
6,26.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
6.27 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS.
6.27.1 The Parties agree that this Contract and employees working on this Contract will be
subject to the whistleblower rights and remedies in the pilot program on contractor
employee wbistleblower protections established at 41 U.S.C. § 4712 by section 828 of the
National Defense Authorization Act for Fiscal Year 2013 (Pub, L. 112-239) and section
3.908 of the Federal Acquisition Regulation;
6.27.2 Contractor shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 § 4712, as
described in section 3.908 of the Federal Acquisition Regulation. Documentation of such
employee notification must be kept on file by Contractor and copies provided to County
upon request.
6.27.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.28 CONTRACTOR LICENSE REQUIREMENT:
6.28.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Materials
Management and the using agency of any and all changes concerning permits, insurance
or licenses.
6.28.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
Page 11 of 33

CONTRACT #: 860-15-30C
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.29 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.29.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
6.21.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.21.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
6.21.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.21.1.4 have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
6.29.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.30 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona
6.31 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if
applicable, the terms of this Contract shall prevail.
6.32 AUDIT REQUIREMENTS
6.32.1 If the Contractor expends $500,000 or more from all contracts administered and/or
funded via County, and/or receives $500,000 or more per year from any federal funding
sources, the Contractor may be subject to Federal audit requirements per P.L. 98-502
"The Single Audit Act". The Contractor shall comply with OMB Circulars A-128, A-
110, and A-133 as applicable. The audit report shall be submitted to the Maricopa
County Department of Public Health for review within the twelve months following the
close of the fiscal year. The Contractor shall take any necessary corrective action to
remedy any material weaknesses identified in the audit report within six months after the
release date of the report. Maricopa County may consider sanctions as described in OMB
Circular A-128 for contractors not in compliance with the audit requirements. All books
and records shalt be maintained in accordance with Generally Accepted Accounting
Principles (GAAP).
6.32.2 The Contractor shall schedule an annual financial audit to be submitted to County for
review within twelve months following the close of the program's fiscal year. Contractor
Page 12 of 33

CONTRACT #: 860-15-30C
understands that failure to meet this requirement may result in loss of current funding and
disqualification from consideration for future County-administered funding.
6,32,3 The Contractor shall comply with the requirement of the Federal Office of Management
and Budget (OMB) Circular A-133. The Contractor is responsible for having an audit
performed in accordance with, and when required, by OMB Circular A-133, and for
sending a copy of the report issued as a results of the audit to the COUNTY within 30
days of issuance. The County reserves the right to engage an auditor, at the Contractor's
expense, to perform an OMB Circular A-133 audit of the Contractor in the event that the
Contractor shall fail to engage an auditor or the County shall reject or disapprove of the
auditor engaged by the Contractor.
6.32.4 The Contractor must also comply with the following OMB Circulars:
1.0 A-102 Uniform Administrative Requirements for Grants to State and Local
Government,
2.0 A-110 Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals and other non-profit organizations.
3.0 A-122 Cost Principles for Non-Profit Organizations.
4.0 A-87 Cost Principles for State and Local Governments.
5.0 A-21 Cost principles for Education Institutions.
6.33 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.33.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.33.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.34 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services, If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code,
6.35 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.35.1 Exhibit A, Pricing;
6.35.2 Exhibit B, Scope of Work;
Page 13 of 33

CONTRACT #: 860-15-30C
6.353 Exhibit C, Contractor Assessment
Page 14 of 33

CONTRACT #: 860-15-30A
IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
AUTHORIZED SIGNATURE
PRINTED NAME AND TITLE
ADDRESS
DATE
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF TIM BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE
Page 15 of 33

CONTRACT 0: 860-15-30C
EXHIBIT A
PRICING
SERLU. #r RFP 115-410.11
A: I' l'ArBMENT A
NM:NG
EI:DDER ".%1A1.1B:
E.I.DI'VE POR
11111,11ER. 4.1:1DUSS. In 131 W. NA-,1!. RYA on.
ADDIt
BIDDER 211()NE •-•''7.278.6110
REDDER FAX ' T
(4.:)6,11 1 3.KY W1, 1r6.1.11'- Doti6Alioving.vo:ri
1:201PAt.:1!" .CONTACT LREP): .7:111 Fru1li.31A
E=NIAIf... A D',11(1-:SS (11.N');
?A11E:N.1T TER M 111-D1)E14 1,4.4 it.F(11_11F.117 SELE17,1: ONE OF THE FOLLOWING:
'ERNS WILL /11: CONSIDERED IN DETEkM11.:E4O
FAILURE TO CHOOSE. A TERM WILT. RES.1:111` N A D.14, ALL.L.1: %: 7,.) ICI M.
1113 m I r INELLIU, 111E SELECTION BELOW.
NET 10
NTT 15 -XX
NET 20
NET 15
NET 60
NI,. I 91.1
174 IC? DAYS :‘,TET 21")
1( IYAVj NO: .7 .1)
2.3.4 3G DA7eS
1 1.6 RP DAYS NEI -31
:T3.4 3f.1= DAYS NET Al
f;c1):•: PT:N;JA'111.)NATES:
1.512 II thlited ipread5.1nEt or 0115 page awl nitath Ir vow e
frerukt)
Pricing Sheetxlsx
Ro;.:13aridcriC3 pyanar t. 11 und e nr.xl pcforrat11: Llia 1,.L..11:.,:s1
Cur PFOrti3:1'_ irld3ectori above. ibr L1 .! trial ratio; -ZAGy har.T. I i I.::: IF Crr. Fr Ht -.1.tr..-1.:,.7TrAkibrol.
21.1 ur Z7

