CONTRACT RE PARENTING ED WITH PHOENIX CHILDRENS HOSP.PDF

CONTRACT FOR SERVICES
MARICOPA COUNTY
by and through the
DEPARTMENT OF PUBLIC HEALTH
4041 N. Central, Suite 600, Phoenix, Arizona 85012
1. Contract No: C-86-16-012-3-00 2. Contract Type: Cost Reimbursement
3. Contract Amount: $43,450.00 4. Purpose: Parenting Education
(Maximum Reimbursable Amount)
5. Start Date: July 1, 2015 6. Expiration Date: June 30, 2016
This Contract is entered into by and between Phoenix Children’s Hospital, Inc. referred to hereinafter as the
“Contractor,” and Maricopa County, by and through the Department of Public Health, referred to hereinafter as
the “County.” The Contractor and the County are collectively referred to as the “Parties” and individually as a
“Party.” The Parties, for and in consideration of the covenants and conditions set forth herein, shall provide
and perform the services as set forth below. All rights and obligations of the Parties shall be governed by the
terms of this Contract, including its Exhibits, Attachments, Appendices, and any Subcontracts or Amendments
as set forth herein and in:
Section I - General Provisions Section III - Work Statement
Section II - Special Provisions Section IV - Compensation
This Contract contains all the terms and conditions agreed to by the Parties. No other understanding,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind the
Parties. Nothing in this Contract shall be construed as consent to any lawsuit or waiver of any defense
in any lawsuit brought against the State of Arizona, the County, or the Contractor, in any State or
Federal Court.
Legal notice under this Contract shall be given by personal delivery or by registered or certified mail, postage
prepaid and return receipt requested, to the addresses set forth below. If the legal notice is personally
delivered, it is deemed given and effective upon receipt by the Party to whom it is addressed. If the legal
notice is mailed, it is deemed given and effective three (3) days after it is mailed by registered or certified mail.
Notice to Contractor: Phoenix Children’s Hospital, Attn: Office of General Counsel Phone:602-933-5463
Address: 1919 East Thomas Road, Phoenix, AZ 85016
Notice to Department: MCDPH Grants/Contracts Unit Phone: (602) 372-1065
Address: 4041 N. Central Ave., Suite 1400, Phoenix, AZ 85007
IN WITNESS WHEREOF, the Parties enter into this Contract:
FOR AND ON BEHALF OF
CONTRACTOR : MARICOPA COUNTY
BY: BY:
Signature Chairman, Board of Supervisors
Type Name and Title ATTEST
Date Clerk of the Board
Date
APPROVED AS TO FORM: APPROVED AS TO FORM:
Attorney for Maricopa County
Date Date

SECTION I GENERAL PROVISIONS
1. EFFECT
To the extent the Special Provisions are in conflict with the General Provisions, the
Special Provisions shall control. To the extent the Work Statement(s) and the Special or
General Provisions are in conflict, the Work Statement(s) shall control.
2. DEFINITIONS
As used throughout this Contract, the following terms shall have the following meanings:
A. Contract means this document and all exhibits, attachments, appendices, and
amendments to this Contract.
B. Contractor means the person, firm, or organization listed on the Cover Page of
this Contract.
C. County means Maricopa County, Arizona.
D. Department means the Maricopa County Department of Public Health
(MCDPH).
E. Director means the Director of the Department.
F. Funding Source means any Federal, State, or Private Agency funding source
that may impose conditions on the funding that will be passed on to the
Contractor.
3. GENERAL REQUIREMENTS
A. The terms of this Contract shall be construed in accordance with Arizona law.
Any lawsuit arising out of this Contract shall be brought in the appropriate court in
Maricopa County, Arizona.
B. The Contractor shall, without limitation, obtain and maintain all licenses, permits,
and authority necessary to do business, render services, and perform work under
this Contract, and shall comply with all laws regarding Unemployment Insurance,
Disability Insurance, and Workers’ Compensation.
C. The Contractor is an independent Contractor in the performance of work and the
provision of services under this Contract and is not to be considered an officer,
employee, or agent of the County.
4. AMENDMENTS
All Amendments to this Contract shall be in writing and signed by the Parties.
5. ADEQUACY OF RECORDS
If the Contractor's books, records, and other documents relevant to this Contract are not
sufficient to support and document that allowable services were provided to eligible
persons, the Contractor shall reimburse the County for the services not sufficiently
supported and documented.
