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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Assessor PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Company: Co-Star Realty Information Inc. REQUESTED DELIVERY Address: 2 Bethesda Metro Center, 10th Floor Date: City, State: Bethesda, MD QUOTED PRICE: Zip/Postal Code: 20814 Phone: Accounting String: Fax: 866-768-9923 Contact Name: DESCRIPTION OF GOODS OR SERVICE REQUIRED: The estimated cost of this Procurement is: C ... $100k (iis > $100k Is this a Technology Procurement? C Yes 6: No SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MCI-351 states: "Single source" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient single source justifications: • Personal or agency preference for a product or vendor • Agency perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of agency planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Agency convenience ,..., Software license renewals, additions, or upgrades available r Grant specified (supporting documents attached) ' from only one source , Brand compatibility available from only one source (no other C Mailing lists, subscriptions or media advertising t distributors) C Warranty voided if service provided by other contract vendor (iso Other proprietary situation r Other (Provide written explanation below) THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed): Co-Star Realty Information Inc. provides a web based application that allows our office to retrieve accurate property and sales data for commercial property within Maricopa County. This data is then used to assist us with our property valuation requirements. This is the only vendor that is known who provides this type of data for all commercial property types. Our office has used Co-Star for many years, and have build our processes around Co-Star's web application information. Since Co-Star is a known leader in commercial real estate data, we continually use this information to help us defend our values during property appeals, State Board of Equalization hearings, and in litigation cases. It would be very difficult to defend our property valuations without the property and sales information provided by Co- Star. SEARCH A search was conducted consisting of: (check all that apply) RESULTS a Market research D Public notice given, list III no alternatives were identified IIII Other vendors contacted 0 Other el no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: We are not aware of any other company that provides this type of data for all commercial property types. It appears that Co-Star continues to purchase any of its legitimate competitors. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination coma fling an explanation of why the proposed procurement process is Advantageous to the County; and the scope, durafon, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: I Comparison to public sector contract pricing r..1 Comparison to previous comparable purchases 0 Discount off published catalog pricing Lj from a different vendor Market survey • Independent estimate Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): Our current price has stayed fairly flat for the past few contracts. The cost is comparable to similar priced industry products and other jurisdiction pricing. CERTIFICATIONS i certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Agency Head Delegate Signature (Required) Tim Boncoskey 4-3-15 Printed Name i nature Date Office of Procurement Services The CPO can approve procurements up to $100,000. Thi equest is • -r $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. EIXecommended to BOS for approval. ,-- / Printed Name S ture Date