CONTRACT #: 860-45-30A
Receiving and Warehousing Pricing:
STORAGE
Storage Costs (Pallet) $20 per PALLET/MO.
Day or Month
(CIrde One).
SQ FT [MO. -
Storage Costs (Square Foot) Day or Month
dire It One}
Storage Costs (Vault) VAULT/MO.
Day or Month
(Circle One)
Storage Casts (Cold/Ref rigs rated)
Page 17 of 33

CONTRACT ft: 86045-30C
EXHIBIT B
SCOPE OF WORK
Original Scope of Work from Proposal:
RECEIVING & WAREHOUSING
2.1 When activated, the Contractor will be required to receive into their warehouse(s) quantities of material
including, but not limited to, personal protective equipment, hospital supplies, ventilators, donated
goods, pharmaceuticals, and items requiring special handling including controlled substances and items
requiring cold chain management such as vaccines. Deliveries may be received in single-item or mixed
pallets, cases and boxes, or not packaged at all.
2.1.1 Describe your warehouse capacity and identify your maximum available personnel, by position.
How much square footage is there total (please identify rack and open floor space square
footage) and how much of it could be made available to support MCDPH during an event.
What is the maximum number of personnel you have access to for receiving and warehouse
operations;
2.1.2 What is the average daily square footage of storage space available in your facility(s);
2.1.3 Identify the number, location, and business hours of your available warehouse(s). Complete
Attachment D for each warehouse;
2.1.4 Identify the size, type, and number of docks available at each location;
2.1.5 Describe your access, in both capacity and time, to additional equipment and supplies such as
forklifts, pallet jacks, fuel, etc. from a regional or national partner or existing accounts or
contracts;
2.1.6 Identify how much of your warehouse, equipment, and personnel you could have dedicated to
MCDPH within the following:
— Two hours of notification;
— Ten hours of notification; and
— 24 hours of notification.
Please develop a timeline indicating capacity levels for the above as it relates to:
— Square footage of usable or open warehouse space;
— Quantities of equipment (forklifts, pallet jacks, dollies); and
— Warehouse personnel.
2.1.7 Describe your existing warehouse security;
2.1.8 Identify your capacity for short-term (less than 6 months) storage;
2.1.9 Identify the capacity and type(s) of cold storage available at your warehouse(s);
2.1.10 Identify your capacity to store controlled substances in a locked room inside the facility with
limited and controlled access;
2.1.11 Confirm your warehousing operations are available and describe sustainability 24/7 for those
operations if requested by MCDPH;
2.1.12 Identify other governmental or non-governmental emergency response contracts or
obligations you currently hold;
2.1.13 Describe your willingness, ability, and capability to shut down all or parts of your
warehousing operations to support the MCDPH mission if requested to do so;
2.1.14 Describe the availability of your staff, by position title, to participate in meetings, trainings,
and exercises relating to warehouse operations in 1, 2, 4, and 8 hour blocks, all of which will
be coordinated and scheduled well in advance; and
2.1.15 Identify any previous warehousing experience with Strategic National Stockpile (SNS)
material, emergency preparedness training, or any related experience you feel is relevant
2.2 The Contractor will be required to physically separate, maintain, and keep an inventory of all items by
product description, National Drug Code (NDC) or manufacturer's code, expiration date, and lot
number.
2.2.1 Describe your ability to unload and receive, physically separate, identify, and stock/store
material. Identify your experience and ability in handling items requiring a temperature
controlled environment, including cold chain handling and management;
Page 18 of 33