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SECTION I GENERAL PROVISIONS
6. RETENTION OF RECORDS
A. This provision applies to all financial and programmatic records, supporting
documents, statistical records, and other records of the Contractor, which are
reasonably considered as relevant to this Contract.
B. The Contractor shall retain all financial books, records, and other documents
relevant to this Contract for five (5) years after final payment or until after the
resolution of any audit questions, which could take more than five (5) years,
whichever is longer. The County, Federal, or State auditors, and any other
persons duly authorized by the County, shall have full access to, and the right to
examine, copy, and make use of any and all such materials.
7. ASSIGNMENT / SUBCONTRACTING
No rights, liability, obligations, or duties under this Contract may be assigned, delegated,
or subcontracted without the prior written approval of the County.
8. AUDIT DISALLOWANCES
A. The Contractor shall, upon written demand therefore, reimburse the County for
any payments made under this Contract that are disallowed by a Federal, State,
or Maricopa County audit in the amount of the disallowance, as well as all
expenses, court costs, and attorney fees the County incurs in connection with
any legal action relating to such disallowance.
B. If, at any time, the County determines that a cost for which payment has been
made is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance and the required course of action, which may be, at the option of
the County, either to adjust any future claim submitted by the Contractor by the
amount of the disallowance or to require repayment of the disallowed amount by
the Contractor.
9. CONTRACT COMPLIANCE MONITORING
The County shall monitor the Contractor's compliance with, and performance under, the
terms and conditions of this Contract. Announced or unannounced on-site visits for
Contract compliance monitoring may be made by the County and its grantor agencies at
any time during the Contractor's normal business hours. During the visit, the Contractor
shall make available for inspection and copying by the County, all records and accounts
relating to the work performed or the services provided under this Contract, or for similar
work and service provided under other grants and contracts.
10. AVAILABILITY OF FUNDS
A. The provisions of this Contract relating to payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor,
as herein provided, are actually available to the County for disbursement. The
Director shall be the sole judge and authority in determining the availability of
funds under this Contract and the County shall keep the Contractor fully informed
as to the availability of funds.
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SECTION I GENERAL PROVISIONS
B. If any action is taken by any State Agency, Federal Department, or any other
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations
under or in connection with this Contract, the County may amend, suspend,
decrease, or terminate its obligations under or in connection with this Contract.
In the event of termination, the County shall be liable for payment only for
services rendered prior to the effective date of the termination, provided such
services are performed in accordance with the provisions of this Contract. The
County shall give at least ten (10) days prior written notice of the effective date of
any suspension, amendment, or termination under this section.
11. CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
A. The Contractor shall, during the term of this Contract, immediately inform the
County in writing of the award of any other contract or grant where the award of
such contract or grant may affect either the direct or indirect costs being paid or
reimbursed under this Contract. Failure by the Contractor to notify the County of
such award shall be considered a material breach of this Contract and the
County shall have the right to terminate this Contract without liability.
B. The County may request, and the Contractor shall provide within a reasonable
time, a copy of any other contract or grant when, in the opinion of the Director,
the award of the other contract or grant may affect the costs being paid or
reimbursed under this Contract.
C. If the County determines that the award to the Contractor of such other Federal
or State contract or grant has affected the costs being paid or reimbursed under
this Contract, the County shall prepare a Contract Amendment effecting a cost
adjustment. If the Contractor protests the proposed cost adjustment, the protest
shall be considered a dispute within the meaning of the "Disputes" clause
contained herein.
12. NON-APPROPRIATION OF FUNDS
Notwithstanding any other provision herein, this Contract may be terminated without
liability if the Maricopa County Board of Supervisors does not appropriate sufficient
monies for the purpose of maintaining this Contract.
13. DEFAULT
The County may suspend, modify, or terminate this Contract immediately upon written
notice to the Contractor in the event of a non-performance of stated objectives or other
material breach of contractual obligations; or upon the happening of any event that may
jeopardize the ability of the Contractor to perform any of its contractual obligations.
14. TERMINATION
A. The County or the Contractor may terminate this Contract at any time with at
least thirty (30) days prior written notice to the other Party. Such notice shall be
given by personal delivery or by Registered or Certified Mail, postage prepaid
and return receipt requested.
