2015 REQUEST TO CANCEL ELECTION 08-21-2015.PDF

FOUNTAIN HILLS SANITARY DISTRICT
16941 E. PEPPERWOOD CIRCLE
FOUNTAIN HILLS, AZ 85268-2901
TELEPHONE: 480-837-9444 FAX: 480-837-0819
www.az-fhsd.gov
RECEIVED
August 19, 2015 AUG 21 2015
MARICOPA COUNTY
Lori Medaris CLERK BOARD OF SUPERVISORS
Maricopa County
Office of the Clerk of the Board of Supervisors
301 W. Jefferson, 10 th Floor
Phoenix, AZ 85003
RE: Fountain Hills Sanitary District Board of Directors Election — Cancellation of Election
Dear Lori:
Per our conversation, the Fountain Hills Sanitary District Board of Directors held a regular meeting
on August 18, 2015 in which they passed Resolution No. 262 calling for the cancellation of the
November 3, 2015 election pursuant to A.R.S. §48-2010(A). I have attached a copy of this
resolution requesting cancellation and also the August 18, 2015 Board meeting minutes indicating
that the Board unanimously voted to cancel the election with a vote of 4 to 0.
There are three seats up for election and only three persons filed petitions for the three openings.
Therefore, we are requesting that this item be put on your September 9, 2015 Agenda for
cancellation of the Fountain Hills Sanitary District Board of Directors election and appoint the
following three people as Directors for a term of four years (January 1, 2016 through December 31,
2019).
Robert E. Thomson
Bruce Hansen
Thomas M. Besett
I have also attached copies of the Nomination Paper and the petitions for the above three persons.
If you need any additional information, please contact me at 480-837-9444.
Penny Cook
Administrative Asst.
/pc
Enclosure

RESOLUTION NO. 262
A RESOLUTION OF THE
FOUNTAIN HILLS SANITARY DISTRICT,
BOARD OF DIRECTORS
REQUESTING THE MARICOPA COUNTY BOARD OF SUPERVISORS
CANCEL THE NOVEMBER 3, 2015 ELECTION
WHEREAS, A.R.S. Section 48-2010(A) allows the Maricopa County Board of
Supervisors to cancel an election in the event only one person or no person files a
nominating petition for each opening on the Board of Directors and to appoint those who
have filed nominating petitions;
WHEREAS, the purpose of A.R.S. Section 48-2010(A) is to avoid incurring the
expense associated with holding an election where only one or no candidate has filed a
nominating petition for each opening on the Board of Directors;
WHEREAS, as of the date of this Resolution, the deadline for submitting
nominating petitions has passed and only Bruce Hansen, Robert E. Thomson, and
Thomas Besett have filed nominating petitions to have their names placed on the ballot
for the three Board of Director positions to be filled at the November 3, 2015 election; and
WHEREAS, the deadline for filing nomination petitions as a write-in candidate
for the November 3, 2015 election is August 19, 2015;
WHEREAS, the Board of Directors has determined that unless one additional
write-in candidate qualifies for the ballot, it is in the best interest of the District and the
District landowners to avoid the expense of an unnecessary election.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE FOUNTAIN HILLS SANITARY DISTRICT, that the Maricopa County Board of
Supervisors be hereby requested to cancel said election and appoint the persons timely
filing nominating petitions to fill the office of Director, unless more than three candidates
have qualified to be placed on the ballot for the three Director positions to be filled at the
November 3, 2015 election no later than August 19, 2015.
BE IT FURTHER RESOLVED, that District Staff take all necessary and
appropriate steps to secure the cancellation of said election, including preparing and
filing documents with the Maricopa County Board of Supervisors for that purpose.
PASSED AND ADOPTED by the Board of Directors of the Fountain Hills
Sanitary District on the 18th day of August 2015.