CONTRACT #: 860-15-30C
22.2 Describe your ability and experience in creating and maintaining a separate automated
inventory for material containing the following data elements:
2.2.2.1 Product Description;
2.2.2.2 Varying units of measure (case, box, multi-dose vials, and single manufacturer's
unit level reporting such as dose;
2.2.2.3 Quantities;
2.2.2.4 National Drug Code;
2.2.2.5 Lot Number;
2.2.2.6 Storage Location;
2.2.2.7 Expiration Date;
2.2.2.8 Order Requests by Site (name or address); or
2.2.2.9 Confirmed delivery/receipt by site (name or address).
Note: Please identify which of the above data elements an automated inventory listing can
be sorted on.
2.2.3 In general terms, describe your automated system(s) for inventory management and its
capabilities;
2.2.4 Describe your automated systems capability of importing and exporting inventory data (can
the system import and export Comma Separated Value [.CSV] files);
2.2.5 Describe your ability and experience in creating and maintaining inventory in a non-
automated environment;
2.2.6 Discuss or acknowledge your willingness to train and utilize a web-based inventory system if
it is deemed your existing system(s) cannot meet the inventory and documentation
requirements of MCDPH; and
2.2.7 Describe your ability and formats available to send information regarding receipt, inventory,
or request(s) to an off-site location such as the MCDPH Incident Command Center. If an
inventory report is requested by MCDPH, how long and in what sorts and formats can reports
be provided?
2.3MCDPH may request the Contractor provide access to a web-based inventory, order, and delivery
confirmation system.
2.3.1 Describe the web-based ordering system that is currently utilized in your warehouse operations
to input order requests;
2.3.2 Describe the process by which MCDPH would input order requests and what documentation
the system generates in terms of picking tickets, delivery orders, etc.;
2.3.3 Describe your process for pick-list generation and routing. Please include time frames for
pulling orders and having them available for loading on delivery vehicles;
DISTRIBUTION & TRANSPORT
2.4 When activated, the contractor will be required to pick up, and/or load, and deliver supplies or equipment.
This could range from small distribution and transport missions between a few facilities to mass
distribution and transport missions involving more than 200 sites geographically dispersed across
Maricopa County and/or the state of Arizona. Missions may also occur repeatedly over a given period
of time and involve large quantities of material including, but not limited to, personal protective
equipment, hospital supplies, ventilators, donated goods, pharmaceuticals, and items requiring cold
chain handling, such as vaccines.
2.4.1 Describe your delivery and transport capacity, including your ability to deliver to more than 200
sites geographically dispersed across Maricopa County and in what time frame (given a 30
minute off-loading window at each site), the quantity, size, and types of delivery vehicles
available within 2-12 hours and 24-48 hours of notification, the number of drivers available
within 2-12 hours and 24-48 hours of notification, refueling capabilities, and your ability or
capacity to off-load and place pallets at each delivery site;
2.4.2 Describe your ability and willingness to work with security partners (primarily MCSO) in route
planning for distribution operations and estimate the time that it would take you to develop
and execute routes based on delivery to 200 or more sites;
2.4.3 Briefly describe your experience planning routes;
2.4.4 Describe the processes you would use to obtain additional transportation assets and drivers;
2.4.5 Are drivers screened in any way such as background checks, please describe;
Page 19 of 33

CONTRACT #: 860-15-30C
2.4.6 Describe your experience with managing transportation and delivery of items requiring cold chain
management;
2.4.7 Confirm your transportation/distribution operations are available and describe sustainability 24/7
for those operations if requested by MCDPH;
2.4.8 Identify other governmental or non-governmental emergency response contracts or obligations
you currently hold;
2.4.9 Describe your willingness, ability, and capability to shut down all or parts of your
transportation/distribution operations to support the MCDPH mission if requested to do so;
2.4.10 Describe the availability of your staff, by position title, to participate in meetings, trainings,
and exercises relating to transportation/distribution operations in 1, 2, 4, and 8 hour blocks, all
of which will be coordinated and scheduled well in advance;
2.4.11 Describe the availability of your facilities and equipment to participate in exercises in 2, 4,
and 8 hour blocks; and
2.4.12 Identify any previous transportation/distribution experience with Strategic National Stockpile
(SNS) material, emergency preparedness training, or any related experience you feel is
relevant.
Contractor's Response to Proposal:
RECEIVING & WAREHOUSING
2.1 When activated, the Contractor will be required to receive into their warehouse(s) quantities of
material including, but not limited to, personal protective equipment, hospital supplies, ventilators,
donated goods, pharmaceuticals, and items requiring special handling including controlled substances
and items requiring cold chain management such as vaccines. Deliveries may be received in single-
item or mixed pallets, cases and boxes, or not packaged at all.
2.1.1 Describe your warehouse capacity and identify your maximum available personnel, by
position. How much square footage is there total (please identify rack and open floor
space square footage) and how much of it could be made available to support MCDPH
during an event. What is the maximum number of personnel you have access to for
receiving and warehouse operations;
We have a total of 145,000 square feet of space, with over 50 employees. We have 35
production staff, 14 admin staff, 4 corporate executives, 1 general manager and 1 owner at
this location. We have approx. 20,000 sq ft of racked space and 60,000 sq ft of open floor. In
our current configuration we could supply between 15,000 — 20,000 sq ft to support MCDPH
during an event. We could provide up to 20 personnel for receiving and warehouse operations
2.1.2 What is the average daily square footage of storage space available in your facility(s);
In our current configuration our daily available space is 10,000-20,000
2.1.3 Identify the number, location, and business hours of your available warehouse(s). Complete
Attachment D for each warehouse;
Warehouse, 6131 W. Van Buren, Phoenix AZ 85043
2.1.4 Identify the size, type, and number of docks available at each location;
Daniel's has (20) dock doors 10' x 14' and (10) doors 12' x 15'
2.1.5 Describe your access, in both capacity and time, to additional equipment and supplies such
as forklifts, pallet jacks, fuel, etc. from a regional or national partner or existing
accounts or contracts;
We have existing accounts with several local vendors that would allow us to double our on
hand capacity with in 24-48 hrs
2.1.6 Identify how much of your warehouse, equipment, and personnel you could have dedicated
to MCDPH within the following:
Page 20 of 33