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SECTION I GENERAL PROVISIONS
B. This Contract may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
C. The County may terminate this Contract upon twenty-four (24) hours’ notice
when the County deems the health or welfare of any person is endangered or the
Contractor’s non-compliance jeopardizes funding source financial participation. If
not terminated by one of the methods stated above, this Contract shall terminate
on the expiration date of this Contract as stated on the Cover Page.
15. TERMINATION FOR BREACH
If either Party defaults under this Contract and the default continues for more than ten
(10) days after the effective date of the other Party’s written notice stating the specific
nature of the default, then the noticing Party may treat the default as a breach of this
Contract. Upon a breach, the aggrieved Party may exercise any remedy available under
the law, including the termination of this Contract.
16. SEVERABILITY
Any provision of this Contract that is determined by a court of competent jurisdiction to
be invalid, void, or illegal shall not affect, impair, or invalidate any other provision hereof,
and the remaining provisions shall remain in full force and effect.
17. STRICT COMPLIANCE
Acceptance by the County of performance not in strict compliance with the terms of this
Contract shall not be construed as a waiver of the requirement of strict compliance for all
future performance obligations. All changes in performance obligations under this
Contract shall be in writing.
18. NON-LIABILITY
The County and its officers and employees shall not be liable for any act or omission by
the Contractor or any subcontractor, employee, officer, agent, or representative of the
Contractor or subcontractors that occurs during the performance of this Contract, nor
shall they be liable for any purchases, debts, or agreements made by the Contractor in
anticipation of funding hereunder.
19. INDEMNITY
The Contractor agrees to indemnify, hold harmless, and defend the County, its officers,
employees, boards, and commissions, from and against any and all claims, damages,
lawsuits, and proceedings, regardless of the merits, and from any liability, punitive
damages, costs, and expense of every type, arising in whole or in part out of or in
connection with or by reason of any negligent act or omission of the Contractor or any
subcontractors or anyone directly or indirectly employed by either the Contractor or any
subcontractors. Contractor and its Subcontractors shall reimburse the County for all
expenses, costs, and attorney's fees incurred for the defense of any litigation arising
from such claims. The Contractor shall include a clause to this effect in all subcontracts
inuring to the benefit of the Contractor or the County. The scope of this indemnification
does not extend to the sole negligence of County.
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SECTION I GENERAL PROVISIONS
20. COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or selling agency has been employed or
retained to solicit or secure this Contract upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee. For breach or violation of this
warranty, the County may terminate this Contract without liability.
21. SAFEGUARDING CLIENT INFORMATION
The use or disclosure by any Party of any information concerning an eligible person
served under this Contract is directly limited to the performance of this Contract.
22. RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Contract without
cost or other restriction, except as may otherwise be provided herein or by law or
applicable regulation. Each Party shall supply to the other Party, upon request, any
available information known to the supplying Party that is relevant to this Contract and to
the performance hereunder.
23. NON-DISCRIMINATION
The Contractor, in connection with any service or other activity under this Contract, shall
not in any way discriminate against any person on the grounds of race, color, religion,
sex, national origin, age, or disability. The Contractor shall include a clause to this effect
in all Subcontracts inuring to the benefit of the Contractor or the County.
24. EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall not discriminate against any employee or applicant for employment
because of race, age, disability, color, religion, sex, or national origin. The Contractor
shall take affirmative action to ensure that applicants are employed and that employees
are treated during employment without regard to their race, age, disability, color, religion,
sex, or national origin. Such action shall include, but is not limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-
off or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. The Contractor shall, to the extent such provisions apply,
comply with Titles VI and VII of the Federal Civil Rights Act; the Federal Rehabilitation
Act; the Age Discrimination in Employment Act; the Immigration Reform and Control Act
of 1986 (IRCA); and Arizona Executive Order 2009-09, which mandates that all persons
shall have equal access to employment opportunities. The Contractor shall also comply
with all applicable provisions of the Americans with Disabilities Act of 1990.
25. RIGHT OF PARTIAL CANCELLATION
If more than one activity is funded by this Contract, the County reserves the right to
terminate this Contract or any part thereof based on the Contractor's failure to
perform any part of this Contract without impairing, invalidating, or canceling the
remaining Work Statement obligations.