MINUTES OF MEETING
BOARD OF DIRECTORS
FOUNTAIN HILLS SANITARY DISTRICT
The Board of Directors of the Fountain Hills Sanitary District met in a Regular Meeting on Tuesday,
August 18, 2015 at 6:00 p.m. in the District's Board Room located at 16941 E. Pepperwood Circle, Fountain
Hills, Arizona.
Agenda Item No. 1
Call to order and roll call
Upon roll call, the following Directors were present:
Chairman Thom Besett, Director Robert Thomson, Director Tom Reski, and Director Gregg Dudash.
Vice Chairman Bruce Hansen was absent.
The following Executive Staff members were present..
Ron Huber, District Manager, Bill Sullivan, Legal Counsel, and Penny Cook, Assistant Secretary.
Agenda Item No. 2
Approval of Minutes: Regular Meeting: 07/21/15
A motion was made by Director Reski to approve the minutes of the Regular Meeting of July 21,
2015 as presented. Director Dudash seconded the motion which passed unanimously.
Agenda Item No. 3
Presentation of Service Recognition Award to Jeff Klem for 30 years of District service.
District Manager thanked Jeff Klem for his 30 years of service and presented him with a service
recognition award.
Agenda Item No. 4
Call to public.
There was no public comment.
Agenda Item No. 5
Presentation by Carollo Engineers on RO Feasibility Study.
Dana Tromke from Carollo Engineers presented the Board their findings on the RO Feasibility Study.
Dana presented options, approximate costs, and answered questions from the Board.
Director Thomson requested District Manager to talk to the golf course superintendents regarding the
Mineral Polarization Technology and report back to the Board on their discussion.
Agenda Item No. 6
District Manager's report; items to be discussed include plant and recharge statistics for July, permit
compliance, WWTP Influent Screen and Pump Replacement, Ashbrook Wash Flood Control Project,
Reclaimed Water Use Agreements for Desert Vista Park and Golden Eagle Park, RO Feasibility Study.,
and general direction from Board.

• District Manager reported the District's total recharge credit available as of July 31 2015 was
534,095,849 gallons.
• The District exceeded its fecal coliform limit of 23 CRJ/100m1 on July 2, 2015. The actual test result
was 30 CPU/100 ml and staff could not find a cause for the exceedance. This exceedance has not happened
again and all reports were filed with ADEQ.
• The screen was delivered for the WWTP Influent Screen and Pump Replacement project.
• The pre-bid conference was held for the Ashbrook Wash Flood Control project. The relocation of the
District's 18" fiberglass force main from pump station No. 4 is included in the Town's project. Construction
of one line relocation has been completed by District staff. The gravity sewer line relocation will also be
done by District staff and began on August 18, 2015.
Agenda Item No. 7
Financial report; items to be discussed include status of income and expenditures, billing, report on
collection efforts to date, and general direction from Board.
The financial report indicates the General Fund Income Statement for July was favorable to budget.
Billing is on track.
Agenda Item No. 8
Discussion and consideration to engage Henry & Horne LLP to conduct the FY 2014/2015 financial
audit of the District.
Director Thomson moved approval to ratify the District Manager's execution of the Henry & Home
LIT agreement to conduct the District's FY 2014/2015 financial audit. Director Reski seconded the motion
which passed tumnimously.
Agenda Item No. 9
Discussion and consideration approve Resolution No. 262 requesting cancellation of the November 3,
2015 District Election.
Director Thomson made a motion to approve Resolution No. 262 requesting cancellation of the
November 3, 2015 District Election. Director Reski seconded the motion which passed unanimously,
Agenda Item No. 10
Discussion on comments Chairman Besett received regarding billing issues.
Director Besett had a previous conversation with Hazel Cunningham regarding the billing processes
that the District uses and all of his questions and concerns were answered.
Agenda Item No. 11
Discussion and possible direction to staff regarding Bart Shea's desire to pay capacity fee for Park
Place development in portions as well as reducing the capacity fee for apartment units.
District Manager informed the Board that he had a meeting with Bart Shea regarding Park Place
Development and reported that Mr. Shea is requesting capacity fees be reduced for apartment units and also if
the capacity fees can be paid in portions during construction. District Manager asked Mr. Shea to request
these items in writing to the Board at which time they can be put on a future agenda for discussion.
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Agenda Item No. 12
VOTE TO GO INTO EXECUTIVE SESSION FOR THE FOLLOWING PURPOSE: pursuant to
A.R.S. Section 38-431.03(A)(1) discussion regarding timetable of events associated with District
Manager's retirement and hiring his replacement.
Director Thomson moved and Director Dudash seconded to go into executive session pursuant to
A.R.S. Section 38-431.03(A)(1) for discussion regarding District Manager's retirement and hiring his
replacement. Regular session adjourned at 7:32 p.m.
Agenda Item No. 13
RETURN TO REGULAR SESSION.
Regular session resumed at 7:54 p.m.
Agenda Item No. 14
The Chairman, the individual members of the Board and the District Manager will each be permitted
to provide a brief summary of current events. The Board will not propose, discuss, deliberate or take
legal action at the meeting on any matter addressed in the summaries, unless the specific item is
otherwise properly noticed.
There were no comments.
Agenda Item No. 15
Adjournment,
Director Dudash made a motion to adjourn the meeting at 7:56 p.m. Director Thomson seconded the
motion which passed unanimously.
Dated this 19th day of August, 2015.
Fountain Hills Sanitary District
Minutes Prepared
enny Coo t Secretary