CONTRACT #: 860-15-30C
- Two hours of notification;
6 Pallet jacks, 3 forklifts, 8 personnel
Ten hours of notification;
6 Pallet jacks, 3 forklifts, 20 personnel
- 24 hours of notification.
12 pallet jacks, 6 forklifts, 30 personnel
2.1.7 Describe your existing warehouse security;
We are fully gated U.S. Military approved facility. We operate 16 cameras inside and outside
our facility 24 hours a day.
2.1.8 Identify your capacity for short-term (less than 6 months) storage
We have approx 20,000 sq ft available for short term storage
2.1.9 Identify the capacity and type(s) of cold storage available at your warehouse(s)
We have 18,000 sq ft dedicated to cold storage
2.1.10 Identify your capacity to store controlled substances in a locked room inside the facility
with limited and controlled access
We have 500 sq ft of secure, locked, high value controlled access storage
2.1.11 Confirm your warehousing operations are available and describe sustainability 24/7 for
those operations if requested by MCDPH
We have the ability to operated 24/7. We have tertiary redundancy with all warehouse and
operations personnel, allowing for men on duty at all times.
2.1.12 Identify other governmental or non-governmental emergency response contracts or
obligations you currently hold
Daniels Moving & Storage is currently under contract with AZEDS as a designated Strategic
National Stockpile (SNS) choice for receiving storage and staging (RSS) for all events related
to distribution of life saving materials. Contract NO: ADHS15-078165 We have held this
contract for 5 years and recently renewed through Oct 2017
2.1.13 Describe your willingness, ability, and capability to shut down all or parts of your
warehousing operations to support the MCDPH mission if requested to do so
Daniels Moving & Storage will facilitate the county's needs up to 20,000 sq ft and the
manpower and equipment limits demonstrated in our response to 2.1.6
2.1.14 Describe the availability of your staff, by position title, to participate in meetings,
trainings, and exercises relating to warehouse operations in 1, 2, 4, and 8 hour blocks, all
of which will be coordinated and scheduled well in advance
We will make the following staff available (in order of escalation or upon request) for all
required blocks of time: Warehouse manager, Project manager, Operations manager, General
Manager, Owner.
2.1.15 Identify any previous warehousing experience with Strategic National Stockpile (SNS)
material, emergency preparedness training, or any related experience you feel is
relevant.
Daniels Moving & Storage is currently under contract with AZHDS as a designated Strategic
National Stockpile (SNS) choice for receiving storage and staging (RSS) for all events related
to distribution of life saving materials. Contract NO: A DHS15-078165 We have held this
contract for 5 years and recently renewed through Oct 2017
2.2 The Contractor will be required to physically separate, maintain, and keep an inventory of all items by
product description, National Drug Code (NDC) or manufacturer's code, expiration date, and lot
number.
2.2.1 Describe your ability to unload and receive, physically separate, identify, and stock/store
material. Identify your experience and ability in handling items requiring a
temperature controlled environment, including cold chain handling and management;
Page 21 of 33