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SECTION I GENERAL PROVISIONS
26. RIGHT TO EXTEND CONTRACT
Subject to the availability of funds and acceptable Contractor performance, the
Contractor hereby acknowledges and agrees that the County shall have the right to
extend this Contract for additional one-year periods, not to exceed a total extended term
of five (5) years, except that the cost will be subject to renegotiation. Any extension of
this Contract shall be in a writing mutually acceptable to the Department and the
Contractor and signed by both Parties.
27. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A. The undersigned (an authorized official signing for the Contractor) certifies to the
best of his or her knowledge and belief, that the Contractor, defined as the
primary participant in accordance with 45 CFR Part 76, and its principals:
1) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by
any Federal Department or agency;
2) have not, within the 3-year period preceding this Contract, been convicted
of or had a civil judgment rendered against them for the commission of
fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; or violated any Federal or State
antitrust statues; or committed embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or
receiving stolen property;
3) are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with the commission of any of
the offenses enumerated in paragraph (2) of this certification; and
4) have not, within the 3-year period preceding this Contract, had one or
more public transactions (Federal, State, or local) terminated for cause of
or default.
B. If the Contractor is not able to provide this certification, an explanation as to why
shall be attached to this Contract.
C. The Contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations
for lower tier covered transactions related to this Contract.
28. E-VERIFICATION OF EMPLOYEES
The Contractor warrants that it is in compliance with A.R.S. § 41-4401 and further
acknowledges:
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SECTION I GENERAL PROVISIONS
A. That the Contractor and its subcontractors, if any, warrant their compliance with
all federal immigration laws and regulations that relate to their employees and
their compliance with A.R.S. § 23-214, subsection A: after December 31, 2007,
every employer, after hiring an employee, shall verify the employment eligibility of
the employee through the e-verify program and shall keep a record of the
verification for the duration of the employee's employment or at least three years,
whichever is longer.;
B. That a breach of a warranty under subsection A above shall be deemed a
material breach of this Contract that entitles the County to, among other things,
terminate this Contract without liability;
C. That the County retains the right to inspect the papers of the Contractor and any
subcontractor employee who works on this Contract to ensure that the Contractor
and all subcontractors are complying with the warranty provided under
subsection A above, and that the Contractor shall make all papers and
employment records of said employee(s) available during normal working hours
in order to facilitate such an inspection.
D. That nothing herein shall make the Contractor or any subcontractor an agent or
employee of the County.
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SECTION II SPECIAL PROVISIONS
1. MEDIATION/ARBITRATION
In the event that any dispute arises out of this Contract or involves a recipient of services
under the terms of this Contract, the Parties shall meet and confer in an effort to resolve
the dispute. In the event that such efforts to resolve the dispute are unsuccessful, the
Parties shall resolve the dispute by arbitration pursuant to A.R.S. § 12-1518(A).
2. CHANGES
A. The Director may, at any time, by written order, make changes within the scope
of this Contract in any one or more of the following areas:
1). Work Statement activities reflecting changes in the scope of services,
Funding Source, or County regulations, policies, or requirements.
2). Administrative requirements, such as changes in reporting periods,
frequency of reports, or report formats required by funding source, or
County regulations, policies, or requirements.
3). Contractor reimbursement schedules and program budgets
B. The Director shall not increase or decrease the maximum reimbursable amount
to be paid the Contractor without an official amendment to this Contract.
Additionally, the Director shall not direct substantive changes in services to be
rendered by the Contractor.
C. Any dispute or disagreement caused by such written order shall constitute a
"Dispute" within the meaning of the Disputes Clause of the Special Provisions of
this Contract and shall be administered accordingly.
3. SPECIAL REQUIREMENTS
A. If the use of subcontractors is approved by County, the Contractor shall use
written subcontracts or consultant agreements that conform to Federal and State
laws and regulations, and to the requirements of this Contract appropriate to the
service or activity covered by the subcontract. These provisions apply with equal
force to the subcontract as if the subcontractor were the Contractor referenced
herein. The Contractor is responsible for performing under this Contract whether
or not Subcontractors are used. The Contractor shall submit a copy of each
Subcontract to the County within fifteen (15) days of its effective date.