CONTRACT #: 860-15-30C
We have a fully staffed warehouse under close supervision that routinely receive, separate,
identify and store materials. We are proficient in all aspects of logistics and distribution
protocols. Our cold storage location is on the South end of our warehouse and comprises
18,000 sq ft. All inbound product is checked against inventory /packing lists and receiving
reports completed to note any deficiencies.
2.2.2 Describe your ability and experience in creating and maintaining a separate automated
inventory for material containing the following data elements:
2.2.2.1 Product Description;
2.2.2.2 Varying units of measure (case, box, multi-dose vials, and single manufacturer's
unit level reporting such as dose;
12.2.3 Quantities;
2.2.14 National Drug Code;
2.2.2.5 Lot Number;
2.2.2.6 Storage Location;
2.2.2.7 Expiration Date;
2.2.2.8 Order Requests by Site (name or address); or
2.2.2.9 Confirmed delivery/receipt by site (name or address).
Note: Please identify which of the above data elements an automated inventory listing can
be sorted on.
We have a local network asset management scanning gun that will allow us to input any of the
above criteria. Once downloaded the information can be sorted per request
2.2.3 In general terms, describe your automated system(s) for inventory management and its
capabilities
We have a local network asset management scanning gun that will allow us to input any of the
above criteria. Once downloaded the information can be sorted per request
2.2.4 Describe your automated systems capability of importing and exporting inventory data
(can the system import and export Comma Separated Value [.CSV] files);
We have a limited ability to import or export data to systems outside of our local network.
2.2.5 Describe your ability and experience in creating and maintaining inventory in a non-
automated environment
Daniels Moving & Storage has dozens of active distribution and logistics accounts arid a
history of hundreds of completed projects. We are proficient in completing all required
receiving procedure, internal reporting requirements and billing.
2.2.6 Discuss or acknowledge your willingness to train and utilize a web-based inventory
system if it is deemed your existing system(s) cannot meet the inventory and
documentation requirements of MCDPH
We are receptive to any required training needed to effectively report and control this project.
2.2.7 Describe your ability and formats available to send information regarding receipt,
inventory, or request(s) to an off-site location such as the MCDPH Incident Command
Center. If an inventory report is requested by MCDPH, how long and in what sorts and
formats can reports be provided?
Receiving information, current inventory levels, pull lists can all be communicated via email,
fax, or scanning. We can transmit in .pdf, .tif, word or excel formats.
2.3 MCDPH may request the Contractor provide access to a web-based inventory, order, and
delivery confirmation system.
2.3.1 Describe the web-based ordering system that is currently utilized in your warehouse
operations to input order requests
We do not currently employ a web-based system.
Page 22 of 33

CONTRACT #: 860-15-30C
2.3.2 Describe the process by which MCDPH would input order requests and what
documentation the system generates in terms of picking tickets, delivery orders, etc.
We do not currently employ a web-based system. Information can be sent via email for us to
execute.
2.3.3 Describe your process for pick-list generation and routing. Please include time frames
for pulling orders and having them available for loading on delivery vehicles;
Requests are received via cell phone, with email backup. Depending on the size of the request
we pull orders on an immediate basis, from individual pieces ready in 5 min to tuck loads
ready in 30 min.
DISTRIBUTION & TRANSPORT
2.4 When activated, the contractor will be required to pick up, and/or load, and deliver supplies or equipment.
This could range from small distribution and transport missions between a few facilities to mass
distribution and transport missions involving more than 200 sites geographically dispersed across
Maricopa County and/or the state of Arizona. Missions may also occur repeatedly over a given period
of time and involve large quantities of material including, but not limited to, personal protective
equipment, hospital supplies, ventilators, donated goods, pharmaceuticals, and items requiring cold
chain handling, such as vaccines.
2.4.1 Describe your delivery and transport capacity, including your ability to deliver to more than
200 sites geographically dispersed across Maricopa County and in what time frame
(given a 30 minute off-loading window at each site), the quantity, size, and types of
delivery vehicles available within 2-12 hours and 24-48 hours of notification, the number
of drivers available within 2-12 hours and 24-48 hours of notification, refueling
capabilities, and your ability or capacity to off-load and place pallets at each delivery
site;
We have 4 pack vans, 10 bobtail trucks and 6 tractor trailers at the ready. We could hit 200
sites approx. within 24-36 hours depending on total travel time between sites and an avg. of
30 min. off-loading,
2-12 HOURS, 4 pack vans, 10 bobtail tracks, 6 tractor trailers, 20 drivers
24-48 HOURS, 8 pack vans, 20 bobtail trucks, 12 tractor trailers, 40 drivers
We have refueling accounts throughout the valley.
10 bobtail trucks and 3 tractor trailers are equipped to off-load pallets with a 24-48 hour
notification.
2.4.2 Describe your ability and willingness to work with security partners (primarily MCSO) in
route planning for distribution operations and estimate the time that it would take you
to develop and execute routes based on delivery to 200 or more sites
We welcome the ability to work with MCSO personnel in the planning and prioritizing of
delivery sites. Based on MCSO availability route planning could be accomplished in a few
hours or on the fly as the situation dictates.
2.4.3 Briefly describe your experience planning routes
We have operations personnel with over 50 years of route planning experience.
2.4.4 Describe the processes you would use to obtain additional transportation assets and drivers
As an agent for Atlas Van Lines we utilize national accounts and local vendors to boost our
capacity when needed.
2.4.5 Are drivers screened in any way such as background checks, please describe
ALL our drivers are fully screened before employment begins with extensive 5 star
background checks, drug and alcohol testing and then subjected to random testing.
Page 23 of 33