B. The Contractor shall include in any subcontracts a provision to the effect that the
subcontractor agrees that the County shall have access to the subcontractor’s
facilities and the right to examine any books, documents, and records of the
subcontractor, involving transactions related to the subcontract and that such
books, documents, and records shall not be disposed of except as provided
herein.
4. INSURANCE
A. The Contractor shall have in effect at all times during the term of this Contract
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SECTION II SPECIAL PROVISIONS
insurance that is adequate to protect the County, its officers, employees,
participants, and equipment funded under this Contract against such losses as
are set forth below. The Contractor shall provide the County with current
documentation of insurance coverage by furnishing a Certificate of Insurance or
a certified copy of the insurance policy naming the County as an additional
insured.
B. The following types and amounts of insurance are required as minimums:
1.) Workers’ Compensation and Unemployment Insurance as required by
law.
2.) Unemployment Insurance as required by Arizona Law.
3.) Commercial general liability, bodily injury, and property damage policies
that insure against claims for liability for the Contractor’s negligence or
maintenance of unsafe vehicles, facilities, or equipment brought by clients
receiving services pursuant to this Agreement and by lawful visitors of
such clients. The limits of the policies shall not be less than $2,000,000
per occurrence and $4,000,000 aggregate.
C. Automobile and Truck Liability, Bodily Injury and Property Damages:
1.) General Liability, each occurrence; $1,000,000.00
2.) Property Damage; $1,000,000.00
3.) Combined single limit; $1,000,000.00
D. Standard minimum deductible amounts are allowable. Any losses applied
against insurance deductible are the sole responsibility of the Contractor.
E. Professional Liability:
1.) Insurance for the Contractor and its Agents, Employees, and other
Contractor Staff shall be maintained with coverage limits of one million
dollars ($1,000,000) per person, three million dollars ($3,000,000) per
occurrence.
2.) The Contractor agrees that in the event it, or any of its Agents,
Employees, or other Contractor Staff working under this Contract, is
named as a defendant in litigation, or is identified in a written notice of
claim wherein professional misconduct is alleged, the Contractor shall
promptly notify the Director in writing. The duty to notify under this
paragraph applies whether or not the County is claimed to be involved, is
named as a party to the matter, or could be potentially liable as a party.
F. The Contractor shall immediately inform the Director in writing of any cancellation
or its insurance or any decrease in its lines of coverage at least thirty (30) days
before such action takes place.
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SECTION II SPECIAL PROVISIONS
5. STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that pursuant to A.R.S. § 38-511, the County may cancel this Contract
without penalty or further obligation within three years after execution of this Contract, if
any person significantly involved in initiating, negotiating, securing, drafting, or creating
this Contract on behalf of the County is at any time while this Contract or any extension
of this Contract is in effect, an employee or agent of any other Party to this Contract in
any capacity or consultant to any other Party of this Contract with respect to the subject
matter of this Contract. Additionally, pursuant to A.R.S. § 38-511, the County may
recoup any fee or commission paid or due to any person significantly involved in
initiating, negotiating, securing, drafting, or creating this Contract on behalf of the County
from any other Party to this Contract arising as the result of this Contract.
This Contract may be cancelled pursuant to A.R.S. § 38-511.
6. LAWS, RULES, AND REGULATIONS
The Contractor and the County understand and agree that this Contract is subject to all
applicable State and Federal laws, rules, and regulations.
A. Neither this Contract, nor any portion thereof, may be assigned to another person
by the Department without the written consent of the Contractor’s designated
representative. Any attempt by the Department to assign any portion of this
Contract without the written consent of the Contractor shall constitute a breach of
this Contract.
B. No assignment shall alter the Department’s responsibility to the Contractor to
assure that all of the provisions under this Contract are carried out by its
assignee. All terms and conditions in this Contract shall be included in the
Department’s assignments.
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SECTION III WORK STATEMENT
BACKGROUND
Since 2002, the Maricopa County Department of Public Health (MCDPH) South Phoenix
Healthy Start (SPHS) project has provided key leadership and programmatic roles in
strengthening families within the urban communities of South Phoenix, including Laveen
and Maryvale. SPHS’s mission of increasing the number of infants that live and remain
healthy past one year of age remains at the forefront of the numerous activities that
focus on improving both the mother’s and infant’s health while increasing father
involvement and community engagement in these critical areas.
SPHS and Phoenix Children’s Hospital (PCH) collaborated on the submission of grant
proposal, which was subsequently awarded, to implement Level 3 and Level 4 of the
Triple P – Positive Parenting Program in the Phoenix South Region. Triple P is a multi-
tiered evidence based program with over 30 years of extensive and ongoing peer-
reviewed research. The target population for these services will be Phoenix South
families with children birth through five, including: 1) families within the Healthy Start
program, 2) families within the community at increased risk of child maltreatment, and 3)
families within the community who have a child with special health care needs (CSHCN).
The Target Service Units for this Parenting Education Strategy will be 280 adults
completing a series.
Monies supporting this Contract are funded through First Things First Contract Number:
FTF-RC033-16-0509-09. These monies are through a direct grant provided to Maricopa
County Department of Public Health (MCDPH) by the Phoenix South Regional
Partnership Council of the Arizona Childhood Development and Health Board (First
Things First). MCDPH will provide a sub-contract to Phoenix Children’s Hospital so that
direct community services can be provided collaboratively by both organizations.
2. PURPOSE
To collaborate on the implementation of Level 3 and Level 4 of the Triple P – Positive
Parenting Program in the Phoenix South Region in order to: promote the independence
and health of families through the enhancement of parents’ knowledge, skills,
confidence, and self-sufficiency; to promote the development of non-violent, protective,
and nurturing environments for children; to promote the development, growth, health,
and social competence of young children; and to reduce the incidence of child
maltreatment and behavioral/emotional problems in childhood and adolescence.
3. RESPONSIBILITIES OF THE CONTRACTOR
The contractor shall provide the following:
A. Submission of a Program Implementation Plan within 30 days. The plan should
include, but is not limited to: projected budget based on the Not-to-Exceed
Agreement amount, job description, hiring timeline, and activities for program
implementation;
B. Recruitment, hiring, and retaining appropriate staff for approved position;
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SECTION III WORK STATEMENT
C. Ensure high quality clinical supervision for staff;
D. In collaboration with County, provide initial and ongoing training and professional
development activities necessary for staff to meet the professional competency
requirements of their job duties,
E. Participate in regular Triple P Team Meetings, weekly for first 6 months and then
twice monthly thereafter;
F. Identify, screen, and recruit participants for Triple P services as indicated;
G. Provide parenting education with fidelity to the Triple P model;
H. Provide culturally competent services;
I. When applicable, participate in case management conferencing with Healthy Start
staff for participants with complex health and/or social challenges;
J. When applicable, provide routine documentation to Healthy Start field staff regarding
status of participant services;
K. Participate in the Healthy Start Community Action Network, including regular
attendance at monthly meetings;
L. Provide data collection and reporting in compliance with the funder and County
reporting and evaluation requirements, including timely submission of monthly data
reports; work with Healthy Start evaluators to modify data collection or provide
additional information to capture all funder and County required data;
M. Monitor data for quality assurance purposes;
N. Participate in Continuous Quality Improvement projects specific to and in
collaboration with Healthy Start, including a commitment to documenting service and
process effectiveness with the intent to disseminate to other Healthy Start and
community providers.
4. RESPONSIBILITIES OF THE COUNTY
The County shall provide the following:
A. Technical support regarding Healthy Start and Triple P service provision, program
implementation, data and reporting, and all other components of the program;
B. Notification of meetings, webinars, conferences and trainings related to Healthy Start
and Triple P service provision;
C. In collaboration with the Contractor, initial and ongoing training and professional
development activities necessary for staff to meet the professional competency
requirements of their job duties;
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SECTION III WORK STATEMENT
D. Program specific materials such as brochures, outreach and educational supplies, as
appropriate.
E. Monthly staff meetings with Project Director;
F. Quarterly administrative and budget review meetings;
G. Case management conferencing with Healthy Start staff for participants with complex
health and/or social challenges;
H. Continuous Quality Improvement projects focusing on improved Triple P services;
including a commitment to documenting service and process effectiveness with the
intent to disseminate to other community providers;
I. Local training or conference fees for designated staff when attendance is required or
as funding allows; out of town travel costs (conference fees, airfare, hotel, per diem)
may also be provided when attendance is deemed necessary for the program,
funding is available and approved in advance by the County; the County will
coordinate all travel logistics.
.
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SECTION IV COMPENSATION
1. COMPENSATION
A. The Contractor shall submit a detailed monthly invoice by the 25th of the following
month.