CONTRACT #: 860-15-30C
2.4.6 Describe your experience with managing transportation and delivery of items requiring cold
chain management
We currently are under contract with AZDHS to provide cold storage to a large segment of
emergencies supplies. We have the ability to acquire refer trailers when required.
2.4.7 Confirm your transportation/distribution operations are available and describe
sustainability 24/7 for those operations if requested by MCDPH
We are committed to meeting any 24/7 requirement. We have tertiary redundancy with all
warehouse and operations personnel, allowing for men on duty at all times
2.4.8 Identify other governmental or non-governmental emergency response contracts or
obligations you currently hold
Daniels Moving 8z, Storage is currently under contract with AZHDS as a designated Strategic.
National Stockpile (SNS) choice for receiving storage and staging (RSS) for all events related
to distribution of life saving materials. Contract NO: ADHS15-078165 We have held this
contract for 5 years and recently renewed through Oct 2017
2.4.9 Describe your willingness, ability, and capability to shut down all or parts of your
transportation/distribution operations to support the MCDPH mission if requested to do
SO
Daniels Moving & Storage will facilitate the county's needs by dedicating up to 20,000 sq ft
and the manpower and equipment limits demonstrated in our response to 2.1.6
2.4.10 Describe the availability of your staff, by position title, to participate in meetings,
trainings, and exercises relating to transportation/distribution operations in 1, 2, 4, and
8 hour blocks, all of which will be coordinated and scheduled well in advance
We will make the following staff available (in order of escalation Or upon request) for all
required blocks of time: Warehouse manager, Project manager, Operations manager, General
manager, Owner
2.4.11 Describe the availability of your facilities and equipment to participate in exercises in 2,
4, and 8 hour blocks
During business hours are facility will always be ready to participate in exercises. After hours
we can have warehouse and operations personnel On site within 30 min to participate.
2.4.12 Identify any previous transportation/distribution experience with Strategic National
Stockpile (SNS) material, emergency preparedness training, or any related experience
you feel is relevant.
Daniels Moving Sz Storage is currently under contract with AZHDS as a designated Strategic
National Stockpile (SNS) choice for receiving storage and staging (RSS) for all events related
to distribution of life saving materials. Contract NO: ADHS15-078165 We have held this
contract for 5 years and recently renewed through Oct 2017
All pricing is based on receiving fully contained and wrapped standard 4ft x 4f1 pallets.
Any loose or bulk product received will incur a handling fee to be charged at the hourly warehouseman rate to sort,
box and palletize.
Pulling product for emergency exercises will be billed at the posted hourly rates for manpower and equipment
Page 24 of 33

CONTRACT 4: 860-15-30C
EXHIBIT C
CONTRACTOR ASSESSMENT
Facility Information
Facility Name: Daniel's Moving
Street Address:
City:
Facility Contact Information (Business Hours)
Primary
Alternate
Name:
Work Phone:
Email:
Facility Emergency Contact Information 24/7 (After Hours)
Primary
Name:
Work Phone: -602-2787.6.110
Cellular: 1.602M73.904, ,
Email: Rob@DanielsMOVing.com
Alternate
Name: :Boris Gomez
Work Phone: -602-278-6110
Cellular: 602-770-8079
Email: _ Boris@Danielsmoving.com
Facility Accessibility Information
Is there access to more than one major road or highway from the facility?
First Street Name:
Second Street Name: McDowell Ave
Briefly describe the primary and interstate 10 provides access to numerous exits that feed to Van Buren St.
Page 25 of 33

CONTRACT #: 860-15-30C
secondary approach to the facility's main In the event of a Freeway closuer , Mc Dowell runs East and West through
entrance. _the city-.
Facility Accessibility Information (Continued) ReEs
Can all approaches to the facility be blocked off if necessary?
Are roadways weel lit for night operations?
Is the facility accessible during adverse weather conditions?
If needed, could the facility activate within 2-4 hours if needed?
Can the facility operate 24-hours per day for extended periods?
Space/Building Information - General
What is the square footage allocated in
the largest area?
How much additional space is available in
the facility?
Does the facility use pallet racks?
Does the facility plan on using more than one floor for storage?
If yes, is there suitable forklifts or elevators to move materials between floors?
Does the facility have hard surface floors?
Briefly describe the type of flooring:
Is the facility clean and free from infestation by insects, rodents, birds or vermin,
chemical and mechanical hazards, including petroleum products?
Is the facility currently operating as a functioning warehouse?
Space/Building Information - Interior
Are all exterior doors equipped with cylinder locks, deadbolts, or solid locks and high-
security hasps?
Are doors with windows equipped with double-cylinder locks or high-security
padlocks?
Are windows that could be used for entry protected with secondary devices?
Are openings to the roof (doors, skylights, etc.) securely fastened or locked from the
inside?
Is there an access control system plan in effect?
Are building entry devices (keys/cards) kept securely locked and issued on a strictly
controlled basis?
Who is responsible for the access control system?
Name: -Daniel Ozbun
Address: 6131W Van Buren St, Phoenix AZ
Page 26 of 33

CONTRACT 14: 860-15-30C
Telephone: - -6.02E278-6110
Space/Building Information - Interior (Continued)
Does the facility have the capability to provide a locked area inside the building to WES DO
store controlled substances?
If no, what would the back-up plan be for storing controlled substances?
Space/Building Information - Exterior
Does a security barrier limit or control vehicle or pedestrian access to the facility?
Can the gates be locked (if applicable)?
Briefly describe the security barrier and its physical condition.
Do landscape features provide potential places for intruders to hide?
Are there items such as bricks, stones, or wooden fences onsite that could be used as
weapons or tools by intruders?
Is entry and exit from parking areas controlled by a guard?
Who provides the guard service for the parking area (24/7 point of contact)?
Point of Contact Name:
Primary Telephone Number:
Alternate Telephone Number:
Are parking areas watched or monitored by CCTV?
Are frequent inspections made of parking area and vehicles not guarded or monitored
through CCTV?
Does a security fence protect the parking area?
Space/Building Information - Lighting
Is there sufficient lighting of the building exterior?
Is exterior lighting used during periods of low visibility and at night?
Are exterior light fixtures weather and tamper resistant?
Are exterior lights controlled automatically (or have the capability for auto control)?
Page 27 of 33

CONTRACT #: 860-15-30C
Are exterior light control switches inaccessible to unauthorized persons?
Does the interior have sufficient lighting to perform work required and maintain a safe
workplace per OSHA standards?
Is there emergency lighting?
Space/Building Information - Lighting (Continued)
Are interior lights key controlled? D'Es
If controlled, who has access to the light switches (24/7)?
Name:
Tel phone:
What is the backup plan for providing internal and external lighting if existing lighting systems fail?
Generator on premise forta.ck up power
Space/Building Information - Communications
Dlo
Does the facility have a telephone system in place that is operational?
DIA Ina teisphone system)
If not operational, provide 24/7 contact information of individual or agency
responsible for activating the system and the time required to activate the system.
Name:
Address:
Telephone:
Time to Activate (Hours/Minutes):
Does the facility have a radio system onsite that is operational?
If not operational, provide 24/7 contact information of individual or agency OVA (he reit oleysitem)-
responsible for activating the system and the time required to activate the system.
Name:
Address:
Telephone:
Time to Activate (Hours/Minutes):
Is there a public address system onsite that is operational?
Page 28 of 33

CONTRACT #: 860-15-30C
If not operational, provide 24/7 contact information of individual or agency
responsible for activating the system and the time required to activate the system.
Name: • Robert Wilson.:
Address: 6131W. Van Buren St, Phoenix AZ
Telephone: •-60272786110:
Time to Activate (Hours/Minutes): 30 mins
Space/Building Information - Utilities
Is there adequate power with backup to operate essential functions?
Heating and Cooling?
Cold Storage?
Lighting?
Communications?
Key Administrative Areas?
If the backup generator is offsite, can it be in place and operational in 2-4 hours to
commence operations? If offsite, provide the 24/7 contact information of individual or
agency responsible for installing and making operational.
Name:
Address:
Telephone:
Are qualified individuals available to operate and monitor the backup generator(s)?
If the backup generator(s) is onsite, when was the last testing and use of the system?
Space/Building Information - Receiving and Docking
Does the facility have loading docks? ErES
How many loading docks are available?
Are docks 48 1' to 52 11 high?
Are dock levelers or dock plates available?
How many dock levelers or plates are available? Type?
Quantity:
Type: Dock plates___
What is the height and width (in inches) of the dock doors?
Height Width
Is the floor in the receiving and staging area free of holes or other obstructions?
RYES Page Pla 33