B. The Department shall, within thirty (30) working days from the date of receipt of
Contractor’s invoice, process and remit to the Contractor a warrant for payment.
Should the Department make disallowance in the claim, the claim shall be
processed to the reduced amount. The Contractor shall be notified at the address
below in writing of the amount and reasons for any disallowances, and shall be
afforded the opportunity to document the appropriateness of the disallowed costs
and to resubmit an invoice for payment.
C. Each Party assumes sole and exclusive responsibility for payment of any federal
and state income taxes, federal social security taxes, workers’ compensation,
and unemployment insurance benefits for its physicians, staff, agents, and
employees, as well as any and all other mandatory governmental deductions or
obligations.
D. The Contract amount is not-to-exceed $43,450.00 for Year one (1). The Contract
amount for each year of the subsequent years of the term will be negotiated
based on the availability of funds.
2. METHOD OF PAYMENT
A. All payment requests/invoices must be on Contractor letterhead and contain an
electronic signature authorizing the reimbursement request. The payment
request/invoice will also include the following categories:
Budget Monthly Expense Expense to Date Available Balance
Personnel
Fringe Benefits
Contractual
Equipment
Supplies
Other
Indirect
Total
B. The Contractor must maintain and have available upon request supporting
documents for each monthly reimbursement request, including invoices of costs
incurred and expenditure reports.
C. Subject to the availability of funds, the County will, within thirty (30) working days
from the date of receipt of documents enumerated herein, process and remit to
the Contractor a warrant for payment up to the maximum total allowable for
services provided. Should the County make a disallowance in the claim, the
claim shall be processed for the reduced amount. If the Contractor protests the
amount or the reason for a disallowance, the protest shall be construed as a
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SECTION IV COMPENSATION
dispute concerning a question of fact within the meaning of the “Disputes” clause
of the Special Provisions of this Agreement.
D. The Contractor understands and agrees that the County will not honor any claim
for payment submitted six (6) months after the date of service. The Contractor
understands and agrees that the County will not process any claim for payment
for services rendered prior to the expiration date that is submitted sixty (45) days
after the expiration date without approval of the County.
E. Payments made by the County to the Contractor are conditioned upon the timely
receipt of applicable, accurate, and complete invoices submitted by the
Contractor. The Contractor forfeits the right to reimbursement for costs incurred
in any month for which it fails to meet the deadline for submitting the monthly
reports, except if such failure is beyond the reasonable control of the Contractor.
The Contractor also forfeits its right to reimbursement for costs incurred in which
a paid invoice or proof of expenditure is non-existent.
F. The Contractor shall submit monthly invoices to:
Maricopa County Department of Public Health
Office of Family Health
Attn: Tracy Sloat, Manager
4041 N. Central Avenue, Suite 700
Phoenix, AZ 85012
E-mail: tracysloat@mail.maricopa.gov
3. PAYMENTS
Payments shall be sent to the following addresses:
Phoenix Children’s Hospital Foundation
Injury Prevention Center at Phoenix Children’s Hospital
2929 E Camelback #122
Phoenix, AZ 85016
Phone 602-933-4483
4. NOTICE
Any notice given under this Agreement shall be sent to the attention of the following:
Department Contractor
Maricopa County Department of Public Health Phoenix Children’s Hospital
Office of Family Health Injury Prevention Center
Attn: Tracy Sloat, Manager Attn: Erin Kuroiwa, Manager
4041 N. Central Avenue, Suite 700 1919 E. Thomas Road
Phoenix, AZ 85012 Phoenix, AZ 85016
Phone: (602) 933-3347
E-mail: tracysloat@mail.maricopa.gov E-mail: Ekuroiwa@phoenixchildrens.com
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SECTION IV COMPENSATION
Public Health
Grants and Contracts Unit
Attn: Grants Administrator
4041 N Central Ave, Suite 1400
Phoenix, AZ 85012
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Attachment A – Budget
Phoenix Children’s Hospital, Inc.
Budget Period (July 1, 2015 – June 30, 2016)
Item Total
Family Educator (s) (0.6 FTE) $38,000.00
Laptop & software $1,500.00
Sub-total: $39,500.00
Indirects at 10% $3,950.00
Total Program Cost per Year $43,450.00
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