CONTRACT #: 860-15-30C
Can the driveway to the docks accommodate 53 trailers with 11' tractor and include
adequate turning radius?
Is there adequate space available for trucks to stage outside and proximate to the
facility for inbound and outboud trucks?
HIPS- DWI
If loading dock(s) are not present, can the driveway accommodate a tractor trailer and
an area to off-load containers containing supplies? EPA (have dock.s
Are mobile ramps and/or forklifts available to offload trailers?
Do the loading docks and receiving area have adequate lighting?
Space/Building Information - Environmental Controls
Heating and Air Conditioning: does the facility offer temperature-controlled storage of
medications between 68°F to 77°F (20°C to 25°C)?
Note: a temperature maintained thermostatically that encompasses the usual customary workfing environment of 68°F to 77°F
(20°C to 25°C); that results in and allows for ranges between 59°F to 86°F (15°C to 30°C) that are experienced in pharmacies,
hospitals, and warehouses. Provided the temperature remains in the allowed range, transient spike up to 104°F (40°C) are
permitted as long as they do not exceed 24 hours.
Does the facility have functional and tested temperature monitoring/logging device or
service to monitor and record the temperature?
Does the facility have a functional and tested alarm and notification system to notify
personnel if the temperature exceeds 104°F (40°C) for more than 4 hours?
Is there a plan in place to provide repairs to environmental controls?
Briefly describe the emergency repair plan.
24 hr ori call- service with AC Repair Provider
What is the backup plan to maintain controlled room temperature if the environmental control system
cannot be repaired within 24 Hours?
Back up system employes the Swap Cooler for cooling -and air.drculaion
Space/Building Information - Storage/Cold Storage
FE5 EPO
The cold storage capacity at this facility is (Cubic Feet)? ( cold stotage)
Does the facility have refrigerated and frozen storage areas for biological agents such as vaccines?
Page 30 of 33

CONTRACT #: 860-15-30C
Refrigerated: DI5 2149
EYES
Frozen:
EYES
Can the refrigerated storage area maintain a controlled temperature between 35°F BIA (no ref rigeraed SiOr8
and 46°F (2°C and 8°C)?
• DES ONO
Can the frozen storage area maintain a controlled temperature of 5°F to -13°F (-15°C
and -25°C)? glA (no frozen Sierage)
Are calibrated thermometers, with certificates of traceability and certifcation, used to
monitor the refrigerated and freezer storage areas at least twice a day? EWA (no refrigerated Ur fill
Is there a functional and tested alarm and notification system to alert personnel if
storage temperatures deviate outside of the specified storage temperatures?
Space/Building Information - Storage/Cold Storage (Continued)
Are the power circuits for the refrigeration/freezer storage areas on back-up power?
What is the contingency plan for providing cold storage for biological agents as required if the
capability does not exist at the facility?
Space/Building Information - Staff Comfort Facilitie s
Does the facility have restrooms (male, female, unisex)?
How many?
If there are no restrooms, describe the facility's plan to provide them.
Does the facility have showers (male, female, unisex)?
Male
How many? Female
Unisex
Does the facility have rest areas?
Does the facility have vending machines?

CONTRACT #: 860-15-30C
Does the facility have eating and break areas?
Does the facility have other equipment such as:
Coffee Makers: EYES .
Refrigerators:
Ice Machines:
Microwaves:
Space/Building Information - Fire/Safety
Does the facility have a fire plan in place?
Does the facility have a fire suppression system?
Sprinklers:
Fire Extenguishers:
Does the facility have a safety plan in place?
First Aid Kit:
Automated External Defibrillator (AED):
Space/Building Information - Security
What is the distance to the nearest local law enforcement station? Miles: 5.6 miles
What is the name and address of the nearest local law enforcement station?
Name: Maricopa Sheriff's office
Address: 3250W.LowerBudkeye:Rd.P_hoenix AZ:
What is the distance to the nearest fire station? Miles: 2.1 miles
What is the name and address of the nearest fire station?
Name: Phoenix Fire Department
Address: 1111 S 65th Ave, Phoenix AZ
What is the distance to the nearest hospital? Miles: 8.6 miles
What is the name and address of the nearest hospital?
Name: - .Good -Samaritan -Tiospita
Address: .925 EaSt MCDoWel _ed :PhbenixAZ HI
Material Handling Equipment
Are forklifts available for use?
Number available for use onsite:
Forklift Capacity: 5,000
Page 32 of 33

CONTRACT #: 860 -15-30C
Number available for use offsite:
Forklift Capacity: 5,000
ErES
Are there adequate fuel and/or battery resources available for the forklifts?
What is the backup plan if forklifts are not available for use?
Are pallet jacks available for use?
Number available onsite:
Number available offsite:
What is the backup plan if pallet jacks are not available for use?
Material Handling Equipment (Continued
Are empty pallets available for use?
Number available onsite:
Number available offsite: 80
What is the backup plan if empty pallets are not available onsite?
Are dollies and/or hand trucks available?
Number available onsite:
Number available offsite:
Are packing supplies available? {shrink wrap, box cutters, empty boxes, etc)
Page 33 of 33